User's Guide hp iPAQ Pocket PC h1900 series Models: h1930, h1935, h1937, h1940, h1945 (Not all models are available in all regions) Document Part Number: 337112-001 May 2003 © 2003 Hewlett-Packard Company © 2003 Hewlett-Packard Development Company, L.P. HP, Hewlett Packard, and the Hewlett-Packard logo are trademarks of Hewlett-Packard Company in the U.S. and other countries. iPAQ is a trademark of Hewlett-Packard Development Company, L.P. in the U.S. and other countries. Microsoft, Windows, the Windows logo, Outlook, and ActiveSync are trademarks of Microsoft Corporation in the U.S. and other countries. hp iPAQ Pocket PC is Powered by Microsoft® Windows®. SD Logo is a trademark of Secure Digital. BluetoothTM is a trademark owned by the Bluetooth SIG, Inc. SamsungTM is a trademark of Samsung Electronics, Inc. All other product names mentioned herein may be trademarks of their respective companies. Hewlett-Packard Company shall not be liable for technical or editorial errors or omissions contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material. The information in this document is provided "as is" without warranty of any kind, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose, and is subject to change without notice. The warranties for HP products are set forth in the express limited warranty statements accompanying such products. Nothing herein should be construed as constituting an additional warranty. This document contains proprietary information that is protected by copyright. No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Å Ä WARNING: Text set off in this manner indicates that failure to follow directions could result in bodily harm or loss of life. CAUTION: Text set off in this manner indicates that failure to follow directions could result in damage to equipment or loss of information. User's Guide hp iPAQ Pocket PC h1900 series First Edition (May 2003) Document Part Number: 337112-001 Contents 1 Getting to Know Your iPAQ Pocket PC Using the Stylus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­5 Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . 1­6 Setting the Time for Home and Locations You Are Visiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­6 Setting the Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­7 Entering Owner Information . . . . . . . . . . . . . . . . . . . . . . 1­7 Resetting the Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­8 Performing a Normal Reset . . . . . . . . . . . . . . . . . . . . 1­8 Performing a Full Reset. . . . . . . . . . . . . . . . . . . . . . . 1­9 Aligning the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­10 Routine Care. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­10 2 Using ActiveSync Connecting to a Computer . . . . . . . . . . . . . . . . . . . . . . . . Synchronizing with Your Computer . . . . . . . . . . . . . Changing Synchronization Settings. . . . . . . . . . . . . . Copying Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Backing up and Restoring . . . . . . . . . . . . . . . . . . . . . . . . Synchronizing Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending and Receiving E-mail. . . . . . . . . . . . . . . . . . . . . Requesting Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2­2 2­2 2­4 2­5 2­6 2­6 2­7 2­7 2­7 3 Managing the Battery Installing the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3­1 User's Guide iii Contents Removing the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . Charging the Battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . Preserving Battery Time . . . . . . . . . . . . . . . . . . . . . . . . . Changing the Backlight Settings . . . . . . . . . . . . . . . . Manually Monitoring the Battery . . . . . . . . . . . . . . . 3­5 3­6 3­7 3­7 3­8 4 Learning the Basics Using the Today Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 4­1 Navigation Bar and Command Bar . . . . . . . . . . . . . . 4­2 Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4­3 Pop-Up Menus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4­4 Creating information . . . . . . . . . . . . . . . . . . . . . . . . . 4­5 Customizing the Today Screen . . . . . . . . . . . . . . . . . 4­6 Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4­8 Opening Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . 4­8 Minimizing Programs . . . . . . . . . . . . . . . . . . . . . . . . 4­8 Closing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . 4­9 Installing Programs . . . . . . . . . . . . . . . . . . . . . . . . . 4­10 Using iPAQ Image Viewer . . . . . . . . . . . . . . . . . . . 4­10 Backing Up Information . . . . . . . . . . . . . . . . . . . . . 4­17 Using iPAQ File Store Folder . . . . . . . . . . . . . . . . . 