USER'S GUIDE MFC-8460N MFC-8860DN If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-8460N and MFC-8860DN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and, may support an insurance claim by you in the event of product loss covered by insurance. © 2006 Brother Industries, Ltd. Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i Table of Contents Section I General 1 General information Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the complete User's Guide ...................................................................2 Viewing documentation ...................................................................................2 Control panel overview ..........................................................................................5 Status LED indications ....................................................................................8 2 Loading documents and paper Loading documents .............................................................................................10 Using the ADF ...............................................................................................10 Using the scanner glass (Flatbed) .................................................................11 Acceptable paper and other media ......................................................................11 Recommended media ...................................................................................11 Handling and using media .............................................................................12 Loading paper, and other media ..........................................................................14 Loading paper................................................................................................14 Loading envelopes and other media .............................................................15 Printable Area ................................................................................................16 3 General setup Mode timer ...........................................................................................................17 Paper settings ......................................................................................................17 Paper Type ....................................................................................................17 Paper Size .....................................................................................................18 Tray use in Copy mode .................................................................................18 Tray use in Fax mode ....................................................................................19 Tray use in Print mode ..................................................................................19 Volume Settings...................................................................................................20 Ring volume...................................................................................................20 Beeper volume ..............................................................................................20 Speaker volume.............................................................................................20 Setting daylight savings time ...............................................................................21 Ecology features ..................................................................................................21 Toner save.....................................................................................................21 Sleep time......................................................................................................22 Turning off the scanner lamp .........................................................................22 LCD Contrast .......................................................................................................22 ii 4 Security features Security................................................................................................................ 23 Setting Lock ...................................................................................................23 Secure Function Lock ....................................................................................24 Section II Fax 5 Sending a fax How to fax............................................................................................................30 Entering fax mode .........................................................................................30 Sending a single-sided fax from the ADF ......................................................30 Sending a 2-sided fax from the ADF (MFC-8860DN only) ............................30 Sending a fax from the scanner glass ........................................................... 31 Faxing legal size documents from the scanner glass .................................... 31 Cancelling a fax in progress .......................................................................... 31 Broadcasting........................................................................................................ 32 Cancelling a Broadcast in progress ...............................................................32 Additional sending operations.............................................................................. 33 Sending faxes using multiple settings ........................................................... 33 Electronic cover page ....................................................................................33 Contrast ......................................................................................................... 35 Changing fax resolution ................................................................................. 35 Dual access ...................................................................................................36 Real time transmission ..................................................................................36 Overseas mode ............................................................................................. 37 Delayed faxing ............................................................................................... 37 Delayed batch transmission .......................................................................... 37 Checking and cancelling waiting jobs............................................................ 38 Sending a fax manually ................................................................................. 38 Out of Memory message ............................................................................... 38 6 Receiving a fax Receive modes .................................................................................................... 39 Choosing the receive mode ...........................................................................39 Using Receive Modes.......................................................................................... 40 Fax only ......................................................................................................... 40 Fax/Tel........................................................................................................... 40 Manual........................................................................................................... 40 External TAD ................................................................................................. 40 Receive Mode settings ........................................................................................ 41 Ring Delay .....................................................................................................41 F/T Ring Time ................................................................................................41 Fax Detect .....................................................................................................42 Setting the Print Density ................................................................................42 Additional receiving operations............................................................................ 43 Printing a reduced incoming fax ....................................................................43 Duplex printing for Fax mode (MFC-8860DN only) ....................................... 43 Setting the Fax Receive Stamp ..................................................................... 44 iii Receiving faxes into memory ........................................................................44 Printing a fax from the memory .....................................................................45 7 Phone and external devices Phone line services..............................................................................................46 Do you have Voice Mail? ...............................................................................46 Telephone Service for Australia .......................................................................46 Telstra® FaxStream® Duet® (Distinctive Ringing) .........................................46 Caller ID (Caller IDentification) ......................................................................48 How Does the Caller ID Work?......................................................................49 The Caller ID is Stored in Your Machine Memory .........................................49 Viewing Caller ID List ....................................................................................49 Telephone Service for New Zealand ...................................................................50 FaxAbility .......................................................................................................50 Caller ID (Caller IDentification) ......................................................................51 How Does the Caller ID Work?......................................................................52 Viewing Caller ID List ....................................................................................52 Telephone Service for Some Countries...............................................................53 Distinctive Ringing (For Singapore and Hong Kong) .....................................53 Caller ID (For Singapore and Hong Kong) ....................................................54 Viewing Caller ID List ....................................................................................54 Connecting an external TAD ...............................................................................55 Connections...................................................................................................55 Recording an outgoing message ...................................................................55 Multi-Line connections (PABX) ......................................................................56 External and extension phones ...........................................................................56 Operation from extension telephones............................................................56 For Fax/Tel mode only...................................................................................56 Connecting an external or extension ph ...