FAXPHONE B640 Electronic User's Manual How to Use this User's Guide Before you use this User's Guide, read this list of symbols, terms and abbreviations to become familiar with them. A complete glossary of terms is included at the end of this guide. · Document The original sheet(s) of paper you send, receive or copy with your FAXPHONE. · Menu A list of options or features from which you select an item to set up or change. · Numeric buttons The round buttons on the operation panel with digits 0 through 9, and # on them. · Arrow buttons The buttons used to display choices and change settings. These buttons also change the volume setting of the speaker. · STOP button Press to cancel any operation or to cancel the selection of a menu item. · START/COPY button Press to start an operation or register a setting. · Transaction number A number automatically assigned every time you send or receive a fax. Transaction numbers are 4-digit decimal numbers that can help you keep track of the documents you send and receive. · TX/RX NO. XXXX Represents the transaction number when displayed on the LCD, where XXXX is the 4-digit transaction number. · TX Stands for transmit or send. · RX Stands for receive. · NOTE A note describes important points and helpful hints, or how to avoid minor difficulties. As an ENERGY STAR Partner, Canon has determined that the FAXPHONE B640 meets the ENERGY STAR guidelines for energy efficiency. Trademarks Canon, BJ and FAXPHONE are registered trademarks and Bubble Jet is a trademark of Canon Inc. Copyright This manual is copyrighted by Canon Computers Systems, Inc. (CCSI) with all rights reserved. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of CCSI. ©1997 Canon Computer Systems, Inc. ii Welcome Thank you for choosing the Canon FAXPHONE® B640 Bubble JetTM facsimile. The compact, upright design of the FAXPHONE B640 means it takes up less space in your work area. And the Bubble Jet print mechanism uses cut-sheet plain paper, so you get crisp reproductions of your fax documents and copies. The FAXPHONE B640 has a number of features that make it ideal for small to medium-sized offices with a single telephone line. Features Plain paper The FAXPHONE accepts letter, legal and A4 size cut-sheet plain paper for crisp reproduction and faxes that are flat and easy to write on. Automatic switching between fax and voice calls The FAXPHONE recognizes incoming fax calls, and automatically switches to receive mode. Automatic dialing A variety of dialing methods lets you register frequently used fax numbers and phone numbers and access them by pressing one or a few buttons. Error Correction Mode (ECM) TX / RX Automatically helps correct transmission errors due to system and telephone line noise. Delayed transmission Sends a fax automatically at a later time, for example, at night when telephone rates are lower. Distinctive Ring Pattern Detection (DRPD) Lets you use your telephone company's special service to have separate fax and voice numbers with different ring patterns on a single telephone line. 360 dpi copy mode Lets you make copies at 360 × 360 dpi. iii Disclaimer Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use guide to your Canon FAXPHONE B640 Bubble Jet facsimile. All statements, technical information, and recommendations in this manual and in any guides or related documents are believed reliable, but the accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor should they be understood to be, representations or warranties concerning the products described. Your FAXPHONE has been sold to you subject to the limited warranty set forth in the warranty card. Further, CCSI reserves the right to make changes in the specifications of the products described in this manual at any time without notice and without obligation to notify any person of such changes. If you have any questions regarding your FAXPHONE or the information in this manual, please call the Canon Computer Systems Customer Care Center at 1-800-423-2366 (U.S.A.) or contact Canon Canada at 1-800-263-1121. Users in the U.S.A. PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See Specifications (p. 103) for unit's dimensions and weight. Order Information 1. Only a single line, touch tone or rotary telephone set is to be used. 2. 3. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If the RJ11-C jack is not present, installation cannot occur. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or equivalent. Use one line per unit. DDD (DIRECT DISTANCE DIAL) LINE or IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS NOTE: Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone) or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without "Call Waiting" can be used with your FAX unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a FAX error. C. Power Requirements This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not connect this unit to an outlet or power line shared with other appliances that cause "electrical noise." Air conditioners, electric typewriters, copiers, and machines of this sort generate noise which often interferes with communications equipment and the sending and receiving of documents. B. CONNECTION OF THE EQUIPMENT This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. If requested, this information must be given to the telephone company. This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. iv IN CASE OF EQUIPMENT MALFUNCTION Should any malfunction occur which cannot be corrected by the procedures described in this User's Guide, disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Canon provides experienced support personnel to help you in every way. CANON COMPUTER SYSTEMS CUSTOMER CARE CENTER World Wide Web: http://www.ccsi.canon.com Canon BBS: 1-757-420-2000 Fax Retrieval System: 1-800-526-4345 Customer Care Center: 1-800-423-2366 (6 a.m. to midnight EST, 7 days/week, except holidays) RIGHTS OF THE TELEPHONE COMPANY Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user. WARNING Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such changes or modifications should be made, you could be required to stop operation of the equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one of the following measures: · Re-orient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. · Consult the dealer or an experienced radio/TV technician for help. The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. In order to program this information into your fax machine, you should complete the procedure to register your telephone/fax number, name, date and time on pages 36, 37, and 38. v Important safety instructions 1 2 3 4 5 Read these safety instructions and refer to them later if you have any questions. Follow all warnings and instructions marked on the FAXPHONE B640. Place the FAXPHONE on a level surface. Do not place it on an unstable cart, stand, or table. If the FAXPHONE B640 falls, serious damage could occur. Do not use the FAXPHONE B640 near water. Slots and openings on the cabinet and on the back or bottom are provided for ventilation. To ensure reliable operation of the FAXPHONE B640 and to protect it from overheating, do not block or cover these openings. Do not block the openings by placing the unit on a bed, sofa, rug, or other similar surface, or near a radiator or heat register. Do not place the FAXPHONE B640 in a closet or built-in installation unless proper ventilation is provided. Operate the FAXPHONE B640 only from the type of power source indicated on the unit's label. If you are not sure of the type of power available, consult your dealer or local power company. The FAXPHONE B640 is equipped with a 3-prong, grounding-type plug; the plug has a third (grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace your outlet (do not use a 3-to-2 adapter). Do not defeat the safety purpose of the grounding-type plug. Do not allow anything to rest on the power cord, and do not locate the FAXPHONE B640 where the cord will be walked on. If you use an extension cord with the FAXPHONE B640, make sure that the total of the ampere ratings on the products plugged into the extension cord does not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed the current amperage of the circuit breaker. 6 7 8 9 10 Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous voltage points or short out parts, which could result in a risk of fire or electric shock. 11 Do not spill liquid of any kind on the FAXPHONE B640. If you spill liquid or if any substance falls into the unit, immediately unplug the FAXPHONE B640. Call your Canon Authorized Service Facility (ASF). 12 Unplug the FAXPHONE B640 from the wall outlet before cleaning. See pp. 88 and 89 for details. 13 Except as explained elsewhere in this manual, do not attempt to service the FAXPHONE B640 yourself. Opening and removing interior covers may expose you to dangerous voltage points or other risks. Refer all servicing to a Canon Authorized Service Facility (ASF). 14 Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions: · When the power cord or plug is damage or frayed. · If liquid has been spilled into the unit. · If the FAXPHONE B640 has been exposed to rain or water. · If the FAXPHONE B640 does not operate normally when you have followed the operating instructions. Adjust only those controls that are covered by the operating instructions in this manual. Improper adjustment of other controls may result in damage and many require extensive work by a qualified technician to restore the product to normal operation. · If the FAXPHONE B640 has been dropped or the cabinet has been damaged. · If the FAXPHONE B640 exhibits a distinct change in performance, indicating a need for service. You must register your fax number, your name or company name, and the date and time in the FAXPHONE B640 before you use it. This is required by the FCC rules governing the use of fax equipment. See pp. 36, 37, and 38 for details. vi Users in Canada PRE-I ...