4­18 5 Learning Input Methods Changing Word Suggestion Options . . . . . . . . . . . . . . . . Using the On-Screen Keyboard . . . . . . . . . . . . . . . . . . . . Writing with the Stylus and the Letter Recognizer . . . . . Writing with the Stylus and Microsoft Transcriber . . . . . Writing with the Stylus and Block Recognizer . . . . . . . . Drawing and Writing on the Screen. . . . . . . . . . . . . . . . . Converting Writing to Text . . . . . . . . . . . . . . . . . . . . 5­2 5­4 5­5 5­7 5­8 5­9 5­9 6 Expansion Cards Installing an Expansion Card . . . . . . . . . . . . . . . . . . . . . . 6­2 Removing a Secure Digital (SD) Expansion Card. . . . . . 6­3 iv User's Guide Contents Viewing the Content of Memory Cards . . . . . . . . . . . . . . 6­4 7 Connecting to the Internet Connecting to a Private Network . . . . . . . . . . . . . . . . . . . Synchronizing Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . Entering an Internet Address . . . . . . . . . . . . . . . . . . . . . . Using a Favorites List . . . . . . . . . . . . . . . . . . . . . . . . . . . 7­2 7­2 7­3 7­4 8 Using Bluetooth Getting Acquainted with Bluetooth . . . . . . . . . . . . . . . . . 8­2 Understanding Terms . . . . . . . . . . . . . . . . . . . . . . . . 8­3 Supported Services . . . . . . . . . . . . . . . . . . . . . . . . . . 8­4 Working with Bluetooth Settings. . . . . . . . . . . . . . . . . . . 8­5 Opening Bluetooth Settings. . . . . . . . . . . . . . . . . . . . 8­5 Setting Accessibility Properties. . . . . . . . . . . . . . . . . 8­6 Enabling Bluetooth Services . . . . . . . . . . . . . . . . . . . 8­9 Setting a Shared Folder . . . . . . . . . . . . . . . . . . . . . . 8­11 Understanding Profiles . . . . . . . . . . . . . . . . . . . . . . 8­12 Working with Bluetooth Manager . . . . . . . . . . . . . . . . . 8­15 Opening Bluetooth Manager . . . . . . . . . . . . . . . . . . 8­16 Locating and Selecting a Device . . . . . . . . . . . . . . . 8­16 Connecting to Other Devices . . . . . . . . . . . . . . . . . . . . . 8­18 Identifying the Communications Port . . . . . . . . . . . 8­18 Establishing an ActiveSync Connection . . . . . . . . . 8­19 Establishing a Serial Connection. . . . . . . . . . . . . . . 8­20 Dial-Up Networking . . . . . . . . . . . . . . . . . . . . . . . . 8­20 Join a Personal Area Network . . . . . . . . . . . . . . . . . 8­22 Establishing a Cell Phone Partnership. . . . . . . . . . . 8­22 Working with Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8­22 Creating a File Transfer Connection . . . . . . . . . . . . 8­23 Sending Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8­23 Creating a Folder on a Remote Device . . . . . . . . . . 8­23 Receiving a File from a Remote Device . . . . . . . . . 8­24 Deleting a File from a Remote Device . . . . . . . . . . 8­24 User's Guide v Contents Using Business Card Exchange. . . . . . . . . . . . . . . . Setting Up Your Business Card Information. . . . . . Opening a Connection . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing Connection Status . . . . . . . . . . . . . . . . . . . Closing a Connection. . . . . . . . . . . . . . . . . . . . . . . . Viewing Connection Information . . . . . . . . . . . . . . Working with Connections . . . . . . . . . . . . . . . . . . . 8­24 8­25 8­27 8­27 8­28 8­28 8­28 9 Troubleshooting Common Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ActiveSync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Bluetooth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Expansion Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9­1 9­4 9­6 9­7 A Regulatory Notices Federal Communications Commission Notice. . . . . . . . . A­1 Declaration of Conformity for products marked with the FCC logo--United States only . . . . . . . . . . . . . . . . . A­2 Canadian Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 Avis Canadien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 Japanese Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 European Union Notice . . . . . . . . . . . . . . . . . . . . . . . . . . A­4 Battery Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­5 Equipment Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­5 Airline Travel Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­6 Wireless Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­6 U.S. Regulatory Wireless Notice. . . . . . . . . . . . . . . . A­6 Canadian Regulatory Wireless Notice. . . . . . . . . . . . A­6 Japanese Regulatory Wireless Notice . . . . . . . . . . . . A­7 Brazilian Regulatory Wireless Notice . . . . . . . . . . . . A­7 B Specifications System Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . B­1 Physical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . B­2 vi User's Guide Contents Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . B­2 