User manual BROTHER MFC-8860DN

USER'S GUIDE MFC-8460N MFC-8860DN If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-8460N and MFC-8860DN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and, may support an insurance claim by you in the event of product loss covered by insurance. © 2006 Brother Industries, Ltd. Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i Table of Contents Section I General 1 General information Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the complete User's Guide ...................................................................2 Viewing documentation ...................................................................................2 Control panel overview ..........................................................................................5 Status LED indications ....................................................................................8 2 Loading documents and paper Loading documents .............................................................................................10 Using the ADF ...............................................................................................10 Using the scanner glass (Flatbed) .................................................................11 Acceptable paper and other media ......................................................................11 Recommended media ...................................................................................11 Handling and using media .............................................................................12 Loading paper, and other media ..........................................................................14 Loading paper................................................................................................14 Loading envelopes and other media .............................................................15 Printable Area ................................................................................................16 3 General setup Mode timer ...........................................................................................................17 Paper settings ......................................................................................................17 Paper Type ....................................................................................................17 Paper Size .....................................................................................................18 Tray use in Copy mode .................................................................................18 Tray use in Fax mode ....................................................................................19 Tray use in Print mode ..................................................................................19 Volume Settings...................................................................................................20 Ring volume...................................................................................................20 Beeper volume ..............................................................................................20 Speaker volume.............................................................................................20 Setting daylight savings time ...............................................................................21 Ecology features ..................................................................................................21 Toner save.....................................................................................................21 Sleep time......................................................................................................22 Turning off the scanner lamp .........................................................................22 LCD Contrast .......................................................................................................22 ii 4 Security features Security................................................................................................................ 23 Setting Lock ...................................................................................................23 Secure Function Lock ....................................................................................24 Section II Fax 5 Sending a fax How to fax............................................................................................................30 Entering fax mode .........................................................................................30 Sending a single-sided fax from the ADF ......................................................30 Sending a 2-sided fax from the ADF (MFC-8860DN only) ............................30 Sending a fax from the scanner glass ........................................................... 31 Faxing legal size documents from the scanner glass .................................... 31 Cancelling a fax in progress .......................................................................... 31 Broadcasting........................................................................................................ 32 Cancelling a Broadcast in progress ...............................................................32 Additional sending operations.............................................................................. 33 Sending faxes using multiple settings ........................................................... 33 Electronic cover page ....................................................................................33 Contrast ......................................................................................................... 35 Changing fax resolution ................................................................................. 35 Dual access ...................................................................................................36 Real time transmission ..................................................................................36 Overseas mode ............................................................................................. 37 Delayed faxing ............................................................................................... 37 Delayed batch transmission .......................................................................... 37 Checking and cancelling waiting jobs............................................................ 38 Sending a fax manually ................................................................................. 38 Out of Memory message ............................................................................... 