User manual DELL 3100CN

DellTM Laser Printer 3100cn Owner's Manual Look Inside For: · Loading Paper · Setting Up for Local and Network Printing · Using Your Printer · Maintenance · Contacting Dell w w w. d e l l . c o m / s u p p l i es | s u p p o r t . d e l l . c o m Order Toner Cartridges DellTM toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or by phone. US Algeria Argentina Australia Austria Belgium Canada Caribbean Islands Chile Colombia Czech Republic Denmark Egypt Finland France Germany Ireland Israel Italy Japan Jordan Kuwait Lebanon Luxembourg 877-INK-2-YOU Contact your distributor. Contact your distributor. 1300 030 290 08 20-24 05 30 35 02.713 1590 1-877-501-4803 Contact your distributor. 800-202874 1230-020-3947 01800-9-155676 420 225 372 711 3287 5215 Contact your distributor. 09 2533 1411 825387247 0800 2873355 1850 707 407 Contact your distributor. 800602705 044-556-3551 Contact your distributor. Contact your distributor. 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DellTM Laser Printer 3100cn 1 2 9 8 3 7 5 4 6 1 Center output tray 2 Operator panel 3 Multipurpose feeder 4 Standard 250-sheet tray module 6 Power cable connector 7 Ethernet port 8 USB port 9 Parallel port (A4/Letter cassette) 5 Power switch For details on the optional duplex module, 250-sheet tray module, 500-sheet tray module, and other additional options, see the User's Guide. 3 www.dell.com/supplies | support.dell.com Notes, Notices, and Cautions NOTE: A NOTE indicates important information that helps you make better use of your computer. NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death. Information in this document is subject to change without notice. © 2004 Dell Inc. All rights reserved. Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell and DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation; Novell and NetWare are registered trademarks of Novell, Inc.; UNIX is a registered trademark of The Open Group in the United States and other countries; PCL is US registered trademark of HewlettPackard Company. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own. UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA. FCC emissions information This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. Refer to the Drivers and Utilities CD for details. 4 Contents DellTM Laser Printer 3100cn ...............................................................................................3 1 Loading Paper ...............................................................................11 Loading the Standard Tray ...............................................................................................12 Loading the Multipurpose Feeder ..................................................................................15 Loading Envelopes ............................................................................................................17 2 Setting Up for Local Printing .....................................................19 Installing Printer Drivers .................................................................................................20 Connecting the Printer to the Computer Before Inserting the Drivers and Utilities CD .......................................................20 3 Setting Up for Network Printing ...............................................23 Network Set-Up .................................................................................................................24 Print and Check the Printer Settings Page ...........................................................24 Run the Installation Software .................................................................................24 4 Installing the Printer Driver or PPD File on Macintosh Computers ...........................................................27 Installing the AdobePS Printer Driver (Mac OS 9.x) ...................................................28 Setting the Printer Driver (for AppleTalk Connection) ........................................28 Setting the Printer Driver (for USB Connection) ..................................................29 Setting the Printer Driver (for LPR Connection) ...................................................30 Configuring Settings .................................................................................................30 Installing the PPD File (Mac OS X) ................................................................................31 Adding a Printer ........................................................................................................31 Configure Settings ....................................................................................................32 5 www.dell.com/supplies | support.dell.com 5 Using Your Printer ....................................................................... 