USER'S GUIDE MFC-9420CN If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-9420CN Serial Number:* Date of Purchase: Place of Purchase: * The serial number can be displayed on the LCD screen (Menu/Set, 7, 1). Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and may support an insurance claim by you in the event of product loss covered by insurance. ©2005 Brother Industries, Ltd. THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. Note Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables. i Quick Reference Guide Sending Faxes Automatic Transmission using the ADF Storing Speed-Dial numbers 1 2 3 4 If it is not illuminated in blue, press (Fax). Load your document. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Press Mono Start or Colour Start. 1 2 3 4 5 6 Press Menu/Set, 2, 3, 2. Using the dial pad, enter a three-digit Speed-Dial location number (001 - 200). Press Menu/Set. Select Fax/Tel. Press Menu/Set. Enter the number (up to 20 digits). Press Menu/Set. Storing numbers Storing One-Touch Dial numbers Enter the name up to 15 characters (or leave it blank). Press Menu/Set. Press Stop/Exit. 1 2 Press Menu/Set, 2, 3, 1. Press the One-Touch key where you want to store the number. Dialling operations Note To access One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key. One-Touch Dialling / Speed-Dialling 1 2 3 If it is not illuminated in blue, press (Fax). 3 4 5 6 Select Fax/Tel. Press Menu/Set. Enter the number (up to 20 digits). Press Menu/Set. Enter the name up to 15 characters (or leave it blank). Press Menu/Set. Press Stop/Exit. Load your document. Press the One-Touch key of the number you want to call. Note To dial One-Touch numbers 9 to 16, hold down Shift as you press the One-Touch key. --OR-- Press Search/Speed Dial, press #. Press the three-digit Speed-Dial number. 4 Press Mono Start or Colour Start. ii Using Search 1 2 3 4 5 If it is not illuminated in blue, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you're looking for. Press or to search the memory. Press Mono Start or Colour Start. Making copies Single copy 1 2 3 Press blue. (Copy) to illuminate it in Load your document. Press Mono Start or Colour Start. Sorting copies using the ADF 1 2 3 4 5 6 Press blue. (Copy) to illuminate it in Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Options and or to select Stack/Sort. Press Menu/Set. Press or to select Sort. Press Menu/Set. Press Mono Start or Colour Start. iii Table of Contents Section I - General 1 General Information Using this Guide ..................................................................................................1-1 Finding information ........................................................................................1-1 Symbols used in this Guide ...........................................................................1-1 How to access the complete User's Guide ..........................................................1-2 To view Documentation (For Windows®).......................................................1-2 To view Documentation (For Macintosh®) .....................................................1-3 Control panel overview ........................................................................................1-4 About fax machines .............................................................................................1-6 Fax tones and handshake .............................................................................1-6 ECM (Error Correction Mode)........................................................................1-6 Multi-Line connections (PABX)......................................................................1-6 2 Loading paper and documents Acceptable paper and other media......................................................................2-1 Recommended paper ....................................................................................2-1 Type and size of paper ..................................................................................2-1 Handling and using special paper .................................................................2-3 Printable area ......................................................................................................2-7 Loading paper and envelopes .............................................................................2-8 Loading documents ...........................................................................................2-10 Using the ADF (automatic document feeder) ..............................................2-10 Using the scanner glass ..............................................................................2-11 3 Setup Date and Time .....................................................................................................3-1 Setting Daylight Savings Time.......................................................................3-1 Station ID.............................................................................................................3-2 LCD Contrast .......................................................................................................3-2 Phone line settings ..............................................................................................3-2 Tone and Pulse dialling mode (not available in New Zealand)......................3-2 Connecting an external or extension telephone ............................................3-3 Connecting an external telephone answering device (TAD) .........................3-3 Ecology features..................................................................................................3-5 Toner Save ....................................................................................................3-5 Sleep Time ....................................................................................................3-5 Mode Timer..........................................................................................................3-6 Paper settings......................................................................................................3-6 Paper Type ....................................................................................................3-6 Paper Size .....................................................................................................3-7 Volume Settings...................................................................................................3-7 Ring Volume ..................................................................................................3-7 Beeper Volume..............................................................................................3-8 Speaker Volume ............................................................................................3-8 iv 4 Security features Setting Lock .........................................................................................................4-1 Setting up the password ................................................................................4-1 Changing the Setting Lock password ............................................................4-2 Turning Setting Lock on.................................................................................4-2 Turning Setting Lock off.................................................................................4-2 Memory Security..................................................................................................4-3 Setting up the password ................................................................................4-3 Changing the Memory Security password .....................................................4-4 Turning Memory Security on .........................................................................4-4 Turning Memory Security off .........................................................................4-4 Section II - Fax & Telephone 5 Sending a fax How to Fax...........................................................................................................5-1 Entering Fax mode ........................................................................................5-1 Sending a fax automatically from the ADF ....................................................5-1 Sending a fax automatically from the scanner glass .....................................5-1 Colour fax transmission .................................................................................5-2 Cancelling a fax in progress ..........................................................................5-2 Dual Access (Monochrome only)...................................................................5-2 Sending a fax manually .......................................................................................5-3 Manual transmission......................................................................................5-3 Out of Memory message ...............................................................................5-3 Broadcasting (Monochrome only)........................................................................5-3 Additional Sending Operations ............................................................................5-4 Sending faxes using multiple settings ...........................................................5-4 Contrast .........................................................................................................5-5 Changing fax Resolution ...............................................................................5-5 Real Time Transmission ................................................................................5-6 Overseas Mode .............................................................................................5-7 Delayed Faxing (Monochrome only)..............................................................5-7 Delayed Batch Transmission (Monochrome only) .........................................5-8 Checking job status and cancelling a waiting job ..........................................5-8 Composing the electronic Cover Page (Monochrome only) ..........................5-9 6 Receiving a fax Receive Mode......................................................................................................6-1 Fax Receive Settings...........................................................................................6-2 Ring Delay .....................................................................................................6-2 F/T Ring Time (Fax/Tel mode only)...............................................................6-3 Tray Use for Fax mode..................................................................................6-3 Printing a reduced incoming fax (Auto Reduction) ........................................6-4 Reception into memory (Monochrome only)..................................................6-4 Changing the remote codes ..........................................................................6-5 Fax Detect .....................................................................................................6-5 Additional receiving operations............................................................................6-6 v Printing a fax from the memory ...................... ...