Index User's Guide vii Contents viii User's Guide 1 Getting to Know Your iPAQ Pocket PC Congratulations on purchasing an HP iPAQ Pocket PC h1900 Series. Use this guide to find out about setting up your Pocket PC and to learn about how it works. The software programs described below are preinstalled on your iPAQ Pocket PC. These preinstalled programs are not deleted if your Pocket PC loses power. You can find detailed information for using these programs in the Help files on your iPAQ Pocket PC. To access these Help files, from the Start menu, tap Help and select a program. In addition, Microsoft Pocket PC Basics provides instructions on operating the Pocket PC. To locate Pocket PC Basics, go to the Today screen and tap Start > Help. User's Guide 1­1 Getting to Know Your iPAQ Pocket PC hp iPAQ Software iPAQ Backup Functions Back up your data to protect it from loss due to hardware failure, battery power failure, or accidental deletion. iPAQ Image Viewer Trial version on CD for h1930 series. Full version pre-installed for h1940 series. Display individual images and run slide shows. Also display images from a digital camera SD storage card. Self-Test Asset Viewer Bluetooth (available on h1940, h1945 only) hp Mobile Print Center Full version on CD for h1930 series. Full version pre-installed for h1940 series. Run a basic diagnostic test on the device.. List detailed information about your system configuration. Allow short-range wireless communications technology capable of exchanging information up to a distance of about 30 feet (10 meters). Enable printing. On CD for all models. 1­2 User's Guide Getting to Know Your iPAQ Pocket PC Microsoft Pocket PC Software ActiveSync Functions Synchronize the information between your Pocket PC and personal computer so you have the latest information in both locations. Be sure you install ActiveSync on both your Pocket PC and personal computer. Perform calculations and convert currency. Schedule appointments, meetings, and other events, and set an alarm to remind you of the appointments. Appointments for the day are displayed on the Today screen. Connect your Pocket PC to the Internet and intranet to browse Web sites, send and receive e-mail, and synchronize information using ActiveSync. Keep an updated list of friends and colleagues to e-mail and telephone. Receive and send Internet e-mail messages in Inbox. You must have an e-mail address provided by your Internet Service Provider (ISP) or employer to send and receive e-mail. Create handwritten or typed notes, drawings, and recordings. Create and edit workbooks or view and edit Excel workbooks created on your personal computer. Browse the Internet and download pages through synchronization or by connecting to the Internet. Calculator Calendar Connections Contacts Inbox Notes Pocket Excel Pocket Internet Explorer User's Guide 1­3 Getting to Know Your iPAQ Pocket PC Microsoft Pocket PC Software Pocket Word Settings Functions Create new documents or view and edit Word documents created on your personal computer. Obtain quick instructions for setting the backlight, clock, contrast, memory, power, regional settings, Today screen, password, sounds and notifications, etc. Keep track of your to-do list. Use programs available on your personal computer from your Pocket PC. Play digital audio and video files in Windows Media or MP3 format on your device. Tasks Terminal Services Client Windows Media Player 9 Series 1­4 User's Guide Getting to Know Your iPAQ Pocket PC Using the Stylus Your iPAQ Pocket PC comes with a stylus that you should use to tap or write on your screen. Ä CAUTION: To prevent damage to your iPAQ Pocket PC screen, never use any device other than the stylus that comes with the Pocket PC or an approved replacement to tap or write on the screen. If you lose or break your stylus, you can order extras at www.hp.com/products/pocketpc/options. You can perform three basic actions using the stylus: Tap--Lightly touch the screen to select or open an item. Lift the stylus after you tap an item. Tapping is equivalent to clicking an item with the mouse on your personal computer. Drag--Place the point of the stylus on the screen and drag an item across the screen without lifting the stylus until you have completed the selection. Dragging is equivalent to dragging with the left mouse button pressed on your personal computer. Tap and hold--Hold the stylus pointer on an item for a short time until a menu displays. Tapping and holding is equivalent to right-clicking your personal computer mouse button. When you tap and hold, a circle of red dots appears around the stylus to indicate that the menu will soon pop up. User's Guide 1­5 Getting to Know Your iPAQ Pocket PC Setting the Date and Time When you turn on your iPAQ Pocket PC for the first time, you are requested to select your time zone. After setting the time zone, you still need to set the time and date on your unit. All three settings are located in the Clock Settings screen and can be set at the same time. time on is synchronized with By default, thecomputerthe iPAQ Pocket PCdevices connect using your personal each time the two ActiveSync. Setting the Time for Home and Locations You Are Visiting 1. From the Start menu, tap Settings > System tab > Clock icon. SHORTCUT: From the Today screen, tap the Clock icon to set the time. 2. Tap either Home or Visiting. 