User manual HP IPAQ RZ1710

User's Guide HP iPAQ rz1700 series Document Part Number: 366075-001 May 2004 © 2004 Hewlett-Packard Development Company, L.P. HP, Hewlett Packard, and the Hewlett-Packard logo are trademarks of Hewlett-Packard Company in the U.S. and other countries. iPAQ is a trademark of Hewlett-Packard Development Company, L.P. in the U.S. and other countries. Microsoft, Windows, the Windows logo, Outlook, and ActiveSync are trademarks of Microsoft Corporation in the U.S. and other countries. HP iPAQ products are Powered by Microsoft® Windows 2003 ®. SD Logo is a trademark of Secure Digital. All other product names mentioned herein may be trademarks of their respective companies. Hewlett-Packard Company shall not be liable for technical or editorial errors or omissions contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material. The information in this document is provided "as is" without warranty of any kind, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose, and is subject to change without notice. The warranties for HP products are set forth in the express limited warranty statements accompanying such products. Nothing herein should be construed as constituting an additional warranty. This document contains proprietary information that is protected by copyright. No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company. Å Ä WARNING: Text set off in this manner indicates that failure to follow directions could result in bodily harm or loss of life. CAUTION: Text set off in this manner indicates that failure to follow directions could result in damage to equipment or loss of information. User's Guide HP iPAQ rz1700 series First Edition (May 2004) Document Part Number: 366075-001 Contents 1 Getting to Know Your HP iPAQ Identifying Product Components . . . . . . . . . . . . . . . . . . . 1­2 Front and Top Views . . . . . . . . . . . . . . . . . . . . . . . . . 1­2 Back and Bottom Views . . . . . . . . . . . . . . . . . . . . . . 1­4 Using the Stylus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­5 Aligning the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . 1­5 Adjusting Text Size . . . . . . . . . . . . . . . . . . . . . . . . . . 1­6 Changing the Screen from Portrait to Landscape Mode . . 1­6 Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­6 Setting Time for Home and Locations You Visit . . . 1­6 Setting the Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­7 Setting an Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1­7 Entering Owner Information . . . . . . . . . . . . . . . . . . . . . . 1­8 Resetting the HP iPAQ. . . . . . . . . . . . . . . . . . . . . . . . . . . 1­9 Performing a Soft ("Normal") Reset . . . . . . . . . . . . . 1­9 Performing a Hard ("Full") Reset . . . . . . . . . . . . . . 1­10 Caring for Your Device . . . . . . . . . . . . . . . . . . . . . . . . . 1­12 2 Synchronizing with Your Computer Using Microsoft ActiveSync . . . . . . . . . . . . . . . . . . . . . . Installing ActiveSync . . . . . . . . . . . . . . . . . . . . . . . . Synchronizing with Your Computer . . . . . . . . . . . . . Changing Synchronization Settings. . . . . . . . . . . . . . Manually Copying or Moving Files. . . . . . . . . . . . . . . . . Installing a Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Backing up and Restoring Files . . . . . . . . . . . . . . . . . . . . Synchronizing Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending and Receiving Email Messages . . . . . . . . . . . . . Sending a Meeting Request . . . . . . . . . . . . . . . . . . . . . . . User's Guide 2­1 2­1 2­4 2­4 2­5 2­6 2­7 2­7 2­8 2­8 i Contents 3 Managing the Battery Charging the Battery . . . . . . . . . . . . . . . . . . . . . . . . . 3­1 Checking the Battery . . . . . . . . . . . . . . . . . . . . . . . . . 3­3 Battery Saving Tips . . . . . . . . . . . . . . . . . . . . . . . . . . 3­3 4 Using the Screen Using the HP Launch Screen (Select Models Only) . . . . Using the Today Screen . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing the Today Screen . . . . . . . . . . . . . . . . . Navigation Bar and Taskbar . . . . . . . . . . . . . . . . . . . Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Popup Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sounds and Notifications. . . . . . . . . . . . . . . . . . . . . . Creating Information . . . . . . . . . . . . . . . . . . . . . . . . . Selecting Screen Orientation . . . . . . . . . . . . . . . . . . . Adjusting Text Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finding Information. . . . . . . . . . . . . . . . . . . . . . . . . . 4­1 4­2 4­3 4­4 4­5 4­5 4­6 4­7 4­7 4­7 4­8 5 Using Programs Installing a Program. . . . . . . . . . . . . . . . . . . . . . . . . . 5­1 Minimizing a Program. . . . . . . . . . . . . . . . . . . . . . . . 5­1 Closing a Program . . . . . . . . . . . . . . . . . . . . . . . . . . . 5­1 Using HP Task Switch. . . . . . . . . . . . . . . . . . . . . . . . 5­2 Using Program Buttons . . . . . . . . . . . . . . . . . . . . . . . 5­4 Locking the Program Buttons . . . . . . . . . . . . . . . . . . 5­6 Using HP Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . 5­6 Using HP Image Zone . . . . . . . . . . . . . . . . . . . . . . . 5­11 Safekeeping Files in iPAQ File Store . . . . . . . . . . . 5­14 Backing Up Programs and Files . . . . . . . . . . . . . . . 5­15 Programs Available on the HP iPAQ . . . . . . . . . . . 5­16 6 Entering Information Using the Input Panel to Enter Data. . . . . . . . . . . . . . . . . 6­1 User's Guide ii Contents Adjusting Word Suggestion Options . . . . . . . . . . . . . . . . Using the On-screen Keyboard . . . . . . . . . . . . . . . . . . . . Using Letter Recognizer . . . . . . . . . . . . . . . . . . . . . . . . . Using Block Recognizer . . . . . . . . . . . . . . . . . . . . . . . . . Using Microsoft Transcriber . . . . . . . . . . . . . . . . . . . . . . Writing and Drawing on the Screen. . . . . . . . . . . . . . . . . Converting Writing to Text . . . . . . . . . . . . . . . . . . . . . . . Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Word Recognition Tips . . . . . . . . . . . . . . . . . . . . . . . . . . 6­1 6­3 6­3 6­4 6­5 6­6 6­6 6­6 6­7 7 Expansion Cards Using an Expansion Card. . . . . . . . . . . . . . . . . . . . . . . . . 7­1 Inserting/Removing a Secure Digital (SD) Expansion Card . . 7­1 Viewing the Contents of a Card . . . . . . . . . . . . . . . . . . . . 7­3 8 Connecting to the Internet Browsing the Internet. . . . . . . . . . . . . . . . . . . . . . . . . . . . 8­1 Connecting to a Private Network . . . . . . . . . . . . . . . . . . . 8­2 Using the Favorites List . . . . . . . . . . . . . . . . . . . . . . . . . . 8­2 9 Troubleshooting Common Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ActiveSync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Expansion Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................. 9­1 9­4 9­6 9­6 A Regulatory Notices Federal Communications Commission Notice. . . . . . . . . A­1 Declaration of Conformity for Products Marked with the FCC Logo--United States only. . . . . . . . . . . . . . . . . A­2 Canadian Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 Avis Canadien . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 User's Guide iii Contents Japanese Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 Korean Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­3 European Union Notice . . . . . . . . . . . . . . . . . . . . . . . . . . A­4 Battery Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­5 Equipment Warning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­5 Airline Travel Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . A­6 B Specifications System Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . B­1 Physical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . B­2 Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . B­2 User's Guide iv 1 Getting to Know Your HP iPAQ Congratulations on purchasing your HP iPAQ. Use this guide to learn about the device functionality. You can find detailed information in the Help files on your HP iPAQ. To access Help, from the Today screen, tap Start > Help, and select a topic. In addition, Microsoft Pocket PC Basics provides instructions on operating the HP iPAQ. To locate Pocket PC Basics, from the Today screen, tap Start > Help > Pocket PC Basics. User's Guide 1­1 Getting to Know Your HP iPAQ Identifying Product Components Front and Top Views Microphone Secure Digital I/O (SDIO) Expansion Slot Infrared Port Power Button HP Profiles* Stylus Notification/Charge Indicator QVGA Color Display Calendar Windows Media* Contacts HP Image Zone* 5-Way Navigation Button * To access this function, press and hold for two seconds. Today Screen Landscape/Portrait* Messaging Record* User's Guide 1­2 Getting to Know Your HP iPAQ Component Notification/Charge Indicator Description Amber or green indicator. Indicates battery charge status and message status. Amber flash = charging Amber solid = charged Green flash = one or more notification events have occurred LED off = not charging and no notification events Note: When notification event occurs during battery charging, the LED changes to green and remains green until the message has been cleared or times out. Record voice or sounds. Supports Secure Digital (SD) storage and expansion cards. Wireless connection for data transfer. Turn power on/off to device. Pull to remove, slide in to replace. Use to tap or write on the screen. Use to navigate through dropdown menus and programs. Press down to perform a task. In Windows Media Player: Play (center) Next track (right) Previous track (left) Volume up Volume down 3.5 in. high-contrast, color touchscreen. For information on the dual function of the program buttons, see Chapter 5, "Using Programs." Microphone Secure Digital I/O (SDIO) Expansion Slot Infrared Port Power Button Stylus 5-Way Navigation Button QVGA Color Display Program Buttons User's Guide 1­3 Getting to Know Your HP iPAQ Back and Bottom Views Headphone Jack Speaker Reset Button Universal Sync Connector Component Headphone Jack Speaker Reset Button Description 3.5 mm stereo audio jack for listening to audio media. Lets you listen to audio media. Press in with stylus to reset the device. See "Resetting the HP iPAQ" later in this chapter. Lets you synchronize with