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User manual DATAVIZ CONVERSION PLUS SUITE
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User guide DATAVIZ CONVERSION PLUS SUITE
Detailed instructions for use are in the User's Guide. Convert and Open Files, No Matter Where They Come From. Instantly.
User's Guide
®
Don't Get Caught With a File You Can't Open!
User's Guide
Conversions Plus
Windows 95, 98, NT 4.0 and 2000
DataViz, Inc.
All rights reserved. No part of this book may be reproduced in any form or by any means without permission in writing from the publisher.
© Copyright 1997, 1999, 2000 by DataViz, Inc. Trumbull, Connecticut U.S.A.
MacOpener, Conversions Plus, MacLinkPlus, Desktop To Go, and Documents To Go are registered trademarks of DataViz, Inc.
Table of Contents
Welcome to Conversions Plus ............................................................................. 7
Terms Used in This Manual .................................................................................. 8 Product Contents ................................................................................................... 8 Installation .............................................................................................................. 8 Technical Support .................................................................................................. 8 Upgrades ................................................................................................................. 9 Getting Started ....................................................................................................... 9 Other DataViz Products ......................................................................................... 9
Using and Converting Files .................................................................................. 11
Opening Problem Files ........................................................................................... 11 Getting Information on Files ................................................................................. 13 Converting Files ..................................................................................................... 14 Right-Clicking to Convert ...................................................................................... 14 Converting Graphic Files ....................................................................................... 15 Converting Portions of Graphic Files ................................................................... 16 Converting Clipboard Files ................................................................................... 17 Quick Convert ......................................................................................................... 17 Converting Batches of Files ................................................................................... 17 Using the Conversions Plus Program ................................................................... 19
Viewing and Printing Files ................................................................................... 21
How to View Files ................................................................................................... 21 Viewing Attachments Received in Microsoft Outlook, Outlook Express or Exchange Mail ....................................................................... 22 Viewing Compressed Files ..................................................................................... 23 Viewing Files Using the Conversions Plus Program ............................................ 23
Decompressing Files ............................................................................................ 25
How to Decompress Files ....................................................................................... 25 Using the Conversions Plus Program to Decompress Files ................................ 27
Retrieving Files from E-mail ................................................................................. 29
Using the Attachment Wizard ............................................................................... 29
Contents
Preferences ............................................................................................................ 31
General Preferences ............................................................................................... 31 Archive Preferences ............................................................................................... 32 Quick Convert Preferences .................................................................................... 33 Opening Files Preferences ..................................................................................... 34 Batch Conversion Preferences .............................................................................. 35
Using Macintosh Disks in Your PC ..................................................................... 37
Disk Format ............................................................................................................ 37 The MacOpener Driver .......................................................................................... 37 SCSI Disks ................................................................................................................ 38 File Format .............................................................................................................. 38 Setting the Driver Preferences .............................................................................. 38 Extension Mapping ................................................................................................ 38 Dual CD-ROMs ........................................................................................................ 41 Driver On/Off ......................................................................................................... 42 Formatting a Macintosh Disk ................................................................................ 42 Macintosh Properties ............................................................................................. 43
Name Doctor .......................................................................................................... 45
Adding Extensions to File Names ......................................................................... 45 Correcting Illegal Files Names .............................................................................. 46 Preview .................................................................................................................... 47
Appendix A: The File Conversions Library......................................................... 49 Appendix B: Features Supported ........................................................................ 51 Appendix C: The Translator List .......................................................................... 52 Appendix D: Macintosh Files ............................................................................... 53 Appendix E: DOS/Windows File Extensions ...................................................... 54
7
Welcome to Conversions Plus
Conversions Plus is a utility that helps you use and access files regardless of what format they are in or where they came from. With Conversions Plus you can: · · · · · · Open files that Windows doesn't recognize. Convert files for use in your favorite programs. View and print files even if you don't have the program that created the file. Decompress any archive file. Decode and use file attachments you receive via e-mail. Read, write and format Macintosh disks in your PC.
Conversions Plus contains file translation combinations supporting a variety of file formats. The translators provide conversions for the most popular word processing, spreadsheet, database and graphics programs. Converted documents retain all the original formatting (margins, paragraphs, bold, headers, footers, footnotes, embedded graphics, etc.) and are ready to use in your favorite PC program. With Conversions Plus you can decompress any archive file that has been compressed using the most popular compression programs. You can view and print compressed files, as well as virtually any file on your computer. Conversions Plus is considered "The DataViz Suite" of products and therefore includes all of the features of MacOpener® (the Macintosh Disk Opener). E-mail has become a method to send and receive files. However, with all the different e-mail software available, the process of receiving attachments is not always reliable. Conversions Plus allows you to retrieve and use problem file attachments received via e-mail. As mentioned, Conversions Plus includes the features of MacOpener, which allows you to read, write and format Macintosh disks in your PC. You will have access to Macintosh disks and files as if you were accessing a PC disk. Conversions Plus allows you to put a Macintosh disk (floppy, SCSI or CD-ROM) in your PC and copy files to and from that disk, as well as convert files from that disk directly on to your PC. It is the only product of its kind to provide both file transfer (via MacOpener) and file translation.
