User manual DELL 1600N

DellTM Laser Multi-Function Printer 1600n Owner's Manual Look Inside For: · Preparing Your Multi-Function Printer · Understanding the Software · Loading Print Media · Using Your Multi-Function Printer · Maintenance · Troubleshooting · Installing Options w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Order Toner Cartridges DellTM toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or by phone. USA Austria Belgium Canada Chile China Colombia Denmark Finland France Germany Ireland Italy Luxembourg Mexico Netherlands Norway Portugal Puerto Rico Spain Sweden Switzerland UK 877-INK-2-YOU 08 20 - 24 05 30 35 02.713 1590 877-501-4803 123-0-020-3397 800-20-1385 800-858-2920 01800-9-155676 3287 5215 09 2533 1411 0825387247 0800 2873355 1850 707 407 800602705 02.713 1590 866-851-1754 020 - 674 4881 231622 64 21 4220710 866-851-1760 902120385 08 587 705 81 0848 801 888 0870 907 4574 NOTE: If your country is not listed, contact your Dell distributor to order supplies. Toner cartridge 3,000 page toner 5,000 page toner Part number K4671 P4210 ii Understanding the Multi-Function Printer 1 14 2 13 12 3 4 10 11 9 5 # 1 2 3 4 Use the: Automatic Document Feeder (ADF) Operator Panel 8 6 When you want to: Load the document for copying, scanning, or sending faxes. Operate the multi-function printer. 7 Paper Output Extension Keep print media from falling off the front output tray. Express Service Code Identify your multi-function printer when you use support.dell.com or contact technical support. Enter the Express Service Code to direct your call when contacting technical support. The Express Service Code is not available in all countries. 5 6 7 8 9 10 11 12 Manual Feeder Tray 1 Optional Tray 2 Front Cover Front Output Tray ADF Output Tray Scanner Glass Cover Load print media one sheet at a time. Load paper into the standard Tray 1. Load paper into the optional Tray 2. Access the toner cartridge. Hold paper as it exits the front of the multi-function printer. Hold the document as it exit the ADF. Place a document on the scanner glass for copying, scanning and sending faxes. Open to place a document on the scanner glass. iii # 13 14 Use the: Document Input Tray Document Guides When you want to: Load the document for copying, scanning and sending faxes. Ensure proper document feeding. 15 23 22 21 17 20 19 18 When you want to: Open to remove the paper jams and use the rear output slot when you print the documents from the manual feeder. Hold paper as it exits at the rear of the multi-function printer. Supply power to the multi-function printer. Connect additional devices, such as a telephone or answering machine, to the multi-function printer (Optional). If the phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France and Switzerland), remove the plug from the Phone connector ( ) and insert the supplied terminator. Connect the telephone line to your multi-function printer. Connect the optional Tray 2 to your multi-function printer. Insert the USB cable. Connect the multi-function printer to the network port. Install the optional memory card. 16 # 15 16 17 18 Use the: Rear Cover Rear Output Slot Power Switch and AC Power Cord Connector Phone Connector 19 20 21 22 23 Wall Jack Connector Optional Tray 2 Cable Connector USB Cable Connector Network Port Control Board Cover iv Notes, Notices, and Cautions NOTE: A NOTE indicates important information that helps you make better use of your multi-function printer. NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death. ____________________ Information in this document is subject to change without notice. © 2004 Dell Inc.. All rights reserved. Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, DELL logo, Dell ScanCenter and Dell Toner Management System are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation. PaperPort is a registered trademark of ScanSoft, Inc. Adobe and PhotoShop are registered trademarks of Adobe Systems Incorporated. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own. ____________________ v Contents Understanding the Multi-Function Printer . . . . . . . . . . . . . . . . . . iii CAUTION: SAFETY INFORMATION . . . . . . . . . . . . . . . . . . . . . . . 1 1 Preparing Your Multi-Function Printer Unlocking the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Copy Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Common Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Changing the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . 7 Set Up Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Using the Number Keypad to Enter Characters . . . . . . . . . . . . . . . 8 Setting the Time and Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Set Up Networking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Attach Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Print and Check the Network Set-Up Page . . . . . . . . . . . . . . . . . 12 Run the Installation Software. . . . . . . . . . . . . . . . . . . . . . . . . . . 13 2 Understanding the Software Software Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Installing Dell Software For Local Printing . . . . . . . . . . . . . . . . . 17 Windows XP:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Windows 2000: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Windows 98SE:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Windows Me:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 vi Contents Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Installing Dell Software For Network Printing . . . . . . . . . . . . . . . 20 Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 3 Loading Print Media Print Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Loading Paper and Transparencies . . . . . . . . . . . . . . . . . . . . . . . 