User manual CANON I-SENSYS MF4140

Series Basic Guide What Can I Do with This Machine? Before Using the Machine Document Handling Print Media Sending Faxes (MF4140/MF4150 Only) Receiving Faxes (MF4140/MF4150 Only) Copying Printing Scanning PC Faxing (MF4140/MF4150 Only) Maintenance Troubleshooting Machine Settings Appendix Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. ENG Manuals for the Machine Machine Set-Up Software Installation Basic Features Maintenance Starter Guide Basic Features Maintenance Machine Settings Specifications Basic Guide (This Document) CD-ROM Advanced Features System Monitor Reports and Lists Advanced Guide CD-ROM Scanning Features Scanner Driver Guide CD-ROM CD-ROM Indicates the manual is supplied in PDF format in the accompanying CD-ROM. To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems Incorporated website. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. The machine illustration on the cover may differ slightly from your machine. i What Can I Do with This Machine? What Can I Do with This Machine? Fax Features (MF4140/MF4150 Only) Specify a recipient with a single key One-Touch Speed Dialing p. 4-7 Specify a recipient with a two-digit code Coded Dialing p. 4-14 Specify multiple recipients with a single key Group Dialing p. 4-21 Look up a particular recipient Using Address Book Advanced Guide AAAAA BBBBB CCCCC Redial when the line is busy Redialing Advanced Guide ii What Can I Do with This Machine? Send a fax to multiple recipients Broadcasting Advanced Guide Receive faxes in memory without printing out Memory Reception Advanced Guide Reject faxes without their numbers Reception Restriction Advanced Guide Fas (continued) iii Copy Features Select a scan mode depending on the type of image Image Quality p. 6-3 What Can I Do with This Machine? ABC ABC ABC ABC Adjust the density level of scanned images Density p. 6-4 Enlarge or reduce copied images Zoom Ratio p. 6-6 A A AAAA AAAA AAAA AAAA AAAA AAAA AAAA AAAA AAAA 1 AAAA AAAA AAAA 1 AAAA AAAA AAAA 1 AAAA 1 Sorts copies by page order Collate Copy Advanced Guide AAAA AAAA BBBB AAAA BBBB CCCC AAAA BBBB CCCC 1DDDD BBBB CCCC DDDD 2 CCCC DDDD 3 DDDD 4 Make two-sided copies Two-Sided Copying Advanced Guide AB C AB C AB C AB C 1 D EF D EF D EF D EF 2 DE D EAB C F D E AB C F FAB C AB C 1 iv Copy two documents on one sheet 2 on 1 Combination Advanced Guide ABC ABC DEF ABC DEF ABC DEF 1 DEF 2 ABC ABC ABC ABC 1 DEF DEF DEF DEF 2 What Can I Do with This Machine? Printer Feature Print a document from a PC Printing Online Help DE D EAFBC D E F BC F A BC A A BC 1 Scanner Feature Specify detailed scanning options to suit various images Scanning Scanner Driver Guide ABC ABC ABC ABC v PC Fax Feature (MF4140/MF4150 Only) Send a fax from a PC PC Faxing Online Help What Can I Do with This Machine? vi Contents Manuals for the Machine................................................................. i What Can I Do with This Machine? ............................................... ii What Can I Do with This Machine? Fax Features (MF4140/MF4150 Only) ............................ ii Copy Features ................................................................ iv Printer Feature................................................................. v Scanner Feature .............................................................. v PC Fax Feature (MF4140/MF4150 Only) ....................... vi Contents ........................................................................................ vii How to Use This Guide................................................................. xii Symbols Used in This Manual ........................................xii Illustrations Used in This Manual...................................xiii Legal Notices ............................................................................... xiv Trademarks....................................................................xiv Copyright .......................................................................xiv Disclaimers ....................................................................xiv 1 Before Using the Machine ...................................................... 1-1 Machine Components .................................................................1-1 Operation Panel ...........................................................................1-4 Main Operation Panel ...................................................1-4 Facsimile Operation Panel (MF4140/MF4150 Only) ....1-8 vii LCD (Standby Mode) ...................................................................1-9 Fax Mode (MF4140/MF4150 Only)...............................1-9 Copy Mode ...................................................................1-9 Scan Mode....................................................................1-9 Optional Handset (MF4140/MF4150 Only) ...............................1-10 What Can I Do with This Machine? Maintaining the Handset .............................................1-10 Toner Cartridge..........................................................................1-11 Maintaining the Toner Cartridge .................................1-12 Checking the toner level .............................................1-13 Timer Settings............................................................................1-14 Setting the Sleep Mode ..............................................1-14 Setting Daylight Saving Time (MF4140/MF4150 Only)..............................................1-17 2 Document Handling................................................................. 