3. Tap the time-zone down arrow, and select the appropriate time zone. 4. Tap the hour, minutes, or seconds, and use the up and down arrows to adjust the time. SHORTCUT: You can also adjust the time by moving the hands of the clock with the stylus. 5. Tap AM or PM. 6. Tap OK. 7. Tap Yes to save the time. 1­6 User's Guide Getting to Know Your iPAQ Pocket PC Setting the Date 1. From the Start menu, tap Settings > System tab > Clock icon. SHORTCUT: From the Today screen, tap the Clock icon to set the date. 2. Tap the down arrow by the date. 3. Tap the left or right arrow to select a month and year. 4. Tap a day. 5. Tap OK. 6. Tap Yes to save the date settings. You need to reset your time zone, time, and date if: The location time (Home or Visiting) needs to be changed. All power to the iPAQ Pocket PC is lost, which removes all saved settings. You perform a full reset of your iPAQ Pocket PC. SHORTCUT: From the Today screen, tap the Clock icon to set the time zone, time, and date. Entering Owner Information You can personalize your iPAQ Pocket PC by entering owner information. To enter owner information: 1. From the Today screen, tap Tap here to set owner information. SHORTCUT: Tap Start > Settings > Owner Information 2. Tap in the Name field. A keyboard appears at the bottom of the screen. Tap on the characters to enter your name. User's Guide 1­7 Getting to Know Your iPAQ Pocket PC 3. Tap the Tab key on the keyboard to move the cursor to the next field. 4. Continue entering whatever information you want to include. 5. To display owner information at startup, tap in the Show information when device is turned on checkbox. 6. Tap on the Notes tab to enter any notes. 7. Tap OK to save the information and return to the Today screen. Resetting the Unit Performing a Normal Reset A normal reset is sometimes referred to as a "soft reset." A normal reset stops all running applications, but does not erase any programs or saved data. Ä CAUTION: Be sure to save any unsaved data before performing a normal reset since normal reset erases all unsaved data. To perform a normal reset: 1. Locate the Reset button on the side of your iPAQ Pocket PC. 2. Use the stylus to lightly press the Reset button for two seconds. The Pocket PC restarts in approximately five seconds and displays the Today screen. 1­8 User's Guide Getting to Know Your iPAQ Pocket PC Performing a Full Reset A full reset is sometimes referred to as a "hard reset." Perform a full reset when you want to clear all settings, programs, and data from RAM. Ä CAUTION: If you perform a full reset, your iPAQ Pocket PC returns to its default settings and loses all information that is not recorded in iPAQ File Storage. To perform a full reset: 1. Press and hold the Power button. 2. Press the Reset button on the side of the iPAQ Pocket PC with the Stylus. 3. Hold both buttons until the Pocket PC resets. A progress graph displays on the lower portion of the screen. 4. Release the Power button and remove the stylus. The Pocket PC powers on. User's Guide 1­9 Getting to Know Your iPAQ Pocket PC Aligning the Screen When the iPAQ Pocket PC is turned on for the first time, you are guided through a screen alignment process. You must realign your screen if: The Pocket PC does not respond accurately to your taps. You perform a full reset of your Pocket PC. To realign the iPAQ Pocket PC screen: 1. From the Start menu, tap Settings > System tab > Screen icon. 2. Tap the Align Screen button. use an alternate the same destination without To the screen, push path toand hold the 5-Way Navigationtapping on down button, and press Application Button 1 (Calendar). 3. Tap the cross-hair object at each location. Be precise when tapping the cross-hair object. 