33 Changing Printer Settings ................................................................................................34 Initializing NVRAM ....................................................................................................35 Setting of Panel Lock ...............................................................................................35 Adjusting the Language ...................................................................................................36 Printing a Job .....................................................................................................................36 Canceling a Job From the Printer Operator Panel ......................................................36 Canceling the Job From a Computer ..............................................................................36 Canceling a Job From the Taskbar ........................................................................36 Canceling a Job From the Desktop ........................................................................37 Software Overview ...........................................................................................................37 Printing Status Window ...........................................................................................37 Status Window ..........................................................................................................37 Status Monitor Console ...........................................................................................37 Dell Supplies Management System .......................................................................38 User Setup Disk Creating Tool ................................................................................38 Software Update .......................................................................................................38 6 Maintenance ................................................................................ 39 Replacing the Drum Cartridge ........................................................................................40 Removing the Used Drum Cartridge ......................................................................40 Installing the New Drum Cartridge ........................................................................42 Replacing the Cleaning Pad ....................................................................................44 Replacing the Toner Cartridge ........................................................................................46 Selecting a Replacement Toner Cartridge ...........................................................46 Removing the Used Toner Cartridge ......................................................................47 Installing the New Toner Cartridge ........................................................................48 7 Appendix ....................................................................................... 51 Technical Assistance .......................................................................................................52 Automated Order-Status Service ....................................................................................52 Contacting Dell ..................................................................................................................53 6 U.S. Terms and Conditions of Sale .................................................................................69 Limited Warranties and Return Policy ..........................................................................71 Limited Warranty for Dell-Branded Hardware Products (U.S. Only) ...............71 Total Satisfaction Return Policy (U.S. Only) .........................................................75 Limited Warranty Terms for Dell-Branded Hardware Products (Canada Only) ............................................................................................................75 Total Satisfaction Return Policy (Canada Only) ...................................................78 Dell Software and Peripherals (Canada Only) .....................................................79 1-Year End-User Manufacturer Guarantee (Latin America and the Caribbean Only) ...............................................................79 Dell Inc. Ink and Toner Cartridges Limited Warranties .....................................................81 Ink and Toner Cartridges Limited Warranty (U.S. and Canada Only) ...............81 Ink and Toner Cartridges Limited Warranty (Latin America Only) ....................81 DellTM Software License Agreement .............................................................................83 Limited Warranty ......................................................................................................83 U.S. Government Restricted Rights .......................................................................84 General .......................................................................................................................84 Regulatory ...........................................................................................................................84 Index ..................................................................................................... 87 7 www.dell.com/supplies | support.dell.com 8 CAUTION: SAFETY INSTRUCTIONS Use the following safety guidelines to help ensure your own personal safety and to help protect your system and working environment from potential damage. · Your product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. · Your product uses a printing process that heats the print media, and heat can cause certain media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting appropriate print media to avoid the possibility of harmful emissions. , it must be connected to an electrical CAUTION: If your product is not marked with this symbol outlet that is properly grounded. · · · The power cable must be connected to an electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed to meet safety standards with the use of specific Dell-authorized components. The safety features of some parts may not always be obvious. Dell disclaims liability associated with use of non-Dell-authorized components. CAUTION: To move the printer safety, remove the optional 250-sheet tray module and 500-sheet tray module before moving your product. To lift the printer safely, remove the drum cartridge and lift it with two people. 