2-1 Document Requirements ............................................................2-1 Scanning Area..............................................................................2-3 Loading Documents ....................................................................2-4 On the Platen Glass......................................................2-4 In the ADF (MF4150 Only)............................................2-6 3 Print Media ............................................................................... 3-1 Paper Requirements....................................................................3-1 Printable Area ..............................................................................3-2 Paper Guidelines .........................................................................3-3 viii Loading Paper..............................................................................3-4 Into the Multi-Purpose tray............................................3-4 Setting Paper Size and Type.......................................................3-7 4 Sending Faxes (MF4140/MF4150 Only) ................................. 4-1 What Can I Do with This Machine? Scan Settings ...............................................................................4-3 Image Quality................................................................4-3 Density..........................................................................4-5 Speed Dialing ...............................................................................4-6 Registering Recipients for Speed Dialing .....................4-6 Using Speed Dialing ...................................................4-30 Manual Sending (MF4150 Only)................................................4-32 5 Receiving Faxes (MF4140/MF4150 Only)............................... 5-1 6 Copying .................................................................................... 6-1 Scan Settings ...............................................................................6-3 Image Quality................................................................6-3 Density..........................................................................6-4 Zoom Ratio ...................................................................6-6 7 Printing ..................................................................................... 7-1 8 Scanning .................................................................................. 8-1 ix 9 PC Faxing (MF4140/MF4150 Only) ......................................... 9-1 10 Maintenance......................................................................... 10-1 Cleaning the Machine................................................................10-1 What Can I Do with This Machine? Exterior .......................................................................10-1 Interior.........................................................................10-2 Fuser Roller ................................................................10-4 Scanning area.............................................................10-5 Replacing the Toner Cartridge .................................................10-8 Redistributing Toner ...................................................10-8 Replacing the Toner Cartridge with a New One .......10-10 Transporting the Machine.......................................................10-12 11 Troubleshooting .................................................................. 11-1 Clearing Jams ............................................................................11-1 Document Jams (MF4150 Only).................................11-1 Paper Jams.................................................................11-3 LCD Messages ...........................................................................11-9 Common .....................................................................11-9 Facsimile (MF4140/MF4150 Only) ...........................11-16 Printer .......................................................................11-19 Error Codes (MF4140/MF4150 Only) ......................................11-20 If You Cannot Solve a Problem ..............................................11-22 x 12 Machine Settings ................................................................. 12-1 Machine Settings .......................................................................12-1 Printing User's Data List (MF4140/MF4150 Only) ......12-1 Accessing the Setting Menu .......................................12-3 Setting Menu ..............................................................................12-5 PAPER SETTINGS ....................................................12-5 COMMON SETTINGS ...............................................12-5 COPY SETTINGS ......................................................12-6 TIMER SETTINGS .....................................................12-7 FAX SETTINGS (MF4140/MF4150 Only) ..................12-8 BROADCAST (MF4140/MF4150 Only) ...................12-12 ADDRESS BOOK SET. (MF4140/MF4150 Only) ....12-13 ADJUST./CLEANING ..............................................12-14 REPORT SETTINGS (MF4140/MF4150 Only) ........12-15 What Can I Do with This Machine? 13 Appendix .............................................................................. 