MFC-9660 OWNER'S MANUAL THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. i ii Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual. Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses. Symbols Used In This Manual Note or additional information. The machine may be damaged or may not work correctly if this is not observed. Warnings detail precautions you must take to avoid possible personal injury. iii User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. Additionally, you can program settings more quickly by pressing Menu and the menu number using the dial pad. For complete list of the function selections, options, and settings, see Menu Selection Table, page 10. iv Table of Contents Using This Manual User-Friendly Programming Table of Contents.................................................................................v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide....................................3 MFC-9660 Control Panel Overview....................................................8 Menu Mode........................................................................................10 Menu Selection Table ........................................................................10 BASIC FAX USE Chapter 1 Setup Initial Settings ....................................................................................14 Custom Settings .................................................................................15 Storing Numbers for Easy Dialling....................................................19 Chapter 2 Sending a Fax Scanning Adjustment .........................................................................21 Dialling a Number..............................................................................22 Sending Operation .............................................................................23 Chapter 3 Receiving a Fax Receive Mode Settings ......................................................................25 Receiving a Fax..................................................................................28 Chapter 4 Chapter 5 Telephone (Voice) Operation Making Voice Calls with an External Telephone..............................30 Printing Reports Transmission Report and Journal Setting ..........................................33 Using the Reports Key .......................................................................34 ADVANCED FAX USE Chapter 6 Chapter 7 Advanced Sending Advanced Operations.........................................................................35 Advanced Receiving Operation from an External or Extension Telephone..........................................................................43 Telephone Services ............................................................................44 v Chapter 8 Polling Polling Receive.................................................................................. 45 Polling Transmit ................................................................................ 47 Chapter 9 Remote Fax Options Setting Fax Storage............................................................................ 48 Fax Forwarding ................................................................................. 48 Remote Retrieval ............................................................................... 49 COPIER Chapter 10 Making Copies Basic Copy Operations ...................................................................... 52 Temporary Copy Setting ................................................................... 53 Copy Quality ­ Default Settings........................................................ 57 PRINTER/SCANNER Chapter 11 Using the machine as a Printer Special Printing Features................................................................... 58 Printing From Your PC ..................................................................... 58 Simultaneous Printing/Faxing ........................................................... 62 Printer Menu Functions ..................................................................... 63 Acceptable Paper ............................................................................... 64 Chapter 12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9660 Printer Driver .................................... 65 Basic Tab ........................................................................................... 65 Advanced Tab.................................................................................... 68 Accessories Tab................................................................................. 74 Support Tab ....................................................................................... 76 General Tab ....................................................................................... 77 Layout Tab......................................................................................... 77 Paper/Quality Tab.............................................................................. 78 Advanced Options ............................................................................. 79 Device Settings Tab........................................................................... 80 vi Chapter 13 Using the Windows®-Based Brother Control Centre (For Windows® Only) Brother Control Centre ......................................................................81 Using the Scan Keys with Windows PC............................................82 Using the Control Panel Keys............................................................83 Brother Control Centre Features........................................................84 Scan to File ........................................................................................87 Scan to E-mail....................................................................................88 Scan to Word Processor .....................................................................90 User Defined Button ..........................................................................91 Copy...................................................................................................92 Send a Fax..........................................................................................93 Chapter 14 Chapter 15 Using ScanSoftTM PaperPort® for Brother and ScanSoftTM TextBridge® Setting Up and Using PC-FAX (For Windows® Only) Introduction......................................................................................100 MFC Remote Setup .........................................................................100 PC-FAX Sending (For Windows® Only) ........................................101 PC-FAX Receiving ..........................................................................111 Chapter 16 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMacTM/iBookTM Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMacTM with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1..........................................113 Using Brother Printer Driver with your Apple® Macintosh® .........113 Sending a Fax from your Macintosh Application............................115 Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® ......................................................................................119 Chapter 17 For DOS User MAINTENANCE Chapter 18 Troubleshooting and Maintenance Error Messages.................................................................................125 Document Jams and Paper jams ......................................................128 Packing and Shipping the Machine..................................................136 Regular Maintenance .......................................................................139 vii IMPORTANT INFORMATION Chapter 19 Important Safety Information Important Safety Instructions .......................................................... 149 OPTIONAL ACCESSORIES Chapter 20 Optional Accessories Memory Board................................................................................. 152 Optional Paper Tray ........................................................................ 155 Network (LAN) Board .................................................................... 155 APPENDIX Chapter 21 Specifications Fax Specifications ........................................................................... 156 Printer Specifications....................................................................... 157 Computer Requirement ................................................................... 158 Electrical and Environment ............................................................. 158 Compilation and Publication Notice ............................................... 159 Trademarks ...................................................................................... 159 Entering Text ................................................................................... 160 About Fax Machines........................................................................ 161 Glossary ........................................................................................... 162 Index ................................................................................................ 165 viii Preparation and Simple Use Guide PREPARATION AND SIMPLE USE Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 149) and Advice for Preparation and Simple Use Guide. (page 3) If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 2 Read the Quick Setup Guide Setting the Document Follow the instructions on the Brother Quick Setup Guide to set up the machine. I Documents must be between 14.8 and 21.6 cm wide, and 10 and 36 cm long. This machine can only scan an image 20.7 cm wide, regardless of how wide the document is. I Make sure you insert documents face down, top edge first. I Adjust the paper guides to fit the width of your document. Paper Guides I The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually through the machine. Use standard (64 g/m2~90 g/m2) paper when using the ADF; if you're using heavier paper, feed each sheet individually to prevent paper jams. Paper Guides Approx. 1.3 cm ·DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric. ·Make sure documents written with ink are completely dry. Preparation and Simple Use Guide 1 3 1 2 3 Sending a fax Insert the document face down in the ADF. Enter the fax number you want to call. Press Fax Start. 4 1 3 3 Making a single copy Insert the document face down in the ADF. Press Copy. To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 52.) 5 1 2 Multiple Copies Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies. Press Copy. 3 2 Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical soc ...