another computer/recharge the battery. Universal Sync Connector User's Guide 1­4 Getting to Know Your HP iPAQ Using the Stylus You can use the stylus three ways: Tap--Lightly touch the screen to select or open an item. Lift the stylus after you tap an item. Tapping is equivalent to clicking an item with the mouse on your computer. Drag--Place the point of the stylus on the screen and drag an item across the screen without lifting the stylus until you have completed the selection. Dragging is equivalent to dragging with the left mouse button pressed on your computer. Tap and hold--Hold the stylus pointer on an item for a short time until a menu displays. Tapping and holding is equivalent to right-clicking your computer mouse button. When you tap and hold, a circle of red dots appears around the stylus to indicate that the menu will soon pop up. Ä CAUTION: To prevent damage to the screen, never tap or write on the screen with any device other than the stylus that comes with the device, or an approved replacement. If you lose or break your stylus, you can order extras at www.hp.com/go/ipaqaccessories. Aligning the Screen The first time you turn on the HP iPAQ, you must align the screen. You need to realign the screen if: The device does not respond accurately to your taps. You perform a full reset of your device. To realign the screen: 1. From the Start menu, tap Settings > System tab > Screen. 2. Tap Align Screen and tap the crosshairs as they move on the screen. User's Guide 1­5 Getting to Know Your HP iPAQ Adjusting Text Size How much information you see on the screen depends on the text size. 1. From the Start menu, tap Settings > System tab > Screen > Text Size tab. 2. Drag the slider to the desired text size; then tap OK. Changing the Screen from Portrait to Landscape Mode To select Portrait or Landscape screen orientation: 1. From the Start menu, tap Settings > System tab > Screen. 2. Tap Portrait, Landscape (right-handed), or Landscape (left-handed). 3. Tap OK. Shortcut: Press and hold the Today button for two seconds to toggle between portrait and landscape modes. Setting Date and Time When you turn on your HP iPAQ for the first time, you are requested to select your time zone. After setting the time zone, you still need to set the time and date. The three settings are located in the Clock Settings screen, and you can set them at the same time. Note: By default, the time on the HP iPAQ is synchronized with your computer each time you connect them through ActiveSync. Setting Time for Home and Locations You Visit From the Start menu, tap Settings > System tab > Clock & Alarms > Time tab. User's Guide 1­6 Getting to Know Your HP iPAQ 1. Tap either Home or Visiting. 2. Tap the time-zone down arrow, and select the appropriate time zone from the dropdown list. 3. Tap the hour, minutes, or seconds, and use the Up and Down arrows to adjust the time. 4. Tap AM or PM. 5. Tap OK. 6. Tap Yes to save the time. Setting the Date 1. From the Start menu, tap Settings > System tab > Clock & Alarms. 2. Tap the down arrow by the date. 3. Tap the left or right arrow to select month and year. 4. Tap a day. 5. Tap OK. 6. Tap Yes to save the date. You need to reset your time zone, time, and date if: The location time (Home or Visiting) needs to be changed. All power to the HP iPAQ is lost, which removes all saved settings. You perform a full reset of your HP iPAQ. Shortcut: On the Today screen, tap the Clock to set time zone, time, and date. Setting an Alarm You can set up to three alarms in your device. To set an alarm: 1. From the Start menu, tap Settings > System tab > Clock & Alarms > Alarms tab. User's Guide 1­7 Getting to Know Your HP iPAQ 2. Tap an alarm. 3. Tap the Description field and type a name for the alarm. 4. Tap the day of the week. 5. Tap the time. This opens the clock popup. You can use the Up and Down arrows to select hours, minutes, seconds and AM or PM. Or, tap and drag the hands of the clock to set the time; then tap OK. 6. Tap the Alarms button; then tap the dropdown list to see various types of alarms, and select their characteristics. 7. Tap OK. Entering Owner Information You can personalize your HP iPAQ by entering owner information. To enter owner information: 1. From the Today screen, tap Start > Settings > Owner Information > Identification tab. 2. Tap in the Name field. A keyboard appears at the bottom of the screen. Tap on the characters to enter your name. Note: If you prefer, you can use Letter Recognizer, Block Recognizer, or Microsoft Transcriber to input information. For more information, see Chapter 6, "Entering Information." 3. Tap the other fields and continue entering information. 4. To display owner information at startup, tap the Options tab and tap Identification information or Notes. 5. To type a note, tap the Notes tab. 6. Tap OK. User's Guide 1­8 Getting to Know Your HP iPAQ Resetting the HP iPAQ Performing a Soft ("Normal") Reset A soft reset does not erase any applications or saved data, but be sure to save any unsaved data before performing a soft reset since any unsaved data will be lost. Perform a soft reset when: You want to stop all running applications. After installing a new application. If your HP iPAQ stops responding. To perform a soft reset: 1. Locate the Reset button. 