27 Loading Paper Into the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . 27 Loading Paper Into the Manual Feeder . . . . . . . . . . . . . . . . . . . . 31 Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Setting the Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . 35 Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Setting the Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Placing Documents on the Scanner Glass . . . . . . . . . . . . . . . . . . 36 Loading Documents Into the ADF . . . . . . . . . . . . . . . . . . . . . . . . 37 4 Using Your Multi-Function Printer Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Accessing Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Using Copy Features With the Button. . . . . . . . . . . . . 41 Copy Menu Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Scanning from Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Scanning Using the Windows Image Acquisition (WIA) Driver . . . 46 Contents vii Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Fax Menu Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Using an Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Using a Computer Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 5 Maintenance Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . 56 Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Cleaning Your Multi-Function Printer . . . . . . . . . . . . . . . . . . . . . 61 Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Cleaning the Interior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Cleaning the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 6 Troubleshooting Clearing Jams in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Clearing Jams in the Paper Tray. . . . . . . . . . . . . . . . . . . . . . . . . 68 Paper Feed Jam (Tray 1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Paper Exit Jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Fuser Area Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Manual Feeder Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Paper Feed Jam (Optional Tray 2) . . . . . . . . . . . . . . . . . . . . . . . . 73 Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 More Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 viii Contents 7 Installing Options Precautions When Installing Printer Options . . . . . . . . . . . . . . . . 76 Installing Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Removing the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Installing an Optional Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 8 Contacting Dell Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Automated Order-Status Service . . . . . . . . . . . . . . . . . . . . . . . . 85 Contacting Dell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 9 Appendix Limited Warranties and Return Policy. . . . . . . . . . . . . . . . . . . . 104 Limited Warranty for Dell-Branded Hardware Products (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Total Satisfaction" Return Policy (U.S. Only) . . . . . . . . . . . . . . . 107 Limited Warranty Terms for Dell-Branded Hardware Products (Canada Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 "Total Satisfaction" Return Policy (Canada Only). . . . . . . . . . . . . 110 Dell Software and Peripherals (Canada Only) . . . . . . . . . . . . . . . 111 1-Year End-User Manufacturer Guarantee (Latin America and the Caribbean Only) . . . . . . . . . . . . . . . . . . 112 Dell Inc. Ink and Toner Cartridges Limited Warranties . . . . . . . . . . . . . . 114 Ink and Toner Cartridges Limited Warranty (U.S. and Canada Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Ink and Toner Cartridges Limited Warranty (Latin America Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 FCC Notices (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 NOM Information (Mexico Only) . . . . . . . . . . . . . . . . . . . . . . . . 119 Contents ix DellTM Software License Agreement . . . . . . . . . . . . . . . . . . . . . 120 Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 U.S. Government Restricted Rights . . . . . . . . . . . . . . . . . . . . . . 121 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 x Contents CAUTION: SAFETY INFORMATION Use the following safety guidelines to help ensure your own personal safety and to help protect your system and working environment from potential damage. · Your product uses a laser. CAUTION: U s e o f c o n t r o l s o r a d j u s t m e n t s o r p e r f o r m a n c e of procedures other than those specified herein may result i n h a z a r d o u s r a d i a t i o n exp o s u r e . · Your product uses a printing process that heats the print media, and heat can cause certain media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting appropriate print media to avoid the possibility of harmful emissions. , it CAUTION: If your product is not marked with this symbol must be connected to an electrical outlet that is properly grounded. · · · The power cord must be connected to an electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed to meet safety standards with the use of specific Dell-authorized components. The safety features of some parts may not always be obvious. Dell disclaims liability associated with use of non-Dell-authorized components. CAUTION: Do not use this product during a lightning storm. w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 2 SECTION 1 P r e p a r i n g Yo u r Multi-Function Printer Unlocking the Scanner Using the Operator Panel Changing the Display Language Set Up Faxing Set Up Networking w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Unlocking the Scanner 1 Remove the label completely from the scanner module by gently