User manual BROTHER MFC-6800

OWNER'S MANUAL MFC-6800 ® version A If You Need to Call Customer Service Please complete the following information for future reference: Model Number: MFC-6800 Serial Number*: Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this Owner's Manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. ©1996-2001 Brother Industries, Ltd. Brother Numbers IMPORTANT For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made from within that country. Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling. If you can't resolve difficulty with your MFC using this manual, call our faxback system, and follow the voice prompts to receive faxed instructions about using the system, and an index of fax-back subjects. In USA: 1-800-521-2846 In Canada: 1-800-681-9838 1-514-685-5381 (within Montreal) The Brother fax-back system number (USA Only) has been preprogrammed on Speed Dial #01. Frequently Asked Questions (FAQs) The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the "Solutions" section to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for Brother Printer Driver updates. For Customer Service In USA: 1-800-284-4329 (voice) 1-908-575-8790 (fax) 1-800-284-3238 (TTY service for the hearing-impaired) 1-800-853-6660 (voice) 1-514-685-4898 (fax) 1-514-685-6464 (voice) (in Montreal) In Canada: Dealers/Service Centers (USA Only) For the name of a Brother authorized dealer or service center, call 1-800-284-4357. Service Centers (Canada Only) For service center addresses in Canada, call 1-800-853-6660. BROTHER NUMBERS i Ordering Accessories and Supplies IMPORTANT For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.) In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com 1-800-668-2768 (voice) Item TN-250 DR-250 LG3077001 LE1931008 QPD120 FX 120 LE1984001 F2A046-10 In Canada: Description Laser Fax Toner Laser Fax Drum Telephone Line Cord Paper Support Power Protector for A/C Power and Phone Line Surges and Voltage Spikes Power Protector for A/C Power and Phone Line Surges and Voltage Spikes (8 Outlets) Owner's Manual IEEE-1284 Bi-directional Parallel Cable ** Multi-Function Link® Pro Suite is NOT available on floppy disks. ii ORDERING ACCESSORIES AND SUPPLIES Notice ­ Disclaimer of Warranties (For USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. NOTICE - DISCLAIMER OF WARRANTIES iii BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as "this Product"). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The "Warranty Period" is 1 year from the date you purchased this product. The "Warranty Period" for consumable items, such as Print Heads, Toner, Drums, Ink Cartridges, Print Cartridges, Refill Ribbons, Therma PLUS Paper and Thermal Paper, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter. What is NOT covered: This warranty is VOID -- that is, this Product has no warranty -- if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, or, the recommended monthly volume has ®-brand been exceeded, (5) non Brother or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging. What to do if you think your Product is defective: Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother's representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call iv FAX LIMITED WARRANTY 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale. What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother's option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer's specifications for new products. The repaired or replacement product will be returned to you at no cost. Exchange Service: When an exchange is authorized, Brother will exchange your non-working product with a refurbished or remanufactured product that conforms to the manufacturer's specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non- working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product's malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier. Limitations: Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives. This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change. Product Support: Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521-2846 or Brother's Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies. BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911 Please record your model and serial numbers and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service. Model # _______________________ Serial #________________________ Date of purchase: _______________ Store where purchased:___________ Location of store: ________________ Important: We recommend that you keep all originalpacking materials, in the event that you ship this product. FAX LIMITED WARRANTY v BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. ("Brother"), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/ purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a "Brother" Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt. For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.) For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.) BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED. No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you. This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence. Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6 We're at your side. ® vi LIMITED WARRANTY(CANADA) Quick Reference Guide Sending Faxes Automatic Transmission Real Time Transmission You can send faxes in real time. 1 Place the original face up in the ADF, or face down on the scanner glass. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Enter the fax number using Speed Dial, Search or the dial pad. 2 Press Menu/Set, 2, 2, 6. 3 Press or to select ON (or OFF), and then press Menu/Set--OR-- For the next transmission only, press or to select NEXT FAX ONLY, and then press Menu/Set. 3 Press Fax Start. Sending a Cover Page 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Menu/Set, 2, 2, 8. 3 When NEXT FAX ONLY? appears, press Menu/Set. 4 For the next fax only, press or to select ON (or OFF), and then press Menu/Set. 4 Press or to select ON (or OFF), and then press Menu/Set. 5 Press 1 to select additional settings --OR--Press 2 to fax. 5 Press or to select a comment, and then press Menu/Set. 6 Enter the fax number. 7 Press Fax Start. Receiving Faxes Select Receive Mode Press Receive Mode to select FAX ONLY, EXT.TEL/TAD or MANUAL. 