13-1 Specifications ............................................................................13-1 General .......................................................................13-1 Copier .........................................................................13-3 Printer .........................................................................13-4 Facsimile (MF4140/MF4150 Only) .............................13-4 Telephone (MF4140/MF4150 Only)............................13-5 Index ...........................................................................................13-6 xi How to Use This Guide Symbols Used in This Manual What Can I Do with This Machine? The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not observed. Explains how to avoid actions that could injure you or damage your machine. Explains operating restrictions and how to avoid minor difficulties. WARNING CAUTION NOTE In addition, this guide uses distinctive notations to identify keys and information in the LCD: ­ The keys you press appear in square brackets: [Stop/Reset]. ­ Information in the LCD appears in angle brackets: . The numbers that point to the keys on the operation panel diagram correspond to the order of steps to take in the procedure. xii Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the MF4150. What Can I Do with This Machine? The model MF4150 is used for illustration purposes in this manual. When there is any difference among MF4120, MF4140, MF4150, it is clearly indicated in the text, e.g., "MF4150 Only." xiii Legal Notices Trademarks What Can I Do with This Machine? Canon and the Canon logo are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. Copyright Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc. Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL. xiv What Can I Do with This Machine? xv Before Using the Machine Before Using the Machine Machine Components A ADF (Automatic Document Feeder)* Holds documents and feeds them automatically into the scanning area. * MF4150 Only A B C D B C D E F G H Slide guides Adjust to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Operation panel Controls the machine. Output tray Receives copies, prints and faxes. G F H E Paper feeding tray Loads the paper supply. Platen glass cover* Open this cover when placing a document on the platen glass. * MF4120/MF4140 Only 1-1 I J K I J K L Scanning area Scans documents from the ADF. Before Using the Machine Platen glass Place documents. Output tray extension Extension for the output tray. Paper stopper Prevents the paper from falling off the output tray. Open the paper stopper from its original position for A4 paper. L M N O Slide guides for multi-purpose tray Adjusts to the width of the paper. M Paper guide rail Holds the paper supply. Dust cover Protects the paper supply in the paper feeding tray from the dirt and dust. P Multi-purpose tray Feeds paper when you insert one by one manually. R Q PO N Q Scanning platform open this platform when replacing the toner cartridge or clearing paper jams. R Main power switch Turn the power on or off. 1-2 S S USB port Connect the USB (Universal Serial Bus) cable. T U V Before Using the Machine Rear cover Open this cover when clearing paper jams. Power socket Connect the power cord. Telephone line jack* Connect the external telephone cable. T W X External device jack* Connect the external device. Handset jack* Connect an optional handset cable. *MF4140/MF4150 Only XWV U 1-3 Operation Panel Main Operation Panel MF4140/MF4150 Before Using the Machine AB C D E FGH I J K L XW V U T S R Q PO N M A [System Monitor] key Press to check print status, fax status, print and scan counts, remaining memory, or print transmission/reception results. G H I J K [2-Sided] key Press to set two-sided copying. [Enlarge/Reduce] key Press to enlarge or reduce copy ratio. B C D E F [View Settings] key Press to confirm settings of the copy function. [Density] key Press to adjust copy or fax density. [COPY] key Press to switch to the Copy mode. [Image Quality] key Press to select image quality for copy or fax. [FAX] key Press to switch to the Fax mode. [Collate/2 on 1] key Press to collate copies, or press to set 2 on 1 copying. [SCAN] key Press to switch to the Scan mode. L [Energy Saver] key Press to set or cancel the Sleep mode manually. The key lights green when the Sleep mode is set, and goes off when the mode is canceled. [Additional Functions] key Press to select or cancel the modes in Additional Functions. 1-4 M [Stop/Reset] key Press to stop a current job. Also, press to return the machine to the standby mode. S [Clear] key Press to clear entered alphanumeric characters. N O Error indicator Flashes when an error has occurred. T [ ] key Processing/Data indicator Flashes during sending or receiving faxes. Lights when the machine has waiting jobs and stores the data in memory. Press to increase the value for various settings. Also press to see the next item in the menu. U V [OK] key Press to accept a set function or mode. Before Using the Machine P [Start] key Press to start copying, scanning and sending faxes. [ ] key Q R Numeric keys Enter letters and numbers. Press to decrease the value for various settings. Also press to see the previous item in the menu. W LCD display Displays messages and prompts during operation. Displays selection, text, and numbers when adjusting the settings. [Tone] key Press to switch from rotary pulse to tone dialing. X [Toner Gauge] key Press to check the toner remaining in the toner cartridge. 