User manual DELL 922

DellTM Photo All-In-One Printer 922 Owner's Manual Look Inside For: · Ordering Supplies · Getting Started · Using Your Printer · Understanding the Software · Maintenance and Troubleshooting w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Ordering Ink Cartridges and Supplies Your DellTM Photo All-In-One Printer 922 includes software installed to detect the ink levels in the printer. During a print job, a screen appears on your computer to warn you of low ink levels. You can order ink online at www.dell.com/supplies or by phone. US Australia Austria Belgium Canada Chile Colombia Denmark Finland France Germany Ireland 877-INK-2-YOU 1300 303 290 08 20 - 24 05 30 35 02.713 1590 1-877-501-4803 1230-020-3947 800-202874 01800-9-155676 3287 5215 09 2533 1411 825387247 0800 2873355 1850 707 407 Italy Japan Luxembourg Mexico Netherlands Norway Portugal PRC Puerto Rico Spain Sweden Switzerland UK 800602705 044-556-3551 02.713 1590 001 866 851 1754 020 - 674 4881 231622 64 21 4220710 800-858-0888 866 851 1760 902120385 08 587 705 81 0848 801 888 0870 907 4574 Your printer has been designed to print using the following ink cartridges. Item: Black ink cartridge Color ink cartridge Photo ink cartridge Standard yield black ink cartridge Standard yield color ink cartridge Part number: M4640 M4646 J4844 J5566 J5567 Notes, Notices, and Cautions NOTE: A NOTE indicates important information that helps you make better use of your printer. NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death. Information in this document is subject to change without notice. © 2004 Dell Inc. All rights reserved. Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, Inspiron, Dell Precision, Dimension, OptiPlex, and Latitude are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation. Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names or their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own. UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Dell Inc., One Dell Way, Round Rock, Texas, 78682, USA. w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Contents 1 Getting Started Understanding the Printer Parts Accessing Your User's Guide Setting Up Your Printer .................. 12 14 14 15 16 17 18 19 21 .................... ...................... ..................... ..................... ......... Using the Operator Panel . Operator Panel Menus . Understanding the Automatic Paper Type Sensor Loading Paper . ........................... .......... .......... Print Media Guidelines for the Paper Support Placing Your Document on the Scanner Glass 2 Using Your Printer Printing ............................... ...................... 24 24 24 25 26 26 26 27 27 28 28 Printing a Document Printing Photos ......................... ................... Printing Borderless Photos Printing Other Projects Copying ..................... ............................... .......... Copying Documents Using the Operator Panel Copying Documents Using Your Computer Copying Photos Using Your Computer Copying Photos Without a Computer Changing Copy Settings ............ .............. .............. ..................... Contents 5 Scanning .............................. ........................ .............. 30 30 31 32 32 33 33 34 34 35 36 Scanning Photos Scanning Multiple Pages or Images Saving an Image on Your Computer Editing Scanned Text Using Optical Character Recognition (OCR) 31 .............. ........... .......... E-mailing a Scanned Image or Document Enlarging or Reducing Images or Documents Faxing ............................... ......................... ............ Sending a Fax Installing Microsoft Fax in Windows XP Configuring Microsoft Fax Changing the Fax Configuration ................... ................ 3 Understanding the Software Understanding the Printer Software Using the Dell All-In-One Center Using Print Properties Using Dell Picture Studio v2.0 ............... ............. 38 38 39 40 41 Using the Dell Printer Solution Center ................ ..................... ................. 4 Ink Cartridge Maintenance Replacing Ink Cartridges Aligning Ink Cartridges ..................... 44 47 48 ...................... ................ Cleaning the Ink Cartridge Nozzles 5 Troubleshooting Troubleshooting .......................... ........................ ....................... 52 52 55 Setup Problems General Problems 6 Conte n ts Error Messages and Lights Improving Print Quality ..................... 57 58 ...................... 6 Contacting Dell Technical Assistance ........................ ................. 62 62 63 Automated Order-Status Service . Contacting Dell ........................... 7 Appendix Limited Warranties and Return Policy (U.S. Only) ............... 