ImageAXS 4.0 ImageAXS Version 4.0 for Windows User's Guide 1301 Marina Village Parkway Alameda, California 94501 USA (800) 449-6220 Sales · (510) 814-7200 Support (510) 814-6100 Fax http://www.dascorp.com ImageAXSTM 4.0 Windows Copyright © 1991-1999 by Digital Arts & Sciences and its licensor(s). All rights reserved. Use of copyright notice does not imply publication or disclosure. No part of the contents of this document may be reproduced or transmitted in any form or by any means without the written permission of Digital Arts & Sciences. Some imaging technology provided under license from AccuSoft Corporation. Portions copyright 1996 AccuSoft Corporation. All rights reserved. Sample images distributed with ImageAXS and pictured in this manual are made available for non-commercial, personal use only. Copying or redistribution in any manner for personal or corporate gain is not permitted. Commercial publication or exploitation of these files is specifically prohibited. Use of this document and ImageAXS is governed by a Software License Agreement that specifies their permitted and prohibited uses. This document contains confidential and proprietary information constituting valuable trade secrets. This document (or any portion thereof) may not be: (a) disclosed to third parties, (b) copied in any form, or (c) used for any unauthorized purpose. ImageAXS is a trademark of Digital Arts & Sciences. All other company and product names are trademarks of their respective companies. This technical data is provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013, and in subparagraphs (a) through (d) of the Commercial Computer - Restricted Rights clause at FAR 52.227-19, and in similar clauses in the NASA FAR Supplement, when applicable. 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Printed February, 1999 ii ImageAXS 4.0 C Contents Chapter 1 Installation and Startup Installing ImageAXS 1-1 Starting ImageAXS 1-6 Opening the sample collection 1-6 Chapter 2 ImageAXS Basics Collections 2-1 Records 2-2 Views 2-3 Toolbars 2-4 Standard toolbar 2-4 Edit toolbar 2-5 View toolbar 2-5 Record toolbar 2-5 Search toolbar 2-6 Zoom toolbar 2-7 Status Bar 2-10 Thumbnail icons 2-11 Refreshing volumes 2-12 File information 2-13 Chapter 3 Collections Creating a new collection 3-1 Setting preferences 3-3 Assigning field and thumbnail labels System settings 3-5 Appearance 3-5 Behavior 3-7 Messages 3-7 Thumb Size 3-8 3-3 ImageAXS 4.0 iii Contents Creating records 3-9 The Select Thumbnail dialog box 3-12 Opening an existing collection 3-13 Viewing and editing collection information 3-14 Closing a collection 3-15 Chapter 4 Portfolios Overview 4-1 Creating a new portfolio 4-3 Adding records to a portfolio 4-5 Dragging and dropping from collections into portfolios Acquiring source files from within a portfolio 4-6 Removing records from a portfolio 4-7 Sorting records in a portfolio 4-8 Opening an existing portfolio 4-9 Closing a portfolio 4-10 Deleting a portfolio 4-11 4-5 Chapter 5 Views Overview 5-1 Thumbnails View 5-2 Navigating 5-2 Text List View 5-4 Navigating 5-4 Configuring the Text List View 5-5 Info Sheet View 5-6 Navigating 5-6 Entering data 5-7 Saving a record 5-7 Keywords View 5-8 Navigating 5-8 Master Keyword List 5-8 Removing keywords from the Master Keyword List Attaching keywords to a record 5-9 Removing keywords from a record 5-10 Source File View 5-11 Zooming in and out 5-12 5-9 iv Contents C Scaling 5-13 Playing audio source files 5-13 Playing movie source files 5-14 Slide Show 5-15 Source File View toolbar options 5-16 Zoom toolbar 5-16 Chapter 6 Managing Records and Source Files Selecting records 6-2 Creating blank records 6-3 Copying and pasting records 6-4 Copying source files 6-5 Moving source files 6-7 Deleting source files 6-8 Deleting records from a collection 6-9 Orienting thumbnails and image source files 6-10 Updating records 6-11 Updating multiple records 6-12 Renaming a source file 6-14 Source file information 6-15 Editing a source file 6-17 Navigating to a specific record 6-18 Counting words in a record or selection of records 6-19 Copying images to the clipboard 6-20 ImageAXS 4.0 v Contents Chapter 7 Keywords Modifying keywords in the Master Keywords list Attaching keywords to multiple records 7-3 Importing and exporting keywords 7-4 Exporting keywords 7-4 Importing keywords 7-4 7-2 Chapter 8 Searching and Sorting Searching 8-2 Search results 8-4 Searching found records and selections of records Keyword searching 8-6 The Advanced Keyword Search dialog box 8-8 Sorting 8-10 8-5 Chapter 9 Importing and Exporting Records Importing CSV text formatted data 9-2 Importing ImageAXS2.x formatted data 9-3 Exporting CSV text formatted data 9-4 Chapter 10 Printing and Reports Printing 10-2 The Print Preview window 10-4 Print Preview toolbar 10-4 The Page Setup dialog box 10-5 The Print Setup dialog box 10-7 Text List Reports 10-8 The Text List Report dialog box 10-9 The Custom Report dialog box 10-10 Fields 10-10 Fixed Text 10-12 Dimensions 10-13 Font/Size 10-14 Template 10-15 vi InstallationChapter 1 and Startup ImageAXS 4.0 1 /* 1 Installation and Startup Installing ImageAXS Starting ImageAXS 1-1 1-6 Chapter Topics Installing ImageAXS To install ImageAXS: 1. 2. Insert the ImageAXS CD-ROM into your CD-ROM drive. Choose Run from the Start menu. Run dialog box ImageAXS 4.0 1-1 Windows 3. Click Browse. Browse dialog box 4. 