User manual FILEMAKER FILEMAKER PRO 7 - INSTANT WEB PUBLISHING

FileMaker 7 Instant Web Publishing Guide © 2004 FileMaker, Inc. All Rights Reserved. FileMaker, Inc. 5201 Patrick Henry Drive Santa Clara, California 95054 FileMaker is a trademark of FileMaker, Inc., registered in the U.S. and other countries, and ScriptMaker and the file folder logo are trademarks of FileMaker, Inc. FileMaker documentation is copyrighted. You are not authorized to make additional copies or distribute this documentation without written permission from FileMaker. You may use this documentation solely with a valid licensed copy of FileMaker software. All persons and companies listed in the examples are purely fictitious and any resemblance to existing persons and companies is purely coincidental. Credits are listed in the Acknowledgements document provided with this software. For more information, visit our web site at www.filemaker.com. Edition:01 Contents Chapter 1 About publishing FileMaker Pro databases on the web About this guide Web publishing requirements Connecting to the Internet or an intranet About hosting databases with FileMaker Pro About hosting databases with FileMaker Server Advanced Web publishing improvements Publishing files from previous versions of FileMaker Pro Chapter 2 6 6 7 7 7 8 8 Publishing your database on the web Sharing a database with Instant Web Publishing Choosing a language for Instant Web Publishing Specifying a port number for web publishing Checking the maximum number of web connections Restricting access except to specified IP addresses Disconnecting inactive web accounts Linking to a database from an HTML page Publishing FileMaker Pro data on static web pages General steps for publishing static data Chapter 3 11 12 13 14 14 14 15 15 16 Working with FileMaker databases on the web Web browser requirements Accessing a FileMaker database from the web Logging into a file Working with data in Instant Web Publishing Viewing and modifying records in Browse mode Finding records Logging out of a database and closing a web session Displaying a database with the status area hidden Differences between FileMaker Pro and Instant Web Publishing Benefits to accessing databases with Instant Web Publishing Benefits to accessing databases with FileMaker Pro 17 17 18 19 19 20 21 21 22 22 22 Chapter 4 Designing a database for Instant Web Publishing Tips for designing layouts for Instant Web Publishing Tips for rendering layouts in Instant Web Publishing Design considerations for List View and Table View Tips for working with data in a web browser General database design considerations Working with graphics, sounds, and movies on the web Setting the initial layout and view Hiding the status area to customize the interface Specifying the sort order for web users Scripts and Instant Web Publishing Script steps tips and considerations Creating a script to log out of a database and close the session Hosting databases with FileMaker Server Advanced: an overview Documenting your solution Chapter 5 23 23 24 24 24 25 25 26 26 27 27 29 29 30 Testing, monitoring, and securing your site Testing your database with a network connection Testing your database without a network connection Monitoring web activity with log files Securing your data Index 31 31 31 32 35 Chapter 1 About publishing FileMaker Pro databases on the web With FileMaker® Pro, you can display your databases on the web in a variety of ways. This makes your data: 1 available to many people using a compatible web browser, anywhere in the world. (You can, however, restrict access to files.) 1 accessible from many locations, for example, while traveling or working remotely. There are three ways to publish your data using FileMaker Pro. Instant Web Publishing: With Instant Web Publishing, you can quickly and easily publish your database on the web. You don't need to modify your database files or install additional software-- anyone with compatible web browser software and access to the Internet or an intranet can connect to your database to view, edit, sort, or search records, if you give them access privileges. You can use additional software to perform additional tasks, for example, to configure a firewall to secure your network. Static publishing: If your data rarely changes, or if you don't want users to have a live connection to your database, you can use static publishing. With static publishing, you export FileMaker Pro data to create a web page that you can further customize with HTML. The web page doesn't change when information in your database changes, and users don't connect to your database. (With Instant Web Publishing, data is updated in a web browser window each time the browser sends a request to FileMaker Pro.) For more information, see "Publishing FileMaker Pro data on static web pages" on page 15. Custom Web Publishing: For more control over the appearance and functionality of your published database, use the Custom Web Publishing technologies available in the FileMaker Server Advanced software. With XML and XSLT stylesheets, you can: 1 Integrate your database with another website 1 Determine how users interact with data 1 Control how data displays in web browsers Important Security is increasingly important when you publish data on the web. Review the security guidelines in the FileMaker Security Guide, located in the Electronic Documentation folder (inside the English Extras folder). 