6 Enter two digits to indicate the number of pages being sent, and then press Menu/Set. 7 Press 1 to select additional settings --OR--Press 2 if you are ready to fax. 8 Enter the fax number. 9 Press Fax Start. QUICK REFERENCE GUIDE vii Storing Numbers Storing Speed Dial Numbers Making Copies Making a Single Copy 1 Press Menu/Set, 2, 3, 1. 2 Enter a two-digit Speed Dial number, and then press Menu/Set. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Copy. Sorting Multiple Copies (Using the ADF) Place the original face up in the ADF. of copies you want (up to 99). 3 Enter a number (up to 20 digits), and then press Menu/Set. 4 Enter a name (or leave it blank), and then press Menu/Set. 1 5 Press Stop/Exit. Dialing Operations Speed Dialing 2 Use the dial pad to enter the number 3 Press Options. 4 Press or to select OPT:STACK/ SORT, and then press Menu/Set. 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Search/Speed Dial, press #, then press the two-digit Speed Dial number. 5 Press or to select SORT. 6 Press Copy. 3 Press Start. Search/Speed Dial 1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Search/Speed Dial, then enter the first letter of the name you're looking for. Brother fax-back system : In USA: 1-800-521-2846 In Canada: 1-800-681-9838 1-514-685-5381 (in Montreal) Brother Global Web Site : http://www.brother.com 3 Press memory. or to search the 4 Press Fax Start, When the LCD shows the name you want to call. Frequently Asked Questions (FAQs) http://solutions.brother.com Brother Accessories & Supplies: In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-800-668-2768 (voice) viii QUICK REFERENCE GUIDE Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual........................................ 1-1 Test Sheet Procedure and Product Registration (For USA Only) ...................................................................... 1-2 To Complete Your MFC-6800 Registration On-Line:........ 1-2 MFC-6800 Control Panel Overview .......................................... 1-3 About Fax Machines .................................................................. 1-5 Custom Features .................................................................. 1-5 Do You Have Voice Mail on the Phone Line? ............... 1-5 Why Should There Be Trouble? ..................................... 1-5 How Can You Avoid Possible Problems? ...................... 1-5 Fax Tones and Handshake................................................... 1-5 ECM (Error Correction Mode)............................................ 1-6 Assembly and Connections............................................................. 2-1 Packing List................................................................................ 2-1 Choosing a Location................................................................... 2-2 Important Safety Instructions .............................................. 2-3 Assembly.................................................................................... 2-3 Installing the Drum Unit Assembly (with Toner Cartridge) .. 2-3 Setting Up the MFC............................................................. 2-5 Loading Paper...................................................................... 2-7 Acceptable Paper ................................................................. 2-7 Paper Capacity of Feeder..................................................... 2-8 Connecting an External Telephone ..................................... 2-8 Connecting an External Telephone Answering Device (TAD)............................................... 2-9 Sequence ......................................................................... 2-9 Connections................................................................... 2-10 Outgoing Message (OGM) on External TAD............... 2-10 Special Line Considerations .............................................. 2-11 Roll Over Phone Lines.................................................. 2-11 Two-Line Phone System............................................... 2-11 Converting Telephone Wall Outlets ............................. 2-11 Installing MFC, External Two-Line TAD and Two-Line Telephone ................................................ 2-12 ix 2 Multi-Line Connections (PBX) ......................................... 2-13 If You are Installing the MFC to Work with a PBX:.... 2-13 Custom Features on a Your Phone Line............................ 2-13 Custom Features on a Single Line ................................ 2-13 3 4 On-Screen Programming................................................................ 3-1 User-Friendly Programming....................................................... 3-1 Menu Selection Table.......................................................... 3-1 Navigation Keys ......................................................................... 3-2 Initial Setup...................................................................................... 4-1 Getting Started............................................................................ 4-1 Setting Paper Size................................................................ 4-1 Setting Date and Time ......................................................... 4-1 Setting Station IDs............................................................... 4-2 Entering Text................................................................... 4-2 Inserting Spaces .............................................................. 4-3 Making Corrections......................................................... 4-3 Repeating Letters ............................................................ 4-3 Special Characters and Symbols ..................................... 4-3 Setting the Ring Volume ..................................................... 4-4 Setting the Beeper Volume.................................................. 4-4 Setting the Speaker Volume ................................................ 4-4 Memory Storage .................................................................. 4-4 Turning On Automatic Daylight Savings Time .................. 4-5 Toner Save........................................................................... 4-5 Sleep Mode .......................................................................... 