User manual FARSTONE VIRTUALCLASS 4

VirtualClassTM Version 4.0 Windows 98/ME/NT/2000/XP User's Manual Copyright Notice No part of this publication may be copied, transmitted, stored in a retrieval system, or translated into any language in any form or by any means without the expressed written permission of FarStone Technology, Inc. FarStone grants you the right to use one copy of the enclosed software program ("SOFTWARE") on a single computer. If the SOFTWARE is installed on a network, or more than one user can run the SOFTWARE at the same time, you must purchase an additional license for each additional user or computer. Trademarks FarStoneTM and VirtualClassTM are trademarks of FarStone Technology, Inc. Microsoft®, Windows® and MS-DOS® are registered trademarks of Microsoft Corporation. Other product names mentioned in this User's Guide may be trademarks or registered trademarks of their respective companies. FarStone Technology, Inc. 15 Hammond Dr., Suite 304, Irvine, CA 92618 Tel: (949) 458-3666 Fax: (949) 458-3633 Technical Support: Please contact your retailer or use our online support system at www.farstone.com. For your convenience, you will find answers to frequently asked questions on our website at www.farstone.com. Follow the links to the support section: http://www.farstone.com/home/en/shtml/contactus.shtml Copyright© 2002-2004 FarStone Technology, Inc. All rights reserved. 2 Contents CHAPTER 1 INTRODUCTION TO VIRTUALCLASS................................ 7 1-1 WHAT IS VIRTUALCLASS? .......................................................................... 7 1-2 GLOSSARY .................................................................................................. 7 1-3 MAIN FEATURES......................................................................................... 8 1-3.1 Teaching function ............................................................................... 8 1-3.2 Classroom Management ..................................................................... 9 CHAPTER 2 INSTALLATION ...................................................................... 12 2-1 SYSTEM REQUIREMENTS .......................................................................... 12 2-2 INSTALLING VIRTUALCLASS .................................................................... 12 2-2.1 Installing VirtualClass....................................................................... 12 2-2.2 Silent Setup....................................................................................... 14 2-2.3 Uninstalling VirtualClass .................................................................. 15 CHAPTER 3 USING VIRTUALCLASS--TEACHER ................................. 18 3-1 OVERVIEW COMMON MENUS OF VIRTUALCLASS TEACHER ..................... 18 3-1.1 Main Interface................................................................................... 18 3-1.2 Right-button Menu............................................................................ 18 3-1.3 Menu Bar .......................................................................................... 19 3-1.4 Tool Bar ............................................................................................ 20 3-1.5 VirtualClass Lit Interface.................................................................. 21 3-2 START VIRTUALCLASS-TEACHER............................................................. 21 3-2.1 Launch VirtualClass-Teacher............................................................ 22 3-2.2 Hide the Main Interface .................................................................... 23 3-2.3 Exit VirtualClass Teacher.................................................................. 23 3-3 TEACHING MANAGEMENT........................................................................ 23 3-3.1 Control Students' Computers............................................................ 23 3-3.2 System Preference ............................................................................ 24 3-4 BROADCAST ............................................................................................. 25 3-5 MONITOR STUDENT SCREEN .................................................................... 26 3-5.1 Monitor ............................................................................................. 26 3-5.2 Multi-View........................................................................................ 27 3-6 REFLECT STUDENT SCREEN...................................................................... 27 3-7 CONTROL STUDENT COMPUTER ............................................................... 28 3-8 LECTURE .................................................................................................. 29 3-9 TALK TO STUDENT.................................................................................... 29 3-10 SEND MESSAGE TO STUDENT ................................................................. 30 3-11 TEXT COMMUNICATE IN CHATROOM ...................................................... 31 3 3-12 SEND AND RECEIVE FILE ........................................................................ 