ImageAXS 4.0 IMAGEAXS VERSION 4.0 FOR MACINTOSH USER'S GUIDE 1301 Marina Village Parkway Alameda, California 94501 USA (800) 449-6220 Sales · (510) 814-7200 Support (510) 814-6100 Fax http://www.dascorp.com ImageAXS 4.0 ImageAXSTM 4.0 Macintosh Copyright © 1991-1999 by Digital Arts & Sciences and its licensor(s). All rights reserved. Use of copyright notice does not imply publication or disclosure. No part of the contents of this document may be reproduced or transmitted in any form or by any means without the written permission of Digital Arts & Sciences. Sample images distributed with ImageAXS and pictured in this manual are made available for non-commercial, personal use only. Copying or redistribution in any manner for personal or corporate gain is not permitted. Commercial publication or exploitation of these files is specifically prohibited. Use of this document and ImageAXS is governed by a Software License Agreement that specifies their permitted and prohibited uses. 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The detailed terms of the Limited Warranty and Disclaimer, and Limitations of Liability are set forth in the Software License Agreement enclosed with the Software. Printed February, 1999 ii ImageAXS 4.0 C CONTENTS CHAPTER 1 WHAT IS IMAGEAXSTM? What Is ImageAXS? 1-1 Key Concepts and Terms 1-1 Getting Help and Technical Support 1-4 CHAPTER 2 GETTING STARTED System Requirements 2-1 Installing ImageAXS 2-1 Starting ImageAXS 2-4 Where Do I Go From Here? 2-5 CHAPTER 3 VIEWING COLLECTIONS Overview: What Is a Collection? 3-1 Opening and Closing Collections 3-1 Viewing a Collection 3-2 Viewing Thumbnails 3-7 Changing Thumbnails View Options 3-9 Viewing Text Field Data 3-12 Changing Text List View Options 3-14 CHAPTER 4 VIEWING RECORDS AND SOURCE FILES Selecting Records 4-1 Viewing Info Sheets 4-2 Viewing Source Files 4-5 Viewing Images 4-7 Playing Movies, Animated GIFs, or Sounds Viewing 3D Files 4-11 Changing Source File View Options 4-11 4-10 IMAGEAXS 4.0 MACINTOSH USER'S GUIDE i C CHAPTER 5 CREATING AND ADDING TO A COLLECTION Creating a New Collection 5-1 Overview: Adding Files to a Collection 5-2 Acquiring Individual Files 5-3 Acquiring All Files in a Folder 5-4 Acquiring From Removable Media 5-5 Acquiring From Digital Cameras or Scanners Acquiring From a Video Source 5-10 Acquiring From an Audio Source 5-15 Acquiring From Adobe Photoshop 5-16 Changing Options for Acquiring Files 5-17 5-8 CHAPTER 6 ENTERING FIELD DATA How Do I Use Data Fields? 6-1 Entering Data in an Individual Record Copying Data to Other Records 6-3 Importing a Text Data File 6-4 6-1 CHAPTER 7 USING KEYWORDS TO DESCRIBE FILES How Do I Use Keywords? 7-1 Viewing and Managing Keywords 7-1 Importing Keywords From a Text File 7-5 Adding Keywords to Data Records 7-6 CHAPTER 8 CREATING PORTFOLIOS WITHIN COLLECTIONS What Is a Portfolio? 8-1 Creating a Portfolio 8-1 Saving and Renaming Portfolios Managing Portfolios 8-3 Managing Records in a Portfolio 8-2 8-4 CHAPTER 9 SEARCHING AND SORTING COLLECTIONS How Do I Search a Collection or Portfolio? 9-1 Keyword Searches 9-1 Searches Based on Field Data and/or Other Characteristics Using And/Or in Complex Searches 9-4 Sorting Collections and Portfolios 9-5 9-2 CHAPTER 10 MANAGING DATA RECORDS Creating New Records 10-1 Deleting Records 10-1 Updating Records 10-3 IMAGEAXS 4.0 MACINTOSH USER'S GUIDE ii C CHAPTER 11 MANAGING SOURCE FILES Managing Source Files in ImageAXS 11-1 Editing Source Files 11-1 Selecting an Alternate Editing Application 11-3 Moving Source Files 11-4 Copying Source Files 11-4 Renaming a Source File 11-5 Deleting Source Files 11-6 CHAPTER 12 EXPORTING DATA TO OTHER FORMATS Exporting Data Records 12-1 Exporting to a Text File 12-1 Exporting to a DAS File 12-3 Exporting to an ImageAXS 2.x File 12-4 CHAPTER 13 SLIDE SHOWS Displaying Slide Shows 13-1 Changing Slide Show Options 13-2 CHAPTER 14 CHAPTER 15 PRINTING Printing ImageAXS Collections and Records 14-1 SCRIPTING AND RECORDING Scripting and Recording in ImageAXS 15-1 IMAGEAXS 4.0 MACINTOSH USER'S GUIDE iii CHAPTER 1 WHAT IS IMAGEAXSTM? ImageAXS 4.0 1 1 WHAT IS IMAGEAXSTM? IN THIS CHAPTER:1 What Is ImageAXS? 1-1 1-1 1-4 Key Concepts and Terms Getting Help and Technical Support WHAT IS IMAGEAXS? ImageAXS lets you create visual databases to organize and manage the image, movie, sound, and 3D files on your computer. The documents it creates (called collections) combine text information with thumbnail images of the original files, so you can see what you're describing, even if the files are on a CD-ROM, an Iomega Zip disk, or a networked drive that isn't currently connected to your computer. ImageAXS offers several ways for you to view, search, and organize your collections. You can use ImageAXS to organize your files from scratch, or by importing information to expand on a database you've already created. KEY CONCEPTS AND TERMS The basic elements of how ImageAXS works are defined briefly below. Becoming familiar with these terms will help you learn the program more quickly. SOURCE FILES A source file is any file on your computer (or a separate disk or storage device) that is catalogued in ImageAXS. The file is referred to as a source file because it is the source for the data record created by ImageAXS. IMAGEAXS 4.0 MACINTOSH USER'S GUIDE 1-1 WHAT IS IMAGEAXSTM? 