4. Tap OK. Routine Care To keep your iPAQ Pocket PC in good condition and working properly, follow these guidelines: Keep your Pocket PC away from excessive moisture and temperature extremes. Do not expose your Pocket PC to liquids or precipitation. Do not place anything on top of your Pocket PC to prevent damage to the screen.. Clean your Pocket PC by wiping the screen and the exterior with a soft, damp cloth lightly moistened only with water. User's Guide 1­10 Getting to Know Your iPAQ Pocket PC Avoid exposing your Pocket PC to direct sunlight or strong ultraviolet light for extended periods of time. Avoid scratching the surface of the screen and banging it against hard objects. Use only the stylus that comes with your Pocket PC or an approved replacement on the screen to prevent scratching it. Ä CAUTION: To reduce the risk of electrical shock or damage to the internal components, do not spray liquid directly on the screen or allow excess liquid to drip inside your iPAQ Pocket PC. Using soap or other cleaning products on the screen may discolor the finish and damage it. User's Guide 1­11 Getting to Know Your iPAQ Pocket PC 1­12 User's Guide 2 Using ActiveSync You can use Microsoft ActiveSync to: Synchronize information between your iPAQ Pocket PC and your personal computer or server so that you have the latest information in all locations. Change synchronization settings and the synchronization schedule. Copy files between your device and personal computer. Install applications on your iPAQ Pocket PC. Back up and restore device information. Synchronize links. Send and receive e-mail. Request meetings. User's Guide 2­1 Using ActiveSync Connecting to a Computer Connect your iPAQ Pocket PC to your personal computer using Microsoft ActiveSync and the USB Synchronization Cable, a wireless infrared connection, or Bluetooth. For more information on using ActiveSync with Bluetooth, refer to Chapter 8, "Using Bluetooth." on your When using Microsoft ActiveSync to synchronize e-mail have personal computer with your iPAQ Pocket PC, you must Microsoft Outlook 98 or later installed on your personal computer. If you do not have Outlook, install the Microsoft Outlook 2002 software from the CD. Microsoft Outlook Express will not work with the iPAQ Pocket PC and ActiveSync. Synchronizing with Your Computer Ä CAUTION: For synchronization to work properly, install Microsoft ActiveSync on your personal computer before you connect your iPAQ Pocket PC to your computer. During ActiveSync installation, you can: Create partnerships that enable you to synchronize information with multiple computers. Select information to be synchronized with your iPAQ Pocket PC (for example, Contacts, Calendar, Inbox, Tasks, Favorites, Files, Notes, and AvantGo). 2­2 User's Guide Using ActiveSync you synchronize drag and drop the selected Whenfrom your personalfiles, you can the synchronized folder on files computer to your iPAQ Pocket PC. If you named your device "PC1" when you created your partnership, then the synchronized folder is named "PC1." When you synchronize, the files move to your iPAQ Pocket PC. To install Microsoft ActiveSync on your personal computer: 1. Insert the Companion CD into the CD tray or slot on your personal computer. 2. Select the link to install Microsoft ActiveSync. 3. Follow the instructions in the installation wizard. For more help, click the ActiveSync Help button during installation. The information you select automatically synchronizes when your installation is complete. 4. After installing ActiveSync on your personal computer, connect the iPAQ Pocket PC to the personal computer using the USB Synchronization Cable. Using the Serial Infrared (IR) Connection As an alternative to using the USB Synchronization Cable, you can synchronize your iPAQ Pocket PC and your personal computer using an infrared connection if you have an infrared port or an infrared USB adapter installed on your computer. The infrared connection option works only on computers that have Microsoft Windows 98SE, Me, 2000, or XP operating systems installed. User's Guide 2­3 Using ActiveSync To set up an infrared connection to a computer: 1. Synchronize your iPAQ Pocket PC with your computer using the USB Synchronization Cable. 2. Follow your computer manufacturer's instructions to install and set up an infrared port. 3. Remove the cable from the iPAQ Pocket PC and line up the infrared port with the computer infrared port so they are unobstructed and within 12 inches (30.5 cm) of each other. 4. Initiate a connection by tapping Start > ActiveSync > Tools > Connect via IR. Synchronization begins on your device. 5. To disconnect, move the devices away from each other or tap X in the upper right of the screen to turn off. Changing Synchronization Settings You can modify your synchronization settings for Microsoft ActiveSync to: Change when your iPAQ Pocket PC synchronizes with your personal computer or server. Change the type of connection from your iPAQ Pocket PC to your computer (for example, serial, USB, infrared connections). Select the files and information to synchronize with your computer. Select the files and information you do not want to synchronize with your computer (for example, e-mail attachments). Determine how conflicts between information on your iPAQ Pocket PC and information on your computer are handled. 