1-5 MF4120 AB C D E FG H I J K Before Using the Machine VU T S R Q P ON M L A [System Monitor] key Press to check print status, print and scan counts. G H I J [Enlarge/Reduce] key Press to enlarge or reduce copy ratio. [Density] key Press to adjust copy. B C D E [View Settings] key Press to confirm settings of the copy function. [Image Quality] key Press to select image quality for copy. [COPY] key Press to switch to the Copy mode. [Collate/2 on 1] key Press to collate copies, or press to set 2 on 1 copying. [SCAN] key Press to switch to the Scan mode. [Additional Functions] key Press to select or cancel the modes in Additional Functions. K [Energy Saver] key Press to set or cancel the Sleep mode manually. The key lights green when the Sleep mode is set, and goes off when the mode is canceled. F [2-Sided] key Press to set two-sided copying. L [Stop/Reset] key Press to stop a current job. Also, press to return the machine to the standby mode. 1-6 M N O P Before Using the Machine Error indicator Flashes when an error has occurred. R [ ] key Processing/Data indicator Lights when the machine has waiting jobs. Press to increase the value for various settings. Also press to see the next item in the menu. [Start] key Press to start copying and scanning. S T [OK] key Press to accept a set function or mode. Numeric keys Enter numbers. [ ] key Q [Clear] key Press to clear entered alphanumeric characters. Press to decrease the value for various settings. Also press to see the previous item in the menu. U LCD display Displays messages and prompts during operation. Displays selection, text, and numbers when adjusting the settings. V [Toner Gauge] key Press to check the toner remaining in the toner cartridge. 1-7 Facsimile Operation Panel (MF4140/MF4150 Only) A B C D Before Using the Machine F E A [Hook] key Press when you want to dial without lifting up the optional handset or the handset of the external telephone. D [Address Book] key Press to search pre-registered destinations under one-touch speed dialing keys or coded dialing numbers by name. B [Redial/Pause] key Press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax number. E [R] key Press to dial an outside line access number or an extension number when the unit is connected through a switchboard (PBX). C [Coded Dial] key Press to perform coded dialing. F One-Touch Speed Dial keys Press to use one-touch speed dialing (Preregistered frequently used numbers or group dialing). 1-8 LCD (Standby Mode) Fax Mode (MF4140/MF4150 Only) Copy Mode A B A4 TEXT/PHOTO A Before Using the Machine C 1 31/12 2006 FaxOnly SUN 10:50 STANDARD 100% B A B C Date & Time Receive mode Image quality C A B C D E D Zoom ratio Paper size Quantity Density E Image quality Scan Mode SCANNING MODE NOTE ­ Depending on your needs, you can change the standby display which appears when the main power switch is turned on. For details, see "Setting Menu," on p. 12-5. ­ When the main power switch is turned on, the LCD displays first, and then displays until the standby display appears. It is also possible to see the standby display without having shown. ­ If the machine remains idle for one minute, the display returns to the standby mode (Auto Clear Function). 1-9 Optional Handset (MF4140/MF4150 Only) If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line. Before Using the Machine Use a sharp object (i.e., pen) to select the ring volume of the handset. NOTE For how to install the handset, see "Connect Telephone Cables and Install Handset," in the Starter Guide. Maintaining the Handset ­ ­ ­ ­ Do not leave the handset exposed to direct sunlight. Do not install the handset in hot or humid conditions. Do not spray aerosol polish on the handset as it may cause damage. Use a damp cloth to wipe clean the handset. 1-10 Toner Cartridge The lifetime of the Canon Genuine toner cartridge used in this machine is approximately 2,000 pages. The page counts are on the basis of ISO/IEC 19752* when printing A4 size paper with the default print density setting. The level of toner consumption varies depending on the type of documents printed. If your average document contains a lot of graphics, tables, or charts, the life of the toner cartridge will be shorter as they consume more toner. To purchase a new Canon genuine toner cartridge, contact your local authorized Canon dealer or Canon help line. * "ISO/IEC 19752" is the global standard related to "Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi-function devices that may contain printer components" issued by ISO (International Organization for Standardization). Before Using the Machine Toner Cartridge name: Canon FX10 Cartridge Model Name MF4120 MF4140 MF4150 Supported Canon Genuine Cartridge Canon FX10 Cartridge Print Yield Approx. 2,000 pages 1-11 Maintaining the Toner Cartridge Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes. Store the toner cartridge in its protective bag. Do not open the bag until you are ready to install the toner cartridge in the machine. Save the toner cartridge's protective bag in case you need to repack and transport the toner cartridge at a later date. Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays. Do not remove the toner cartridge from the machine unnecessarily. Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. Always hold the toner cartridge by its handle to avoid touching the drum protective shutter. Do not stand the toner cartridge on end, and do not turn it upside down. If toner becomes caked in the toner cartridge, it may become impossible to free it even by shaking the toner cartridge. CAUTION Before Using the Machine