pulling it. The scan unlock switch automatically moves FORWARD to the unlock position. NOTE: When you are moving the multi-function printer or do not intend to use it for a long period of time, move the switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked. 4 Pr eparing Yo ur Multi-Fu nction Pr inter Using the Operator Panel If you have not already done so, follow the steps on the Setup Diagram (poster) to complete the hardware installation. Use the multi-function printer operator panel to scan, copy, and fax. Copy Keys Common Keys Fax Keys Scan Keys Copy Keys Press: To: Use copy layout features, such as Auto Fit, Clone, Collation, 2-sided, 2/4 Up (multiple pages on a sheet), and Poster copying. Enter the number of copies. Reduce or enlarge a copy. Optimize the copy quality for documents containing photos, text, or mixed photos and text. Adjust the contrastof the output copy for the current copy job. Start a copy. Pr eparing Yo ur Multi-Function Pr inter 5 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Common Keys Press: To: Enter Menu mode and scroll through the available menus. Scroll through the options available for the selected menu item. Confirm the selection on the display. Exit the menu and return to Standby mode. Stop an operation at any time, or return to the default settings. Fax Keys Press: To: Store, edit and search frequently-dialed fax numbers for automatic speed dialing. It also allows you to print a Phonebook list. Send a fax. Dial a number or enter alphanumeric characters. Send a fax to multiple destinations. Adjust the resolution of the scanned document for the current fax job. Redial the last number in Standby mode or insert a pause into a fax number in edit mode. Engage the telephone line. Scan Keys Press: To: Access a list of your PC software programs that an image can be scanned to. You must create the scan list using the Dell software (Printer Settings Utility) provided with your multi-function printer. Start a scan. 6 Pr eparing Yo ur Multi-Fu nction Pr inter Changing the Display Language To change the displayed language that on the operator panel displays, follow these steps: 1 2 3 4 Press until "Printer Setup" appears on the top line of the display. Press the scroll button ( or ) until "Language" appears on the bottom line of the display. Press . The current setting appears on the bottom line of the display. Press the scroll button ( or ) until the language you want appears on the display. The available languages are English, French, German, Italian, and Spanish. 5 6 Press to save the selection. To return to Standby mode, press . Set Up Faxing Setting the Machine ID In most countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your multi-function printer. 1 2 3 4 Press until "Printer Setup" appears on the top line of the display. The first available menu item, "Machine ID" displays on the bottom line. Press . The display asks you to enter the fax number. If there is a number already set, the number appears. Enter your fax number using the number keypad. NOTE: If you make a mistake while entering numbers, press the left scroll ( ) button to delete the last digit. 5 6 Press when the number on the display is correct. The display asks you to enter the ID. Enter your name or company name using the number keypad. Pr eparing Yo ur Multi-Function Pr inter 7 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 7 You can enter alphanumeric characters using the number keypad, including special symbols by pressing the 0 button. For details on how to use the number keypad to enter alphanumeric characters, see below. 8 9 Press when the name on the display is correct. Press to return to Standby mode. Using the Number Keypad to Enter Characters · When prompted to enter a letter, press the appropriate button until the correct letter appears on the display. For example, to enter the letter O, press 6. · · · · To enter additional letters, repeat the first step. Each time you press 6, the display shows a different letter, M, N, O and finally 6. Press 1 enter a space, or press 0 to enter special characters. Press when you are finished. Changing Numbers or Names If you make a mistake while entering a number or name, press the left ( ) button to delete the last digit or character. Then enter the correct number or character. Inserting a Pause For some telephone systems, it is necessary to dial an access code and listen for a second dial tone. A pause must be entered in order for the access code to function. For example, enter the access code 9 and then press before entering the telephone number. A "­" appears on the display to indicate when a pause is entered. 8 Pr eparing Yo ur Multi-Fu nction Pr inter Setting the Time and Date The time and date are printed on all faxes. NOTE: It may be necessary to reset the correct time and date if loss of power to the multi-function printer occurs. 1 2 3 Press until "Printer Setup" appears on the top line of the display. Press the scroll button ( or ) to display "Date & Time" on the bottom line and press . Enter the correct time and date using the number keypad. You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number. 4 To set a 12-hour format, press the or the button and select "AM" or "PM". To set a 24-hour format, press until "Printer Setup" appears on the display. Press the scroll button ( or ) to display "Clock Mode" and press . Then select the 24-hour format using the scroll button ( or ) and press . 