2­4 User's Guide Using ActiveSync To change synchronization settings: 1. From the Start menu on your personal computer, click Programs > Microsoft ActiveSync > Tools > Options. a. On the Sync Options tab, select the files and information to synchronize with your personal computer. b. On the Schedule tab, select when your iPAQ Pocket PC synchronizes with your personal computer. c. On the Rules tab, determine how conflicts between information on your iPAQ Pocket PC and information on your personal computer are handled. 2. Tap OK when you are finished. 3. From the File menu, click Connection Settings. Select the type of connection to be allowed between the iPAQ Pocket PC and the personal computer. Copying Files You can copy files to and from your personal computer using Explore in ActiveSync and Windows Explorer. To copy files: 1. From the Start menu on your personal computer, click Programs > Microsoft ActiveSync. 2. Click Explore. 3. Double-click the My Pocket PC icon. 4. On your personal computer, right-click the Start menu, and select Explore. User's Guide 2­5 Using ActiveSync 5. Locate the file to be moved. 6. Drag and drop your files between your iPAQ Pocket PC and your computer. ActiveSync converts the files so that they can be used by the Pocket Office applications, if necessary. files directly into My Move your(or into a folder insideDocuments on your iPAQ Pocket PC My Documents), so the applications on your iPAQ Pocket PC can locate them. Installing Programs To install programs on your iPAQ Pocket PC from your personal computer using ActiveSync: 1. Connect your iPAQ Pocket PC to your personal computer using the USB Synchronization Cable. 2. Follow the instructions provided with the program and by the installation wizard. 3. Check the screen of your iPAQ Pocket PC to see if any further steps are necessary to complete the program installation. Backing up and Restoring To help reduce the chance of losing information, you should back up information to your computer regularly. For more information on backing up and restoring information using Microsoft ActiveSync, refer to "Backing up your Files" in Chapter 4. 2­6 User's Guide Using ActiveSync Synchronizing Links You can synchronize links to Web sites from your Favorites list on your computer to view them offline with Pocket Internet Explorer. 1. From the Start menu on your computer, click Programs and double-click the Internet Explorer icon. 2. Click Favorites to see the list of links to your favorite Web sites. 3. To save a Web site link to Mobile Favorites, open the Web site, and click Create Mobile Favorite. If you select "Favorites" as an information type to be synchronized, ActiveSync copies your mobile favorite to your Pocket PC the next time you synchronize. 4. Follow the instructions in Synchronize information to manually synchronize your favorite links. Sending and Receiving E-mail You can send and receive e-mail messages by synchronizing your iPAQ Pocket PC with your personal computer using ActiveSync. If you are using ActiveSync to send and receive e-mail messages, the name of the folder you are using is displayed at the bottom of the screen. For more information on sending and receiving e-mail using ActiveSync, from the Start menu, tap Help > Inbox. Requesting Meetings You can schedule a meeting and send a meeting request through ActiveSync. For more information, from the Start menu, tap Help > Calendar. User's Guide 2­7 Using ActiveSync 2­8 User's Guide 3 Managing the Battery Installing the Battery The Pocket PC has a small internal backup battery that allows you to change the main battery without losing RAM data (user-installed programs and data) as long as it is replaced immediately. It is recommended that you fully charge the iPAQ Pocket PC battery before setting up the unit, and recharge regularly. Your Pocket PC uses some power to maintain files in RAM and the clock. While working at your desk, keep the Pocket PC and Charger Adapter connected through the USB Synchronization Cable. When you travel, it is recommended that you carry the AC Adapter, Charger Adapter plug, or an optional spare battery with you. Your iPAQ Pocket PC is shipped with the battery partially charged. User's Guide 3­1 Managing the Battery To install the removable/rechargeable battery: 1. Locate the battery. 2. On the back of the iPAQ Pocket PC, slide the Cover Release latch up 1 and pull the cover away from the unit 2 . 