33 3-12.1 Distribute File to student................................................................. 33 3-12.2 Collect Files from Student .............................................................. 34 3-13 VIRTUALCLASS E-TABLET...................................................................... 34 3-13.1 Open e-Tablet.................................................................................. 34 3-13.2 Use e-Tablet drawing tools ............................................................. 35 3-14 RAISE HAND........................................................................................... 36 3-15 REMOTE SHUTDOWN .............................................................................. 36 3-16 LOCK/UNLOCK STUDENT COMPUTER .................................................... 37 3-16.1 Lock student computer.................................................................... 37 3-16.2 Unlock Student Computer .............................................................. 37 CHAPTER 4 USING VIRTUALCLASS--STUDENT ............................... 40 4-1 START VIRTUALCLASS--STUDENT AND STUDENT MENU ......................... 40 4-1.1 Start VirtualClass .............................................................................. 40 4-1.2 Student Menu.................................................................................... 41 4-2 RAISE HAND............................................................................................. 41 4-3 SEND MESSAGE ........................................................................................ 41 4-4 SELECT A CLASSROOM ............................................................................. 42 4-5 MANUAL LOGON ...................................................................................... 42 4-6 VIEW RECEIVED FILES ............................................................................. 43 4-7 RECEIVE AND REPLY TO MESSAGE........................................................... 44 4-8 EXIT CLASSROOM..................................................................................... 44 CHAPTER 5 VIRTUALCLASS NETMOVIE .............................................. 46 5-1 VIRTUALCLASS NETMOVIE - INTRODUCTION .......................................... 46 5-2 NETMOVIE MANAGER - TEACHER ........................................................... 46 5-2.1 Activate NetMovie............................................................................ 46 5-2.2 Using NetMovie Manager ................................................................ 47 5-3 NETMOVIE - STUDENT ............................................................................. 50 CHAPTER 6 VIRTUALCLASS KEYPAD.................................................... 52 6-1 VIRTUALCLASS KEYPAD INTRODUCTION................................................. 52 6-2 INSTALL VIRTUALCLASS KEYPAD ............................................................ 52 6-3 VIRTAULCLASS KEYPAD FUNCTIONS ........................................................ 52 CHAPTER 7 NETWORK TEST ........................................................................... 57 CHAPTER 8 APPENDIX.......................................................................... 59 8-1 FREQUENTLY ASKED QUESTIONS (FAQ) .................................................. 59 8-2 LICENSE AGREEMENT............................................................................... 64 4 8-3 TECHNOLOGY SUPPORT AND PRODUCT UPDATE ...................................... 66 5 Chapter 1 Introduction 6 Chapter 1 Introduction to VirtualClass 1-1 What is VirtualClass? VirtualClass 4.0 is a real-time, interactive multimedia broadcast system that emulates a classroom situation over a network. It incorporates a revolutionary design combining hardware and software to establish a more efficient and stable framework for education. VirtualClass offers teachers a highly effective and versatile tool that enables them to fully achieve the potential of multimedia teaching and learning. An external keypad makes class management much easier and enhances the operation of VirtualClass by providing direct access to its primary functions. VirtualClass handles all of the teaching needs in a classroom: a teacher can monitor, control, shut down and broadcast to a specific student's workstation or to an entire computer lab simply by clicking the buttons on the VirtualClass keypad. 1-2 Glossary Student Number The student number is assigned based on the order that the student is logged in. For example, if four students have already logged in to VirtualClass, the next student to log in will be assigned Student Number 5. The Student Number is set only after logging into the class for the first time. If VirtualClass is reinstalled, the student number will be redefined according to the new login sequence. Student Name The name of the student's computer. Teacher Name The name of the teacher's computer. Classroom ID When VirtualClass Teacher is launched for the first time, there will be a pop-up window for you to select which classroom you would like to enter. The number you select will be the classroom number. 