9 www.dell.com/supplies | support.dell.com 10 1 Section 1 Loading Paper Loading the Standard Tray Loading the Multipurpose Feeder Loading Envelopes Loading Paper www.dell.com/supplies | support.dell.com Loading the Standard Tray Load the print media used for the majority of your print jobs in the standard 250-sheet tray module. 1. Remove the tray. 2. Slide the width guides to the edge of the tray. The width guides should be fully extended. 12 Loading Paper 3. Squeeze the length guide and slide it to the edge of the tray. 4. Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the edges of the stack on a level surface. 5. Place the print media into the tray with the recommended print side face up. NOTE: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause paper jams. Loading Paper 13 www.dell.com/supplies | support.dell.com 6. Slide the width guides and length guide until they rest lightly against the edge of the print media stack. 7. 8. Insert the tray. If you load any print media into the tray, configure the Paper Type and Paper Size settings for that tray. 14 Loading Paper Loading the Multipurpose Feeder In addition to plain paper, the multipurpose feeder can use various other sizes and types of print media such as envelopes and transparencies. 1. Gently pull open the multipurpose feeder cover. 2. Slide the width guides to the edge of the tray. The width guides should be fully extended. Loading Paper 15 www.dell.com/supplies | support.dell.com 3. Insert the print media into the feeder with the recommended print side face up. NOTE: Do not force the print media. 4. Slide the width guides until they rest lightly against the edge of the print media stack. NOTE: Be careful not to bend the print media. 5. Make sure the size and type settings for the multipurpose feeder are set to the correct value for the print media you have loaded. Select print media source, size, and type in your software program and select the print media size and type on the printer operator panel. For tips on recommended print media, solving printing problems, and clearing jams, see the User's Guide. 16 Loading Paper Loading Envelopes To load envelopes that are under 7.87 inches (220 mm) in width in the multipurpose feeder, insert the envelopes with the flaps open and toward the front of the printer. To load envelopes that are over 7.87 inches (220 mm) in width in the multipurpose feeder, insert the envelopes with the flaps closed and the short-edge of the envelopes facing into the printer. You can load envelopes up to the maximum fill line in the tray at one time. NOTE: Make sure set the envelope flaps are completely unfolded. NOTICE: Never use envelopes with windows, coated linings, or self-stick adhesives. These lead to paper jams and damage to the printer. Loading Paper 17 www.dell.com/supplies | support.dell.com 18 Loading Paper 2 Section 2 Setting Up for Local Printing Installing Printer Drivers Setting Up for Local Printing www.dell.com/supplies | support.dell.com A local printer is a printer attached to your computer or a print server using a USB or parallel cable. If your printer is attached to a network and not your computer, see "Setting Up for Network Printing" on page 23. Installing Printer Drivers Connecting the Printer to the Computer Before Inserting the Drivers and Utilities CD Windows 98, Me, 2000, XP, and Server 2003 1. 2. 3. 4. 5. 6. 7. 8. Connect your printer to your computer. When the Found New Hardware Wizard appears, click Cancel. Insert the Drivers and Utilities CD into your computer. Click Personal Installation. Click Install. The Found New Hardware Wizard appears. Click Next. The wizard automatically finds and installs the corresponding printer driver. When the Complete the Found New Hardware Wizard screen appears, click Finish. Select either the Typical Installation or Custom Installation checkbox, and then click Next. If you select Custom Installation, you can select the specific software you want to install. When using Windows 98 or Me, the Adobe License Agreement appears, click to accept the agreement and then click Install. 2003, click Printer Test Page if necessary. Click Finish. 9. 10. When the Congratulations! screen appears, in Windows 2000, Windows XP, and Server 11. Click Cancel. Windows 95 and NT 4.0 1. 2. 3. 4. Connect your printer to your computer. Insert the Drivers and Utilities CD into your computer. Click Personal Installation. On the Add Printer screen, select the port name from the Port Name combo box, and then set the printer's options under Printer Configuration. Click Next. 20 Setting Up for Local Printing 5. Select either the Typical Installation or Custom Installation checkbox, and then click Next. If you select Custom Installation, you can select the specific software you want to install. The Adobe License Agreement appears, click to accept the agreement and then click Install. When the Congratulations! screen appears, click Finish. Click Cancel. 