4-5 Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-5 Setup Receive................................................................................... 5-1 Basic Receiving Operations ....................................................... 5-1 Choosing the Receive Mode................................................ 5-1 To Select or Change Your Receive Mode ...................... 5-2 Setting Ring Delay .............................................................. 5-2 Easy Receive ....................................................................... 5-3 Printing a Reduced Incoming Fax ....................................... 5-3 Setting the Print Density...................................................... 5-4 Advanced Receiving Operations ................................................ 5-4 Operation from Extension Telephone.................................. 5-4 Changing the Fax Receive Code..................................... 5-4 Printing a Fax in Memory.................................................... 5-5 5 x Polling.................................................................................. 5-5 Setting Up Polling Receive............................................. 5-5 Setting Up Sequential Polling Receive ........................... 5-6 Canceling a Scheduled Job.................................................. 5-6 6 Setup Send ....................................................................................... 6-1 Before You Begin....................................................................... 6-1 Sending Faxes Using Multiple Settings .............................. 6-1 Faxing from the ADF (Automatic Document Feeder) ........ 6-1 Setting the Special Media Lever.......................................... 6-2 Faxing from the Scanner Glass............................................ 6-3 Manual Transmission (With an External Telephone) ......... 6-4 Automatic Transmission...................................................... 6-4 Manual and Automatic Fax Redial...................................... 6-4 Dual Access ......................................................................... 6-4 Real Time Transmission...................................................... 6-5 Checking Job Status ............................................................ 6-6 Canceling a Job While Scanning the Original..................... 6-6 Canceling a Job in Memory................................................. 6-6 Basic Sending Operations .......................................................... 6-7 Contrast................................................................................ 6-7 Fax Resolution..................................................................... 6-7 Composing Electronic Cover Page...................................... 6-8 Composing Your Own Comments.................................. 6-8 Cover Page for Next Fax Only........................................ 6-9 Always Send Cover Page................................................ 6-9 Using a Printed Cover Page .......................................... 6-10 Advanced Sending Operations ................................................. 6-10 Overseas Mode .................................................................. 6-10 Delayed Timer ................................................................... 6-11 Delayed FAX..................................................................... 6-11 Delayed Batch Transmission ............................................ 6-12 Setting Up Polled Transmit ............................................... 6-12 Auto Dial Numbers and Dialing Options ...................................... 7-1 Storing Numbers for Easy Dialing ............................................. 7-1 Storing Speed Dial Numbers ............................................... 7-1 Changing Speed Dial Numbers ........................................... 7-1 Setting Up Groups for Broadcasting ................................... 7-2 Dialing Options .......................................................................... 7-3 xi 7 Search .................................................................................. 7-3 Speed Dialing ...................................................................... 7-3 Access Codes and Credit Card Numbers............................. 7-4 Pause.................................................................................... 7-4 Fax Redial............................................................................ 7-4 Tone/Pulse (For Canada only)............................................. 7-4 Broadcasting ........................................................................ 7-5 8 Telephone Services .......................................................................... 8-1 Custom Features ......................................................................... 8-1 Distinctive Ring................................................................... 8-1 What Does Your Telephone Company's "Distinctive Ring" Do?............................................... 8-1 What Does Brother's "Distinctive Ring" Do? ................ 8-1 Do You Have Voice Mail?.............................................. 8-2 Before You Choose the Ring Pattern to Register ........... 8-2 VERY IMPORTANT .......................................................... 8-3 Registering the Distinctive Ring Pattern......................... 8-3 Caller ID .............................................................................. 8-3 Viewing Caller ID List.................................................... 8-4 Printing Caller ID List..................................................... 8-4 Remote Fax Options........................................................................ 9-1 Fax Forwarding/Paging .............................................................. 9-1 Programming a Fax Forwarding Number............................ 9-1 Programming Paging Number ............................................. 9-1 Setting Fax Storage .................................................................... 9-2 Backup Print ........................................................................ 9-2 Changing Remote Retrieval Access Code.................................. 9-3 Remote Retrieval........................................................................ 