6 FileMaker Instant Web Publishing Guide Data from a FileMaker layout displayed in a web browser with Instant Web Publishing Data displayed in a FileMaker Pro layout About this guide This guide provides information about the Instant Web Publishing and static web publishing features in FileMaker Pro. It explains: 1 1 1 1 what you need to publish databases on the web how to publish your databases using FileMaker Pro Instant Web Publishing what web users need to access databases how web users can access and interact with your database on the Internet or an intranet FileMaker Pro documentation uses the term publishing on the web to refer to databases that users can access on the Internet or on an intranet using a web browser. This guide uses "FileMaker Pro" to refer to both FileMaker Pro and FileMaker Developer, unless describing specific FileMaker Developer features. Important You can download PDFs of FileMaker 7 documentation from www.filemaker.com/ downloads. Any updates to this document are also available from the website. Web publishing requirements To publish databases using Instant Web Publishing you need: 1 a Windows- or Mac OS-based computer running FileMaker Pro or FileMaker Server Advanced, enabled for Instant Web Publishing Note Instant Web Publishing is not supported in the basic FileMaker Server product. 1 access to the Internet or an intranet 1 one or more open FileMaker Pro databases About publishing FileMaker Pro databases on the web 7 1 the FileMaker Pro web publishing components (automatically installed with a complete installation) 1 Windows: To test your database for web browser access, you must have Internet Explorer by Microsoft, version 6.0 in Windows 98, Windows NT 4.0 with Service Pack 6a (SP6a) and higher, Windows 2000, Windows XP. 1 Mac OS X: To test your database for web browser access, use Microsoft Internet Explorer version 5.1 and 5.2 on Mac OS X 10.2.8 or Safari 1.1 on Mac OS X 10.3. Connecting to the Internet or an intranet When you publish databases on the Internet or an intranet, the host computer must be running FileMaker Pro or FileMaker Server Advanced, and the databases you want to share must be open. In addition: 1 It is strongly recommended that you publish your database on a computer with a full-time Internet or intranet connection using TCP/IP. You can publish databases without a full-time connection, but they are only available to users when your computer is connected to the Internet or an intranet. 1 The host computer should have a dedicated static (permanent) IP address or a domain name. If you connect to the Internet with an Internet service provider (ISP), your IP address might be dynamically allocated (it is different each time you connect). A dynamic IP address makes it more difficult for users to locate your databases. If you are not sure of the type of access available to you, consult your ISP or network administrator. About hosting databases with FileMaker Pro FileMaker Pro Instant Web Publishing is designed for sharing data in small workgroups, or for accessing your own data on a network. When hosted with FileMaker Pro, Instant Web Publishing can share files with up to five concurrent web users. About hosting databases with FileMaker Server Advanced To share information with more simultaneous web users, you can host the databases with FileMaker Server Advanced. FileMaker Server Advanced also provides support for Custom Web Publishing and database connectivity technologies like XML, ODBC, and JDBC. Other benefits of hosting web published files with FileMaker Server Advanced include: 1 1 1 1 Better support for long running applications Easier maintenance with support for scheduled activities like backups and remote administration Support for hosting more files simultaneously Increased security with SSL encryption For general information, see "Hosting databases with FileMaker Server Advanced: an overview" on page 29. For more details, see the FileMaker Server Advanced Custom Web Publishing Guide. 8 FileMaker Instant Web Publishing Guide Web publishing improvements The Instant Web Publishing interface has been redesigned to look and function more like the FileMaker Pro desktop application. 1 You can publish any number of FileMaker Pro layouts directly on the web. You are no longer restricted by a limited number of predefined web views. 1 Like FileMaker Pro, access to data, layouts, and fields is based on the users's account settings defined in Accounts and Privileges. 