82 82 86 88 92 93 94 97 97 98 99 102 102 Limited Warranty for Dell-Branded Hardware Products ........................... .......... "Total Satisfaction" Return Policy (U.S. Only) (Canada Only) . Limited Warranty Terms for Dell-Branded Hardware Products ......................... ........ "Total Satisfaction" Return Policy (Canada Only) . Dell Software and Peripherals (Canada Only) and the Caribbean Only) . .......... 1-Year End-User Manufacturer Guarantee (Latin America .................... ...... Dell Inc. Ink and Toner Cartridges Limited Warranties Ink and Toner Cartridges Limited Warranty (U.S. and Canada Only) Only) .......................... Ink and Toner Cartridges Limited Warranty (Latin America .............................. ................. Dell Software License Agreement Regulatory Notices ........................ ............... NOM Information (Mexico Only) Index .................................. 105 Contents 7 8 Conte n ts C AU TION: SAFETY INSTRUCTIONS Use the following safety guidelines to help ensure your own personal safety and to help protect your computer and working environment from potential damage. · · · Use only the power cable provided with this product or the manufacturer's authorized replacement power cable. Connect the power cable to an electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the user documentation, to a professional service person. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power cable or telephone, during a lightning storm. 9 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 10 1 SECTION 1 Getting Started Understanding the Printer Parts Accessing Your User's Guide Setting Up Your Printer Using the Operator Panel Understanding the Automatic Paper Type Sensor Loading Paper w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Understanding the Printer Parts 2 1 3 4 11 10 6 5 7 8 9 Number: 1 2 Part: Paper support Paper guide Description: Part that supports loaded paper. Guide that helps the paper feed into the printer properly. 12 Ge tt ing S tarte d Number: 3 4 Part: Top cover Paper exit tray Description: Top of printer that holds your document or photo flat while you scan it. Tray that holds the paper as it exits the printer. NOTE: Pull the paper exit tray straight out to extend it. Unit you lift to gain access to the ink cartridges. Part under printer unit that keeps the printer open while you change ink cartridges. NOTE: To close the printer for normal operation, lift the printer unit, press the scanner support to the right, and then lower the printer unit until it rests on the main body of the printer. Carrier that holds two ink cartridges, one color and the other black or photo (sold separately). For more information on your cartridges, see "Replacing Ink Cartridges" on page 44. Slot into which you plug the USB cable (sold separately). The other end of the USB cable plugs into your computer. Slot into which you plug the power cable. NOTE: Insert the power cable into the printer before connecting the power cable into the wall outlet. Panel on the printer you use to control copying, faxing, and printing. For more information, see "Using the Operator Panel" on page 15. Surface on which you place your document or photo face down to copy, fax, or scan it. 5 6 Printer unit Scanner support 7 Ink cartridge carrier 8 USB connector 9 Power connector 10 Operator panel 11 Scanner glass Ge tt ing St art ed 13 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Accessing Your User's Guide Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 View Dell User's Guide. NOTE: You cannot access your User's Guide until you have installed the drivers for your printer. Setting Up Your Printer NOTE: The Dell Photo AIO Printer 922 supports Microsoft® Windows® 2000 and Windows XP . Follow the instructions on your printer Setup Diagram to install the hardware and software. If you encounter problems during setup, see "Troubleshooting" on page 51. You can use the Dell Photo All-In-One Printer 922 to do a variety of things. A few important things to note: · · · If your printer is connected to a computer, you can use either the printer operator panel or the printer software to create your projects. You do need to connect your printer to a computer to scan, print, and fax. You do not need to connect your printer to a computer to copy. 14 Ge tt ing S tarte d Using the Operator Panel The operator panel buttons allow you to scan, copy, and customize documents. The printer is on when the Power button illuminates. 1 2 9 8 3 7 4 6 5 Use the: 1 Display To: · View the number of copies selected. · View settings for Quality, Dark, and Resize. For more information, see "Operator Panel Menus" on page 16. · Scroll through the available menus. Each time you press this button, the next item on the display appears. · Select a choice that appears on the display. · Feed newly loaded paper. Make a color copy. Start the scanning process and open the Dell All-In-One Center (if your printer is connected to a computer). NOTE: If using your printer without a computer, this button does not function. 