USER GUIDE Portable E-Copier an information appliance ® Expanding Possibilities Copy, Store, Send documents... HP CapShare 920 Anywhere A Family of Notebook PCs to meet every business need No matter what you're looking for in a notebook PC for your business--whether it's full features at a value price, or top-of-theline power and multimedia performance--the HP OmniBook family of notebook PCs has the solution to meet your needs. Combined with HP CapShare e-copier, OmniBook notebook PCs provide a quick and easy way to capture paper documents and e-mail or fax them while you're on the go. HP OmniBook notebook PCs are fully compatible with HP CapShare e-copier and designed to work seamlessly with it. Simply copy your documents into the e-copier, then transfer them to your OmniBook notebook PC through the infrared port. It's that easy! For more information about the HP OmniBook family of notebook PCs, visit our Web site at www.hp.com/omnibook. HP CapShare 920 Portable E-Copier an Information Appliance User Guide © Copyright Hewlett-Packard Company 1999. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. NOTE: Certain governmental laws and regulations, such as copyright laws, may protect material copied by this product. The user is solely responsible for complying with all such laws and regulations. If you are uncertain about your rights, contact your legal advisor. Part number: C6301-99900 First Edition 1 Getting Started Up and running . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Finding additional information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Latest HP CapShare upgrades and information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 2 Charging and Installing the Batteries To charge the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . To install the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Special considerations for international travelers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Battery care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 5 6 6 3 Copying a Page Capture basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Your first capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Preferred capture path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Capture tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Capture sleeve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 What can I capture? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Verify a captured page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Change the appliance capture mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 4 Getting to Know your HP CapShare Appliance Appliance buttons and functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Use the appliance display menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Save a copied page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 View a copied page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Attach/Detach (group) captured pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Trim edges of page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Memory usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Cleaning the HP CapShare appliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 5 Preparing to Send to a Computer Install the HP CapShare PC utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Choosing a file format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Access the HP CapShare PC utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Determine Infrared (IR) and serial port connectivity status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Uninstall the HP CapShare PC utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 6 Sending and Sharing Pages Send to your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Send to a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Send to a device other than a computer or printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Share a page, a group, or all pages stored in memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Work on a Windows CE handheld PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Work on a Psion Series 5 handheld computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Work on a Nokia Communicator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 7 Technical Support and Warranty Warranty, Technical Support, and Repair. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Answering questions about your HP CapShare appliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 2 1 Getting Started Congratulations on your new HP CapShare 920 portable e-copier purchase. Up and running After opening the box, check what's in the box, then refer to the Quick Start card for the fastest way to get up and running with your HP CapShare portable e-copier. What ships in the box The following items should be found in the HP CapShare 920 portable e-copier box: q q q q q q q q q HP CapShare appliance Four uncharged NiMH batteries Battery charger Quick Start card Serial cable Soft cloth drawstring carrying pouch Capture sleeve HP CapShare CD User Guide What to do if parts are missing If you are missing anything that should have been in the box: q q q Visit the HP CapShare appliance support website at the following address for technical support: http://www.hp.com/support/capshare -orContact a local, authorized HP dealer. -orSee HP Customer Care Telephone Support in this user guide (page 34) for customer care telephone numbers. 1 Getting Started 3 Finding additional information By following the instruction on the Quick Start card, you will be able to copy pages with the HP CapShare portable e-copier. You can then share pages by sending them through a serial or infrared (IR) connection to the following devices: · · · your computer a printer a handheld device This user guide is a companion to the Quick Start card and the How do I... tab of the HP CapShare PC utility. The Executive Summary, located on the HP CapShare CD also provides additional help to get you started. If you have questions that are not addressed in this guide, the How do I... tab of the HP CapShare PC utility found on the HP CapShare CD contains all of the information about the HP CapShare portable e-copier that was available at the time of publication. Latest HP CapShare upgrades and information Because the HP CapShare portable e-copier is one of the first portable capture and share appliances, new information about the appliance will become available as other HP CapShare appliance users report their successes. On the HP CapShare appliance website, you can do the following: · · · · Find the latest in troubleshooting information. Contact HP support services concerning any questions you have about your appliance. Learn about appliance and software upgrades. Refer to a list of supported devices. The website is found at http://www.capshare.hp.com 4 1 Getting Started 2 Charging and Installing the Batteries The HP CapShare appliance requires two charged batteries in order to operate. Two fully charged batteries run the HP CapShare appliance for at least 50 copies. Batteries should be paired when used for the first time, and the same two batteries should be used in the HP CapShare appliance and charged together. If you interchange batteries between pairs, you shorten the life and could ruin the batteries, which may result in poor operation of the appliance. To charge the batteries 1 Place the batteries in the battery charger. If you are charging only two batteries, they must be placed in the same charging circuit. See the diagram inside the charger for more information. Plug the charger into a wall outlet. If the LED on the charger does not light, make sure the batteries are properly installed in the charger and the outlet is active. Allow four batteries to charge for approximately 14 hours. You can also quick-charge two batteries for two hours. For optimal results, allow the batteries to charge to full capacity (10 to 14 hours). 4 When the batteries are fully charged, unplug the charger. Charge only fully discharged batteries. The HP CapShare appliance display indicates when batteries are low and need to be recharged. 2 3 Note Note To install the batteries 1 2 Remove the battery compartment lid from the top of the HP CapShare appliance by squeezing gently on the back of the lid and lifting it upward. Insert the batteries into the appliance as indicated on the diagram inside the battery compartment. 2 Charging and Installing the Batteries 5 Special considerations for international travelers If you are traveling internationally, you may not be able to recharge batteries using the charger that came with your HP CapShare appliance, because of differences in electrical outlets. Battery chargers for international use are available in most airports. Please see the battery charger for details about power requirements. Battery care Storing batteries After the batteries have been removed from the HP CapShare appliance or battery charger, store the batteries in a dry place and within the rec ...