38 6 Receiving a fax Receive modes .................................................................................................... 39 Choosing the receive mode ...........................................................................39 Using Receive Modes.......................................................................................... 40 Fax only ......................................................................................................... 40 Fax/Tel........................................................................................................... 40 Manual........................................................................................................... 40 External TAD ................................................................................................. 40 Receive Mode settings ........................................................................................ 41 Ring Delay .....................................................................................................41 F/T Ring Time ................................................................................................41 Fax Detect .....................................................................................................42 Setting the Print Density ................................................................................42 Additional receiving operations............................................................................ 43 Printing a reduced incoming fax ....................................................................43 Duplex printing for Fax mode (MFC-8860DN only) ....................................... 43 Setting the Fax Receive Stamp ..................................................................... 44 iii Receiving faxes into memory ........................................................................44 Printing a fax from the memory .....................................................................45 7 Phone and external devices Phone line services..............................................................................................46 Do you have Voice Mail? ...............................................................................46 Telephone Service for Australia .......................................................................46 Telstra® FaxStream® Duet® (Distinctive Ringing) .........................................46 Caller ID (Caller IDentification) ......................................................................48 How Does the Caller ID Work?......................................................................49 The Caller ID is Stored in Your Machine Memory .........................................49 Viewing Caller ID List ....................................................................................49 Telephone Service for New Zealand ...................................................................50 FaxAbility .......................................................................................................50 Caller ID (Caller IDentification) ......................................................................51 How Does the Caller ID Work?......................................................................52 Viewing Caller ID List ....................................................................................52 Telephone Service for Some Countries...............................................................53 Distinctive Ringing (For Singapore and Hong Kong) .....................................53 Caller ID (For Singapore and Hong Kong) ....................................................54 Viewing Caller ID List ....................................................................................54 Connecting an external TAD ...............................................................................55 Connections...................................................................................................55 Recording an outgoing message ...................................................................55 Multi-Line connections (PABX) ......................................................................56 External and extension phones ...........................................................................56 Operation from extension telephones............................................................56 For Fax/Tel mode only...................................................................................56 Connecting an external or extension phone ..................................................57 Using a cordless external handset ................................................................57 Using remote codes.......................................................................................57 8 Dialling and storing numbers How to Dial ..........................................................................................................58 Manual dialling...............................................................................................58 One-Touch dialling ........................................................................................58 Speed-Dialling ...............................................................................................58 Search ...........................................................................................................59 LDAP (Lightweight Directory Access Protocol) Search (MFC-8860DN only) 59 Fax redial .......................................................................................................59 Storing numbers ..................................................................................................60 Storing a pause .............................................................................................60 Storing One-Touch dial numbers...................................................................60 Storing Speed-Dial numbers .........................................................................62 Changing One-Touch and Speed-Dial numbers ...........................................63 Setting up Groups for broadcasting ...............................................................64 Combining Quick-Dial numbers .....................................................................65 Tone or Pulse (not available in New Zealand)...............................................65 iv 9 Remote fax options Fax forwarding .....................................................................................................66 Fax storage..........................................................................................................67 PC fax receive .....................................................................................................67 Changing remote fax options............................................................................... 