2 Menu button 3 4 Color Copy button Scan button Ge tt ing St art ed 15 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Use the: 5 6 Power button Cancel button To: Turn your printer on or off. · Cancel a scan, print, or copy job in progress. · Cancel a copy job (using only the printer) and eject a page. · Exit a menu and return to the default settings. Make a black and white copy. · Decrease a number on the display. · Scroll through a list on the display. · Increase a number on the display. · Scroll through a list on the display. 7 8 9 Black Copy button Down arrow button Up arrow button Operator Panel Menus When you press the Menu button, the following menus appear. From this menu: Copies You can: · Press the down arrow button to decrease the number of copies. · Press the up arrow button to increase the number of copies. Press the down arrow button or the up arrow button to select one of these quality settings. · Draft (Do not select Draft if a photo cartridge is installed.) · Normal · Photo Make a document lighter or darker. · Press the down arrow button to make a document lighter (in 25% increments). · Press the up arrow button to make a document darker (in 25% increments). Change the size of the image or document. · Press the down arrow button to decrease the size of the image or document. · Press the up arrow button to increase the size of the image or document. Quality Dark (Lighter/Darker) Resize 16 Ge tt ing S tarte d Understanding the Automatic Paper Type Sensor Your printer has an automatic paper type sensor that detects the following paper types: · · · · Plain Transparency Glossy/photo Coated If you load one of these paper types, the printer detects the paper type and automatically adjusts the Quality/Speed settings. Paper type Quality/Speed settings Black and Color Cartridges Installed Plain Transparency Glossy/photo Coated Normal Normal Photo Normal Photo and Color Cartridges Installed Photo Photo Photo Photo NOTE: Your printer cannot detect the paper size. To choose paper size: 1 2 With your document open, click File Print. In the Print dialog box, click Preferences or Properties (depending on your program or operating system). The Print Properties screen appears. 3 4 On the Paper Setup tab, select the paper size. Click OK. Unless you turn off the automatic paper type sensor, it always remains on. To turn off the automatic paper type sensor for a specific print job: 1 2 With your document open, click File Print. In the Print dialog box, click Preferences or Properties (depending on your program or operating system). Ge tt ing St art ed 17 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m The Printing Preferences screen appears. 3 4 5 6 Click the Quality/Copies tab. Click the Use my choice button. Select the paper type in the drop-down menu. Click OK. To turn off the automatic paper type sensor for all print jobs: 1 In Windows XP, click Start Control Panel Printers and Other Hardware Printers and Faxes. In Windows 2000, click Start SettingsPrinters. 2 3 4 5 6 7 Right-click the Printer icon. Click Printing Preferences. Click the Quality/Copies tab, and then click Paper Type Sensor Options. Click the Use my choice button. Select the paper type in the drop-down menu. Click OK. Loading Paper 1 2 Place the paper against the guide on the right side of the paper support. Squeeze and slide the left paper guide to the left edge of the paper. NOTE: Do not force paper into the printer. The paper should be flat against the paper support surface and the right edge should be flush against the right paper guide. 18 Ge tt ing S tarte d Print Media Guidelines for the Paper Support Load up to: 100 sheets of plain paper Make sure: · The paper is loaded vertically against the right side of the paper support. · The paper guide rests against the left edge of the paper. NOTE: Load letterhead paper with the top of the letterhead entering the printer first and facing up. · You select Draft (select Photo if a photo cartridge is installed), Normal, or Photo print quality. · You remove any paper from the paper support before inserting banner paper. · You place a stack of banner paper on or behind the printer, with only the number of sheets required. NOTE: You must select A4 Banner or Letter Banner paper size in Print Properties. Failure to do so will cause a paper jam. See "Paper Problems" on page 55. · You load the leading edge of the banner paper into the printer against the right side of the paper support. · You squeeze and slide the paper guide to the left edge of the banner paper. · You use banner paper designed for inkjet printers. 