1 Web users can perform complex, multi-step scripts. More than 70 script steps are now supported on the web. 1 Instant Web Publishing includes a status area with toolbar icons and buttons, providing all the functionality web users need to interact with your databases on the web. 1 Find mode allows more flexible and powerful searches--web users can now perform multiple find requests, omit search criteria, and extend (broaden) or constrain (narrow) existing find requests. 1 When web users connect, individual multi-threaded sessions are maintained. Like web applications, their transactions are "remembered" across multiple screens. To the host machine, there is no difference between a session started from a web client or a FileMaker Pro client. This means that some tasks performed by web users, such as creating found sets, setting global variables, and sorting and navigating records no longer affect the database on the host computer or other web users. For more information on new FileMaker 7 features, including Instant Web Publishing features, see the Installation and New Features Guide for FileMaker Pro and FileMaker Developer. Publishing files from previous versions of FileMaker Pro Before updating existing databases to FileMaker Pro 7, it is important to review the Converting FileMaker Databases from Previous Versions guide, located in the Electronic Documentation folder (inside the English Extras folder). Here are some considerations when converting files that are shared with Instant Web Publishing: 1 You are no longer limited to picking a couple of layouts for web views--now, all layouts are available to web users, based on their user accounts. The Web Styles available with FileMaker Pro 6 and earlier are no longer supported. After you convert your files, re-evaluate which layouts should be available on the web to each user account. 1 The access privileges model has been improved. Consider re-assigning user names and passwords to take advantage of the integrated security model. For more information on accounts and privileges, see FileMaker Pro Help. 1 Script support for the web has been enhanced. 1 Access privileges for web users can be set to allow execution of specific, individual scripts and prevent execution of others. 1 ScriptMakerTM script steps are now clearly indicated as "web compatible"; special scripts can be created for web users. After converting your files, open each script that web users might run and enable Indicate Web Compatibility to see if your scripts contain steps that might produce unexpected results when executed from a web browser. About publishing FileMaker Pro databases on the web 9 1 On the web, scripts are always executed with Error Capture on. If your scripts relied on Error Capture being disabled (off), they may not function the same way. Test your files thoroughly after conversion. 1 Web users can now dynamically choose a layout view to work with data, toggling between Form View, List View, and Table View. You can limit access to a view in the Views of the Layout Setup dialog box. For more information, see FileMaker Pro Help. 1 FileMaker Pro clients can no longer host databases with Instant Web Publishing. The files must be web published on the host computer. 1 It is no longer possible to specify the starting and ending points for a range of records in Table View. Instead, you can specify the starting point and the next 20 records (or remainder of the found set, whichever is smaller) are displayed. 1 Dynamic custom home pages are no longer supported with Instant Web Publishing. However, you can link to an open database shared with Instant Web Publishing. For more information, see "Linking to a database from an HTML page" on page 15. 1 The URL syntax has changed for web-published files. If you manually created a link to access a database on the web, you must update the link after converting the file. For more information, see "Linking to a database from an HTML page" on page 15. 1 The Web Security databases are no longer supported. If you relied on them for web-based security, you must transfer the accounts, passwords and associated privileges into your converted database files in FileMaker Pro. 1 Custom Web Publishing is not supported in FileMaker Pro. FileMaker Server Advanced provides support for Custom Web Publishing, including the delivery of XML data, and other technologies. For more information, visit www.filemaker.com. 10 FileMaker Instant Web Publishing Guide Chapter 2 Publishing your database on the web With FileMaker Pro, it is easy to share your database on the web dynamically with Instant Web Publishing, or statically by exporting data as HTML or XML. If you are connected to a LAN or WAN, you can share your file without requiring additional software. To share files over the internet, contact an Internet Service Provider (ISP) for internet access and information about hosting a database. Sharing a database with Instant Web Publishing To publish databases on the web with FileMaker Pro, you enable the Instant Web Publishing feature, then determine which user accounts can access each database from a web browser: To enable Instant Web Publishing: 1. Open the database. 