9-3 Using Remote Retrieval Access Code................................. 9-3 Remote Commands ............................................................. 9-4 Retrieving Fax Messages..................................................... 9-5 Changing Fax Forwarding Number..................................... 9-5 Printing Reports ............................................................................ 10-1 MFC Settings and Activity....................................................... 10-1 Customizing the Transmission Verification Report .......... 10-1 Setting the Fax Activity Report Interval ........................... 10-2 Using the Reports Key....................................................... 10-2 9 10 xii To Print a Report........................................................... 10-3 11 Making Copies............................................................................... 11-1 Using the MFC as a Copier ...................................................... 11-1 Making a Single Copy (Using the ADF)........................... 11-1 Making Multiple Copies (Using the ADF)........................ 11-1 Single or Multiple Copies (Using the Scanner Glass)....... 11-2 Out of Memory Message ................................................... 11-2 Temporary Copy Settings......................................................... 11-3 Copying Using Multiple Settings ...................................... 11-3 Using Enlarge/Reduce Key ............................................... 11-4 Copy Contrast.................................................................... 11-5 Using the Options Key ...................................................... 11-5 Copy Mode (Type of Original).......................................... 11-5 Sorting Multiple Copies (Using the ADF) ........................ 11-6 Special Copy Options (Using the ADF)............................ 11-6 Special Copy Options (Using the Scanner Glass) ............. 11-6 2 in 1 ............................................................................. 11-7 4 in 1 ............................................................................ 11-7 Poster............................................................................. 11-7 Paper Type......................................................................... 11-7 Changing Default Copy Settings.............................................. 11-8 Copy Mode (Type of Original).......................................... 11-9 Copy Contrast.................................................................... 11-9 Paper Type......................................................................... 11-9 Using Brother Machine as a Printer ........................................... 12-1 Special Printing Features.......................................................... 12-1 Windows® Printing............................................................ 12-1 Bi-directional Parallel Interface ........................................ 12-1 Printing from Your PC ............................................................. 12-1 Multi-purpose Sheet Feeder .............................................. 12-1 Two-Sided Printing (Manual Duplex)............................... 12-2 Loading Envelopes in Multi-purpose Sheet Feeder .......... 12-2 Paper Tray ......................................................................... 12-3 Simultaneous Printing/Faxing .................................................. 12-3 Choosing Acceptable Paper ..................................................... 12-4 Printer Operations .................................................................... 12-4 Reset Key........................................................................... 12-4 12 xiii 13 Printer Driver Settings (For Windows® Only) ........................... 13-1 Using the Brother MFC-6800 Printer Driver ........................... 13-1 Features in the PCL Printer Driver (For Windows® Users Only)......................................... 13-1 Basic Tab.................................................................................. 13-2 Paper Size .......................................................................... 13-3 Multiple Page..................................................................... 13-3 Border Line........................................................................ 13-3 Orientation ......................................................................... 13-3 Copies ................................................................................ 13-3 Collate................................................................................ 13-4 Media Type........................................................................ 13-4 Advanced Tab........................................................................... 13-5 Print Quality (*1)............................................................... 13-5 Resolution ..................................................................... 13-5 Toner Save .................................................................... 13-5 Print Setting (For Windows® 95/98/98SE/Me Users Only) .......... 13-6 Duplex Printing (*2).......................................................... 13-6 Manual Duplex.............................................................. 13-6 Binding Offset............................................................... 13-6 Watermark (*3) ................................................................. 13-7 Print Watermark............................................................ 13-7 In background ............................................................... 13-7 Watermark Text ............................................................ 13-8 Watermark Bitmap........................................................ 13-8 Position ......................................................................... 13-8 Page Setting (*4) .............................................................. 13-9 Device Options (*5) ....................................................... 13-10 Quick Print Setup ............................................................ 13-11 Administrator (For Windows® 95/98/98SE/Me Users Only) ............ 13-11 Print Date & Time ........................................................... 13-12 Support ................................................................................... 