68 Turning off remote fax options ....................................................................... 68 Remote retrieval .................................................................................................. 69 Setting a remote access code ....................................................................... 69 Using your remote access code ....................................................................69 Retrieving fax messages ............................................................................... 70 Changing the fax forwarding number ............................................................ 70 Remote fax commands........................................................................................ 71 10 Printing reports Fax reports........................................................................................................... 72 Transmission verification report..................................................................... 72 Fax journal.....................................................................................................72 Reports ................................................................................................................ 73 How to print a report ...................................................................................... 73 11 Polling Polling receive .....................................................................................................74 Secure polling ................................................................................................74 Delayed polling ..............................................................................................74 Sequential polling .......................................................................................... 75 Polled transmit .....................................................................................................75 Setup for polled transmit................................................................................75 Setup for polled transmit with a secure code.................................................75 Section III Copy 12 Making copies How to copy......................................................................................................... 78 Entering copy mode.......................................................................................78 Making a single copy ..................................................................................... 78 Making multiple copies ..................................................................................78 Stop copying.................................................................................................. 78 Copy options........................................................................................................ 79 Changing copy quality ................................................................................... 79 Changing text copy resolution ....................................................................... 80 Enlarging or reducing the image copied ........................................................80 Making N in 1 copies or a poster ................................................................... 81 Duplex (2-sided) copying (MFC-8860DN only).............................................. 83 Sorting copies using the ADF ........................................................................ 85 Adjusting contrast .......................................................................................... 85 Tray Select .................................................................................................... 86 Out of Memory message ..................................................................................... 86 v Section IV Software 13 Software and Network features Section V Appendices A Safety and Legal Choosing a location .............................................................................................90 Important Information...........................................................................................91 Safety precautions .........................................................................................91 IEC 60825-1 Specification .............................................................................94 Disconnect device .........................................................................................94 LAN connection .............................................................................................95 Radio interference .........................................................................................95 International Energy Star® Compliance Statement .......................................95 Important Information for Australia ......................................................................96 IMPORTANT-For Your Safety .......................................................................96 International Energy Star® Compliance Statement .......................................96 Important safety instructions..........................................................................96 Important Information for New Zealand ...............................................................98 Important Safety Instructions .........................................................................98 IMPORTANT-For Your Safety .....................................................................100 IMPORTANT NOTICE .................................................................................100 Important Information for Some Countries.........................................................100 Important Safety Instructions .......................................................................100 Trademarks .................................................................................................102 B Options Optional Paper Tray (LT-5300) ..........................................................................103 Memory Board ...................................................................................................103 DIMM types .................................................................................................103 Installing extra memory ...............................................................................104 C Troubleshooting and routine maintenance Troubleshooting .................................................................................................105 