3­2 User's Guide Managing the Battery 3. Insert the battery into the battery slot on the right side of the Pocket PC 1, and push the left side of the battery into place 2 with the connectors lined up on the lower right. Ensure the large battery label is visible when the battery is installed. User's Guide 3­3 Managing the Battery 4. Replace the cover by matching the tabs on the cover to the latches on the iPAQ Pocket PC, and snap into place. Ä CAUTION: The cover must be tightly latched in place for the iPAQ Pocket PC to operate. not fully you must connect the AC If the battery isPocket PCcharged, charge it before continuing. Adapter to the to fully It takes about four hours to fully charge the battery. 3­4 User's Guide Managing the Battery Removing the Battery To remove the battery from the iPAQ Pocket PC, lift the left side of the battery and pull it out. Ä CAUTION: Because most of the applications and data you install on your iPAQ Pocket PC are held in memory (RAM), you need to reinstall them if the battery completely discharges or if the battery is removed from the unit for extended periods of time. You do not need to reinstall applications and data installed in the iPAQ File Store folder (not available on all models) because they are saved in nonvolatile memory. User's Guide 3­5 Managing the Battery Charging the Battery The standard AC Adapter works in any household outlet. You can also purchase one that works in your vehicle's cigarette lighter or a 12-volt power outlet. Ä CAUTION: Use only HP recommended AC adapters. To charge the iPAQ Pocket PC using the AC Adapter: 1. Plug the AC Adapter into an electrical outlet. 2. Insert the AC Adapter plug into the charging adapter. 3. Insert the charging adapter into the bottom of the iPAQ Pocket PC. 4. When the power indicator on the top of the iPAQ Pocket PC turns solid amber, the unit is fully charged and you can disconnect the AC Adapter. The approximate time to fully charge a unit is four hours. 3­6 User's Guide Managing the Battery Preserving Battery Time Changing the Backlight Settings To change the backlight settings in order to conserve more battery power: 1. From the Start menu, tap Settings > System tab > Backlight. 2. Select the following backlight settings: Battery Power External Power Brightness User's Guide 3­7 Managing the Battery Manually Monitoring the Battery To manually monitor the battery power: 1. From the Start menu, tap Settings > System tab > Power icon. 2. Tap OK. 3­8 User's Guide 4 Learning the Basics Using the Today Screen When you first turn on your iPAQ Pocket PC, the Today screen displays. You can also display it by tapping Start, and Today. Use the Today screen to view: Owner information Upcoming appointments Unread and unsent messages Tasks that need to be completed Tap to switch to a program. Tap to set ISP or Work connections. Tap to change volume or mute all sounds. Tap to change date and time. Tap to set appointment or view existing appointment. Tap to read e-mail. Tap to create a new item. Tap to power Bluetooth on/off (Bluetooth models only) User's Guide 4­1 Learning the Basics Navigation Bar and Command Bar The Navigation bar is located at the top of the screen. It displays the active program and current time, and allows you to close screens. Use the Start menu to select a program. Tap to select a program you used recently. Bluetooth Manager (Bluetooth models only). Tap to select a program. Tap to see additional programs. Tap to customize the settings. Tap to view online Help. Bluetooth models only. Within each program, use the Command bar located at the bottom of the screen to perform tasks. Tap New to create a new item in the current program. New button Input panel button Menu actions Buttons 4­2 User's Guide Learning the Basics Status Icons You may see the following status icons displayed on the Navigation bar or Command bar. Tap the icon on the screen to view more information related to the item. Active connection to personal computer. Inactive connection to personal computer. Microsoft ActiveSync is synchronizing. Speaker is on. Speaker is off. iPAQ Pocket PC is connected with the USB Synchronization Cable. This icon appears only when there is an active connection. Bluetooth power-on/off icon (Bluetooth models only). When the Bluetooth icon is blue, Bluetooth is active. When the Bluetooth icon is grayed with a red X, Bluetooth is inactive. User's Guide 4­3 Learning the Basics Pop-Up Menus Pop-up menus allow you to quickly perform an action. Use the pop-up menu to cut, copy, rename, and delete an item, also send an e-mail or send a file to another device. To access a pop-up menu, tap and hold the stylus on the item on which you want to perform the action. When the menu appears, tap the desired action, or tap anywhere outside the menu to close it without performing an action. Tap and hold to display the pop-up menu. Tap the action you want. Tap outside the menu to close it without performing an action. 