6. 7. 8. Setting Up for Local Printing 21 www.dell.com/supplies | support.dell.com 22 Setting Up for Local Printing 3 Section 3 Setting Up for Network Printing Network Set-Up Setting Up for Network Printing www.dell.com/supplies | support.dell.com Network Set-Up NOTE: To use this printer in a UNIX or Linux environment, you need to install a UX Filter or Linux Driver. For more information on how to install and use these, refer to your User's Guide. system environment. The command strings are mount/media/cdrom. NOTE: When using a CD drive in a Linux environment, you need to mount the CD according to your NOTE: For additional network set-up configurations, refer to your User's Guide. Print and Check the Printer Settings Page 1. Print the Printer Settings page. a. b. c. d. When Ready to Print appears in the LCD, press Menu. Press until Configure appears, and then press or . Press until Reports appears, and then press or . Printer Settings is displayed. Press . The Printer Settings page is printed. 2. Under the TCP/IP heading, verify the IP address. If the IP address is 0.0.0.0, wait for a few minutes to resolve the IP address automatically, and then print the Printer Settings page again. Run the Installation Software 1. Insert the Drivers and Utilities CD into your computer. 2. The Drivers and Utilities CD should launch the installation software automatically. If the CD does not automatically launch, click Start Run, type D:\CDFE.exe (where D is the drive letter of your CD), and then click OK. When the Drivers and Utilities CD screen appears, click Network Installation - Install the printer for use on a network. If using Windows XP, Windows 2000, Windows NT 4.0, or Windows 2003 Server, go to step 4. For all other operating systems, go to step 5. For local installation, select Local Installation - Install printer on this computer, and then click Next. For remote installation: a. b. c. 3. 4. Select Remote Installation - Install printer on one or more remote computers, and then click Next. Enter your Administrator user name, password, and clients or servers and then click Add. Click Next. 24 Setting Up for Network Printing 5. Select the network printer you would like to install. If you do not see your printer listed, click Update to refresh the list or click Add Printer to add a printer to the network. You may update the IP address and port name at this point. Click Next. Select your printer from the list. If you would like to change the printer name listed, enter a new name in the Printer Name field. If you want other users on the network to access this printer, select Share this printer with other computers on the network, and then enter a share name that users will easily identify. If you want to set a printer as the default, select the printer and then click the Set this printer as default check box. If you want to restrict color printing, select the appropriate Color Track option. Enter the password. 6. 7. 8. 9. 10. If the PostScript (PS) Driver is available and you want to install it, click on the check box. 11. Click Next. 12. Select the software and documentation you want to install. You can specify the destination folder to install the Dell software and documentation. To change the destination folder, click Browse.... 13. Click Next. 14. For PostScript Driver Installation Only- If the Adobe License Agreement appears, click to accept the agreement and then click Install. and then click Finish. 15. When the Congratulations! screen appears, select whether or not to restart your computer, Use the Dell Printer Configuration Web Tool to monitor the status of your network printer without leaving your desk. You can view and/or change the printer configuration settings, monitor toner level, and when it is time to order replacement toner cartridges, just click the Dell supplies link right from your Web browser. NOTE: The Dell Printer Configuration Web Tool is not available when the printer is locally attached to a computer or a print server. To launch the Dell Printer Configuration Web Tool, type the network printer IP address in your Web browser, and the printer configuration appears on the screen. Refer to your User's Guide for more information. You can set up the Dell Printer Configuration Web Tool to send you an email when the printer needs supplies or intervention. Setting Up for Network Printing 25 www.dell.com/supplies | support.dell.com To set up email alerts: 1. 2. 3. 4. Launch the Dell Printer Configuration Web Tool. Click E-Mail Alert link. Under Setup E-Mail Lists and Alerts, enter the Primary SMTP Gateway, the Reply Address, and enter your email address or the key operator's email address in the email list box. Click Apply New Settings. 26 Setting Up for Network Printing 4 Section 4 Installing the Printer Driver or PPD File on Macintosh Computers Installing the AdobePS Printer Driver (Mac OS 9.x) Installing the PPD File (Mac OS X) Installing the Printer Driver or PPD File on Macintosh Computers www.dell.com/supplies | support.dell.com Installing the AdobePS Printer Driver (Mac OS 9.x) There are two steps to install the printer driver. First, you must use the installer included in the Drivers and Utilities CD to install the printer driver to Macintosh. Then configure the printer driver according to the connection type. 1. 2. 3. 4. 5. 