AddressFixer User's Manual DYMO Corporation. 44 Commerce Rd. Stamford, CT 06902-4561 Voice: 1-203-355-9000· Fax: 1-203-355-9070 www.dymo.com/addressfixer Table of Contents INTRODUCTION.........................................................................................................................................3 REGISTERING ADDRESSFIXER................................................................................................................... 4 SYSTEM REQUIREMENTS............................................................................................................................ 4 INSTALLING ADDRESSFIXER ..................................................................................................................... 4 REMOVING ADDRESSFIXER....................................................................................................................... 4 OBTAINING HELP......................................................................................................................................... 4 US ING ADDRESSFIXER ...........................................................................................................................5 CORRECTING ADDRESSES FROM MICROSOFT WORD............................................................................. 6 CORRECTING ADDRESSES FROM THE PALM DESKTOP........................................................................... 6 CORRECTING ADDRESSES FROM DYMO LABEL SOFTWARE............................................................... 7 CORRECTING ADDRESSES USING ADDRESS FIXER'S ADDRESS CORRECTION UTILITY..................... 7 STANDARDIZING ADDRESSES.................................................................................................................... 8 USING SUGGESTIONS.................................................................................................................................. 8 FORMATTING ADDRESSES CORRECTLY................................................................................................. 11 ADDING CAPITALIZATION RULES........................................................................................................... 12 Warranty: This product is provided "as is" and without any express or implied warranties whatsoever, including implied warranties as to merchantability or fitness for any particular purpose. In no event will the authors or publishers be liable for direct or consequential damages from the use of this product, even if they have been advised of the possibility of such damages. © 2001 DYMO Corporation. AddressFixer and LabelWriter are registered trademarks of DYMO Corporation. DYMO is a registered trademark of Esselte Corporation. All trademarks other are property of their respective holders. Manual version 3.0 0701 AddressFixer User's Manual Page 2 Introduction DYMO's AddressFixer is a utility that uses the Internet to help you eliminate mistakes in mailing addresses. Using the Internet to communicate with the DYMO Address Server, AddressFixer does the following: · Compares any address against the United States Postal Service (USPS) database of US addresses. · Automatically corrects mistakes in addresses. · Changes formatting to meet USPS standards. · Adds the nine-digit (ZIP+4) ZIP code. The result is professionally addressed mail that quickly moves through the USPS's automated sorting equipment and gets to the destination fast. Using AddressFixer You can use AddressFixer in four ways: · On its own, by running AddressFixer's Address Correction Utility program, typing or pasting an address, and then correcting the address. · From within Microsoft Word. AddressFixer installs a Check Address command within Microsoft Word. · From Palm Desktop (Version 4.01 or later) where you can correct one, several, or all of the addresses in your Address Book. · Directly from DYMO Label Software. We are confident that you will find AddressFixer to be as indispensable as your spell checker. We must warn you, however, that AddressFixer is not perfect. In the same way your spell checker can't tell that the phrase "I red a book" includes an incorrectly used word and sometimes questions unusual words even when they are spelled correctly, AddressFixer may attempt to check an address that is actually not in the USPS database or may be confused by an unusually formatted address. To get the most benefit from AddressFixer, we recommend that you read through the rest of this document. Pay particular attention to the Formatting Addresses Correctly section for some tips on proper addressing. Limitations AddressFixer has the following limitations: · AddressFixer can only correct United States addresses (including APO, FPO and Puerto Rico). · AddressFixer cannot help you find someone's address. · AddressFixer will not help you qualify for discounted mailing rates from the USPS. AddressFixer User's Manual Page 3 Registering AddressFixer Please take a few minutes now to register your copy of AddressFixer with DYMO. Registering will allow us to keep you informed about updates as they become available. To register electronically : 1. Choose Register AddressFixer from the AddressFixer Start Menu group. The registration page on the DYMO Web site automatically opens. 2. Enter your registration information. System Requirements AddressFixer requires the following: · Windows® 95, 98, ME, NT® 4.0, or 2000 · Approximately one-half MB of hard disk space It works as a stand-alone program, and also integrates with: · Word for Windows® 95, 97, 2000, and XP · Palm Desktop for Windows® Version 4.01 or later · DYMO Label Software Installing AddressFixer To install AddressFixer: 1. Download the AddressFixer software from the DYMO Web site at http://www.dymo.com/addressfixer. 2. Double-click the afinstall.exe file and follow the on-screen instructions to complete the installation. The AddressFixer program will be automatically installed on your system. Removing AddressFixer To remove AddressFixer from your system: 1. From the Start menu, choose Programs > AddressFixer > Uninstall AddressFixer. 