20 sheets of banner paper Ge tt ing St art ed 19 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Load up to: 10 envelopes Make sure: · The print side of the envelopes faces up. · The envelopes are loaded vertically against the right side of the paper support. · The stamp location is in the upper left corner. · The paper guide rests against the left edge of the envelopes. · You print the envelopes with Landscape orientation. · You select the correct envelope size. Select the next biggest size if the exact envelope size is not listed, and set the left and right margins so that your envelope text will be correctly positioned. NOTE: You can load a single envelope into the paper support without removing plain paper. 25 greeting cards, index cards, postcards, or photo cards 25 sheets of photo or glossy paper · · · · · · · · · · · · The print side of the cards faces up. The cards are loaded vertically against the right side of the paper support. The paper guide rests against the left edge of the cards. You select Normal or Photo print quality. The glossy or coated side of the paper faces up. The paper guide rests against the left edge of the paper. You select Normal or Photo print quality. The paper is loaded vertically against the right side of the paper support. You follow the loading instructions on the packaging. The blank side of the transfer faces up. The paper guide rests against the left edge of the transfer. You select Normal or Photo print quality. 1 iron-on transfer 20 Ge tt ing S tarte d Load up to: 20 transparencies Make sure: · The rough side of the transparencies faces up. · The paper guide rests against the left edge of the transparencies. NOTE: You can load a single transparency into the paper support without removing plain paper. · You select Normal or Photo print quality. · The transparencies are loaded vertically against the right side of the paper support. Placing Your Document on the Scanner Glass 1 Open the top cover. 2 Place the item you want to copy face down on the scanner glass in the lower right corner. Ge tt ing St art ed 21 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m NOTE: Make sure the upper left corner of the front of the item aligns with the arrow on the printer. 3 Close the top cover. 22 Ge tt ing S tarte d 2 SECTION 2 U s i n g Yo u r P r i n t e r Printing Copying Scanning Faxing w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Printing Printing a Document 1 2 3 4 Turn on your computer and printer, and make sure they are connected. Load paper with the print side facing up. For more information, see "Loading Paper" on page 18. With your document open, click File Print. Customize your print settings: a Click Preferences, Properties, Options, or Setup (depending on the program or operating system). The Print Properties dialog box appears. b On the Quality/Copies tab, select Quality/Speed, the paper type, the number of copies, and black and white or color printing. On the Paper Setup tab, select the paper size and orientation. On the Print Layout tab, select the layout and duplexing settings. To see details about a setting, right-click the setting on the screen, and then select What's This?. After making the changes in Print Properties, click OK at the bottom of the screen to return to the Print dialog box. c d e f 5 Click OK or Print (depending on the program or operating system). Printing Photos 1 2 3 4 Load the photo paper with the print (glossy) side facing up. For more information, see "Print Media Guidelines for the Paper Support" on page 19. Make sure you have a color cartridge and a photo cartridge (sold separately) installed. For more information, see "Replacing Ink Cartridges" on page 44. With your document open, click File Print. To customize your print settings, click Preferences, Properties, Options, or Setup (depending on the program or operating system). The Print Properties dialog box appears. 5 On the Quality/Copies tab, select Photo and the paper type. 24 Us ing Yo ur Pri n te r 6 On the Paper Setup tab, select the paper size and orientation. NOTE: Photo/glossy or coated paper is recommended for printing photos. 7 8 9 10 On the Print Layout tab, select the photo layout. When finished customizing your photo, click OK. Click OK or Print (depending on the program or operating system). To prevent your photos from sticking together or smudging, remove each photo after it exits the printer. NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for the prints to dry thoroughly (12 to 24 hours, depending on the ambient conditions). This maximizes the life of your prints. Printing Borderless Photos 1 2 3 4 For best results, load photo/glossy paper and make sure the print side is facing up. For more information, see "Print Media Guidelines for the Paper Support" on page 19. Make sure you have a color cartridge and a photo cartridge installed. With your document open, click File Print. To customize your print settings, click Preferences, Properties, Options, or Setup (depending on the program or operating system). The Print Properties dialog box appears. 