5 Press when the time and date on the display is correct. NOTE: The multi-function printer beeps and does not allow you to proceed to the next step if a wrong number is entered. Storing a Number for Speed Dialing 1 2 3 4 Press on the operator panel. Press or the scroll button ( or ) to display "Store&Edit" on the bottom line of the display. Press . Press when "Speed Dials" appears on the display. Enter a one, two or three-digit speed dial number between 0 and 199, using the number keypad and press . Or select the location by pressing the scroll button ( or ) and then press . If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press . 5 Enter the number you want to store using the number keypad and press . Pr eparing Yo ur Multi-Function Pr inter 9 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m To insert a pause between numbers, press and a "-" appears on the display. 6 To assign a name to the number, enter the name. For details about how to enter names, see "Using the Number Keypad to Enter Characters" on page 8. OR If you do not want to assign a name, skip this step. 7 8 Press when the name appears correctly or without entering a name. To store more fax numbers, repeat steps 4 through 7. OR To return to Standby mode, press or . Setting Group Dial 1 2 3 4 5 Press on the operator panel. Press or the scroll button ( or ) to display "Store&Edit" on the bottom line of the display. Press . Press the scroll button ( or ) to display "Group Dials" on the bottom line and press . Press when "New" displays on the bottom line. Enter a group number between 0 and 199 and press . Or select the location you want by pressing the scroll button ( or ) and then press . If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press . 6 Enter a one, two or three-digit speed number you want to assign to the group and press . Or select the location by pressing the scroll button ( or ) and then press . If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another group-dial number, press . 7 8 9 Repeat step 6 to enter other speed dial numbers into the group. Press when you have entered all of the desired numbers. The display prompts you to enter a group name (ID: ). To assign a name to the group, enter the name. 10 Pr eparing Yo ur Multi-Fu nction Pr inter OR If you do not want to assign a name, skip this step. 10 11 Press when the name appears correctly or without entering a name. If you want to assign another group, repeat from step 4. OR To return to Standby mode, press . Set Up Networking A print server is any designated computer that centrally manages all client print jobs. If you are sharing your multi-function printer in a small workgroup environment and want to control all print jobs on the network, follow these instructions to attach the multi-function printer to a print server. NOTE: For additional network set-up configurations, see your User's Guide. Attach Cables 1 2 Make sure the multi-function printer is powered off and unplugged. Connect one end of a standard category 5 Unshielded Twisted Pair (UTP) network cable into a LAN drop or hub, and the other end into the Ethernet network port on the back of the multi-function printer. The multi-function printer automatically adjusts for the network speed. Pr eparing Yo ur Multi-Function Pr inter 11 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 3 Connect one end of the multi-function printer power cord into the socket at the back of the multi-function printer and the other end into a properly grounded outlet. 4 Power on the multi-function printer. After the multi-function printer completes its internal tests, the operator panel reports a "READY" stats. If the operator panel does not show a "READY" state when the multi-function printer is powered on, make sure the power cord is firmly plugged in to the back of the multi-function printer and the electrical outlet. If the multi-function printer is on but does not print, power off the multi-function printer and wait 30 seconds. Power on the multi-function printer again, and it should reset and return to a "READY" state. Print and Check the Network Set-Up Page 1 2 When the operator panel displays "READY", press until "Network Setup" appears. Press the scroll button ( or ) to display "Print Sys. Date" on the bottom line and press twice. If Status is Not Connected: ­ ­ Make sure the Ethernet cable is firmly plugged into the back of the multi-function printer. Plug the Ethernet cable into another wall outlet. 3 Under the "TCP/IP" heading on the network setup page, make sure the IP address, netmask, and gateway are what you expected. 12 Pr eparing Yo ur Multi-Fu nction Pr inter 4 Ping the multi-function printer and verify that it responds. For example, at a command prompt on a network computer, type ping followed by the new printer IP address (for example, 192.168.0.11): ping xxx.xxx.xxx.xxx If the multi-function printer is active on the network, you will receive a reply. 5 If your multi-function printer doesn't respond, or if the IP address is not what you expected: a b Insert the Drivers and Utilities CD into your computer. Launch the Drivers and Utilities CD: click Start Run and browse your CD drive (for example, type D:\ where D is the drive letter of your CD). Select SETUP.EXE, and then click OK. When the Drivers and Utilities CD screen appears, click Set IP Address Utility. Select your multi-function printer from the Configure Print Servers list, and then click TCP/IP Settings. Make the necessary changes, and then click OK. Click Close. Print and check the network setup page to verify your changes. c d e f g h Run the Installation Software 1 Insert the Drivers and Utilities CD into your computer. If setup does not start automatically: · · Launch the Drivers and Utilities CD: click Start Run and browse your CD drive (for example, type D:\ where D is the drive letter of your CD). Select SETUP.EXE, and then click OK. 2 When the Drivers and Utilities CD screen appears, click Network Installation (Install the printer for use on a network). 