2. Follow the on-screen instructions to complete the removal of AddressFixer from your system. Obtaining Help Support for AddressFixer is available through DYMO's Web site at http://www.dymo.com/addressfixer. The Web site will provide you with hints, tips, support information, and news of updates and changes to AddressFixer. If you have problems that are not answered on the Web site or by reading the manual or online help, you can request help from the Web site as well. AddressFixer User's Manual Page 4 Keep in mind that AddressFixer is not perfect, and you will find addresses that cannot be corrected. A large percentage of failed corrections may be due to USPS correction limitations. To verify if this is the case, go to the USPS Web site at: http:// www.usps.com/ncsc/lookups/lookup_zip+4.html If the same address fails to be corrected through the USPS Web site, then AddressFixer will not be able to correct it either. If the address can be corrected on the USPS Web site, then review the section on Formatting Addresses Correctly. AddressFixer User's Manual Page 5 Using AddressFixer AddressFixer is very easy to use. This section describes the following: · How to use AddressFixer to correct addresses from Microsoft Word, PALM Desktop, and DYMO Label Software · How to use AddressFixer's stand-alone program. · How to format addresses correctly to ensure proper delivery. Correcting Addresses from Microsoft Word When you install AddressFixer, the installation program automatically adds a Check Address command to the Tools menu in Word. You use the Check Address command whenever you need to check and correct addresses in Word. To correct an address: 1. Start Microsoft Word and type any address. 2. Highlight the address. 3. Choose the Check Address command from the Tools menu. AddressFixer checks the address against the address database, and corrects and formats the address. Microsoft Word may flag some street names and postal abbreviations (for example, "San Pablo" or "Ave.") as misspelled words. To turn off automatic spell checking: · In Word 95, uncheck the Automatic Spell Checking setting on the Spelling form in the Tools > Options dialog box. · In Word 97, uncheck the Check Spelling as you type setting on the Spelling form in the Tools > Options dialog box. Correcting Addresses from the Palm Desktop Note: This feature requires Palm Desktop version 4.01 (or later). If you have an earlier version, a free upgrade is available from Palm's Web site at http://www.palm.com. When you install AddressFixer, the installation program automatically adds a DYMO AddressFixer selection to the Tools > Addins menu. It also adds an icon to the Desktop toolbar. Both of these items become active any time the Address Book is being viewed. You can use either of these methods to check and correct an address in your Address Book. To correct an address: 1. Start the Palm Desktop application and view the Address Book. 2. Select one or more addresses to be corrected. Choose DYMO AddressFixer from the Tools > Addins menu, or click on the address correction icon on the toolbar. The DYMO AddressFixer dialog box is displayed: AddressFixer User's Manual Page 6 3. Select the current contact, all contacts, or all selected contacts as the addresses to be corrected from the Check Address For:box. 4. Click Correct... to perform the correction. If correcting a single address, the corrected address is displayed in the Replace With box. 5. Click Update Contact to place the corrected address back into the Palm Address Book. 6. To correct multiple addresses, click Skip to move to the next address without updating the current address. When performing multiple corrections, you may find it convenient to have the updates performed automatically. You can do this by selecting the Automatically update contacts radio button prior to clicking Correct. Correcting Addresses from DYMO Label Software The DYMO Label Software includes an address correction button on the Main toolbar and on the List Manager toolbar. To correct an address from the Main toolbar: 1. Open DYMO Label Software and select a label for an address. 2. Type or paste an address onto the label. 3. Click the address correction button. The corrected address will replace the address you entered. To correct an address from the List Manager: 1. From DYMO Label Software, open the List Manager using the icon on the toolbar. 2. Selected the address to be corrected from the list. 3. Click the address correction icon to perform the correction. The corrected address will be displayed in the List Manager dialog box. Correcting Addresses using Address Fixer's Address Correction Utility AddressFixer can also be used as a stand-alone program for correcting addresses when you are using an unsupported application. AddressFixer User's Manual Page 7 To correct an address: 1. Click the Start button in your Windows Taskbar and choose Address Correction Utility from the AddressFixer program group. 2. Type or paste an address into the AddressFixer software. 3. Click the address correction button. Standardizing Addresses AddressFixer allows you to select the address standardization option you want to apply to all addresses. To select an address standardization option: 1. Make sure AddressFixer is not running by closing Microsoft Word, Palm Desktop, DYMO Label Software, and AddressFixer's stand-alone program. 2. From the Start menu, choose Programs > AddressFixer > AddressFixer Options. The AddressFixer Options dialog box is displayed. 3. Select the address standardization option you want and click OK. The options are described below. · Upper Case to convert addresses to all uppercase characters. · Lower Case to convert addresses to all lowercase characters. · Mixed Case to use a mixture of upper- and lowercase characters in addresses. This is the most common selection. The changes will take effect the next time AddressFixer is started. When using the mixed-case option, you may run across some specially capitalized words or company names that are not capitalized correctly (for example, MicroLogic Systems becomes Micrologic Systems). You can easily add new capitalization rules for these specially capitalized names. See the section "Adding Capitalization Rules" for details. Using Suggestions AddressFixer offers suggestions for addresses that it cannot fully correct on its own. This section describes how the Suggestions feature works. AddressFixer User's Manual Page 8 Suppose your letter is addressed to: Harrison Schreppel Delta Biometrics, Inc. 22 W Putnam Ave Greenwich, Conn When you correct the address, AddressFixer searches the address database and finds that this address has two listings in the database. The Suggestions dialog box displays both address suggestions. In this case, AddressFixer is alerting you t ...