5 6 On the Print Layout tab, click Borderless. When finished customizing your photo, click OK. U si n g Yo u r Pri n te r 25 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 7 Click OK or Print (depending on the program or operating system). Printing Other Projects The I Want To menu provides wizards for creating projects. You may want to print a photo, print on an envelope, print a banner, make a poster, create a booklet, or print a greeting card. 1 2 With your document open, click File Print. To customize print settings, click Preferences, Properties, Options, or Setup (depending on the program or operating system). The Print Properties dialog box appears along with the I Want To menu. 3 4 Select one of the available projects or click See more printing ideas. Follow the instructions on the screen to complete your project. Copying To make copies, you can use the printer operator panel or your computer. For easy one-touch color or black and white copies, press Color Copy or Black Copy on the operator panel. Copying Documents Using the Operator Panel 1 2 3 4 Turn on your printer. Load the paper. For more information, see "Loading Paper" on page 18. Open the top cover. Place the item you want to copy face down on the scanner glass. Make sure the upper left corner of the front of the item aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Close the top cover. If you want to make more than one copy, press the up arrow on the operator panel to select the number of copies (1-99). Change any copy settings. For more information, see "Operator Panel Menus" on page 16. NOTE: If you are using the Dell software on a computer instead of the operator panel buttons, see "Changing Copy Settings" on page 28. 5 6 7 26 Us ing Yo ur Pri n te r 8 On the operator panel, press the Color Copy button to create a color copy or press the Black Copy button to create a black and white copy. Copying appears on the display. Copying Documents Using Your Computer 1 2 3 4 Turn on your computer and printer, and make sure they are connected. Load the paper. For more information, see "Loading Paper" on page 18. Open the top cover. Place your document on the scanner glass. Make sure the upper left corner of the front of the item aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Close the top cover. Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 5 6 7 8 Select a copy quantity (1-99) and color. Click See More Copy Settings to: ­ ­ ­ ­ Choose a copy quality. Select the blank paper size. Select the original document size. Lighten or darken your document. Copying Photos Using Your Computer 1 2 3 Turn on your computer and printer, and make sure they are connected. Load photo paper with the print side facing up. For more information, see "Print Media Guidelines for the Paper Support" on page 19. Place your document face down on the scanner glass. Make sure the upper left corner of the front of the item aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 4 U si n g Yo u r Pri n te r 27 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 5 6 7 8 9 10 Click Preview Now. Adjust the dotted lines to fit around the portion of the image you want to print. In the Copy section, select Photo. Select a copy quantity and color. To customize your photo, click See More Copy Settings. When you finish customizing your settings, click Copy Now. Copying Photos Without a Computer 1 2 3 4 5 6 Load photo paper. For more information, see "Print Media Guidelines for the Paper Support" on page 19. Open the top cover. Place the photo on the glass. Close the top cover. Select the copy quality. For more information, see "Operator Panel Menus" on page 16. Press the Color Copy button. Changing Copy Settings 1 Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 2 3 Select a copy quantity and color. Click See More Copy Settings to: ­ ­ ­ ­ ­ Choose a copy quality. Select the blank paper size. Select the original document size. Lighten or darken your document. Reduce or enlarge your document. 4 Click the Advanced button to change options such as paper size and quality. 28 Us ing Yo ur Pri n te r 5 To make any changes, click the following tabs. Click this tab: Print To: · Select the paper size and type. · Select borderless printing options. · Select the print quality. · Select the color depth and scan resolution. · Auto-crop the scanned image. · Sharpen your blurry images. · Adjust the brightness of your image. · Adjust the color correction curve (gamma) of your image. · Smooth the conversion of a gray image to a black and white dot pattern (dither). · Remove image patterns from magazines or newspapers (descreen). ­ Select whether to process with Best quality or Best speed. · Reduce the background noise on your color document. Scan Image Enhancements Image Patterns 6 When you finish customizing your copy settings, click OK, and then click Copy Now. U si n g Yo u r Pri n te r 29 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m Scanning 1 2 Turn on your computer and printer, and make sure they are connected. Place the document face down on the scanner glass and make sure the upper left corner of the front of the document aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Press Scan on the operator panel. The Dell All-In-One Center appears. 