User manual DIGITAL ARTS & SCIENCES IMAGEAXS 4 PRO FOR WINDOWS

ImageAXS Pro 4.0 ImageAXS Pro Version 4.0 for Windows User's Guide 1301 Marina Village Parkway Alameda, California 94501 USA (800) 449-6220 Sales · (510) 814-7200 Support (510) 814-6100 Fax http://www.dascorp.com ImageAXSTM Pro 4.0 Windows Copyright © 1991-1999 by Digital Arts & Sciences and its licensor(s). All rights reserved. Use of copyright notice does not imply publication or disclosure. No part of the contents of this document may be reproduced or transmitted in any form or by any means without the written permission of Digital Arts & Sciences. Some imaging technology provided under license from AccuSoft Corporation. Portions copyright 1996 AccuSoft Corporation. All rights reserved. Sample images distributed with ImageAXS Pro-Med and pictured in this manual are made available for non-commercial, personal use only. Copying or redistribution in any manner for personal or corporate gain is not permitted. Commercial publication or exploitation of these files is specifically prohibited. Use of this document and ImageAXS Pro-Med is governed by a Software License Agreement that specifies their permitted and prohibited uses. This document contains confidential and proprietary information constituting valuable trade secrets. This document (or any porti-on thereof) may not be: (a) disclosed to third parties, (b) copied in any form, or (c) used for any unauthorized purpose. ImageAXS is a trademark of Digital Arts & Sciences. All other company and product names are trademarks of their respective companies. This technical data is provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013, and in subparagraphs (a) through (d) of the Commercial Computer - Restricted Rights clause at FAR 52.227-19, and in similar clauses in the NASA FAR Supplement, when applicable. Contractor/Manufacturer is: Digital Arts & Sciences, 1301 Marina Village Parkway, Alameda, CA 94501. This Software media is warranted to be free from defects in materials and workmanship for a period of 90 days from the date of shipment. DIGITAL ARTS & SCIENCES, ITS LICENSOR(S), AGENTS AND DISTRIBUTORS MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. THEY DO NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. BECAUSE THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME JURISDICTIONS, THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. IN NO EVENT WILL DIGITAL ARTS & SCIENCES, ITS AGENTS, DISTRIBUTORS, LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY DIGITAL ARTS & SCIENCES' LICENSOR) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF ANY ONE OR ALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME JUSRISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. Digital Arts & Sciences', its licensors', agents', and distributors' liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort (including negligence), product liabilty or otherwise), will be limited to $50. The detailed terms of the Limited Warranty and Disclaimer, and Limitations of Liability are set forth in the Software License Agreement enclosed with the Software. Printed January, 1999 ii ImageAXS Pro 4.0 C Contents Chapter 1 Installation and Startup Installing ImageAXS Pro 1-1 Starting ImageAXS Pro 1-6 Opening the sample collection 1-6 Chapter 2 ImageAXS Pro Basics Collections 2-1 Records 2-2 Views 2-3 Toolbars 2-4 Standard toolbar 2-4 Edit toolbar 2-5 View toolbar 2-5 Record toolbar 2-5 Search toolbar 2-6 Zoom toolbar 2-7 Image toolbar 2-8 Status Bar 2-10 Thumbnail icons 2-11 Refreshing volumes 2-12 File information 2-13 Chapter 3 Collections Creating a new collection 3-1 Configuring a custom collection 3-4 Setting preferences 3-6 Assigning field and thumbnail labels System settings 3-8 Appearance 3-8 Behavior 3-10 3-6 ImageAXS Pro 4.0 iii Contents Messages 3-10 Thumb Size 3-11 Data Source 3-11 Creating records 3-12 The Select Thumbnail dialog box 3-15 Opening an existing collection 3-16 Viewing and editing collection information 3-17 Closing a collection 3-18 Chapter 4 Portfolios Overview 4-1 Creating a new portfolio 4-3 Adding records to a portfolio 4-5 Dragging and dropping from collections into portfolios Acquiring source files from within a portfolio 4-6 Removing records from a portfolio 4-7 Sorting records in a portfolio 4-8 Opening an existing portfolio 4-9 Closing a portfolio 4-10 Deleting a portfolio 4-11 4-5 Chapter 5 Views Overview 5-1 Thumbnails View 5-2 Navigating 5-2 Text List View 5-4 Navigating 5-4 Configuring the Text List View 5-5 Info Sheet View 5-6 Navigating 5-6 Entering data 5-7 Saving a record 5-7 Keywords View 5-8 Navigating 5-8 Master Keyword List 5-8 Removing keywords from the Master Keyword List Attaching keywords to a record 5-9 5-9 iv Contents C Removing keywords from a record 5-10 Source File View 5-11 Zooming in and out 5-12 Scaling 5-13 Playing audio source files 5-13 Playing movie source files 5-14 Slide Show 5-15 Source File View toolbar options 5-16 Zoom toolbar 5-16 Image toolbar 5-17 Chapter 6 Record Management