2. Open the Instant Web Publishing dialog box and enable Instant Web Publishing. 1 Windows: choose Edit menu > Sharing > Instant Web Publishing. 1 Mac OS X: choose FileMaker Pro menu > Sharing > Instant Web Publishing. Enable Instant Web Publishing View the IP address Choose a language for the status area and Help file Specify which users can access a published database Specify port number, enable log files, set time out, and more Choose a file to share on the web Suppress filenames in the Database Homepage FileMaker Pro Instant Web Publishing dialog box 3. Select the filename to publish on the web from the list of open files. 12 FileMaker Instant Web Publishing Guide 4. Choose which users can access the file. Choose this To provide access to these users All users Anyone who has the IP address or domain name of your computer hosting the database. If the Guest account is enabled and has the Instant Web Publishing privilege set enabled, web users open the database without being prompted for an account name and password when opening files. Allows select users access to the database. Users must enter their account name and password defined in Accounts and Privileges. This default setting prevents any user from accessing the database with Instant Web Publishing. Specify users by privilege set No users 1 The FileMaker Pro Log in using feature in the File Options dialog box does not work when accessing files from the web. 1 Web users can open databases without specifying a password by logging in with the Guest account. See "Logging into a file" on page 18 and FileMaker Pro Help for information on enabling the Guest account for Instant Web Publishing. 5. Repeat steps 3 and 4 for each database you want to publish. 6. Click OK or choose additional settings. Tip Select Don't display in Instant Web Publishing homepage in the Sharing dialog box to suppress a filename from appearing in the built-in Instant Web Publishing Database Homepage. This is useful if your solution includes multiple files and you don't want all the filenames displayed. Keep these points in mind: 1 The above instructions are for hosting a database with FileMaker Pro. You may want to host your files with FileMaker Server Advanced to share your databases with more web users, or to publish more files. For more information, see "Hosting databases with FileMaker Server Advanced: an overview" on page 29. 1 In Mac OS X, you may be asked to provide the operating system passphrase. For more information, see "Specifying a port number for web publishing" on page 13. 1 Assigning access to files in the Instant Web Publishing Sharing dialog box will change the extended privilege settings in the associated user's privilege set. You can review and modify the Extended Privileges settings directly in the Accounts and Privileges dialog box. For more information on setting or modifying access privileges in Accounts and Privileges, see FileMaker Pro Help. 1 You can specify which users can access each file without enabling Instant Web Publishing. 1 The list of open files and file access options in the Sharing dialog box are dimmed if you don't have Full Access privileges or don't have privileges to manage the extended privileges for a file. Choosing a language for Instant Web Publishing You can choose a language for the Instant Web Publishing interface, tooltips, and onscreen Help. Choosing or changing the language has no effect on your actual data. Publishing your database on the web 13 To specify the language, open the Instant Web Publishing dialog box, select the language to display in the status area, then click OK. Specifying a port number for web publishing The TCP/IP address in the Instant Web Publishing dialog box determines where web browsers can find FileMaker Pro databases on the host computer. By default, FileMaker files are shared from port 80. If port 80 is already in use (by a web server or another application), consider changing TCP/ IP Port Number to 591. FileMaker, Inc. has registered port number 591 with the Internet Assigned Numbers Authority (IANA) specifically for web publishing. To specify or change the port number: 1. Open the Instant Web Publishing dialog box. 2. For Advanced Options, click Specify, then type the desired TCP/IP port number. 