3 4 5 6 In the Send scanned image to: drop-down menu, select a program as your scan destination. Customize your scan settings. Click Scan Now to complete your scan. Scanning Photos 1 2 Turn on your computer and printer, and make sure they are connected. Place the photo face down on the scanner glass and make sure the upper left corner of the front of the photo aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Press Scan on the operator panel. The Dell All-In-One Center appears. 3 4 5 6 Click Preview Now. Adjust the dotted lines to fit around the portion of the photo you want to scan. In the Send scanned image to: drop-down menu, select the photo program you want to use. NOTE: If the program you want to use is not listed, select Search for more... in the drop-down menu. On the next screen, click Add to locate and add your program to the list. 7 8 Change any settings. When you finish customizing your image, click Scan Now. When your document has finished processing, the selected program opens. 30 Us ing Yo ur Pri n te r Scanning Multiple Pages or Images 1 Place the first sheet on the scanner glass and make sure the upper left corner of the front of the sheet aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 2 3 4 5 6 7 8 9 In the Send scanned image to: drop-down menu, select the program you want to use. For example, you might want to fax or e-mail multiple pages to someone. In the Scan section, click See More Scan Settings. Click the Advanced button. Click Display Advanced Scan Settings to change advanced options. On the Scan tab, click the Scan multiple items before output box. Click OK. When you finish customizing your settings, click Scan Now. After you scan the first page, a prompt appears requesting the next page. 10 11 Place the next sheet on the scanner glass and click Yes. Repeat until you finish scanning all pages. When finished, click No. The program appears with the multiple pages scanned. Editing Scanned Text Using Optical Character Recognition (OCR) Optical Character Recognition (OCR) software converts a scanned image into editable text within a word processing program. NOTE: Japanese customers should use E-Typist OCR software. This software is located on a separate CD. 1 2 Open the top cover. Place your document on the scanner glass. Make sure the upper left corner of the front of the document aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Close the top cover. Click Start Programs or All Programs Dell Printers Dell AIO Printer A922 Dell All-In-One Center. 3 4 U si n g Yo u r Pri n te r 31 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m The Dell All-In-One Center appears. 5 6 7 In the Send scanned images to: drop-down menu, select a word processing or text-editing program. In the How will the scan be used? drop-down menu, select To edit text (OCR and 300 DPI). Click Scan Now. The scanned text appears. Saving an Image on Your Computer 1 Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 2 3 In the Creative Tasks section, click Save an image on my computer. Follow the instructions on your screen. E-mailing a Scanned Image or Document To send scanned images or documents through e-mail: 1 2 Open the top cover. Place the photograph or document you want to scan face down on the scanner glass. Make sure the upper left corner of the front of the photograph or document aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Close the top cover. Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 3 4 5 6 7 8 9 Click Preview Now. In the Creative Tasks section, click E-mail an image to a friend. In the What is being scanned? menu, make a selection. Follow the instructions on the screen to prepare the photograph for e-mail. Click Next. 32 Us ing Yo ur Pri n te r 10 Open your e-mail program, write a note to accompany the attached photo, and then send it. NOTE: If you have questions about how to do this, consult the Help for your e-mail program. Enlarging or Reducing Images or Documents If you are using your printer with a computer, you can enlarge or reduce your document between 25-400 percent using the Dell All-In-One Center. If you are using your printer without a computer, you can enlarge or reduce your document by: 25, 50, 100, 150, 200 percent, and Fit-to options using the operator panel. 