Selecting records 6-2 Creating blank records 6-3 Copying and pasting records 6-4 Dragging and dropping records between collections 6-5 Copying source files 6-6 Moving source files 6-8 Deleting source files 6-9 Deleting records from a collection 6-10 Orienting thumbnails and image source files 6-11 Updating records 6-12 Updating multiple records 6-13 Renaming a source file 6-15 Source file information 6-16 Editing a source file 6-18 Navigating to a specific record 6-19 Counting words in a record or selection of records 6-20 Copying images to the clipboard 6-21 Converting source files 6-22 ImageAXS Pro 4.0 v Contents Chapter 7 Keywords Modifying keywords in the Master Keywords list Attaching keywords to multiple records 7-3 Importing and exporting keywords 7-4 Exporting keywords 7-4 Importing keywords 7-4 7-2 Chapter 8 Searching and Sorting Searching 8-2 Search results 8-4 Saving and loading searches 8-5 Searching found records and selections of records Keyword searching 8-8 The Advanced Keyword Search dialog box 8-10 Sorting 8-12 8-6 Chapter 9 Importing and Exporting Records Importing CSV text formatted data 9-2 Importing ImageAXS2.x formatted data 9-3 Exporting CSV text formatted data 9-4 Map dialog box 9-5 Chapter 10 Exporting Web Pages Overview 10-1 Before you begin 10-2 Exporting Web pages 10-3 Creating Web page templates 10-18 Area extensions 10-18 Area substitutions 10-19 Chapter 11 Exporting e-ZCards Overview 11-1 Exporting e-ZCards from ImageAXS Pro e-ZCard Settings dialog box 11-7 Edit e-ZCard Text dialog box 11-10 Color dialog box 11-12 11-2 vi Contents C Chapter 12 Printing and Reports The Print Setup dialog box 12-2 Printing 12-3 The Print Preview window 12-5 Print Preview toolbar 12-5 The Page Setup dialog box 12-6 Text List Reports 12-8 The Text List Report dialog box 12-9 The Custom Report dialog box 12-10 Fields 12-10 Fixed Text 12-12 Dimensions 12-13 Font/Size 12-14 Template 12-15 ImageAXS Pro 4.0 vii Contents viii InstallationChapter 1 and Startup ImageAXS Pro 4.0 1 /* 1 Installation and Startup Installing ImageAXS Pro Starting ImageAXS Pro 1-1 1-6 Chapter Topics Installing ImageAXS Pro To install ImageAXS Pro: 1. 2. Insert the ImageAXS Pro CD-ROM into your CD-ROM drive. Choose Run from the Start menu. Run dialog box ImageAXS Pro 4.0 1-1 Windows 3. Click Browse. Browse dialog box 4. 5. Navigate to the drive containing the ImageAXS Pro installation CD-ROM and select the file SETUP.EXE. Click Open. In the Run dialog box, click OK. The License Agreement dialog box appears. License Agreement dialog box 1-2 ImageAXS Pro 4.0 Installation and Startup 1 6. Click I Agree to accept the license agreement. (If you click I Decline, the installation process will be cancelled.) The next dialog box will ask you to identify who is licensing the software. 7. Enter your name and your company's name (if any) and click OK. 8. Select the folder into which you want to install ImageAXS Pro. The default is C:\Program Files\ImageAXS Pro. To choose an alternate folder, click Browse, navigate to the folder you want, and click OK. After you have chosen a new destination folder, the setup application will return you to this dialog box. 9. Click OK. The next dialog box asks if you want to install Microsoft's Data Access Pack, which ensures the proper operation of the ImageAXS Pro database engine. ImageAXS Pro 4.0 1-3 Windows 10. Click Yes to begin installing the Microsoft Data Access Pack. If a dialog box appears with three buttons (Add/Remove, Reinstall, and Remove All) on the left side, click Add/ Remove and skip to step 13. If the dialog box only has two buttons (Continue and Exit Setup) on the bottom, click Continue and go on to step 11. 11. Select the folder into which you want the Data Access Pack installed and click OK. If you do not want to use the default folder (C:\Program Files\Data Access), click Change Folder to select a different folder, then click OK when you return to this dialog box. 12. Click Complete\Custom Install. A dialog box appears asking you to select the drivers to be installed. 13. Make sure there is a checkmark in the box labeled Data Access Drivers, then click Continue. If there is no checkmark in the box, click it to enter a checkmark. 14. If a dialog box titled No Changes appears, click OK, then click Cancel (and Exit Setup and OK in subsequent dialog boxes) to exit the driver installation process, and skip to step 16. This dialog box will only appear if you already have the selected drivers installed on your computer. 