ImageAXS Pro IMAGEAXS PRO VERSION 4.0 FOR MACINTOSH USER'S GUIDE 1301 Marina Village Parkway Alameda, California 94501 USA (800) 449-6220 Sales · (510) 814-7200 Support (510) 814-6100 Fax http://www.dascorp.com ImageAXS Pro ImageAXSTM Pro 4.0 Macintosh Copyright © 1991-1999 by Digital Arts & Sciences and its licensor(s). All rights reserved. Use of copyright notice does not imply publication or disclosure. No part of the contents of this document may be reproduced or transmitted in any form or by any means without the written permission of Digital Arts & Sciences. Some imaging technology provided under license from AccuSoft Corporation. Portions copyright 1996 AccuSoft Corporation. All rights reserved. Sample images distributed with ImageAXS Pro and pictured in this manual are made available for non-commercial, personal use only. Copying or redistribution in any manner for personal or corporate gain is not permitted. 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BECAUSE SOME JUSRISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. Digital Arts & Sciences', its licensors', agents', and distributors' liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort (including negligence), product liabilty or otherwise), will be limited to $50. The detailed terms of the Limited Warranty and Disclaimer, and Limitations of Liability are set forth in the Software License Agreement enclosed with the Software. Printed January, 1999 ii ImageAXS Pro C CONTENTS CHAPTER 1 WHAT IS IMAGEAXSTM PRO? What Is ImageAXS Pro? 1-1 Key Concepts and Terms 1-1 Getting Help and Technical Support 1-4 CHAPTER 2 GETTING STARTED System Requirements 2-1 Installing ImageAXS Pro 2-1 Starting ImageAXS Pro 2-4 Where Do I Go From Here? 2-5 CHAPTER 3 VIEWING COLLECTIONS Opening and Closing Collections 3-1 Viewing Collections 3-2 Viewing Thumbnails 3-7 Changing Thumbnails View Options 3-9 Viewing Text Field Data 3-12 Changing Text List View Options 3-14 CHAPTER 4 VIEWING RECORDS AND SOURCE FILES Selecting Records 4-1 Viewing Info Sheets 4-2 Viewing Source Files 4-6 Viewing Images 4-7 Playing Movies, Animated GIFs, or Sounds Viewing 3D Files 4-11 Changing Source File View Options 4-11 4-10 CHAPTER 5 CREATING A NEW COLLECTION Creating a New Collection 5-1 Choosing a Collection Format 5-3 Editing Collection Formats 5-4 Choosing a Database Type 5-7 IMAGEAXS PRO MACINTOSH USER'S GUIDE i C CHAPTER 6 ADDING YOUR FILES TO A COLLECTION Overview: Adding Files to a Collection 6-1 Acquiring Individual Files 6-2 Acquiring All Files in a Folder 6-3 Acquiring From Removable Media 6-3 Acquiring From Digital Cameras or Scanners Acquiring From a Video Source 6-8 Acquiring From an Audio Source 6-14 Acquiring From Adobe Photoshop 6-15 Changing Options for Acquiring Files 6-16 6-6 CHAPTER 7 ENTERING FIELD DATA How Do I Use Data Fields? 7-1 Entering Data in an Individual Record 7-1 Entering the Same Data in Multiple Records Importing a Text Data File 7-4 7-3 CHAPTER 8 USING KEYWORDS TO DESCRIBE FILES How Do I Use Keywords? 8-1 Viewing and Managing Keywords 8-2 Creating Keyword Families 8-5 Importing Keywords From a Text File 8-6 Adding Keywords to Data Records 8-7 CHAPTER 9 CREATING PORTFOLIOS WITHIN COLLECTIONS What Is a Portfolio? 9-1 Creating a Portfolio 9-1 Saving and Renaming Portfolios Managing Portfolios 9-3 Managing Records in a Portfolio 9-2 9-4 CHAPTER 10 SEARCHING AND SORTING COLLECTIONS How Do I Search a Collection or Portfolio? 10-1 Keyword Searches 10-1 Searches Based on Field Data and/or Other Characteristics Using And/Or in Complex Searches 10-4 Sorting Collections and Portfolios 10-5 10-2 CHAPTER 11 MANAGING DATA RECORDS Creating New Records 11-1 Copying Records 11-1 Deleting Records 11-4 Updating Records 11-5 IMAGEAXS PRO MACINTOSH USER'S GUIDE ii C CHAPTER 12 MANAGING SOURCE FILES Managing Source Files in ImageAXS Pro 12-1 Editing Source Files 12-1 Selecting an Alternate Editing Application 12-3 Moving Source Files 12-4 Copying Source Files 12-4 Renaming a Source File 12-5 Deleting Source Files 12-6 CHAPTER 13 CREATING WEB PAGES Creating Web Pages in ImageAXS Pro 13-1 Choosing Page Types 13-4 Thumbnails Page Options 13-5 Full View Page Options 13-7 Adding Headers and Footers to Web Pages 13-9 Editing ImageAXS Pro Web Page Templates 13-11 CHAPTER 14 CREATING E-ZCARDS What Is an e-ZCard? 14-1 Creating an e-ZCard 14-1 Image Options 14-3 Caption and Title Options 14-5 Text Descriptions of e-ZCards 14-6 CHAPTER 15 EXPORTING DATA TO OTHER FORMATS Exporting Data Records 15-1 Exporting to a Character-Delimited Text File 15-1 Exporting to a CSV Text File 15-5 Exporting to Other Versions of ImageAXS Pro 15-6 CHAPTER 16 SLIDE SHOWS Displaying Slide Shows 16-1 Changing Slide Show Options 16-2 CHAPTER 17 CHAPTER 18 PRINTING Printing ImageAXS Pro Collections and Records 17-1 SCRIPTING AND RECORDING Scripting and Recording in ImageAXS Pro 18-1 IMAGEAXS PRO MACINTOSH USER'S GUIDE iii CHAPTER 1 WHAT IS IMAGEAXSTM PRO? ImageAXS Pro 1 1 WHAT IS IMAGEAXSTM PRO? IN THIS CHAPTER:1 What Is ImageAXS Pro? Key Concepts and Terms 1-1 1-1 1-4 Getting Help and Technical Support WHAT IS IMAGEAXS PRO? ImageAXS Pro lets you create visual databases to organize and