6. Insert the Drivers and Utilities CD into your computer. Launch the Drivers and Utilities CD. Double click the desired language folder (for example, English) you want to install. Open the Mac OS 9 folder. Double click Dell 3100cn Installer icon. Select the way you want to install the program. · · Select Full Installation to install the AdobePS printer driver and PPD file. Select the Custom Installation to install the PPD file only. 7. 8. 9. Click Install. If you selected Custom Installation in step 5, go to step 11. The Adobe PS 8.8 Printer Driver Installer is launched. Click Continue. Read through the license agreement carefully and if you have no objections to it, click Accept. 10. Click Install. 11. When the installation of the AdobePS printer driver is complete, click Quit. 12. Click Quit again in the installation was successful screen. Installation is complete. Setting the Printer Driver (for AppleTalk Connection) When you finish installing the AdobePS printer driver, set the PostScript Printer Description (PPD) file for this printer. 1. 2. 3. Make sure that the printer is on. Select the Chooser on the Apple menu, and then click AdobePS. Select your printer from the Select a PostScript Printer list box, which appears to the right of the Chooser, and then click Create. The program automatically searches for the printer and sets the PPD file. NOTE: If the program does not automatically search for the PPD file, select your printer model from the dialog box that shows the PPD files to be selected. 4. To use the options, see "Configuring Settings" on page 30. NOTE: When using AppleTalk, Installable Options are automatically set up. You do not have to change the settings. 28 Installing the Printer Driver or PPD File on Macintosh Computers 5. Close the Chooser. Setting the Printer Driver (for USB Connection) If the printer is connected to your computer via a USB port, you will have to launch the Desktop Printer Utility and register the printer as a Desktop Printer. 1. 2. Turn on the printer. Start the Desktop Printer Utility. The New Desktop Printer dialog box appears. NOTE: The Desktop Printer Utility is located in the AdobePS Components folder on your Macintosh HD. If there is no Desktop Printer Utility in the AdobePS Components folder, install Adobe PS 8.8 by using Full Installation. 3. 4. 5. 6. Select AdobePS from the With list box, and select Printer (USB) from the Create Desktop list, then click OK. Click Change under USB Printer Selection in the dialog box. Select your printer from the list, and then click OK. Click Auto Setup under PostScriptTM Printer Description (PPD) File. The program automatically searches for the PPD file and displays it under the printer icon. NOTE: If the PPD file is incorrect, click Change, and then select the correct PPD file. 7. 8. 9. Click Create at the bottom of the dialog box. Click Save in the dialog box confirming that the settings are saved. Specify the desktop printer name and target location, then click Save. The created printer icon is displayed at the specified location. 10. To use the options, see "Configuring Settings" on page 30. NOTE: When using a USB cable, Installable Options are automatically set up. You do not have to change the settings. Set Adobe Protocol as RAW in Configure-USB from operator panel of printer. Installing the Printer Driver or PPD File on Macintosh Computers 29 www.dell.com/supplies | support.dell.com Setting the Printer Driver (for LPR Connection) For the LPR connection, you will have to launch the Desktop Printer Utility and register the printer as a Desktop Printer. 1. 2. Turn on the printer. Start your Macintosh computer and start the Desktop Printer Utility. The New Desktop Printer dialog box appears. NOTE: The Desktop Printer Utility is located in the AdobePS Components folder on your Macintosh HD. If there is no Desktop Printer Utility in the AdobePS Components folder, install Adobe PS 8.8 by using Full Installation. 3. 4. 5. 6. 7. 8. 9. Select AdobePS from the With list box, and select Printer (LPR) in Create Desktop list, then click OK. Click Change under LPR Printer Selection in the dialog box. Type the IP address for the printer being used in Printer Address, and then click OK. Click Change under PostScriptTM Printer Description (PPD) File, and then select the correct PPD file. Click Create at the bottom of the dialog box. Click Save in the dialog box confirming that the settings are saved. Specify the desktop printer name and target location, then click Save. The created printer icon is displayed at the specified location. 10. To use the options, see "Configuring Settings" on page 30. Configuring Settings 1. 2. 3. Click the icon of the desktop printer you created. Click Printing on the menu bar, and select Change Setup. Set the option menu item in Installable Options, and then click OK. 30 Installing the Printer Driver or PPD File on Macintosh Computers Installing the PPD File (Mac OS X) NOTE: The printer driver does not need to be installed on a Mac OS X. It uses a generic PostScript driver that is provided with the OS. 1. 2. 3. 4. 5. 6. 7. Insert the Drivers and Utilities CD into your computer. Launch the Drivers and Utilities CD. Double-click the Mac OS X folder, and then double-click the Dell 3100cn Installer icon. Type the administrator's name and password, and then click OK. Click Install. Click Quit. Installation is complete. Go to the next section to continue. Adding a Printer Mac OS X 10.2.8 or 10.3.X After the PPD file has been installed, add a printer setting the PPD file. The printer driver controls the printer functions based on the information in the PPD file. 1. 