Solutions to common problems ...................................................................105 Improving the print quality ...........................................................................111 Setting Dial Tone detection .........................................................................115 Compatibility ................................................................................................115 Error messages .................................................................................................116 Checking if the machine has faxes in its memory .......................................120 Sending faxes to another fax machine ........................................................120 Sending faxes to your PC ............................................................................120 Document jams............................................................................................121 Paper jams ..................................................................................................122 vi Routine maintenance......................................................................................... 126 Cleaning the outside of the machine ...........................................................126 Cleaning the scanner glass .........................................................................128 Cleaning the laser scanner window .............................................................128 Cleaning the corona wire............................................................................. 130 Cleaning the drum unit ................................................................................130 Replacing the toner cartridge (TN-3145/TN-3185) ...................................... 131 Replacing the toner cartridge ...................................................................... 132 Replacing the drum unit (DR-3115) .............................................................134 Replacing periodic maintenance parts............................................................... 136 Packing and shipping the machine ....................................................................137 Machine Information ..........................................................................................138 Checking the serial numbers .......................................................................138 Checking the page counters........................................................................ 138 Checking the remaining life of parts ............................................................ 138 D Menu and Features On screen programming .................................................................................... 139 Menu table ...................................................................................................139 Memory storage........................................................................................... 139 Menu keys ......................................................................................................... 139 Menu Table........................................................................................................141 Entering Text .....................................................................................................153 E Specifications General.............................................................................................................. 155 Print media......................................................................................................... 156 Fax..................................................................................................................... 157 Copy .................................................................................................................. 158 Scan .................................................................................................................. 159 Print ................................................................................................................... 160 Interfaces ........................................................................................................... 160 Computer requirements .....................................................................................161 Consumable items ............................................................................................. 162 Ethernet wired network .....................................................................................163 F Glossary Glossary............................................................................................................. 164 G Index Index .................................................................................................................. 168 vii Section I General General information Loading documents and paper General setup Security features I 2 10 17 23 1 General information Accessing the complete User's Guide The printed User's Guide does not contain all the information about your machine. The advanced features of the Printer, Network, Scanner, and PC Fax are explained in the complete User's Guide that you can find on the CD-ROM. 1 1 Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. 1 1 Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold style indentifies keys on the machine control panel or computer screen. Italicized style emphasises an important point or refers you to a related topic. Courier New font identifies the messages shown on the LCD of the machine. Viewing documentation Viewing documentation (Windows®) To view the documentation, from the Start menu, point to Brother, MFL Pro Suite from the program group, and then click User's Guide. If you have not installed the software, you can find the documentation by following the instructions below: 1 1 Italics Courier New a b c Warning icons tell you what to do to avoid the risk of injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Caution icons tell you about procedures you must follow to prevent damaging the machine. Incorrect setup icons alert you to devices and operations that are not compatible with the machine. Note icons give useful tips. Turn on your PC. Insert the Brother CD-ROM labelled Windows ® into your CD-ROM drive. If the language selection screen appears, click your language. If the model name screen appears, click your model name.The CD-ROM main menu will appear. 