13-13 Brother Solutions Center ................................................. 13-13 Web Update ..................................................................... 13-13 Check Setting................................................................... 13-13 Using the Windows®-Based Brother MFL-Pro Control Center (For Windows® Only) ................................................................... 14-1 Brother MFL Pro Control Center ............................................. 14-1 14 xiv AutoLoad the Brother Control Center............................... 14-1 How to Turn Off AutoLoad............................................... 14-2 Using the Scan Key .................................................................. 14-2 Using the Control Panel Keys .................................................. 14-2 Scan Image ........................................................................ 14-3 Scan/OCR .......................................................................... 14-3 Scan to E-mail ................................................................... 14-3 Brother Control Center Features .............................................. 14-4 Auto Configuration............................................................ 14-4 Scanning Operations.......................................................... 14-4 Copy Operations................................................................ 14-5 PC Fax Operation .............................................................. 14-5 Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-5 Global Settings .................................................................. 14-5 Setting Up the Scanner Configurations ............................. 14-6 To Access the Scanner Configurations Screen.................. 14-6 Perform an Operation from the Control Center Screen..... 14-7 Scan to File............................................................................... 14-7 Scanner Settings ................................................................ 14-7 Destination Folder ............................................................. 14-8 Scan to E-mail .......................................................................... 14-8 Scanner Settings ................................................................ 14-9 E-mail Application ............................................................ 14-9 File Attachments................................................................ 14-9 Conversion Options ......................................................... 14-10 Format ......................................................................... 14-10 Show QuickSend Menu .............................................. 14-10 QuickSend List............................................................ 14-10 Scan to Word Processor ......................................................... 14-11 Scanner Settings .............................................................. 14-11 Word Processor ............................................................... 14-12 User-Defined Button .............................................................. 14-13 Scanner Settings .............................................................. 14-13 Target Application........................................................... 14-13 Copy ....................................................................................... 14-14 Scanner Settings .............................................................. 14-14 Copy Settings................................................................... 14-14 Send a Fax .............................................................................. 14-15 Scanner Settings .............................................................. 14-15 FAX Settings ................................................................... 14-16 xv 15 Using ScanSoftTM PaperPort® for Brother and ScanSoftTM TextBridge® ............................................................... 15-1 Using ScanSoftTM PaperPort® and TextBridge® ...................... 15-1 Viewing Items ................................................................... 15-2 Organizing Your Items in Folders ..................................... 15-2 Links to Many Other Applications .................................... 15-3 Using ScanSoftTM TextBridge® OCR (Converting Image Text to Text You Can Edit) ........... 15-3 Importing Items from Other Applications ......................... 15-3 Exporting Items in Other Formats ..................................... 15-4 Exporting an Image File................................................ 15-4 Accessing the Scanner ....................................................... 15-4 Scanning an Image into Your PC ...................................... 15-5 Settings in the Scanner Window........................................ 15-5 Image............................................................................. 15-5 Contrast ......................................................................... 15-6 Custom .......................................................................... 15-6 PreScanning an Image ....................................................... 15-7 Setting Up and Using PC FAX (For Windows® Only) .............. 16-1 Introduction .............................................................................. 16-1 Brother Resource Manager................................................ 16-1 MFC Remote Setup .................................................................. 16-2 PC FAX Sending (For Windows® Only) ................................. 16-3 Setting Up User Information ............................................. 16-3 Setting Up Sending............................................................ 16-4 Outside line access ............................................................ 16-4 Include header ................................................................... 16-4 Address Book file .............................................................. 16-4 User interface..................................................................... 16-5 Simple Style .................................................................. 16-5 Facsimile Style.............................................................. 16-5 Setting Up Speed Dial .............................................................. 