3-1 For local installation: · Select Local Installation (Install printer on this computer or server). 3-2 For remote installation: · · · · Select Remote Installation (Install printer on remote computers or servers). Enter your Administrator user name and password, and then click OK. Manually enter or browse for the clients or servers and click Add. When you are finished adding remote computers, click Next. Pr eparing Yo ur Multi-Function Pr inter 13 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 4 Select the network printer you want to install. If you do not see your multi-function printer listed, click Update to refresh the list or click Add Printer to add a printer to the network. If you are setting up the printer on a server that will provide printing services for client computers, select I am setting up this printer on a server. Click Next. Select any additional software or documentation components you want to install, and then click Next. To change any of the listed printer names, select the printer from the list. Enter a new name in the Printer name field and click Apply. If you want other users on the network to access this printer, select Share this printer with other computers, and then enter a share name that users will easily identify. Click Next. When the Congratulations! screen appears, you printer software is installed. Click Finish to close the installation window. 5 6 7 8 9 10 11 Use the Dell Printer Configuration Web Tool, also known as the Printer Embedded Web Server, to monitor the status of your network printer without leaving your desk. You can view and/or change the printer configuration settings, monitor toner level, and when it is time to order replacement toner cartridges, just click the Dell supplies link right from your Web browser. NOTE: The Dell Printer Configuration Web Tool is not available when the multi-function printer is locally attached to a print server. To launch the Dell Printer Configuration Web Tool, type the network printer IP address in your Web browser, and the printer configuration appears on the screen. See your User's Guide for more information. You can set up the Dell Printer Configuration Web Tool to send you an email when the printer needs supplies or intervention. To set up email alerts: 1 2 3 4 Launch the Dell Printer Configuration Web Tool. Click Email Alert Setup. Type your name or the key operator's name in the email list box to be notified. Click Submit. 14 Pr eparing Yo ur Multi-Fu nction Pr inter SECTION 2 Understanding the Software Software Overview Installing Dell Software For Local Printing Assigning an IP Address Installing Dell Software For Network Printing Uninstalling Software w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Software Overview After setting up your printer and connecting it your computer, you must install the drivers and utilities from the Drivers and Utilities CD included with your multi-function printer. If you purchased a Dell TM computer and your multi-function printer at the same time, the drivers and utilities are automatically installed. You don't need to install them. The Drivers and Utilities CD contains the following: · Dell Printer Drivers- allows your computer to communicate with your multi-function printer. To use your multi-function printer as a printer in Windows, you must install the printer driver(s). For information about installing the printer drivers in Windows, see page 17. Printer Settings Utility- allows you to set up fax phonebook and the machine's other options from your PC desktop. It also allows you to update the firmware of your machine. You can also configure the scan destination application which is automatically launched when you press the button on the operator panel. Dell Toner Management SystemTM- displays the status of the printer and the name of the job when you send a job to print. The Dell Toner Management SystemTM window also displays the level of toner remaining and allows you to order replacement toner cartridges. PaperPort- allows you to scan documents, create PDFs, and turn your scanned images into editable Microsoft Word, Excel, or text files. PaperPort provides improved scanning features and supports annotations on all image types. PaperPort's enhanced search feature allows you to find items by specific item properties. Dell ScanCenterTM- This is the front-end that enables you to quickly scan documents into a variety of applications, such as e-mail, photo editors, and text editors. Scan Driver - TWAIN or Windows Image Acquisition (WIA) drivers are available for scanning documents on your multi-function printer. User's Guide - HTML documentation provides detailed information about using your multi-function printer. · · · · · · 16 Understanding the Sof t war e Installing Dell Software For Local Printing A local printer is a printer attached to your computer using a USB cable. If your multi-function printer is attached to a network instead of your computer, skip this step and go to "Installing Dell Software For Network Printing" on page 20. NOTE: If you attach a USB printer cable while your multi-function printer and computer are powered on, the Windows hardware wizard launches immediately. Cancel the screen and use the Drivers and Utilities CD to install the Dell software. 1 Make sure that the multi-function printer is connected to your computer and powered on. Close all unnecessary programs. NOTE: If the multi-function printer is not connected to your computer when you install the CD-ROM, the No Printer Found screen appears. Follow the instructions to install the software. 