2 General information If this window does not appear, use Windows® Explorer to find and run the setup.exe program from the root directory of the Brother CD-ROM. How to find Internet FAX instructions (MFC-8860DN only) You can find the instructions in the Network User's Guide on the CD-ROM. 1 1 d e Click Documentation. Click the documentation you want to read: Setup Guide: Setup and software installation instructions. User's Guide: User's Guide for stand-alone operations, Network User's Guide, and Software User's Guide. PaperPort User's Guide: Document management software. 1 Viewing Documentation (Macintosh®) 1 a Turn on your Macintosh ®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. The following window will appear. How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: How to scan using Windows® (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) Using ControlCenter2 (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) Network Scanning 1 b c d Double-click the Documentation icon. If the language selection screen appears, double-click your language. Click the documentation you want to read: Setup Guide: Setup and Software installation instructions. User's Guides: User's Guide for stand-alone operations, Network User's Guide, and Software User's Guide. PaperPort® User's Guide: Instructions for scanning directly from ScanSoft® PaperPort® 1 3 Chapter 1 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: 1 Software User's Guide: Scanning from a Macintosh® (For Mac OS® 9.1-9.2/Mac OS ® X 10.2.4 or greater) Using ControlCenter2 (For Mac OS® X 10.2.4 or greater) Network Scanning (For Mac OS® X 10.2.4 or greater) 1 Presto!® PageManager® User's Guide:1 Instructions for scanning directly from Presto!® PageManager® How to find Internet FAX instructions (MFC-8860DN only) You can find the instructions in the Network User's Guide on the CD-ROM. 1 4 General information Control panel overview MFC-8460N and MFC-8860DN have similar control keys. 1 1 3 1 2 11 1 One-Touch keys These 20 keys give you instant access to 40 previously stored numbers. Shift Lets you access One-Touch numbers 21 to 40 when held down. Status LED (light emitting diode) The LED will flash and change colour depending on the machine's status. LCD (liquid crystal display) Displays messages to help you use your machine. Menu keys: Menu Accesses the main menu. Clear/Back Deletes entered data or lets you exit the menu. OK Selects a setting. d or c Scrolls backwards or forwards through menu selections. Changes the volume when in fax or standby mode. 10 5 9 a or b Scrolls through the menus and options. Dial pad Used to enter telephone and fax numbers or to enter text. The # key temporarily switches the dialling mode from Pulse to Tone during a telephone call (not available in New Zealand). Stop/Exit Stops an operation or exits from a menu. Start Starts sending a fax, making a copy or scanning. 2 6 7 3 4 5 Chapter 1 3 4 5 6 9 8 Copy keys Duplex (MFC-8860DN only) Lets you print copies on both sides of the paper. Contrast/Quality (MFC-8860DN only) Lets you change the quality or contrast for the next copy. Contrast (MFC-8460N only) Lets you change the contrast for the next copy. Quality (MFC-8460N only) Lets you change the quality for the next copy. Enlarge/Reduce Reduces or enlarges copies. Tray Select Lets you change which tray will be used for the next copy. Sort Sorts multiple copies using the ADF. N in 1 You can choose N in 1 to copy 2 or 4 pages onto one page. 9 8 Mode keys FAX Puts the machine in Fax mode. Scan 7 Puts the machine in Scan mode. (For details about scanning, see Software User's Guide on the CD-ROM.) Copy Puts the machine in Copy mode. 6 General information 10 Fax and telephone keys Tel/R Lets you answer an incoming call on an external phone. When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension. Resolution Sets the resolution when sending a fax. Search/Speed Dial Lets you look up numbers stored in the dialling memory and LDAP server* (*MFC-8860DN only). You can search the stored number alphabetically. It also lets you look up the stored number in Speed-Dial numbers by pressing Shift and Search/Speed-Dial simultaneously and then the three-digit number. Redial/Pause Redials the last number called. It also inserts a pause when programming quick dial numbers. 11 Print keys Secure You can print data saved in memory by entering your four-digit password. Job Cancel Press this key to cancel a print job and clear the machine's memory. 1 7 Chapter 1 Status LED indications The Status LED (light emitting diode) will flash and change color depending on the machine's status. 1 The LED indications shown in the table below are used in the illustrations in this chapter. LED LED Status LED is off. LED is on. Green Orange Red LED is blinking. Green LED Machine Status Sleep Mode Warming Up Orange Red Description The power switch is off or the machine is in Sleep mode. The machine is warming up for printing. Green Ready Green Receiving Data The machine is either receiving data from the computer, processing data in memory or printing data. The machine is ready to print. Orange Data Remaining in Memory Orange Print data remains in the machine memory. 8 General information Service error Follow the steps below. 1. Turn off the power switch. 2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and see the same service call indication after turning the machine back on, please call your Brother dealer for service. Red 1 Cover open Red Toner Life End Paper error Scan lock Others Out of memory The front cover, back cover, fuser cover or document cover is open. Close the cover. Replace the toner cartridge with a new one. Put paper in the tray or clear the paper jam. Check the LCD message. Check that the scanner lock lever is released. Check the LCD message. Memory is full. Note When the power switch is off or the machine is in Sleep mode, the LED is off. 9 2 Loading documents and paper a 2 2 Loading documents All fax, scan and copy operations can be performed from the ADF or the scanner glass. (Flatbed) Unfold the ADF document output support flap (1). 1 Using the ADF You can use the ADF (automatic document feeder) to fax, scan or copy sheets of paper. The ADF feeds each sheet one at a time. When loading the ADF, make sure that documents written with ink are completely dry. Single-Sided Document Documents must be from 148.0 to 215.9 mm wide (5.8 to 8.5 inches) wide and 148.0 to 355.6 mm (5.8 to 14 inches) long, and of a standard weight (80 gsm (20 lb)). 2-Sided Document (MFC-8860DN only) When you load a 2-sided document, the document must be from 148.0 to 215.9 mm (5.8 to 8.5 inches) wide and 148.0 to 297.0 mm (5.8 to 11.7 inches) long. For information on the capacity of the ADF see Specifications on page 155. CAUTION Do not use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped. 2 b c d Fan the pages well. Place your documents face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. CAUTION To avoid damaging your machine while using the ADF, do not pull on the document while it is feeding. To scan non standard documents, see Using the scanner glass (Flatbed) on page 11. Do not use cardboard, newspaper or fabric. 