8
Welcome to Conversions Plus
Terms Used in This Manual
Conversions Plus supports a variety of Macintosh media. In order to simplify references to certain media, we will use the following conventions throughout the manual. SCSI Disk will refer to any Macintosh SCSI media, removable cartridge or hard disk. These include SyQuest, Bernoulli or a Macintosh hard disk. Macintosh Disk refers to any of the above and Macintosh CD-ROMs. Use Macintosh Disks refers to reading, writing and formatting Macintosh disks with the exception of CD-ROMs (which are read only).
Product Contents
Your package should include: · This manual · A CD-ROM disk · Conversions Plus registration card · Getting Started manual
Installation
To install, place the Conversions Plus CD in your CD-ROM drive, and the installer will automatically run. If this does not happen, go to the CD and run "setup.exe".
Technical Support
Technical support is only provided to registered users. For this reason, it is important that you fill out your registration card and return it to us. Our support group can be reached weekdays at (203) 268-0030 from 9:00 AM to 6:00 PM EST. You can also visit our web site at http://www.dataviz.com. If you call for assistance, please have your registration number handy. It can be found in the "About Conversions Plus" box, which is accessed through the Help menu in the Conversions Plus program. It can also be found on your registration card.
Welcome to Conversions Plus
9
Upgrades
When you register your product, you will be put in our database and informed of all new releases of Conversions Plus. Upgrades are provided to all registered users for a reduced fee. As new versions of programs are released, we will usually provide updated translators to support them. Therefore, it is important that you register so you will receive information regarding these important upgrades.
Getting Started
For the experienced user, we have included a Getting Started manual which provides quick tips for using the product. If you have difficulty, please consult the appropriate section of the manual before calling our technical support department.
Other DataViz Products
The following is a brief description of other DataViz products. These products are available to all DataViz customers at a reduced price. MacOpener: This is a utility for Windows 95, 98, 2000 and NT that reads and writes Macintosh disks (SCSI, CD-ROMs and hard drives) in your PC. It allows you to copy files back and forth between a Macintosh disk and your PC, as well as format disks as Macintosh right in Windows. This product is also included with Conversions Plus. Desktop To Go: Desktop To Go is a utility which synchronizes your desktop data with a PalmTM Organizer, HandspringTM Visor or IBM® WorkPad. It includes synchronizers for Microsoft® OutlookTM 97/98/2000 and Schedule+ 7.0-7.5. Documents To Go: Documents To Go is a utility which views word processing and spreadsheet files (such as Word and Excel) on a PalmTM Organizer, HandspringTM Visor or IBM® WorkPad. There is no need to specially format your documents because Documents To Go automatically optimizes them for viewing on your handheld every time you synchronize. MacLinkPlus: MacLinkPlus is a file translation utility for Macintosh that provides file conversions between Mac and PC files, as well as between different Macintosh formats. Once translated, all the original file formatting is retained.
11
Chapter 1 Using and Converting Files
This chapter is designed to help you use or convert files when you don't have the program that created the file. It is divided into two sections. The first section will provide instructions for opening files that Windows cannot recognize. The second section will provide information on converting files, so you can use them in the program of your choice or to give to someone else. Conversions Plus provides two methods for converting files, and each is explained in detail. The process for converting files from a Macintosh is the same as PC files and will be treated as such. For more information on exchanging disks between Macs and PCs, see Chapter 6, "Using Macintosh Disks in Your PC."
Note: The words "translate" and "convert" will be used interchangeably throughout this manual.
Opening Problem Files
Sometimes you receive files and cannot use them in any of your programs. You may not have the program that created the file, or it may have the wrong extension associated with it. You may notice that when you double-click on the file, Windows is unable to recognize it. When this happens, the file will appear on your computer with a default document icon (as shown below on the left). When you double-click on the file, you will get the Windows "Open With" Dialog (as shown below on the right).
12
Chapter 1: Using and Converting Files
Conversions Plus will help you with these problem files by deciphering the files and providing you with information about them. To access any file on your computer with Conversions Plus, all you have to do is double-click on the file. When Windows is unable to open the file, Conversions Plus will intercept and: · · · Figure out the file format (the program that created it) Check the file extension and correct it if necessary Determine if the file can be opened in a program you have on your PC
If Conversions Plus can open the file in an appropriate program you will get the following "Open with Conversions Plus" Window.
For example, in the above situation, the user double-clicked on a WordPerfect document, but has Word on the computer. The user can select Microsoft Word from the list, click "Open", and Conversions Plus will convert the file and open it in Word. If Conversions Plus cannot open the file or find an appropriate program on your computer, you will see the "Quick File Information" window.
This window gives you the file type and offers you a tip for using the file and/or a quick view of the file.
Chapter 1: Using and Converting Files
13
Getting Information on Files
In some cases, you receive a file and want information about it before using it . Conversions Plus provides you with information about virtually any file you have on your machine. To get information on particular file(s), select the file(s), right-click on them and select "Info" from the Conversions Plus menu. This will bring you to the "Conversions Plus File Info" window.
From this window you have the option to view, convert or launch the file(s). You can also get information on files by dragging and dropping the files over the Conversions Plus icon, which is placed on your desktop during installation. Viewing Files From the Information Window, you have the option to view any of the files listed. This is useful when you want to get a quick view of a file without having to launch or convert the file (even if you do not have the program that created it). To use this feature, simply highlight the file(s) you want to view and click
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