5. Navigate to the drive containing the ImageAXS installation CD-ROM and select the file SETUP.EXE. Click Open. In the Run dialog box, click OK. The first ImageAXS Setup dialog box will appear, asking you to select a language. 6. Click on the name of your preferred language. The License Agreement dialog box appears. 1-2 ImageAXS 4.0 Installation and Startup 1 License Agreement dialog box 7. Click I Agree to accept the license agreement. (If you click I Decline, the installation process will be cancelled.) The next dialog box will ask you to identify who is licensing the software. 8. Enter your name and your company's name (if any) and click OK. ImageAXS 4.0 1-3 Windows 9. Select the folder into which you want to install ImageAXS. The default is C:\Program Files\ImageAXS 4. To choose an alternate folder, click Browse, navigate to the folder you want, and click OK. After you have chosen a new destination folder, the setup application will return you to this dialog box. 10. Click OK. The next dialog box displays the license agreement for Microsoft Data Access, which ensures the proper operation of the ImageAXS database engine. 11. Click Yes to begin installing Microsoft Data Access. The first Data Access installation dialog box appears. 12. Click Continue. A dialog box allowing you to select a Complete or Custom installation appears. 13. Click Complete to install all of the Microsoft Data Access files. After the files are installed, a dialog box ask if you want to restart your computer now, or exit the setup and restart the computer later. 14. Click Exit Setup. A dialog box will remind you that you need to restart your computer before using the installed Data Access files. 15. Click OK. A dialog box will ask if you want to read the ImageAXS ReadMe.txt file. 1-4 ImageAXS 4.0 Installation and Startup 1 16. Click Yes to open the ReadMe.txt file, or No to skip this step. As soon as you click either button, the installation process will be complete. 17. Restart your computer. ImageAXS 4.0 1-5 Windows Starting ImageAXS There are four ways you can start ImageAXS: · · · · Click the Start button and point to Programs. From the Programs menu, click the ImageAXS 4 program icon. Double-click the ImageAXS program icon in Windows Explorer. Double-click an ImageAXS collection file. ImageAXS launches and the collection opens. ImageAXS has drag-and-drop capability. Drag and drop a collection onto the ImageAXS icon to launch the program and open the collection. Opening the sample collection When you open ImageAXS, you can click the Sample Collection button in the program's welcome screen to display the sample collection. To open it after the program has been started, follow the steps below. To open the sample collection: 1. Choose Open from the File menu (CTRL + O). Open dialog box 1-6 ImageAXS 4.0 Installation and Startup 1 2. 3. Locate the sample collection (SAMPLE.IAX) in the ImageAXS program folder. Select the sample collection and click Open. The sample collection opens. Use these same basic steps to open any other ImageAXS collection (see "Opening an existing collection" on page 3-13). Whenever you start ImageAXS, any collection (and portfolios, if any) open the last time you quit the program is displayed automatically. ImageAXS 4.0 1-7 Chapter 2 ImageAXS Basics ImageAXS 4.0 2 2 ImageAXS Basics Collections Records Views Toolbars Status Bar 2-3 2-4 2-9 2-10 2-12 2-1 Chapter Topics 2-2 Thumbnail icons File information Collections Collections are the data files created and read by ImageAXS. Each is composed of individual records and pointers to the source files associated with them. You can create and maintain as many collections as you like, although you can only view one collection at a time. Note When you start up the application, ImageAXS will automatically display the collection (if any, plus any portfolios in the collection) that was open when you quit the previous session. ImageAXS 4.0 2-1 Windows Records Each collection or portfolio you create is made up of individual records that describe source files. The process of creating a data record for a source file is called acquiring. A thumbnail image of the source file and some basic data (such as the file size, and when it was created) are included in the record when you acquire the file. You can add to each record by entering data in text fields and attaching keywords. 2-2 ImageAXS 4.0 ImageAXS Basics 2 Views ImageAXS provides a number of different ways to look at the records in your collections and portfolios. These are called views. There are five different views in ImageAXS: Thumbnails View button · · Text List View button Thumbnails View Text List View Info Sheet View Keywords View Source File View · · · Info Sheet View button You can open each of the views by clicking a button or choosing a menu command. The Thumbnails View and Text List View display multiple records at a time and the Info Sheet View, Keywords View, and Source File View display one record at a time. Keywords View button Source File View button ImageAXS 4.0 2-3 Windows Toolbars As a default, the Toolbars appear across the top of the application window, below the Menu bar. The Toolbars provide quick mouse access to common commands used in ImageAXS, as well as buttons for opening the Portfolios dialog box and for ac ...