1 ACQUIRING Acquiring is the act of making an ImageAXS data record for a source file. To use ImageAXS to manage the files in a particular folder, for example, you would acquire all of the files in that folder (see Chapter 5, "Creating and Adding to a Collection"). COLLECTIONS Collections are the documents created by ImageAXS. A collection contains a data record for each source file that you acquire (as well as blank records, if you create any). With ImageAXS, you can create and maintain as many different collections as you want, although you can only view one collection at a time. NOTE Although the records in ImageAXS collections describe your source files, they do not contain the files themselves. You can move or delete the collection without affecting the source files, and vice versa. ImageAXSTM file icons In the Finder, ImageAXS collections are represented by two files: one with a ".db" extension (containing text information), and the other with a ".blob" extension (containing thumbnail images). ImageAXS cannot open a collection unless both of these files are in the same folder. (To remind you to keep them together, the ".db" and ".blob" file icons are two halves of an open notebook.) PORTFOLIOS Portfolios are subsets of collections -- for example, a collection of family photos might include separate portfolios for your children, your parents, your brothers and/or sisters, your in-laws, and so on. Placing records in a portfolio does not remove them from a collection, and any record in a collection may belong to several different portfolios. You can create a portfolio automatically by searching a collection, or manually by making a personal selection of records (for example, your favorite photos or best works of 3D art). RECORDS An ImageAXS data record contains information about a source file. A thumbnail image of the file and some basic data (such as the file size, and when it was created) are included in the record when you acquire the source file. You can add to each record by entering data in text fields and attaching keywords. IMAGEAXS 4.0 MACINTOSH USER'S GUIDE 1-2 WHAT IS IMAGEAXSTM? 1 THUMBNAILS A thumbnail is a smaller version (in both actual size and disk space required) of an image. When you acquire an image, movie, or 3D file, ImageAXS includes a thumbnail version of the file in the data record. KEYWORDS Keywords are terms you choose that describe one or more source files in a collection. They may describe the literal content of a file (such as objects in a photo, or events in a video clip) or its subjective aspects (for example, adjectives like beautiful or intense). Unlike information in text fields, keywords do not have to conform to a category that applies to every file in a collection. You simply add them to the Keyword List for the collection, then attach them to one or more records as you see fit. Keywords are powerful search tools. If you add keywords extensively across a collection, you'll be able to find almost unlimited combinations of records instantly based on keyword searches. VIEWS Views are different ways of displaying information about a collection and/or its records. ImageAXS offers four different views, including two ways to look at all of the records in a collection: · · The Thumbnails View displays thumbnail images for each record in a collection. The Text List View displays the text field data (in a row-andcolumn table format) for each record in a collection. The other two views let you see information about individual records that you select: · · The Info Sheet View displays the thumbnail, text data, and keywords associated with a source file. The Source File View displays image or 3D files, or plays movie, sound, or animated GIF files. IMAGEAXS 4.0 MACINTOSH USER'S GUIDE 1-3 WHAT IS IMAGEAXSTM? 1 GETTING HELP AND TECHNICAL SUPPORT Because Digital Arts & Sciences is committed to helping you get the most out of ImageAXS, we have provided several different options to assist you in learning how to use the program and resolving any problems that you encounter. BALLOON HELP Balloon Help button Virtually every menu item, button, and dialog box option in ImageAXS includes Balloon Help, which provides a brief explanation of what that item, button, or option does. To see Balloon Help, click the Balloon Help button in any ImageAXS window or choose Show Balloons from the Help menu, then point at the item for which you want to see information. IMAGEAXS HELP ImageAXS Help button ImageAXS also includes extensive Apple Guide­based online help, with step-by-step instructions for accomplishing most of the tasks in the program. To open ImageAXS Help, click the Help button in any ImageAXS window or choose ImageAXS Help from the Help menu. IMAGEAXS MACINTOSH USER'S GUIDE Use this manual for a broader narrative overview of how ImageAXS works, and to see screen illustrations of the elements and features of the program. CUSTOMER SUPPORT Digital Arts & Sci ...