USER'S GUIDE MFC-8420 MFC-8820D THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i ii Safety precautions To use the MFC safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the machine. Before you clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. After you use the MFC, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the area shown in the illustration. To prevent injuries, be careful not to put your hands on the edge of the MFC under the document cover. To prevent injuries, be careful not to put your fingers in the area shown in the illustration. iii To prevent injuries, be careful not to put your fingers in the area shown in the illustration. WARNING When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by holding it at the bottom. Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone socket in a wet location. Install equipment with a power cord near a socket/outlet that is easily accessible. Do not use a telephone in the vicinity of gas leak to report leak. Do not use this product near appliances that use water, in a wet basement or near a swimming pool. There may be a remote risk of electric shock from lightning. Caution Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm. iv Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded power outlet. Choose a location where the temperature remains between 10° and 32.5°C. Caution Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC's memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other Equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. v Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 6 2 3 4 5 Place the document face up in the ADF, or face down on the scanner glass. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Press Start. If you are using the scanner glass, press 2 or Start. 7 8 Press 1 if you want to choose more settings and the LCD will return to the Setup send menu. --OR-- Press 2 to fax. Enter the fax number. Press Start. Receiving faxes Select Receive Mode 1 Press Menu, 0,1. 2 Press or to select Fax Only, Manual, Fax/Tel and External TAD and then press Set. Real Time Transmission You can send faxes in real time. 1 If it is not illuminated in green, press (Fax). Storing numbers Storing One-Touch Dial numbers 1 Press Menu, 2, 3, 1. 2 Press the One-Touch key where you want to store the number. 3 Enter a number (up to 20 digits), and then press Set. 4 Enter a name (up to 15 characters or leave it blank), and then press Set. 5 Press Stop/Exit. 2 3 4 5 Place the document face up in the ADF, or face down on the scanner glass. Press Menu, 2, 2, 5. Press or to select On, and then press Set. --OR-- For the next transmission only, press or to select Next Fax Only, and then press Set. For the next fax only, press or to select Next Fax:On, and then press Set. vi Storing Speed-Dial numbers 1 Press Menu, 2, 3, 2. 2 Enter a three-digit Speed-Dial number, and then press Set. 3 Enter a number (up to 20 digits), and then press Set. 4 Enter a name (up to 15 characters or leave it blank), and then press Set. 5 Press Stop/Exit. 3 4 Press or to search the memory. Press Start. Making copies Single copy 1 2 3 Press (Copy) to Dialling operations One-Touch Dialling / Speed-Dialling 1 If it is not illuminated in green, press (Fax). illuminate it in green. Place the document face up in the ADF, or face down on the scanner glass. Press Start. Sorting multiple copies (Using the ADF) 1 2 3 4 5 6 Press (Copy) to 2 3 4 Place the document face up in the ADF, or face down on the scanner glass. Press the One-Touch key of the number you want to call. --OR-- Press Search/Speed Dial, press #, and then press the three-digit Speed-Dial number. Press Start. illuminate it in green. Place the document face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Sort. Sort icon appears on the LCD. Press Start. Using Search 1 If it is not illuminated in green, press (Fax). 2 vii Press Search/Speed Dial, and then enter the first letter of the name you're looking for. Table of Contents 1 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 MFC part names and operations ................................ 1-2 Control panel overview ..................................................... 1-5 Status LED indications ............................................. 1-10 About fax machines ........................................................ 1-12 Fax tones and handshake ........................................ 1-12 ECM (Error Correction Mode)................................... 1-13 Connecting the MFC....................................................... 1-14 Connecting an external telephone............................ 1-14 Connecting an external telephone answering device (TAD).................................................................... 1-15 Sequence ............................................................. 1-15 Connections ......................................................... 1-16 Recording outgoing message (OGM) on an external TAD .................................................... 1-17 Using extension telephones (For U.K. only)......... 1-18 Multi-line connections (PBX) .................................... 1-20 If you are installing the MFC to work with a PBX........................................................ 1-20 Custom features on your phone line......................... 1-20 Paper ..................................................................................... 2-1 About paper ...................................................................... 2-1 Type and size of paper ............................................... 2-1 Recommended paper ................................................. 2-1 Choosing acceptable paper.............................................. 2-2 Paper capacity of the paper trays........................... 2-3 Paper specifications for each paper tray ................ 2-4 How to load paper ...................................................... 2-5 To load paper or other media in the paper tray ...... 2-5 To load paper or other media in the manual feed tray (For MFC-8420)................................... 2-7 To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8820D) ........................ 2-9 To use Automatic Duplexing for fax, copy and print operations (For MFC-8820D) ............................... 2-11 2 viii 3 On-screen programming ..................................................... 3-1 User-friendly programming ............................................... 3-1 Menu table .................................................................. 3-1 Memory Storage ......................................................... 3-1 Navigation keys ................................................................ 3-2 Getting started ..................................................................... 4-1 Initial Setup ....................................................................... 4-1 Setting the Date and Time .......................................... 4-1 Setting the Station ID.................................................. 4-2 Entering text ........................................................... 4-3 Inserting spaces ..................................................... 4-3 Making corrections ................................................. 4-4 Repeating letters .................................................... 4-4 Special characters and symbols ............................ 4-4 PABX and TRANSFER............................................... 4-5 Setting PABX.......................................................... 4-5 General Setup................................................................... 4-6 Setting the Mode Timer .............................................. 4-6 Setting the Paper Type ............................................... 4-7 Setting the Paper Size ................................................ 4-8 Setting the Ring Volume ............................................. 4-9 Setting the Beeper Volume......................................... 4-9 Setting the Speaker Volume .....................................4-10 Setting the Clock Change ......................................... 4-10 Toner Save ...............................................................4-10 Sleep Time................................................................ 4-11 Turning off the Scanner Lamp .................................. 4-11 Power Save .............................................................. 4-12 Setting the Tray Use for Copy mode ........................ 4-13 Setting the Tray Use for Fax mode........................... 4-14 Setting the LCD Contrast.......................................... 4-14 Initial Setup depending on Your Country ........................ 4-15 Setting Tone or Pulse dialling mode (Except for the Nordic Countries) .........................4-15 Setup Receive ...................................................................... 5-1 Basic receiving operations................................................ 5-1 Choosing the Receive Mode....................................... 5-1 To select or change your Receive Mode ................ 5-2 Setting the Ring Delay ............................................... 5-2 Setting the F/T Ring Time (Fax/Tel mode only).......... 5-3 Fax Detect .................................................................. 5-4 Printing a reduced incoming fax (Auto Reduction) ..... 5-5 4 5 ix Reception into memory............................................... 5-6 Printing a fax from the memory .................................. 5-7 Setting the Print Density ............................................. 5-7 Advanced receiving operations ........................................ 5-8 Operation from extension telephones......................... 5-8 For FAX/TEL mode only ............................................. 5-8 Using a cordless external handset ............................. 5-9 Changing the remote codes ....................................... 5-9 Polling....................................................................... 5-10 Secure Polling ...................................................... 5-10 Setup for Polling Receive (Standard) ................... 5-10 Setup for Polling Receive with Secure Code........ 5-11 Setup Delayed Polling Receive ............................ 5-11 Sequential Polling..................................................... 5- ...