2. 3. Turn on the printer. If you use the USB port, connect the USB cable between the printer and the Macintosh computer. Start Print Center (or Printer Setup Utility). The Printer List screen appears. NOTE: When using Mac OS X 10.2.8, you can find Print Center in the Utilities folder in Applications. When using Mac OS X 10.2.8, and connecting the USB cable to your computer with the power on, the print queue, which uses a generic PPD file, is automatically created. Make sure to delete it. NOTE: When using Mac OS X 10.3.X, you can find the Printer Setup Utility in the Utilities folder in Applications. 4. Click Add. When Using USB 1. 2. 3. Select USB from the menu, and then select your printer from the list. For Mac OS X 10.2.8, select Dell from Printer Model. For Mac OS X 10.3.X, your printer model is automatically selected for Printer Model. Click Add. Installing the Printer Driver or PPD File on Macintosh Computers 31 www.dell.com/supplies | support.dell.com When Using AppleTalk 1. 2. 3. 4. Select AppleTalk from the menu, and specify the zone for the printer being used. Select your printer from the list. Select Auto Select from Printer Model. Click Add. When Using IP Printing 1. 2. Select IP Printing from the menu, and type the IP address for the printer being used in Printer's Address. Select Dell from Printer Model, and confirm Dell Laser Printer 3100cn is selected for the Model Name. If it is not selected, select it. type). NOTE: When setting up of printing using IPP, a cue name is made un-inputting (You do not have to 3. Click Add. Configure Settings All the optional accessories are verified as installed. Mac OS 10.2.8 1. 2. 3. 4. Start Print Center. The Printer List screen appears. Select the printer you want to use. Click Printers on the Print Center menu bar, and select Show Info. Select Installable Options, and select the options that have been installed on the printer, then click Apply Changes. NOTE: When using a Apple Talk, Installable Options are automatically set up. You do not have to change the settings. Mac OS 10.3.X 1. 2. 3. 4. Start Printer Setup Utility. The Printer List screen appears. Select the printer you want to use. Click Printers on the Printer Setup Utility menu bar, and select Show Info. Select Installable Options, and select the options that have been installed on the printer, then click Apply Changes. NOTE: When using a USB cable and Apple Talk, Installable Options are automatically set up. You do not have to change the settings. 32 Installing the Printer Driver or PPD File on Macintosh Computers 5 Section 5 Using Your Printer Changing Printer Settings Adjusting the Language Printing a Job Canceling a Job From the Printer Operator Panel Software Overview Using Your Printer www.dell.com/supplies | support.dell.com Changing Printer Settings NOTE: For detailed explanations of the menus, see the User's Guide. You can select menu items and corresponding values from the operator panel. When you first enter the printer menus from the operator panel, you see an asterisk (*) next to a value in the menus. This asterisk indicates the factory default menu setting. These settings are the original printer settings. (Factory defaults may vary for different countries.) When you select a new setting from the operator panel, an asterisk appears next to the setting to identify it as the current user default menu setting. These settings are active until new ones are selected or the factory defaults are restored. To select a new value as a setting: 1. 2. 3. Press Menu. Press Press · · until the required menu appears, and press or . or . until the desired menu or menu item appears, and press If the selection is a menu, the menu is opened and the first printer setting in the menu appears. If the selection is a menu item, the default setting for the menu item appears. (The current user default menu setting has an asterisk (*) beside it.) A phrase or word to describe a setting A numerical value that can be changed An On or Off setting Press at the same time. This will recover the factory default menu settings. to scroll until the desired value appears. . Each menu item has a list of values for the menu item. A value can be: · · · · 4. 5. Press Press This enables the setting value, which is indicated by an asterisk (*) next to the setting value. 6. Press Cancel to return to the previous menu. To continue setting other items, select the desired menu. To quit setting new values, press Cancel. User default menu settings remain in effect until you save new settings or restore the factory defaults. Settings you choose from your software program can also change or override the user default menu settings you select from the operator panel. NOTE: Settings you choose from your software program may override the settings you select from the operator panel. 34 Using Your Printer Initializing NVRAM You can restore the original factory default menu settings by initializing NVRAM. 1. 2. 3. 4. 5. Press Menu. Press Press Press until Configure appears, and then press until Maintenance appears, and then press until Init NVRAM appears, and then press or or or . . . The Init NVRAM Are you sure? message appears on the operator panel. Press . Turn off the printer, and then turn it on again. 