7 Student List A file used for saving the information of all students who previously logged in to a specific classroom. The default path for saving the file is: %WindowsDire (Windows system location, e.g. C:) % \Program Files\FarStone\VirtualClass/vclass.vcm. If you back up this file during the VirtualClass uninstallation process, the student list will be restored when the program is reinstalled. 1-3 Main Features 1-3.1 teaching function Monitor Enables the teacher to view the current screen of a specific student's computer. The teacher can monitor a single student's computer or the computers of all students in succession. Broadcast Enables the teacher to broadcast what is displayed on his/her screen, or what is displayed on a model student's screen, to all students logged in to the class. Control Enables the teacher to take full control of a specific student's computer. You can remotely run the keyboard, mouse and applications on a student's computer. NetMovie NetMovie provides a convenient way of managing and running all of your multimedia files on CD, hard disk or server from within VirtualClass. Distribute File Enables the teacher to distribute files, pictures or applications needed in teaching to a specified student or all students in the class. Collect File Enables the teacher to collect students' work into his/her own computer for checking. 8 Chatroom Chatroom provides an environment for the teacher and students to discuss and interact. The teacher can invite a certain student into or drop him out of the chatroom. Send Message The teacher can send a message to a specified student or to all students simultaneously. He/She can enable or disable the students' ability to send a message back. Raise Hand Students can "raise their hand" to call the teacher's attention when he/she want to ask a question. The teacher can enable or disable this function on the student's computer. e-Tablet Enables the teacher to highlight important areas of the screen to be broadcast. Lock Enables the teacher to lock a single student's computer or the computers of all students. Shutdown Enables the teacher to turn off students' computers. Voice Broadcast Enables the teacher to broadcast a voice message from either student or teacher to the class. This function can be enabled or disabled in the VirtualClass configuration. Esc Enables the teacher to cancel the current process. For example, if the user is currently broadcasting, pressing Esc will stop the broadcasting. 1-3.2 Classroom Management Select a classroom Enables the teacher to select another classroom when the application is 9 running. And the teacher can enable a specific student or all students to select a classroom. Set functions of student's computer Enables the teacher to set the functions of a student's computer. For example, he/she can enable or disable students' ability to raise their hand or quit the classroom. Live Update When a new version of VirtualClass is released, the teacher could update the application with the configured upgrading package sent by FarStone. Then the application on the student's computer would be upgraded automatically the next time he/she logs in. Student logon The student can log on in two ways: manual logon or by selecting a classroom. Set Teacher Computer's IP address When the teacher computer has more than one IP address, he/she can select one as the bundled IP address. 10 Chapter 2 Installation 11 Chapter 2 Installation 2-1 System Requirements Teacher Computer VirtualClass keypad (optional) Microsoft Windows 95/98/2000/NT4/XP 450 MHz Pentium III processor (or compatible) or better 30 MB of free hard disk drive 24X CD-ROM 256 MB of RAM Microsoft Internet Explorer 4.0 or higher 10/100Mbps Network Adaptor TCP/IP Internet Protocol (Optional) Multimedia System: sound adapter, microphone and earphone Student Computer Microsoft Windows 98SE/ME/2000/NT4/XP/2003 Server 433 MHz Celeron processor (or compatible) or better 20 MB of free hard disk space 64 MB of RAM 24X CD-ROM 10/100Mbps Network Adaptor TCP/IP Internet Protocol Microsoft Internet Explorer 4.0 or higher (Optional) Multimedia system: sound adapter, microphone and earphone. Notice: When operating on a Windows NT4 system, it is suggested to install VirtualClass under Service Pack 6. 2-2 Installing VirtualClass 2-2.1 Installing VirtualClass 12 Step 1 Insert the VirtualClass CD into your CD drive. The Setup program should start automatically. If it does not, run the SETUP.EXE file directly from the CD. Also, if you are installing from a network or hard disk, double-click 'setup.exe' to launch the Windows Installer program. Step 2 Carefully read the License Agreement and select 'I agree' if you accept the License conditions. If you do not accept the terms in this agreement, the setup will be aborted. Step 3 Select Teacher or Student from the Installation Options screen and click Next, as Fig. 2-2b shows. Fig. 2-2b Step 4 Enter your required information, as Fig. 2-2a shows. Fig. 2-2a 13 Step 5 Enter a location for VirtualClass to load its program files. Step 6 Click