16-6 The Address Book ............................................................. 16-7 Setting Up a Member in the Address Book....................... 16-8 Setting Up a Group for Broadcasting ................................ 16-9 Editing Member Information............................................. 16-9 Deleting a Member or Group .......................................... 16-10 Exporting the Address Book ........................................... 16-10 Importing to the Address Book ....................................... 16-11 Setting Up a Cover Page.................................................. 16-12 16 xvi To ................................................................................ 16-13 From............................................................................ 16-13 Comment..................................................................... 16-13 Select Cover Page Form.............................................. 16-13 Import BMP file.......................................................... 16-13 Count Cover Page ....................................................... 16-13 Sending a File as a PC-FAX Using the Facsimile Style .... 16-14 Redial .......................................................................... 16-15 Sending a File as a PC-FAX Using the Simple Style...... 16-15 17 Using Automatic E-Mail Printing................................................ 17-1 For Windows® 95, 98, 98SE, Me Only.................................... 17-1 Main Features .................................................................... 17-1 To Access the On-Line Documentation........................ 17-1 To Install Automatic E-mail Printing (Optional Application) ............................................. 17-1 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMacTM/iBook ............................................................... 18-1 Set up Your USB Equipped Apple® Macintosh® G3,G4, iMacTM or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 18-1 Using Brother Printer Driver with Your Apple® Macintosh®..... 18-1 Sending a Fax from Your Macintosh® Application ................. 18-3 Setting Up Your Address Book......................................... 18-5 Adding a New Member................................................. 18-5 Adding a New Group .................................................... 18-6 Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®............................................................... 18-7 Accessing the Scanner....................................................... 18-8 Scanning an Image into Your Macintosh G3, G4 or iMac... 18-8 Settings in the Scanner Window........................................ 18-9 Image............................................................................. 18-9 Scanning Area............................................................. 18-10 Business Card Size...................................................... 18-10 Adjust Image............................................................... 18-11 PreScanning an Image ..................................................... 18-12 Important Information ................................................................. 19-1 Standard Telephone and FCC Notices ..................................... 19-1 Laser Safety .................................................................. 19-2 xvii 18 19 FDA Regulations........................................................... 19-2 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)................. 19-3 Important....................................................................... 19-3 Industry Canada Compliance Statement ....................... 19-4 Important--About the Interface Cable ......................... 19-4 Warranty........................................................................ 19-4 International ENERGY STAR® Compliance Statement.............................................. 19-4 Important Safety Instructions ................................................... 19-5 Trademarks............................................................................... 19-7 20 Troubleshooting and Routine Maintenance ............................... 20-1 Troubleshooting........................................................................ 20-1 Error Messages .................................................................. 20-1 Document Jams and Paper Jams .............................................. 20-5 Original is Jammed in the Top of the ADF Unit........... 20-5 Original is Jammed Inside the ADF Unit...................... 20-5 Printer Jam......................................................................... 20-6 Paper is Jammed in the Multi-purpose Sheet Feeder.... 20-6 Paper is Jammed near the Drum Unit ........................... 20-7 If You Are Having Difficulty with Your MFC ................. 20-8 Packing and Shipping the MFC.............................................. 20-15 Routine Maintenance.............................................................. 20-17 Cleaning the Scanner ....................................................... 20-17 Cleaning the Printer ......................................................... 20-18 Cleaning the Drum Unit .................................................. 20-19 Replacing the Toner Cartridge ........................................ 20-19 Toner Empty Indicator ................................................ 20-20 Replacing the Drum Unit................................................. 20-24 Glossary........................................................................................... G-1 Specifications ................................................................................... S-1 Product Description ............................................................. S-1 Fax ....................................................................................... S-1 Printer .................................................................................. S-2 Computer Requirements ...................................................... S-3 Electrical and Environment ................................................. S-3 Parallel Interface.................................................................. S-4 USB (Universal Serial Bus) Interface ................................. S-4 21 22 xviii