10 Loading documents and paper Using the scanner glass (Flatbed) You can use the scanner glass to fax, scan, or copy the pages of a book or single sheets of paper. Documents can be up to 215.9 mm wide to 355.6 mm long (8.5 inches wide to 14 inches long). To use the scanner glass, the ADF must be empty. 2 Acceptable paper and other media Print quality may vary according to the type of paper you use. You can use the following types of media: plain paper, transparencies, labels or envelopes. 2 2 For best results, follow the instructions below: Use paper made for plain paper copying. Use paper that is 75 to 90 gsm (20 to 24 lb). Use labels or transparencies which are designed for use in laser printers. When using transparencies remove each sheet immediately to prevent smudging or paper jams. Let printed paper cool down before removing it from the output tray. Use long grain paper with a neutral Ph value, and a moisture content around 5%. a Lift the document cover. Recommended media 2 b c Using the document guidelines on the left, centre the document face down on the scanner glass. Close the document cover. CAUTION To get the best print quality, we suggest using the following paper. Paper Type Plain paper Item Xerox Premier 80 gsm Xerox Business 80 gsm M-real DATACOPY 80 gsm Recycled paper Transparency Labels Xerox Recycled Supreme 3M CG 3300 Avery laser label L7163 If the document is a book or is thick, do not slam the cover or press on it. 11 Chapter 2 Handling and using media Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching either side of transparencies, as this can decrease the print quality. Only use transparencies recommended for laser printing. Only use sharply creased envelopes. Improper Setup 2 Do not use any of the following paper, as they will cause paper feed problems: damaged, coated, curled, wrinkled, highly textured, irregularly shaped, or paper which has previously been printed on by a printer. 1 4 mm (0.08 in.) or longer 12 Loading documents and paper Paper capacity of the paper tray Paper size Paper Tray (Tray #1) A4, Letter, Executive, A5, A6, B5 and B6 Paper types Plain paper, Recycled paper and Bond paper Transparency Multi-purpose tray (MP tray) Width: 69.9 to 215.9 mm (2.75 to 8.5 in.) Length: 116.0 to 406.4 mm (4.57 to 16.0 in.) Paper Tray (Tray #2) A4, Letter, Executive, A5, B5 and B6 Plain paper, Recycled paper, Bond paper, Envelope and Labels Transparency Plain paper, Recycled paper and Bond paper No. of sheets up to 250 [80 g/m 2 (20 lb)] up to 10 up to 50 [80 g/m2 (20 lb)] up to 10 up to 250 [80 g/m2] 2 2 13 Chapter 2 Loading paper, and other media When printing on plain paper 60 to 105 gsm (16 to 28 lb) or laser transparencies use the paper tray. For printing on other types of media use the MP tray (Multi purpose tray). d 2 Fan the stack of paper well to avoid paper feeding problems. Loading paper e 2 a b Unfold the output paper tray support flap. Pull the paper tray completely out of the machine. Insert the paper into the paper tray with the top edge of the paper first, and the print side down. Make sure that the paper is flat in the tray and below the maximum paper mark (1). 1 c While pressing the blue paper-guide release lever (1), slide the paper guides to fit the paper size. Make sure that the guides are firmly in the slots. 1 f Push the paper tray firmly back into the machine. 14 Loading documents and paper Loading envelopes and other media Use the MP tray when printing envelopes, labels, and thick paper. Loading Envelopes 2 2 Before loading, press the corners and sides of the envelopes to make them as flat as possible. a 2 Open the MP tray and lower it gently. CAUTION Do not use any of the following types of envelope, as they will cause paper feed problems: 1 Envelopes with a baggy construction. 2 Embossed envelopes (those with a raised surface). b Pull out the MP tray support. 3 Envelopes with clasps or staples. 4 Envelopes that are pre-printed on the inside. Rounded flap Double flap Triangular flap 2 Glue 2 2 2 c Insert the media into the MP tray with the top edge first and the printing side face up. 15 Chapter 2 Printable Area Printable Area for copies The printable area of your machine begins at approximately 3 mm (0.12 in.) from the top and bottom and 2.05 mm (0.08 in.) from both sides of the paper. 2 1 2 2 Printable Area when printing from a computer When using the default driver the printable area is smaller than the paper size, as shown below. Portrait 2 1 2 2 2 1 1 1 2 3 mm (0.12 in.) 2.05 mm (0.08 in.) 1 2 4.23 mm (0.16 in.) 6.01 mm (0.24 in.) Landscape 2 1 2 Note This printable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The printable area changes with the paper size. 1 1 2 4.23 mm (0.16 in.) 5 mm (0.19 in.) Note The printable area shown above is for A4 size paper. The printable area changes with the paper size. 16 3 General setup Paper settings Paper Type Set up the machine for the type of paper you are using. This will give you the best print quality. 3 Mode timer The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you select Off, the machine will stay in the mode you used last. This setting also sets the time the machine will change from individual user to public user when using Secure Function Lock. See Switching Users on page 27. 3 3 3 3 a Choose one of the options below: To set the paper type for the MP Tray press Menu, 1, 2, 1. To set the paper type for Tray#1 press Menu, 1, 2, 2. To set the paper type for Tray#2 press Menu, 1, 2, 3 if you installed the optional tray. 12.Paper Type 1.MP Tray a Plain b Thick Select ab & OK a Press Menu, 1, 1 11.Mode Timer a 0 Sec 30 Secs b 1 Min Select ab & OK b c b c Press a or b to select Thin, Plain, Thick, Thicker, Transparency or Recycled Paper. Press OK. Press Stop/Exit. Press a or b to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK. Press Stop/Exit. Note · Transparency is not available for the optional Tray #2. · You can choose Transparency only if A4, Letter, Legal or Folio size was chosen as the paper size. 17 Chapter 3 Paper Size You can use nine sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio, and four sizes for printing faxes: A4, Letter, Legal or Folio. When you change the type of paper you load in the machine, you will also need to change the setting for paper size at the same time. This is so your machine can fit an incoming fax onto the page. 3 Tray use in Copy mode You can change the default tray priority that the machine will use for printing copies. When you select Tray#1 Only, MP Only or Tray#2 Only 1, the machine takes paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray. When you select T1>T2>MP, the machine takes paper from Tray #1 until it is empty, then from Tray #2, then from the MP tray. When you select MP>T1>T2, the machine takes paper from the MP tray until it is empty, then from Tray #1, then from Tray #2. To change the tray settings follow the instructions below: 3 a Choose one of the options below: To set the paper size for the MP Tray press Menu, 1, 3, 1. To set the paper size for Tray#1 press Menu, 1, 3, 2. To set the paper size for Tray#2 press Menu, 1, 3, 3 if you installed the optional tray. 13.Paper Size 1.MP Tray a A4 b Letter Select ab & OK a Press Menu, 1, 7, 1. 