6. Setting of Panel Lock This feature prevents unauthorized personnel from changing settings made by the printer administrator. For regular printing, items can be selected from the menu and printer settings remain unchanged. For regular printing, items can be configured using the printer driver. 1. 2. 3. 4. 5. 6. 7. 8. Press Menu. Press Press until Configure appears, and then press until Security appears, and then press or . . or or . . Panel Lock is displayed. Press Press Press Press . until On appears, and then press until Change Password appears, and then press or . Enter the old password (when you enter it for the first time after doing the settings, enter 0000), and then press . Enter the new password, and then press The password has been changed. . . 9. 10. Reenter the password to confirm the password that you entered, and then press NOTE: If you forget your password, turn off the printer. Then, while holding the Menu button, turn on the printer. This will recover the factory default menu settings. The factory default panel password is 0 0 0 0. Using Your Printer 35 www.dell.com/supplies | support.dell.com Adjusting the Language To display a different language on the operator panel: 1. 2. 3. 4. Press Menu. Press until Configure appears, and then press or . or . Basic Settings is displayed. Press Press Press until Panel Language appears, and then press or . until the desired language appears, and then press . Printing a Job To print a job from a Microsoft® Windows® application: 1. 2. 3. 4. 5. Open the file you want to print. From the File menu, select Print. Verify that the correct printer is selected in the dialog box. Modify the printer settings as appropriate (such as the pages you want to print or the number of copies). Click Properties or Setup to adjust printer settings not available from the first screen, and then click OK. Click OK or Print to send the job to the selected printer. Canceling a Job From the Printer Operator Panel To cancel a print job after it has started printing: 1. Press Cancel. Printing is canceled. Canceling the Job From a Computer Canceling a Job From the Taskbar When you send a job to print, a small printer icon appears in the right corner of the taskbar. 1. Double-click the printer icon. A list of print jobs appears in the printer window. Select the job you want to cancel. Press on the keyboard. 2. 3. 36 Using Your Printer Canceling a Job From the Desktop 1. 2. Minimize all programs to reveal the desktop. Click Start Printers and Faxes. A list of available printers appears. Double-click the printer you selected. A list of print jobs appears in the printer window. Select the job you want to cancel. Press on the keyboard. 3. 4. 5. Software Overview Use the Drivers and Utilities CD that came with your printer to install a combination of software programs, depending on your operating system. The following software programs can only operate on Windows. They cannot operate on Macintosh, UNIX, or Linux. Printing Status Window The Printing Status Window alerts you when an error or warning occurs, for example, when the top cover is open or toner is running low. The Printing Status Window always launches when printing. When an error occurs, the error message appears on the Printing Status Window. Status Window On the Status Window, you can check how much toner and paper are remaining or the configuration of options for the local printer. Status Monitor Console Use the Status Monitor Console to manage multiple Status Window. · · · · Select a printer from the list view (or Printer Selection) by clicking its name to open a Status Window or Dell Printer Configuration Web Tool for a particular printer. Select Help to read the online help. The Status Monitor Console displays the Status Window for local connections, or the Dell Printer Configuration Web Tool for network connections. To obtain status info on network printers, you must click on the EWS link. Using Your Printer 37 www.dell.com/supplies | support.dell.com Dell Supplies Management System You can launch the Dell Supplies Management System dialog box from the Printing Status window, the All Programs menu, or the desktop icon. You can also launch it from the Status Window when a toner error occurs. You can order consumables by phone or from the web. 1. Click Start All Programs Dell Printers Dell Laser Printer 3100cn Dell Supplies Management System. The Dell Supplies Management System window appears. 2. If ordering from the Web: a. When you cannot get information from the printer automatically by two-way communication, a window that prompts you to type the Service Tag number appears. Type your Dell printer Service Tag number in the field provided. Your Service Tag number is located inside the front door of your printer. Click Visit Dell printer supplies ordering web site. b. 3. If ordering by phone, call the number that appears under the By Telephone heading. User Setup Disk Creating Tool The User Setup Disk Creating Tool program located in the MakeDisk folder of the Utilities folder on the Drivers and Utilities CD and the printer drivers located on the Drivers and Utilities CD are used to create driver installation packages that contain custom driver settings. A driver installation package can contain a group of saved printer driver settings and other data for things such as: · · · Print orientation and Multiple Up (document settings) Watermarks Font references If you want to install the printer driver with the same settings to multiple computers running the same operating system, create a setup disk in a floppy disk or in a server on the network. Using the setup disk that you have created will reduce the amount of work required when installing the printer driver. · · Install in advance the Dell Laser Printer 3100cn printer driver in the computer on which the setup disk is to be created. The setup disk can only be used on the operating system on which the disk was created or computers running the same operating system. Create a separate setup disk for different types of operating systems. Software Update The firmware and/or driver updates can be downloaded from http://www.dell.com/printers/. 38 Using Your Printer 6 Section 6 Maintenance Replacing the Drum Cartridge Replacing the Toner Cartridge Maintenance www.dell.com/supplies | support.dell.com Replacing the Drum Cartridge CAUTION: Before performing any of the following procedures, read and follow the "CAUTION: SAFETY INSTRUCTIONS" on page 9. Dell cartridges are available only through Dell. You can order more online at http://www.dell.com/supplies or by phone. To order by phone, see "Order Toner Cartridges" on page 2. Dell recommends Dell cartridges for your printer. Dell does not provide warranty coverage for problems caused by using accessories, parts, or components not supplied by Dell. Removing the Used Drum Cartridge NOTE: Remove any print jobs from the center output tray and close the multipurpose feeder cover before opening the top cover or front door. NOTE: First pull the optional duplex module back if it is installed. 1. To open both covers on the printer, grab the notch in the front door and pull forward. Lift the top cover and push back. 40 Maintenance 2. To remove the used drum cartridge, push up the lever on the right side of the printer. 3. Grab the drum cartridge by the handle, and pull it up and out. CAUTION: Do not touch inside the printer with your hands. Some parts may be hot. Allow time for the printer to cool before attempting to remove parts in this area. Maintenance 41 www.dell.com/supplies | support.dell.com Installing the New Drum Cartridge 1. Remove the protective sheet from the drum cartridge. CAUTION: Do not touch the drum at the bottom of the drum cartridge. 2. Holding the drum cartridge by the handle, align the arrows on the drum cartridge with the corresponding arrows on the printer. Guide the cartridge in until it snaps into place. 42 Maintenance 3. Pull down the lever on the right to lock the drum cartridge in place. 4. Close the top cover. Maintenance 43 www.dell.com/supplies | support.dell.com Replacing the Cleaning Pad 1. Pull out the slide bar that is inside the printer on the right side until it stops. The access window cover slides open. 2. Pull the cleaning rod until the cleaning pad comes out of the printer. 44 Maintenance 3. Push the two tabs on the cleaning pad inward to remove the pad. 4. Hold the new cleaning pad under the cleaning rod and push it in until it clicks. 5. Push the cleaning rod back to its original position until it stops. Maintenance 45 www.dell.com/supplies | support.dell.com 6. Push the slide bar back to its original position. 7. Close the front door. NOTE: When the optional duplex module has been opened, close it. Gently pull open the multipurpose feeder cover if necessary. Replacing the Toner Cartridge CAUTION: Before performing any of the following procedures, read and follow the "CAUTION: SAFETY INSTRUCTIONS" on page 9. In addition to the toner level indicator that appears each time you send a job to print, a message appears on the operator panel to alert you when it's time to order a new toner cartridge. Dell toner cartridge are available only through Dell. You can order more toner online at http://www.dell.com/supplies or by phone. To order by phone, see "Order Toner Cartridges" on page 2. Dell recommends new Dell-branded toner cartridges for your printer. Dell does not provide warranty coverage for problems caused by using accessories, parts, or components not supplied by Dell. Selecting a Replacement Toner Cartridge 1. 2. 3. Press Menu. Press Press until Replace Toner appears, and then press or . . until the desired toner to replace appears, and then press NOTE: Each time you replace a black cartridge, you should use the cleaning rod. See "Cleaning Inside the Printer" in your User's Guide. 46 Maintenance Removing the Used Toner Cartridge NOTE: Remove any print jobs from the center output tray and close the multipurpose feeder cover before opening the front door. 1. Grab the notch in the front door and pull forward. The toner cartridge that must be replaced has moved to the front of the printer. 2. Push up the handhold on the right to unlock the cartridge. Maintenance 47 www.dell.com/supplies | support.dell.com 3. Hold the toner cartridge with both hands and pull out the cartridge. CAUTION: Do not touch inside the printer with your hands. Some parts may be hot. Installing the New Toner Cartridge 1. Make sure the color of the toner cartridge matches the slot on the toner cartridge carrier. Gently shake the cartridge to distribute the toner evenly. 48 Maintenance 2. Lift the tab up 90 degrees and pull the toner seal straight off, keeping it parallel with the toner cartridge. 3.