User manual DIGITAL ARTS & SCIENCES IMAGEAXS 4.1 FOR WINDOWS

ImageAXS TM for Windows User's Guide Caere Corporation 100 Cooper Court Los Gatos, California 95032-7603 USA www.caere.com Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre 3 Catherine Place Westminster, London SWIE 6DX Caere France 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note In order to use this application, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. ImageAXS and ImageAXS Professional for Windows Version 4.1 Copyright© 1999 by Caere Corporation. All rights reserved. The Caere logo and Caere are registered trademarks of Caere Corporation. ImageAXS and e-ZCard are trademarks of Digital Arts & Sciences. All other trademarks are the property of their respective companies. ii 800-1329-030A Table of Contents Welcome About ImageAXS and ImageAXS Professional....... 1 About This User's Guide....... 1 Chapter 1 Installation and Startup Installing ImageAXS....... 3 Starting ImageAXS....... 4 Opening the sample collection....... 4 Chapter 2 ImageAXS Basics Collections....... 7 Records....... 8 Views....... 8 Toolbars....... 9 Status Bar....... 14 Thumbnail icons....... 15 File information....... 15 Chapter 3 Collections Overview....... 17 Creating a new collection....... 18 Defining fields for a custom collection (Professional version only)....... 20 Opening an existing collection....... 22 Selecting preferences for your collection....... 23 Creating records....... 28 Viewing and editing collection information....... 31 Closing a collection....... 32 iii Chapter 4 Portfolios Overview....... 33 Creating a new portfolio....... 35 Opening an existing portfolio....... 36 Adding records to a portfolio....... 37 Removing records from a portfolio....... 38 Sorting records in a portfolio....... 38 Closing a portfolio....... 38 Deleting a portfolio....... 39 Chapter 5 Views Overview....... 41 Thumbnails View....... 42 Text List View....... 43 Info Sheet View....... 45 Keywords View....... 47 Source File View....... 48 Source File View toolbar options....... 51 Slide Shows....... 53 Chapter 6 Managing Records and Source Files Selecting records ....... 56 Creating blank records....... 57 Copying and pasting records....... 57 Dragging and dropping records between collections (Professional version only)....... 59 Copying source files....... 60 Moving source files....... 61 Deleting source files....... 62 Deleting records from a collection....... 62 Orienting thumbnails and image source files....... 63 iv Updating records....... 64 Renaming a source file....... 66 Source file information....... 67 Editing a source file....... 68 Navigating to a specific record....... 68 Counting words in a record or selection of records....... 69 Copying images to the Clipboard....... 69 Converting source files (Professional version only)....... 70 Chapter 7 Working with Keywords Overview....... 71 Modifying the Master Keywords list....... 72 Attaching keywords to individual records....... 73 Attaching keywords to multiple records....... 74 Importing and exporting keywords....... 75 Chapter 8 Searching and Sorting Records Searching records....... 77 Using the and/or search operators....... 81 Saving and loading searches (Professional version only)....... 82 Searching subsets of records....... 83 Keyword searching....... 85 Sorting Records....... 88 Chapter 9 Importing and Exporting Records Sharing records between Macintosh and Windows ....... 90 Importing CSV text formatted data....... 92 Exporting CSV text formatted data ....... 93 Importing ImageAXS 2.x formatted data....... 94 Mapping fields for ImageAXS 2.x collections (Professional version only)....... 95 v Chapter 10 Creating Web Pages ( Professional version only) Overview....... 99 Before You Begin....... 99 Exporting Web Pages....... 100 Creating Web Page Templates....... 112 Chapter 11 Exporting e-ZCards (Professional version only) Overview....... 117 Exporting e-ZCards from ImageAXS....... 118 e-ZCard options....... 119 Chapter 12 Printing Records and Reports Printing records....... 129 Selecting page setup options....... 132 Printing Text List Reports....... 134 Customizing Text List Reports....... 136 Index vi Welcome Welcome to ImageAXS, and thank you for using this software! About ImageAXS and ImageAXS Professional ImageAXS is an easy-to-use visual database that creates thumbnail snapshots of your images (and other media) and keeps track of where the media are stored. ImageAXS Professional has all the features of ImageAXS, plus more powerful, professional-level capabilities, such as being able to publish HTML pages and distribute electronic catalogs. About This User's Guide This User 's Guide is designed to be used with both ImageAXS and ImageAXS Professional. All references to ImageAXS apply to both products unless otherwise noted. For example, certain features are only available with ImageAXS Professional. These features, and other differences, are noted by the phrase Professional version only. Note For best results when viewing and printing this User's Guide, it is strongly recommended that you use Adobe Acrobat Reader 4.0 or later. 1 About This User's Guide 2 Welcome Chapter 1 Installation and Startup Chapter Topics Installing ImageAXS Starting ImageAXS Opening the sample collection Installing ImageAXS To install ImageAXS: 1. 2. 3. 4. 5. Insert the ImageAXS CD-ROM into your CD-ROM drive. Locate your CD-ROM drive in Windows Explorer. Double-click the setup.exe file at the top-level of the CD-ROM. Select the language you want to install when you are prompted. Follow the instructions that appear on the screen. By default, ImageAXS is installed in this folder location: C:\Program Files\ImageAXS 4 3 Starting ImageAXS Starting ImageAXS There are four ways to start ImageAXS: · · Double-click the ImageAXS (or ImageAXS Pro) program icon in Windows Explorer. Click Start in the Windows taskbar and choose Programs!Caere Applications!ImageAXS (or ImageAXS Pro). Double-click an ImageAXS collection file. Drag an ImageAXS collection file onto the ImageAXS (or ImageAXS Pro) program icon. · · Opening the sample collection When you open ImageAXS, you can click the Sample Collection button in the program's welcome screen to display the sample collection. You can also open the sample collection using the Open command. 4 Chapter 1 Opening the sample collection To open the sample collection: 1. Choose Open from the File menu (CTRL + O). 