3. Click OK, then OK to save the changes. Specify the port number View the maximum number of connections Allow access to specified IP addresses Enable log files Specify time out for inactive accounts FileMaker Pro Advanced Web Publishing Options dialog box Important If you use a port number other than 80, web users cannot access your database unless they append a colon, and the new port number, to your IP address (or domain name). For example, users would type 12.34.56.78:591 or http://accounts.yourcompany.com:591 in a web browser. Or you can provide access to the database from a link that contains the IP address and port number. For more information, see "Linking to a database from an HTML page" on page 15. Changing the port number on Mac OS X The first time you enable Instant Web Publishing, Mac OS X requests permission to make a onetime change to your computer's setting to facilitate web publishing on a port number below 1024. For security reasons, Mac OS X restricts access to ports below 1024. To configure FileMaker Pro to use ports below 1024, you must provide an administrator password, such as the passphrase created when you first set up Mac OS X. You do not need an administrator password to use a port 14 FileMaker Instant Web Publishing Guide number between 1024 and 65535. For more information on creating an account with administrator privileges, see the Mac OS X Help system. Checking the maximum number of web connections The number of simultaneous web users accessing your files depends on which application you use to host your database. With FileMaker Pro, you can host to up to five concurrent web users. Use FileMaker Server Advanced to share files with more web users. To view the maximum number of web connections allowed: 1. Open the Instant Web Publishing dialog box. 2. For Advanced Options, click Specify, then view the Maximum number of connections number. 3. Click OK, then OK. When the maximum number is reached, additional web users see an error message in the web browser when they try to access the database. Important If you feel that you have reached the maximum number of users inappropriately, it's possible that a web user has not logged out of the database properly. You can wait for the sessions to time out or close the file to disconnect web users from the database. For more information, see "Logging out of a database and closing a web session" on page 21. Restricting access except to specified IP addresses You can restrict the IP addresses that can access your databases on the web. For example, you can specify that only web users from the IP address 12.34.5.6 can access your databases. To specify which IP addresses can access your databases: 1. In the Advanced Web Publishing Options dialog box, select Accessible only from these IP addresses and type the IP address that can access your files. Separate multiple IP addresses with a comma (,). 2. Click OK, then OK to save the changes. Note Type an asterisk (*) in the section of the IP address to grant access to web users with similar IP addresses (for example: 12.34.5.* or 12.*). You can't type an asterisk in the first section, however. Disconnecting inactive web accounts You can specify the amount of time web users remain connected to the database when their session, or connection to the web server, is idle. Sessions are considered idle when web users do not submit requests from the web browser, such as finding, creating, or submitting changes, changing layouts, and so on. A session also becomes idle when the web user closes the web browser window, moves to another web site, or quits the web browser without clicking the Log Out button. To specify the duration that a session can be idle before it times out: 1. Open the Advanced Web Publishing Options dialog box. 2. For Disconnect inactive accounts, specify the amount of time before disconnecting idle web users (from 1 to 60 minutes), then click OK to save the changes. If you are concerned that web users might not log out of the database properly, specify a short session time out. You can also create a scripted button to automatically log web users off. Publishing your database on the web 15 See "Creating a script to log out of a database and close the session" on page 29 and "Logging out of a database and closing a web session" on page 21 for more information. Linking to a database from an HTML page Instead of having web users type the IP address or domain name to access your database, you can create an HTML page that specifies a link to your databases. To view this Use this link Database Homepage A particular database http://: http://:/fmi/iwp/cgi?db=&-loadframes Keep these points in mind: 1 If you close your files frequently, or if web users access a number of databases, consider linking to the Database Homepage, which dynamically creates links for all databases that are open and shared with Instant Web Publishing. For more information on the Database Homepage, see "Accessing a FileMaker database from the web" on page 17. 1 The link you provide can access a database and show the default layout. If additional functionality is desired, consider including a startup script in the database that automates the desired tasks. 1 If possible, host the databases on a static IP address or use a domain name. In some environments, a new IP address is assigned dynamically to a computer every time it reconnects to the network. 1 Dynamic custom home pages are no longer supported with Instant Web Publishing. As you open or close web published databases, or if you are hosting the databases with a dynamic IP address, you must update your HTML links. 