15. Click OK when the Data Access Pack drivers are installed. A dialog box will ask if you want to read the ImageAXS ReadMe.txt file. 1-4 ImageAXS Pro 4.0 Installation and Startup 1 16. Click Yes to open the ReadMe.txt file, or No to skip this step. As soon as you click either button, the installation process will be complete. ImageAXS Pro 4.0 1-5 Windows Starting ImageAXS Pro There are four ways you can start ImageAXS Pro: · · · · Double-click the ImageAXS Pro program icon in Windows Explorer. Click the Start button and point to Programs. From the Programs menu, click the ImageAXS Pro program icon. Double-click an ImageAXS Pro collection file. ImageAXS Pro launches and the collection opens. ImageAXS Pro has drag-and-drop capability. Drag and drop a collection onto the ImageAXS Pro icon to launch the program and open the collection. Opening the sample collection When you open ImageAXS Pro, you can click the Sample Collection button in the program's welcome screen to display the sample collection. To open it after the program has been started, follow the steps below. To open the sample collection: 1. Choose Open from the File menu (CTRL + O). Open dialog box 1-6 ImageAXS Pro 4.0 Installation and Startup 1 2. 3. Locate the sample collection (SAMPLE.IAX) in the ImageAXS Pro program folder. Select the sample collection and click Open. The sample collection opens. If the source files have been moved from the ImageAXS Pro CD to a different drive or folder (or the CD is not currently in your computer's CDROM drive) an "X" appears over each thumbnail icon, identifying the source files as off-line. If so, you must update the records using the Update Path command. Thumbnail icons for records with off-line source image files Use these same basic steps to open any other ImageAXS Pro collection (see "Opening an existing collection" on page 3-16). Whenever you start ImageAXS Pro, any collection(s) and/or portfolio(s) open the last time you quit the program are displayed automatically. ImageAXS Pro 4.0 1-7 Chapter 2 ImageAXS Pro Basics ImageAXS Pro 4.0 2 2 ImageAXS Pro Basics Collections Records Views Toolbars Status Bar 2-3 2-4 2-10 2-11 2-13 2-1 Chapter Topics 2-2 Thumbnail icons File information Collections Collections are the data files created and read by ImageAXS Pro. Each is composed of individual records and pointers to the source files associated with them. You can create and open as many collections as you like. Note When you start up the application, ImageAXS Pro will automatically display any collections or portfolios (up to 16) that were open when you quit the previous session. ImageAXS Pro 4.0 2-1 Windows Records Each collection or portfolio you create is made up of individual records. A record contains information about a source file. When creating a record, you will usually select a source file and acquire it for the record. Each record contains a thumbnail, file information, fields with descriptive data, and keywords. 2-2 ImageAXS Pro 4.0 ImageAXS Pro Basics 2 Views ImageAXS Pro provides a number of different ways to look at the records in your collections and portfolios. These are called views. There are five different views in ImageAXS Pro: Thumbnails View button · · Text List View button Thumbnails View Text List View Info Sheet View Keywords View Source File View · · · Info Sheet View button You can open each of the views by clicking a button or choosing a menu command. The Thumbnails View and Text List View display multiple records at a time and the Info Sheet View, Keywords View, and Source File View display one record at a time. Keywords View button Source File View button ImageAXS Pro 4.0 2-3 Windows Toolbars As a default, the Toolbars (except for the Annotations toolbar) appear across the top of the application window, below the Menu bar. The Toolbars provide quick mouse access to common commands used in ImageAXS Pro, as well as buttons for opening the Portfolios dialog box and for acquiring source files. Toolbars To hide or show the Toolbars, select the Toolbar submenu from the Tools menu. A checkmark appears next to each toolbar that is visible; highlight a particular toolbar to turn it on or off. Each toolbar can be resized or moved from its default position by clicking and dragging it with your mouse. Standard toolbar New Collection Displays the Create Collection dialog box. Open Collection Displays the Open dialog box. Portfolios Opens the Portfolios dialog box. Print Displays the Print dialog box. Refresh Volumes Activates the Refresh Volumes command. System Settings Opens the System Settings dialog box. 2-4 ImageAXS Pro 4.0 ImageAXS Pro Basics 2 ImageAXS on the Web Opens www.dascorp.com on your Web browser. Language Displays the Language dialog box (disabled in the current version of ImageAXS Pro, which is available only in English). Help Opens the ImageAXS Pro Help file. Edit toolbar Cut Cuts selected text from the Info Sheet View to the Clipboard. Copy Copies selected text from the Info Sheet View to the Clipboard. Paste Pastes cut or copied text from the Clipboard. View toolbar Thumbnails View Displays the records in the active window in the Thumbnails View. Info Sheet View Displays the records in the active window in the Info Sheet View. Text List View Displays the records in the active window in the Text List View. Keywords View Displays the records in the active window in the Keywords View. Source File View Displays the records in the active window in the Source File View. Record toolbar Acquire Files Opens the Acquire Files dialog box. ImageAXS Pro 4.0 2-5