4­4 User's Guide Learning the Basics Creating information From the Today screen, you can create new information, including: Appointments Contacts Messages Excel Workbook Notes Tasks Word documents , or from the Start menu, tap Today > New. 1. Tap 2. Tap an option to create a new item. 3. Tap OK after you finish creating a new item. User's Guide 4­5 Learning the Basics Customizing the Today Screen From the Settings Today screen, you can: Add a picture as the background. Select the information you see. Set the order of the information. Set when to see the Today screen. , or from the Start menu, tap Settings > Today. 1. Tap 2. Select Use this picture as the background checkbox. 3. Tap Browse to select a picture from File Explorer. 4­6 User's Guide Learning the Basics 4. Tap the Items tab to select or reorder the information on the Today screen. 5. Tap an item to highlight it. 6. Tap Move Up or Move Down to change the order of items on the Today screen. You cannot change the placement of the Date on the Today screen. 7. Tap the down arrow associated with Display Today screen if device is not used for...hours checkbox to determine how many hours must pass before the Today screen displays. 8. Tap OK. User's Guide 4­7 Learning the Basics Using Programs Opening Programs Open any program on your iPAQ Pocket PC from the Start menu. You can also open a program by assigning it to a button. To open a program: 1. Tap Start > Programs. 2. Tap the desired program title or logo. (Your screen may differ by model.) n Minimizing Programs To minimize an open program, tap the X at the top right of the screen. 4­8 User's Guide Learning the Basics Closing Programs Programs automatically close based on available memory. However, if your iPAQ Pocket PC is running slowly, you can close programs manually. 1. From the Start menu, tap Settings > System tab > Memory. 2. Tap Running Programs. (Your screen may differ by model.) 3. Tap Stop All or select a particular program and tap Stop. To bring a currently running program to the foreground, tap Activate. User's Guide 4­9 Learning the Basics Installing Programs Install programs on your iPAQ Pocket PC from your: Personal computer by using Microsoft ActiveSync. iPAQ Pocket PC if the program file has a .cab extension. iPAQ Pocket PC or your computer by copying an program file that has an .exe or .cef extension. When installing programs, look for the correct version for your iPAQ model and Microsoft PPC 2003 Pro. Follow the instructions provided with the program and by the installation wizard to install programs from your personal computer. Tap the program file in File Explorer on your iPAQ Pocket PC and follow the instructions on the installation wizard to install programs on your Pocket PC. Using iPAQ Image Viewer Using the Image Viewer, you can: Create a slide show of images. Sort and rotate images. Adjust the timing between images in a show. Set a variety of transition effects. View images with .bmp, .jpg, and .gif file extensions. Handle large files and resize photo images to screen size. h1940 Series includes The iPAQ Pocket PCROM. The iPAQ Pocketthe iPAQ Image Viewer preloaded in PC h1930 Series requires that this application be loaded from a personal computer with a CD ROM drive. 4­10 User's Guide Learning the Basics Locating an Image 1. From the Start menu, tap Programs > iPAQ Image Viewer. 2. Tap the File tab and tap Look In. 3. Select a file and tap OK. Viewing Image Information You can view the image size and type, date taken and modified, color, and file size of an image. To view image information: 1. Locate an image and tap it to select it. 2. Tap View > Information Window. Changing the View By default, the Image Viewer opens displaying the images in the Thumbnail View. User's Guide 4­11 Learning the Basics You can change the view to full screen by: Double-tapping a thumbnail. Tapping View > Full Screen. Tapping the View Full Screen icon. Creating a Slide Show You can put images together to create a slide show and control display options such as: Orientation Zoom Image Quality Transition Effect Timing 4­12 User's Guide Learning the Basics To create a slide show: 1. From the Start menu, tap Programs > iPAQ Image Viewer. 2. Tap Show > Set up Show... . 3. Select images for the show and modify any image settings. To change settings for all images in the show, tap the Select All button. 4. Tap OK. User's Guide 4­13 Learning the Basics Saving a Slide Show To save a slide show: 1. From the Start menu, tap Programs > iPAQ Image Viewer. 2. Create a slide show. 3. Tap File and Save Show Settings or Save Show Settings As... . 4. Enter a name and the location where you want to save the settings. 5. Tap OK. 4­14 User's Guide