1 The URL syntax for linking to a particular database is different than FileMaker Pro 6 and earlier, so you must update the link after converting the file. 1 If you're hosting files with FileMaker Pro, you can store the static HTML pages and any accompanying images in the Web folder inside the FileMaker Pro folder. Publishing FileMaker Pro data on static web pages With Instant Web Publishing, data is updated in a web browser window each time the browser requests data from FileMaker Pro. This is called dynamic publishing. With static publishing, the data you publish from FileMaker Pro doesn't change with each new request. Static publishing might be a good option for you if: 1 your data doesn't change often. 1 you don't have full-time internet access. 1 you don't want users to connect directly to your database. To publish static data, you need: 1 a web site hosted on a web server (you can enable Instant Web Publishing to have FileMaker Pro be the web server for items in the FileMaker Pro Web folder). 1 FileMaker Pro, and one or more databases with data 16 FileMaker Instant Web Publishing Guide 1 a computer connected to the Internet or an intranet (you only need to connect when you upload your web page to a web server) 1 an application for copying (uploading) files to your web server application 1 a text-editing or web-authoring application (optional) General steps for publishing static data With static publishing, you export data to a web page, then add the web page to your existing web site. Web users connect to your web site, not to your database. To publish static data from FileMaker Pro: 1. Find the appropriate records, then choose File menu > Export Records, and choose HTML Table or XML. 1 Choose HTML Table to generate a table of data that can be viewed by supported web browsers. You can customize the appearance in a text editing or web authoring application. 1 Choose XML if you'd like to transform the table with an XSLT stylesheet. 2. Add links from existing web pages to your new web page. 3. Copy the web pages to your web server. Static web pages cannot use FileMaker Pro access privileges for protection, but by storing the files in the FileMaker Web folder, you can restrict access by specifying which IP addresses can access the files in the Instant Web Publishing dialog box. For more information, see "Restricting access except to specified IP addresses" on page 14. For additional security options, see your web server documentation or check with your ISP or network administrator. For more information on exporting records with HTML or XML, see FileMaker Pro Help. Visit www.filemaker.com for general information on XML and example files. Note The above instructions are for hosting static pages with FileMaker Pro. If you are hosting files with FileMaker Server Advanced, see the FileMaker Server Advanced Web Publishing Installation Guide, included with FileMaker Server Advanced. Chapter 3 Working with FileMaker databases on the web FileMaker Pro Instant Web Publishing automatically provides web pages and forms for interacting with your database. Web users click buttons in the status area to browse, find, sort, add, edit, and delete records. When you enable Instant Web Publishing and share files, anyone who has an account for a database and knows the IP address or domain name where it is hosted can access the file. Depending on their account privileges, they can: 1 1 1 1 1 view records on different layouts and views add, duplicate, and delete records add and edit data in fields search the database to view a subset of records sort the database to rearrange the records Important Define accounts and privilege sets to restrict user access to database features for both the desktop and the web. Web browser requirements To work with a published FileMaker Pro database, web users need: 1 Microsoft Internet Explorer, version 6.0 in Windows 98, Windows NT 4.0 with Service Pack 6a (SP6a) and higher, Windows 2000, Windows XP, or version 5.1 and 5.2 on Mac OS X 10.2.8. 1 1 1 1 Safari 1.1 on Mac OS X 10.3. access to the Internet or an intranet. the Internet Protocol (IP) address or domain name of the computer that hosts your database file. JavaScript must be enabled in the web browser. Accessing a FileMaker database from the web To access the Database Homepage, web users open the web browser, then type the IP address of the host computer. Type the IP address or domain name in the browser window 1 In some cases, web users can type the domain and host name of your computer instead of the IP address, for example http://accounts.yourcompany.com. Or, they can type the host name, like http://yourcompany.com. Contact your internet service provider or network administrator for information about mapping a domain and host name to your IP address. 1 If you configure FileMaker Pro to use a port number other than 80 (the default), that port number must be appended to your IP address, for example: 10.0.0.1:88. See "Specifying a port number for web publishing" on page 13. 