2 3 4 5 Insert the Drivers and Utilities CD. If necessary, select a language by pressing the Language button on the main screen. Select Personal Installation. Select Typical Installation to install the User's Guide, the printer drivers, scanner driver and PaperPort as the default settings. To install selected software including the printer Postscript driver, select Custom Installation. You can also change the destination folder. 6 When the installation has been completed, you may print a test page. Click Finish to complete the installation and close the wizard. You are now ready to print. If you did not cancel the hardware wizards, refer to the following instruction for installing the printer driver for your operating system. Windows XP: 1 2 Make sure that the multi-function printer is connected to your computer and powered on. When the hardware wizard screen appears, insert the Drivers and Utilities CD and click Next. NOTE: For each wizard that appears, select Recommended, click Next, select CD-ROM Drives, and then click Next through the wizard screens. 3 4 The scanner driver is automatically loaded first from D:\1600n\Scan\WINXP2K\p3scan.inf, where "D" is your CD drive. Click Next. Understanding the Sof tware 17 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 5 Click Finish, and a second hardware wizard appears. The printer driver is automatically loaded from D:\1600n\Printer\GDI\WinXP\delr1.inf, where "D" is your CD drive. Click Next, and then click Finish. 6 Windows 2000: 1 2 Make sure that the multi-function printer is connected to your computer and powered on. When the hardware wizard screen appears, insert the Drivers and Utilities CD and click Next. NOTE: For each wizard that appears, select Search for a suitable driver for my device (Recommended), click Next, select CD-ROM Drives, and then click Next through the wizard screens. 3 4 5 6 The scanner driver is automatically loaded first from D:\1600n\Scan\WINXP2K\p3scan.inf, where "D" is your CD drive. Click Next. Click Finish, and a second hardware wizard appears. The printer driver is automatically loaded from D:\ delr1.inf, where "D" is your CD drive. Click Next, and then click Finish. Windows 98SE: 1 2 3 4 5 6 7 8 9 10 18 Make sure that the multi-function printer is connected to your computer and powered on. When the hardware wizard screen appears, insert the Drivers and Utilities CD and click Next. Select Search for the best driver for your device (Recommended), and click Next. Select Specify a Location, and then click Browse. Select D:\USB, where "D" is your CD drive. Click OK, and then click Next three times. The driver installs. Click Finish, and a second wizard appears. If the CD menu screen appears above the wizard, click Add New Hardware Wizard from the Windows taskbar. Click Next. Search for the best driver for your device (Recommended) is selected. Click Next. D:\USB is selected. Understanding the Sof t war e 11 12 13 14 15 16 Click Next two times. The driver installs. Click Finish, and a third hardware wizard appears. Click Next. Search for the best driver for your device (Recommended) is selected. Click Next, click Browse, select the location D:\1600n\Scan\WIN98ME, and click OK. Click Next two times. The driver installs. Click Finish. Windows Me: 1 Make sure that the multi-function printer is connected to your computer and powered on. When the hardware wizard screen appears, Automatic search for a better driver for your device (Recommended) is selected. Insert the Drivers and Utilities CD and click Next. The driver installs. Click Finish, and a second wizard appears. If the CD menu screen appears above the wizard, click New Hardware Wizard from the Windows taskbar. Click Next. Automatic search for a better driver for your device (Recommended) is selected. Click Next. The driver installs. Click Finish. 2 3 4 5 6 7 If the CD software installation menu does not appear, follow these instructions: 1 2 3 4 5 6 Click Start Run Browse to D: (where "D" is your CD drive). Select Setup, click Open, and then click OK. Click Personal Installation. Click Typical or Custom Installation. (If you choose Custom Installation, select from the available software options and click Next.) After installation, you may click Print Test Page. Click Finish. Understanding the Sof tware 19 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Assigning an IP Address Before using the printer on the network, you must set an IP address, subnet mask, and gateway for the multi-function printer. If you want DHCP or BOOTP to automatically set the IP address, a DHCP or BOOTP server must exist on the network. To configure the IP address manually, you can use the supplied Drivers and Utilities CD. Print the Configuration page of the printer to see the current network configuration and MAC address. You will need this information to configure the printer for the network. 1 2 3 4 5 6 Make sure that the multi-function printer is connected to your network and powered on. Close all unnecessary programs. Insert the Drives and Utilities CD. If necessary, select a language by pressing the Language button on the main screen. Select SetIP Address Utility. The list of printers available in the network displays. Select the printer you want to assign an IP to. The printer's default IP address can be found on the Configuration page for the printer. When you finish setting the IP address for the printer, exit the program. Installing Dell Software For Network Printing When you connect your printer to the network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the Dell software on each network computer. You can install the Dell software on the network computers locally or remotely. NOTE: You need administrative access to install printer drivers on the network computers. 