1 2 Load the paper. For more information, see "Loading Paper" on page 18. Place your document on the scanner glass. Make sure the upper left corner of the front of the document aligns with the arrow on the printer. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 3 4 5 6 7 Click Preview Now. In the Creative Tasks section, select Enlarge or reduce an image. Follow the instructions on the screen to select the size of your new image. When you finish customizing your image, click Print Now. Faxing To use Microsoft Fax, you must have a Windows-based computer equipped with a modem. Before you do anything else, check to see that the Microsoft Fax software is on your computer: Click StartPrograms or All ProgramsAccessoriesCommunications. For Windows XP: · · If you see Fax in the list that appears, you have Microsoft Fax on your computer. Continue with "Configuring Microsoft Fax" on page 35. If you do not see Fax in the list that appears, continue with "Installing Microsoft Fax in Windows XP" on page 34. U si n g Yo u r Pri n te r 33 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m For Windows 2000, Fax Service Management is automatically installed. Sending a Fax You can send single or multiple page faxes. 1 Turn on your printer and computer, and make sure they are connected. Make sure your computer modem is connected to an active analog phone line. If you have DSL, you must have a DSL filter installed. Place your document on the scanner glass and make sure the upper left corner aligns with the arrow. For more information, see "Placing Your Document on the Scanner Glass" on page 21. Click Start Programs or All Programs Dell Printers Dell Photo AIO Printer 922 Dell All-In-One Center. The Dell All-In-One Center appears. 2 3 4 In the Creative Tasks section of the Dell All-In-One Center you can either: Click Fax an image and follow the instructions on the screen. · NOTE: One of the questions on the screen asks if there is more than one page. If there are multiple pages in your fax, you should choose Yes, prompt me for each page. · In the Scan or Fax section, customize your fax job by answering the questions that appear on your screen. ­ ­ If you want to send a single page fax, click Fax Now. If you want to send a multiple page fax, click AdvancedScan multiple items before outputOK. Installing Microsoft Fax in Windows XP 1 Click Start Settings Control Panel. Under Pick a Category, click Add or Remove Programs. The Add or Remove Programs dialog box opens. 2 3 4 5 6 Click Add/Remove Windows Components. In the Components list, click to select the Fax Services box. Click Next. Click Finish. In the Add or Remove Programs dialog box, click Close. 34 Us ing Yo ur Pri n te r Configuring Microsoft Fax To configure for fax: 1 2 3 4 5 6 7 8 9 Click Start Programs or All ProgramsAccessoriesCommunicationsFax Fax Console (Windows XP) and Fax Service Management (Windows 2000). On the Welcome to Fax Configuration screen, click Next. On the Sender Information screen, type the information you want to be displayed on your fax cover page, and then click Next. On the Select Device for Sending or Receiving Faxes screen, click the modem that is installed in your computer in the Please select the fax device list. If you want to disable the sending of faxes, click to clear the Enable Send check box. Click the Manual answer button or Automatically answer after (user-defined number of rings) button. Click to select the Enable Receive check box if you want to receive faxes. Click Next. On the Transmitting Subscriber Identification (TSID) screen, type the identification information (usually your fax number and your name or business name) in the TSID box. This information will appear in the header area of the faxes you send and identifies your fax machine to the person who receives your faxes. Click Next. On the Called Subscriber Identification (CSID) screen, type the CSID (appears to confirm that the fax is being sent to the correct recipient) that you want in the CSID box. Click Next. On the Routing Options screen, click to select the Print it on check box if you want each received fax to be automatically printed. When you select this check box, select the Dell Photo AIO Printer 922 to print the received fax. Click to select the Store a copy in a folder check box if you want to create an archive copy of each fax. When you select this check box, you are able to specify the storage location for the fax copy. Click Next. NOTE: The TSID is mandatory in some areas. 10 NOTE: Steps 10-13 only occur if you enabled your machine to receive faxes in step 6. 11 12 13 14 15 U si n g Yo u r Pri n te r 35 w w w. d e l l . c o m / s u p p l i e s | s u p p o r t . d e l l . c o m 16 Confirm the configuration settings in the Configuration Summary list, and then click Finish. You are now ready to send or receive faxes. Changing the Fax Configuration 1 2