learn user guide hp color LaserJet 4550 4550n · 4550dn · 4550hdn Quick access to printer information World Wide Web links · · · Product support Supplies Product information User guide links · · · · · · · · How to use this online user guide Where to look for more information . . . Locating printer components Locating consumables HP Customer Care Worldwide Country/Region Sales and Service Offices Contents Index HP Color LaserJet 4550, 4550N, 4550DN, 4550HDN Printer User Guide _________________ Copyright and License © Copyright Hewlett-Packard Company 2001 All Right Reserved. Except as allowed by copyright laws or herein, reproduction, adaptation, or translation without prior written permission is prohibited. A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide. Publication number C7085-online Fourth Edition, April 2001 Warranty The information contained in this document is subject to change without notice. Hewlett-Packard makes no warranty of any kind with respect to this information. HEWLETT-PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Hewlett-Packard shall not be liable for any direct, indirect, incidental, consequential, or other damage alleged in connection with the furnishing or use of this information. Trademark Credits Adobe®, Acrobat®, PostScript®, and Adobe Photoshop® are trademarks of Adobe Systems Incorporated. Arial® is a U.S. registered trademark of the Monotype Corporation. CompuServeTM is a U.S. trademark of CompuServe, Inc. CorelDRAWTM is a trademark of Corel Corporation or Corel Corporation Limited. Microsoft® is a U.S. registered trademark of Microsoft Corporation. Netscape Navigator is a U.S. trademark of Netscape Communications Corporation. PANTONE®* *Pantone, Inc.'s check-standard trademark for color. TrueTypeTM is a U.S. trademark of Apple Computer, Inc. UNIX® is a registered trademark of the Open Group. Windows®, MS Windows®, and Windows NT® are U.S. registered trademarks of Microsoft Corporation. Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714-1021 U.S.A. Contents Quick access to printer information . . . . . . . . . . . . . . . . . . . . . . . . . .2 World Wide Web links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 User guide links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Contents Where to look for more information . . . . . . . . . . . . . . . . . . . . . . . . .12 Setting up the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 Using the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 How to use this online user guide . . . . . . . . . . . . . . . . . . . . . . . . . .14 Features of Acrobat Reader 4.0 . . . . . . . . . . . . . . . . . . . . . . . .14 1 The HP Color LaserJet 4550 Series Printer Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17 Printer features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Factors affecting printer performance . . . . . . . . . . . . . . . . . . . .20 Locating printer components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Controlling print jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23 Managing memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Printer software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26 HP Resource Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Other components and utilities . . . . . . . . . . . . . . . . . . . . . . . . .29 Printer supplies and accessories . . . . . . . . . . . . . . . . . . . . . . . . . . .31 2 Using the printer control panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33 When to use the printer control panel . . . . . . . . . . . . . . . . . . . . . . .34 Locating printer control panel features . . . . . . . . . . . . . . . . . . . . . . .35 Using printer control panel keys . . . . . . . . . . . . . . . . . . . . . . . .36 Using the printer online Help system . . . . . . . . . . . . . . . . . . . . .36 Interpreting control panel indicator lights . . . . . . . . . . . . . . . . . .37 Control panel menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 Menu locking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 Menu map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 Paper handling menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 Printing menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 Configuration menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43 I/O menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 EN Contents 5 Calibration menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45 Resets menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46 Hard disk dependent menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 Quick Copy Jobs menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 Private/Stored Jobs menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48 EIO menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48 Printer information pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49 Printer configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49 Supplies status page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52 Usage page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54 Event log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 Using the printer control panel in shared environments . . . . . . . . . .57 Changing printer control panel configuration settings . . . . . . . . . . .58 Changing PowerSave settings. . . . . . . . . . . . . . . . . . . . . . . . . .59 Switching printer personalities . . . . . . . . . . . . . . . . . . . . . . . . . .60 Setting the I/O timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61 Disabling the high-speed parallel interface . . . . . . . . . . . . . . . .62 Setting advanced functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .63 Resetting printer memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63 Resetting the printer to factory default settings . . . . . . . . . . . . .64 3 Common printing tasks Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65 Selecting print media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66 Supported media weights and sizes . . . . . . . . . . . . . . . . . . . . .67 Media to avoid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69 Printing on special media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70 Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70 Glossy paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70 Colored paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72 Heavy paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72 Preprinted forms and letterhead . . . . . . . . . . . . . . . . . . . . . . . .73 Recycled paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73 Controlling print jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 Selecting output bins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 Selecting media by type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Configuring input trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 Configuring Tray 1 as a cassette . . . . . . . . . . . . . . . . . . . . . . . .76 Configuring Trays 2 and 3 by media type . . . . . . . . . . . . . . . . .77 Tray priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 Printing from Tray 1 (multipurpose tray) . . . . . . . . . . . . . . . . . . . . . .78 Loading media into Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78 Loading envelopes into Tray 1. . . . . . . . . . . . . . . . . . . . . . . . . .80 6 Contents EN Printing from Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82 Loading media into Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82 Printing from Tray 3 (optional 500-sheet paper feeder) . . . . . . . . . .84 Loading media into Tray 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86 Using the optional duplex printing accessory for two-sided printing.89 Control panel settings for duplex printing . . . . . . . . . . . . . . . . .91 Options for binding duplex printing jobs. . . . . . . . . . . . . . . . . . .92 Special printing situations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93 Printing a different first page . . . . . . . . . . . . . . . . . . . . . . . . . . .93 Printing on custom-size media. . . . . . . . . . . . . . . . . . . . . . . . . .93 Stopping a print request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94 Job retention features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95 Quick copying a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95 Proofing and holding a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97 Printing a private job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99 Storing a print job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101 Printing with the optional HP Fast InfraRed Receiver . . . . . . . . . .103 Setting up to print with Windows 9x/NT . . . . . . . . . . . . . . . . . .103 Printing a job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 Interrupting and resuming printing . . . . . . . . . . . . . . . . . . . . . .104 4 Using color Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105 Matching colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106 HP ColorSmart II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107 Color management options . . . . . . . . . . . . . . . . . . . . . . . . . . .107 Four-color printing (CMYK) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110 Matching PANTONE®* colors . . . . . . . . . . . . . . . . . . . . . . . . . . . .111 Automatic PANTONE®* calibration . . . . . . . . . . . . . . . . . . . . .111 5 Using fonts Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115 Using internal TrueType fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . .116 Understanding printer default fonts . . . . . . . . . . . . . . . . . . . . . . . .117 Font selection priority. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117 Selecting fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118 Selecting fonts from software applications . . . . . . . . . . . . . . .118 Selecting PCL fonts through the printer control panel . . . . . . .119 Printing a list of available printer fonts . . . . . . . . . . . . . . . . . . . . . .121 Interpreting the font lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122 Using fonts in PostScript Emulation . . . . . . . . . . . . . . . . . . . . . . . .123 Using fonts on a network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124 Guidelines for printing with different fonts . . . . . . . . . . . . . . . .124 Adding support for accessory fonts to a printer driver . . . . . . . . ...