18 FileMaker Instant Web Publishing Guide 1 You can also create an HTML page that contains a link to a database published on the web. For more information, see "Linking to a database from an HTML page" on page 15. The Database Homepage lists the FileMaker Pro databases that are open on the host computer and enabled for web sharing. Web users click a filename to open a database. Click a filename to open the database The Database Homepage lists files shared with Instant Web Publishing Logging into a file When opening a database, web users may be prompted for their account information. 1 If you have not defined or modified the default accounts for a file, web users must use the default user account name "Admin" if prompted to log into a database (unless the Guest account is enabled). 1 If you have not assigned a password for an account, web users only specify the account name. 1 If the Guest account is disabled, then users will be prompted for account name and password when they open the database. 1 If the Guest account is enabled, and has the Instant Web Publishing privilege set enabled, all web users automatically open the database with the access privileges assigned to the Guest account. If the Instant Web Publishing privilege is assigned to the Guest account: 1 Web users are not prompted for an account name and password when opening a file. 1 All web users will automatically log in with the Guest account and assume the Guest account privileges. You can let users change their login accounts from a web browser with the Relogin script step (for example, to switch from the Guest account to another, more full-featured account). 1 The default privilege set for Guest accounts provides "read-only" access. You can change the default privilege in Extended Privileges. For more information, see FileMaker Pro Help. Working with FileMaker databases on the web 19 1 Web users generally cannot modify their account password from a web browser. It is possible, however, to build this functionality into your database with the Change Password script step (to enable web users to change their password). 1 With FileMaker Server Advanced, you can enable an additional log in screen that does not display filenames in the Database Homepage unless web users have an account name and password that provides access to the file. Working with data in Instant Web Publishing In FileMaker Pro, the Instant Web Publishing status area has been redesigned to resemble the desktop application. Web users interact with databases on the web in Browse or Find mode. All the features that enable web users to interact with your database, for example, entering, editing, deleting, and finding records, are accessible from the status area. Data from a FileMaker layout displayed in a web browser with Instant Web Publishing Viewing and modifying records in Browse mode In Browse mode, web users perform tasks by clicking on an icon in the status area. If their account name and privileges provide access, they can: 1 1 1 1 1 1 1 1 1 create records edit records duplicate records delete records sort the found set (based on fields on the current layout) show all records omit the current record from the found set omit multiple, consecutive records from the found set view the omitted records (and hide the existing found set) 20 FileMaker Instant Web Publishing Guide Hold the cursor over an icon to see its description. Procedures are outlined in the Instant Web Publishing Help. To view the Help file, click the Question Mark (?) in the status area. Important After entering or editing data in a record, web users must click the Submit button in the status area to save the record to the host. Go to Database Homepage, Browse, or Find Mode Add, edit, delete, sort, omit, or show omitted records Change layouts and layout views View previous or next record Status of current found set Modify last find request Toggle shows or hides the status area Add, duplicate or delete find requests or show all records Change layouts and layout views View previous or next find request Status of current find requests Include search operators in your find request Perform find or modify previous find results Log out and close windows to protect data Status area in Browse mode Status area in Find mode Finding records In Find mode, web users now have the same searching capabilities as FileMaker Pro desktop users. They can: 1 1 1 1 1 create find requests duplicate find requests delete find requests show all records extend (broaden) or constrain (narrow) the found set Procedures are outlined in the Instant Web Publishing Help. To view the help file, click the Question Mark (?) in the status area. Note After entering or editing search criteria in a find request, web users must click the Submit button in the status area to send the request to the host. Web users can now show or hide the status area with a toggle. To have complete control over the user interface, you can create a startup script to ensure that the status area is hidden. For more information, see "Hiding the status area to customize the interface" on page 26.