1 2 3 4 5 Make sure that the printer is connected to your network and powered on. Close all unnecessary programs. For details about connecting on the network, see page 11. Insert the Drivers and Utilities CD. If necessary, select a language by pressing the Language button on the main screen. Select Network Installation. If you want to install the drivers on this computer for network operation, select Local Installation, and click Next. If you want to install the Dell software on the remote computers or network servers on the same network, select Remote Installation. The domain administrator's ID and password are required. Select the client computer(s) in the same domain on a network and click Next. 20 Understanding the Sof t war e NOTE: Both server computer and client computer should be one of the following OS: Windows XP Windows 2000, Windows Server 2003, Windows NT4.0 , NOTE: The server computer should be able to resolve the client computer name into an IP address. 6 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. If you do not see your printer in the list, click Update to refresh the list or click Add Printer to add your printer to the network. To add the printer to the network, enter the port name and an existing IP address for the printer. If you want to install it on a server, select the I am setting up this printer on a server check box. 7 A list of the printer drivers and utilities that will be installed displays. Click Next. You can change the destination folder by clicking Browser. 8 The next screen shows the printer drivers installed on your computer. You can change the printer name. You can also set this printer to be shared on the network and/or set the printer as a default printer. Click Next. 9 When the installation has been completed, you may print a test page. Click Finish. Understanding the Sof tware 21 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Uninstalling Software You should remove the printer drivers if you are upgrading the software or if your driver installation fails. You can remove the software using the Drivers and Utilities CD or the Windows uninstall. NOTE: Close all programs before uninstalling software, and then restart your computer after uninstalling software. 1 2 3 4 5 From the Start menu, select Programs Dell Dell Printers Dell Laser MFP 1600n Dell MFP Software Uninstall. Select the software you want to remove. When your computer prompts you to confirm your selection, click Yes. The selected driver and all of its components are removed from your computer. Click OK. Restart your computer. 22 Understanding the Sof t war e SECTION 3 Loading Print Media Print Media Guidelines Loading Paper and Transparencies Loading Envelopes Setting the Paper Size and Type Placing Documents on the Scanner Glass Loading Documents Into the ADF w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Print Media Guidelines The following tables provide information on standard and optional sources, including the print media sizes you can select from the paper size menu and supported weights. NOTE: If you use a print media size not listed, select the next larger size. Print Media Sizes and Support Legend Y- indicates Support Print Media Size A4 8.27 x 11.7 in. (210 x 297 mm) A5 5.83 x 8.27 in. (148 x 210 mm) A6 card 4.13 x 5.85 in. (105 x 148.5 mm) JIS B5 7.17 x 10.1 in. (182 x 257 mm) ISO B5 6.93 x 9.84 in. (176 x 250 mm) Letter 8.5 x 11 in. (215.9 x 279.4 mm) Legal 8.5 x 14 in. (215.9 x 355.6 mm) Executive 7.25 x 10.5 in. (184.2 x 266.7 mm) Folio 8.5 x 13 in. (216 x 330 mm) Envelope 7-3/4 (Monarch) 3.875 x 7.5 in. (98.4 x 190.5 mm) Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Dimensions Paper Tray (Standard Tray 1 and Optional Tray 2) Y Y Manual Feeder 24 Loading Pr int Media Legend Y- indicates Support Print Media Size Envelope COM-10 Dimensions Paper Tray (Standard Tray 1 and Optional Tray 2) Manual Feeder 4.12 x 9.5 in. (105 x 241 mm) - Y Envelope DL 4.33 x 8.66 in. (110 x 220 mm) - Y EnvelopeC5 6.38 x 9.01 in. (162 x 229 mm) - Y Custom 3 x 5 in. to 8.5 x 14 in. (76 x 127 mm to 216 x 356 mm) - Y Print Media Supported Print Media Paper Card Stock Transparencies Labels Dual-web and Integrated Labels Envelopes Paper Tray Y Manual Feeder Y Y Y Y Y Y Standard Output bin Y Y Y Y Y Loading Pr int Media 25 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Print Media Types and Weights Print Media Type Print Media Weight Standard Tray 1 and Optional Tray 2 Paper Xerographic or business paper Index Bristol Tag Cover Card stock-maximum (grain short) a Index Bristol Tag Cover Transparencies Laser printer 60-90 g/m2 grain long (16-24 lb bond) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 138-146 g/m2 (37-39 lb bond) Labels-maximum Paper 163 g/m2 (43 lb bond) Dual-web paper 163 g/m2 (43 lb bond) Polyester 163 g/m2 (43 lb bond) Vinyl 163 g/m2 (43 lb liner) Integrated Forms Pressuresensitive area (must enter the printer first) 135-140 g/m2 (36-40 lb bond) Manual Feeder 60-135 g/m2 grain long (16 to 36 lb bond) 120 g/m2 (31 lb) 120 g/m2 (31 lb) 135 g/m2 (35 lb) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 163 g/m2 (43 lb) 138-146 g/m2 (37-39 lb bond) 163 g/m2 (43 lb bond) 163 g/m2 (43 lb bond) 163 g/m2 (43 lb bond) 163 g/m2 (43 lb liner) 135-140 g/m2 (36-40 lb bond) 75-135 g/m2 (20-36 lb bond) 75-90 g/m2 (20-24 lb) Card stock-maximum (grain long) a Paper base (grain 75-135 g/m2 long) (20-36 lb bond) Envelopes 100% Cotton Content Maximum Weight- 24 lb a. Sulfite, wood-free or up to 100% cotton bonds 75-90 g/m2 (20-24 lb) Grain short is preferred for papers over 135 g/m2. 26 Loading Pr int Media Loading Paper and Transparencies Load up to 250 sheets of plain paper in the paper tray. NOTE: Set the paper type and size after loading paper into the paper tray or the manual feeder. See page 35 for more information. Loading Paper Into the Paper Tray 1 Pull open the paper tray and remove it from the multi-function printer. 