17.Tray Use 1.Copy a Tray#1 Only b MP Only Select ab & OK b Press a or b to select A4, Letter, Legal, Executive, A5, A6, B5, B6, Folio or Any. Press OK. Press Stop/Exit. b Press a or b to select Tray#1 Only, Tray#2 Only 1, MP Only, MP>T1>T2 1 or T1>T2 1>MP. Press OK. 1 c Tray#2 Only and T2 appear only if the optional tray is installed. Note · Legal, Folio and Any appear only when you select the MP tray (Menu, 1, 3, 1). · A6 size is not available for the optional Tray #2. · If you select Any for the MP Tray Paper Size: You must choose MP Only for the Tray Use setting. You cannot use the Any Paper Size selection for the MP tray when making N in 1 copies. You must choose one of the other available Paper Size selections for the MP tray. c Press Stop/Exit. Note · When loading the documents from the ADF and MP>T1>T2 or T1>T2>MP is selected, the machine looks for the tray with the most suitable paper and takes paper from that tray. If no tray has suitable paper, the machine takes paper from the tray with the highest priority. · When using the scanner glass, your document is copied from the tray with the highest priority even if more suitable paper is in another paper tray. 18 General setup Tray use in Fax mode You can change the default tray priority that the machine will use for printing received faxes. When you select Tray#1 Only, MP Only or Tray#2 Only 1, the machine takes paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD. Insert the paper in the empty tray. When you select T1>T2>MP, the machine takes paper from Tray #1 until it is empty, then from Tray #2, then from the MP tray. When you select MP>T1>T2, the machine takes paper from the MP tray until it is empty, then from Tray #1, then from Tray #2. 3 Tray use in Print mode You can change the default tray the machine will use for printing from your computer. 3 a Press Menu, 1, 7, 3. 17.Tray Use 3.Print a Tray#1 Only b MP Only Select ab & OK 3 b Press a or b to select Tray#1 Only, Tray#2 Only 1, MP Only, MP>T1>T2 1 or T1>T2 1>MP. Press OK. 1 Tray#2 Only and T2 appear only if the optional tray is installed. Note · You can use four sizes of paper for printing faxes: A4, Letter, Legal or Folio. When a suitable size is not in any of the trays received faxes will be stored in the machine's memory and Check Paper Size will appear on the LCD. For details, see Check Paper Size on page 116. · If the tray is out of paper and received faxes are in the machine's memory, No Paper will appear on the LCD. Insert paper in the empty tray. Note · The setting in the printer driver will take priority over the setting made on the control panel. · If the control panel is set to Tray#1 Only, Tray#2 Only, MP Only or MP>T1>T2 and you choose `Auto Select' in the printer driver, the tray use will be MP>T1>T2. If the control panel is set to T1>T2>MP and you choose `Auto Select' in the printer driver, the tray use will remain T1>T2>MP. a Press Menu, 1, 7, 2. 17.Tray Use 2.Fax a Tray#1 Only b MP Only Select ab & OK b Press a or b to select Tray#1 Only, Tray#2 Only, MP Only, MP>T1>T2 1 or T1>T2 1>MP. Press OK. 1 Tray#2 Only and T2 appear only if the optional tray is installed. 19 Chapter 3 Volume Settings Ring volume You can select a ring volume level from a range of settings, from High to Off. While in Fax mode press or to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next. The machine will keep the new setting until you change it. 3 Speaker volume You can select a range of speaker volume levels, from High to Off. You can change the volume through the menu, by following the instructions below: 3 3 a Press Menu, 1, 4, 3. 14.Volume 3.Speaker a Med b High Select ab & OK You can also change the volume through the menu, by following the instructions below: b c a Press Menu, 1, 4, 1. 14.Volume 1.Ring a Med b High Select ab & OK Press a or b to select Off, Low, Med or High. Press OK. Press Stop/Exit. b c Press a or b to select Off, Low, Med or High. Press OK. Press Stop/Exit. Beeper volume When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can select a range of volume levels, from High to Off. 3 a Press Menu, 1, 4, 2. 14.Volume 2.Beeper a Med b High Select ab & OK b c Press a or b to select Off, Low, Med or High. Press OK. Press Stop/Exit. 20 General setup Setting daylight savings time Ecology features 3 3 Toner save You can save toner using this feature. When you set toner save to On, print appears lighter. The default setting is Off. 3 You can set the machine to change for Daylight Savings Time. If you select On, it will reset the time forward one hour and it you select Off, it will reset the time backward one hour. a a Press Menu, 1, 6, 1. 16.Ecology 1.Toner Save a On b Off Select ab & OK 3 Press Menu 1, 5. 15.Daylight Save On Off Select ab & OK a b b c b c Press a or b to select On, or Off. Press OK. Press Stop/Exit. Press a or b to choose On (or Off). Press OK. Press Stop/Exit. 21 Chapter 3 Sleep time Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle (from 00 to 99 minutes) before it goes into sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will reset. The default setting is 05 minutes. While the machine is in sleep mode the LCD will display Sleep. When printing or copying in sleep mode, there will be a short delay while the fuser warms up. 3 Turning off the scanner lamp The scanner lamp stays on for 16 hours before automatically switching off to preserve the life of the lamp and reduce power consumption. To turn the scanner lamp off manually press the d and c keys simultaneously. The scanner lamp will remain turned off until the next time you use the scanning feature. 3 Note Turning the lamp off regularly will reduce the lamp's life. a Press Menu 1, 6, 2. 16.Ecology 2.Sleep Time Sleep Time:05Min Enter & OK Key LCD Contrast You can change the contrast to make the LCD look lighter or darker. 3 b c a