Next to confirm the selections and to start installing VirtualClass on your computer. Step 7 Click Finish to end the installation of the VirtualClass program files. After the installation is complete, you can launch VirtualClass and/or show the Readme file by selecting the appropriate checkboxes, as Fig. 2-2c shows. Fig. 2-2c 2-2.2 Silent Setup With the silent installation feature, the network administrator can install this software onto all of the systems through a command line. VirtualClass will install on its own, without any end-user intervention. The default installation path is: %WindowsDir%Windows system location, e.g. C: )\Program Files\FarStone\VirtualClass. If you would like to install the teacher portion silently, please insert the VirtualClass CD into your CD drive (e.g. E: ) first. Then select Start->Run and type "E:\setup.exe /s /t" and press enter to start the installation. If you wish to install the student portion silently, please insert the VirtualClass CD into your CD drive (e.g. E:), then select Start->Run 14 and type "E:\setup.exe /s /s" and press enter to start the installation. 2-2.3 Uninstalling VirtualClass Step 1 Close VirtualClass before uninstalling it. Right-click on the VirtualClass icon in the system tray and select Exit from the popup menu to close VirtualClass. Step 2 To uninstall the VirtualClass program, press Start in the Windows taskbar, and then either select (a) Programs/ VirtualClass/Uninstall VirtualClass or (b) Start/Settings/ Control Panel and double-click on the Add/Remove Programs icon to open the Add/Remove Programs menu. Select VirtualClass and then click on the Add/Remove button. Either method will launch the VirtualClass Uninstall Wizard. Select Remove to continue. Note: The VirtualClass Student program cannot be removed either from Programs in the Start menu or from the Control Panel. You must run VirtualClass setup in order to uninstall the VirtualClass Student program, as is shown in fig. 2-3a. Fig. 2-3a Step 3 Click Next in Fig. 2-3a. A message will display asking the user if he/she would like to keep the student list. If yes, the student list will 15 remain the same next time VirtualClass is installed on the computer. Step 4 Selecting either Yes or No will start the uninstallation process. After successfully removing VirtualClass from your computer, click OK. 16 Chapter 3 Using VirtualClass Teacher 17 Chapter 3 Using VirtualClass--Teacher 3-1 Overview of common menus of VirtualClass Teacher First, this section introduces the main interface, common menus, bars, buttons and quick-keys on VirtualClass Teacher so that the user can be familiar with this application and use it easily. 3-1.1 Main Interface Fig. 3-1a Title Bar: Name of the application. Menu Bar: All functions can be accessed through these menus. Tool Bar: Common functions can be accessed through the buttons on this bar. Information area: Shows information of a selected student; displays messages the teacher sent and received. Student icon area: Shows whether a student has enrolled in this class. Highlighted icons indicate those students who are logged on. Status bar: Lists the total number of students enrolled in this classroom, and the number of students currently logged in to this class. 3-1.2 Right-button Menu There are two different right-click menus, depending on where the arrow key stays. The 1st case: When right-clicking the mouse in a blank part of the student icon area, the menu is as follows. The teacher can change the 18 order of student icons. He/She can access common functions through the sub-menu "To all students". follows. The gray indicates you cannot perform this function. The 2nd case: When right-clicking on the student icon, the menu is as Note: When the Teacher is using the Broadcast, Multi-View, NetMovie, Lecture, Chatroom or Lock functions on selected student PC(s), right-clicking on any target student icon and then selecting Halt all operations will stop current operations for all selected student(s), not just the one that was right-clicked. 3-1.3 Menu Bar In this bar, the following sub-menus are included: Manage: (see detailed introduction in a later chapter) Teach: (see detailed introduction in a later chapter) View: Selecting appropriate items, you can show/hide the Tool Bar, 19 status bar and information area. You can also change the display of student icons. Help: "Online help" and "About" (version, copyright, and license information, etc.) 3-1.4 Tool Bar Buttons in this bar enable the teacher to perform some common functions conveniently. Single-click it to broadcast the teacher's screen and voice message to a student or students. : Single-click it to play and broadcast digital media such as video clips, VCDs or MP3s to students' computers. : Single-click it to view a selected student's screen. : Single-click it to broadcast a student's screen to others. : Single-click it to control a student's computer remotely. : Single-click it to display multiple students' screens. : Single-click it to broadcast the teacher's voice message to student(s). : Single-click it to chat with a selected student. 20