2 Push down on the pressure plate until it locks into place. Loading Pr int Media 27 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 3 If you load longer that is longer than a standard (Letter or A4) size, such as legal paper, press and unlatch the guide lock, then slide the paper length guide out completely to extend the paper tray to its full length. 4 Flex the sheets back and forth to loosen them, and then fan them out. Do not fold or crease the print media. Align the edges on a level surface. 5 Insert the paper stack into the paper tray with the side to be printed on facing down. 28 Loading Pr int Media 6 Do not exceed the maximum stack height indicated by the paper limit marks on both inside walls of tray. Overloading the paper tray may cause paper jams. 7 Slide in the length guide until it lightly touches the end of the paper stack. For paper smaller than Letter size, adjust the inner paper length guide so that lightly touches the paper stack. Loading Pr int Media 29 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 8 Pinch the paper width guide, as shown and move it towards the stack of paper until it lightly touches the side of the stack. NOTE: Improper adjustment of paper guides can result in paper jams. 9 Insert and slide the paper tray back into the multi-function printer. 10 Set the paper type and size. For details, see page 35. 30 Loading Pr int Media Loading Paper Into the Manual Feeder Use the manual feeder to print transparencies, labels, envelopes or postcards in addition to paper types or sizes that are not currently loaded in the paper tray. NOTE: Flatten any curl on postcards, envelopes and labels before loading them into the manual feeder. 1 2 Set the paper type and size, referring to page 35. Load a sheet of the print media with the print side face up into the center of the manual feeder. CAUTION: Open the rear output slot when printing on transparencies or 3 by 5 in. media to prevent the media damage or jam. 3 Adjust the paper guide to the width of the print media. Loading Pr int Media 31 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 4 Open the rear cover to use the rear output slot. 5 After printing, close the rear cover. Loading Envelopes NOTICE: Never load envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the multi-function printer. 1 Load an envelope with the flap side face down and with the stamp area on the top left side. The end of the envelope with the stamp area enters the manual feeder first. 32 Loading Pr int Media 2 Adjust the paper guide to the width of the envelope. 3 Open the rear cover to use the rear output slot. 4 After printing, close the rear cover. Loading Pr int Media 33 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m You can load up to: 250 sheets of plain paper in the paper tray 1 envelope in the manual feeder Make sure: The paper is designed for use with laser printers. · The envelope is loaded vertically against the right side of the paper support. · The stamp location is in the upper left corner. · The envelope is designed for use with laser printers. · Squeeze and slide the paper guide to the width of the envelope (as shown). NOTE: Do not load envelopes with: · Holes, perforations, cutouts, or deep embossing. · Metal clasps, string ties, or metal folding bars. · Exposed flap adhesive. 1sheet of labels in the manual The label is designed for use with laser printers. feeder 1 sheet of card stock in the manual feeder 1 transparency sheet in the manual feeder · The card stock is designed for use with laser printers. · The thickness should not exceed 0.025 inches. · The transparency is designed for use with laser printers. · The rough side faces you. 1 sheet of custom sized paper Your paper size should fit within these dimensions: in the manual feeder Width Length 3.0-8.5 in. (76-216 mm) 5.0-14.0 in. (127-356 mm) Your multi-function printer has two output locations; the rear output slot and the front output tray. Before you begin copying, scanning, printing, or sending faxes, refer to the table below about how much paper the printer output trays can hold: Output Location front output tray (face down) rear output slot (face up) Capacity 150 sheets of paper one envelope, one label, card stack and transparency sheet 34 Loading Pr int Media Setting the Paper Size and Type After loading paper in the paper tray or the manual feeder, you need to set the paper size and type using the operator panel buttons. Setting the Paper Size This setting will apply to Fax and Copy modes. If you load paper in the manual feeder and set the paper size, this setting will apply to Copy mode. For PC-printing, you need to select the paper type in the application program you use. 1 2 3 Press . Press the scroll button ( or ) until "Paper Size" displays on the bottom line. Press . The first item, "Tray Paper" displays on the bottom line. If the optional Tray2 is installed, "Tray1 Paper" displays on the bottom line. Use the scroll button ( or ) to select the paper tray you want to use and press . Use the scroll button ( or ) to find the paper size you are using and press to save. To return to Standby mode, press . 4 5 6 Setting the Paper Type This setting will apply to Fax and Copy mode. For faxing, you can only set the paper type to the Plain Paper. For PC-printing, you need to select the paper type in the application program you use. 1 Press . The display shows "Paper Setting" on the top line and the first menu item, "Paper Type" on the bottom line. 2 3 4 Press to access the menu item. Use the scroll button ( or ) to find the paper type you are using and press to save. To return to Standby mode, press . Loading Pr int Media

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