manage the files on your computer -- especially image, movie, sound, and 3D files. The database files it creates (called collections) combine text information with thumbnail images of the original files, so you can see what you're describing, even if the files are on a CD-ROM, an Iomega Zip disk, or a networked drive that isn't currently connected to your computer. ImageAXS Pro offers several ways for you to view, search, and organize your collections. You can use ImageAXS Pro to organize your files from scratch, or by importing information to expand on a database you've already created. ImageAXS Pro also provides you with a variety of ways to share your multimedia files with others, including slide shows, Web pages, and mini-brochures (called e-ZCards) that can be opened without the help of any other program and are small enough to send by e-mail. KEY CONCEPTS AND TERMS The basic elements of how ImageAXS Pro works are defined briefly below. Becoming familiar with these terms will help you learn the program more quickly. SOURCE FILES A source file is any file on your computer (or a separate disk or storage device) that is catalogued in ImageAXS Pro. IMAGEAXS PRO MACINTOSH USER'S GUIDE 1-1 WHAT IS IMAGEAXSTM PRO? 1 The file is referred to as a source file because it is the source for the data record created by ImageAXS Pro. ACQUIRING Acquiring is the act of making an ImageAXS Pro data record for a source file. To use ImageAXS Pro to manage the files in a particular folder, for example, you would acquire all of the files in that folder (see Chapter 6, "Adding Your Files to a Collection"). COLLECTIONS Collections are the documents created by ImageAXS Pro. A collection contains a data record for each source file that you acquire (as well as blank records, if you create any). With ImageAXS Pro, you can create and open as many different collections as you want. NOTE Although the records in ImageAXS Pro collections describe your source files, they do not contain the files themselves. You can move or delete the collection without affecting the source files, and vice versa. ImageAXSTM Pro file icons In the Finder, ImageAXS Pro collections are represented by two files: one with a ".db" extension (containing text information), and the other with a ".blob" extension (containing thumbnail images). ImageAXS Pro cannot open a collection unless both of these files are in the same folder. (To remind you to keep them together, the ".db" and ".blob" file icons are two halves of an open notebook.) PORTFOLIOS Portfolios are subsets of collections -- for example, a collection of family photos might include separate portfolios for your children, your parents, your brothers and/or sisters, your in-laws, and so on. Placing records in a portfolio does not remove them from a collection, and any record in a collection may belong to several different portfolios. You can create a portfolio automatically by searching a collection, or manually by making a personal selection of records (for example, your favorite photos or best works of 3D art). IMAGEAXS PRO MACINTOSH USER'S GUIDE 1-2 WHAT IS IMAGEAXSTM PRO? 1 RECORDS An ImageAXS Pro data record contains information about a source file. A thumbnail image of the file and some basic data (such as the file size, and when it was created) are included in the record when you acquire the source file. You can add to each record by entering data in text fields and attaching keywords. THUMBNAILS A thumbnail is a smaller version (in both actual size and disk space required) of an image. When you acquire an image, movie, or 3D file, ImageAXS Pro includes a thumbnail version of the file in the data record. KEYWORDS Keywords are terms you choose that describe one or more source files in a collection. They may describe the literal content of a file (such as objects in a photo, or events in a video clip) or its subjective aspects (for example, adjectives like beautiful or intense). Unlike information in text fields, keywords do not have to conform to a category that applies to every file in a collection. You simply add them to the Keyword List for the collection, then attach them to one or more records as you see fit. Keywords are powerful search tools. If you add keywords extensively across a collection, you'll be able to find almost unlimited combinations of records instantly based on keyword searches. ImageAXS Pro lets you organize keywords into hierarchies (or families) so that one keyword may contain several related keywords. For example, the keyword "United States" might have child keywords for each of the 50 states; attaching a keyword for one of the states (such as "California") to a data record would attach the "United States" keyword as well. IMAGEAXS PRO MACINTOSH USER'S GUIDE 1-3 WHAT IS IMAGEAXSTM PRO? 1 VIEWS Views are different ways of displaying information about a collection and/or its records. ImageAXS Pro offers four different views, including two ways to look at all of the records in a collection: · · The Thumbnails View displays thumbnail images for each record in a collection. The Text List View displays the text field data (in a row-andcolumn table format) for each re ...