2. 3. Locate the sample collection (Sample.iax) in the Samples folder within the folder where you installed ImageAXS. Select Sample.iax and click Open. The sample collection opens. Note If you did not install ImageAXS in the default folder location, an "X" appears over each thumbnail icon. This indicates that the sample source files cannot be found. If this occurs, you will need to update the records in the sample collection using the Update Path command in the Source File menu. Examples of thumbnail icons when source files cannot be found. Installation and Startup 5 Opening the sample collection 6 Chapter 1 Chapter 2 ImageAXS Basics Chapter Topics Collections Records Views Toolbars Status Bar Thumbnail icons File information Collections Collections are the data files created and read by ImageAXS. Each is composed of individual records and pointers to the source files associated with them. You can create and open as many collections as you like. Note When you start ImageAXS, it will automatically display any collections and portfolios that were open when you closed the previous session. 7 Records Records Each collection or portfolio you create is made up of individual records. A record contains information about a source file. When creating a record, you will usually select a source file and acquire it for the record. Each record contains a thumbnail, file information, fields with descriptive data, and keywords. Views ImageAXS provides a number of different ways to look at the records in your collections and portfolios. These are called views. There are five different views in ImageAXS: Thumbnails View Info Sheet View Text List View Keywords View Source File View You can open each of the views by clicking a button or choosing a menu command. The Thumbnails View and Text List View display multiple records at a time and the Info Sheet View, Keywords View, and Source File View display one record at a time. 8 Chapter 2 Toolbars Toolbars As a default, the Toolbars appear across the top of the application window, below the Menu bar. The Toolbars provide quick mouse access to common commands used in ImageAXS, as well as buttons for opening the Portfolios dialog box and for acquiring source files. To hide or show the Toolbars, select the Toolbar submenu from the View menu. A check mark appears next to each toolbar that is visible; select a particular toolbar to turn it on or off. Each toolbar can be resized or moved from its default position by clicking and dragging it with your mouse. Standard toolbar New Collection Displays the Create Collection dialog box. Open Collection Displays the Open dialog box. Portfolios Opens the Portfolios dialog box. Print Displays the Print dialog box. Refresh Volumes Activates the Refresh Volumes command. System Settings Opens the System Settings dialog box. ImageAXS Basics 9 Toolbars Go to Caere Web Site Opens your Web browser and goes to www.caere.com. Language Displays the Language dialog box. Help Opens the ImageAXS Help file. Edit toolbar Cut Cuts selected text from the Info Sheet View to the Clipboard. Copy Copies selected text from the Info Sheet View to the Clipboard. Paste Pastes cut or copied text from the Clipboard. View toolbar Thumbnails View Displays the records in the active window in the Thumbnails View. Info Sheet View Displays the records in the active window in the Info Sheet View. Text List View Displays the records in the active window in the Text List View. 10 Chapter 2 Toolbars Keywords View Displays the records in the active window in the Keywords View. Source File View Displays the records in the active window in the Source File View. Record toolbar Acquire Source Files Opens the Acquire Files dialog box. Save Fields Saves changes you have made to the current record (Info Sheet View only). New Record Creates a blank record (i.e., a record without a source file). Delete Record Removes records from a collection. First Navigates to the first record or window of records in the active view. Previous Navigates to the previous record or window of records in the active view. Next Navigates to the next record or window of records in the active view. ImageAXS Basics 11 Toolbars Last Navigates to the last record or window of records in the active view. Copy Source File Copies selected source files to another location on your hard drive or network. Move Source File Moves source files from one place to another on your hard drive or network. Delete Source File Removes source files from your hard drive or network. Search toolbar Keyword Search Opens the Keyword Search dialog box. Search Opens the Search dialog box. Sort Opens the Sort dialog box. All Initiates the Show All command (available only when a subset of records appears in the active window). Zoom toolbar Zoom In Activates the Zoom In tool. 12 Chapter 2 Toolbars Zoom Out Activates the Zoom Out tool. Scroll Activates the Scroll tool. Best Fit Activates the Best Fit tool. Crop rectangle Activates the Crop tool so you can select the area you want to crop. 0 Degrees Rotates an image back to its original orientation. 90 Degrees Rotates an image clockwise 90 degrees. 180 Degrees Rotates an image clockwise 180 degrees. 270 Degrees Rotates an image clockwise 270 degrees. Image toolbar (Professional version only) More Contrast Increases the contrast level in the image being viewed. Less Contrast Decreases the contrast level in the image being viewed. More Brightness Increases the brightness level in the image being viewed. ImageAXS Basics 13 Status Bar Less Brightness Decreases the brightness level in the image being viewed. More Gamma Increases the gamma level in the image being viewed. Less Gamma Decreases the gamma level in the image being viewed. Invert Image Colors Inverts the intensity of the red, green, and blue components of each color, producing a negative of the original image. Status Bar The Status Bar appears at the bottom of the application window. The Status Bar displays messages to help you and the following information: · · · If you have CAPS LOCK on. If you have NUM LOCK on. Record number information The number of records in the current data set and which (if any) record you last selected. To hide or show the Status Bar, choose Status Bar from the View menu. A check mark appears next to the Status Bar command when the Status Bar is visible. 14 Chapter 2