2. Use the stylus to briefly press the Reset button. The HP iPAQ restarts and displays the Today screen. User's Guide 1­9 Getting to Know Your HP iPAQ Performing a Hard ("Full") Reset Perform a hard reset when you want to clear all settings, applications, and data from RAM (Random Access Memory, where data and applications you have loaded are stored). If the battery installed in your HP iPAQ discharges completely, your HP iPAQ will operate as if a hard reset had been performed once the battery has been recharged. Ä CAUTION: If you perform a hard reset, your HP iPAQ returns to its default settings and loses all information (files, settings, etc.) that is not recorded in ROM. Information stored in iPAQ File Store will not be lost. For more information on using iPAQ File Store, see "Using the iPAQ File Store Folder" in Chapter 5, "Using Programs." To perform a hard reset: 1. Press and hold buttons 1 and 4 on the front of the device 1 and, at the same time, with the stylus, briefly press the Reset button 2 on the bottom of your HP iPAQ. User's Guide 1­10 Getting to Know Your HP iPAQ Note: Verify the full reset by pressing the Power button. When the HP iPAQ has been fully reset, it does not power on until the battery is reactivated. 2. A hard reset deactivates the battery. The Power button does not function until the battery is reactivated. To reactivate the battery: Connect the AC Adapter to the HP iPAQ to charge the device. Or: Briefly press the Reset button with the stylus. User's Guide 1­11 Getting to Know Your HP iPAQ Caring for Your Device To protect the screen of your HP iPAQ from damage, observe the following practices: Never tap or write on the screen with any device other than the stylus that comes with the HP iPAQ or an approved replacement. If you lose or break your stylus, you can order extras at www.hp.com/go/ipaqaccessories. When transporting your HP iPAQ in a purse, pocket, briefcase, etc., ensure that the device does not get compressed, bent, dropped, hit, or sat on. When not in use, store your HP iPAQ in a case. You can select from a wide variety of cases at www.hp.com/go/ipaqaccessories or www.casesonline.com. Do not place anything on top of your HP iPAQ. Avoid scratching the surface of the screen or banging it against hard objects. Clean your HP iPAQ by wiping the screen and the exterior with a soft, damp cloth lightly moistened with water. Ä CAUTION: To reduce the risk of damage to the internal components, do not spray liquid directly on the screen or allow excess liquid to drip inside your HP iPAQ. Using soap or other cleaning products on the screen may discolor the finish and damage it. User's Guide 1­12 2 Synchronizing with Your Computer Using Microsoft ActiveSync Microsoft ActiveSync is a program you install on your desktop or laptop computer to transfer data back and forth. In this manner, you only have to input information once either at your computer or your HP iPAQ. Using ActiveSync and the sync cable, you connect your HP iPAQ and a computer to: Copy files (data, audio or video) between your HP iPAQ and up to two host computers so you always have the latest information in all locations. Install programs on your device. Back up and restore files. Synchronize links. Send and receive email. Request meetings. Installing ActiveSync These instructions assume the battery has been previously charged. Ä CAUTION: The first time you synchronize, perform Steps 1 and 2 below (install Microsoft ActiveSync on your computer). Then, when prompted to do so, connect your HP iPAQ to your computer. User's Guide 2­1 Synchronizing with Your Computer To install Microsoft ActiveSync on your computer: 1. Insert the Companion CD into the CD-ROM tray or slot in your computer. 2. After the introduction displays, click Start Here. Follow the Setup Wizard screen instructions. When prompted, connect your HP iPAQ and your personal computer using the supplied cables in the following manner: 1. Insert the round connector on the AC Adapter cable into the connector on the sync cable. 2. Insert the connector on the sync cable into the connector on the bottom of the HP iPAQ. 3. Connect the AC Adapter cable into a standard electrical outlet. Note: Do not connect the sync cable to the computer yet. 4. When instructed by Setup Wizard, connect the HP iPAQ to the computer by inserting the USB plug on the sync cable into a USB port on your computer. User's Guide 2­2 Synchronizing with Your Computer Note: The HP iPAQ supports a serial connection. However, to synchronize via a serial connection, you must use a serial sync cable (sold separately.) 5. The Setup Wizard detects the programs on your computer, and guides you step-by-step so you can install ActiveSync on your computer and other optional programs on your device. Once you are finished with the Setup Wizard, you can disconnect the HP iPAQ from the computer. User's Guide 2­3 Synchronizing with Your Computer Synchronizing with Your Computer Once ActiveSync is installed on your computer, you can: Create an additional partnership with a second computer so you can synchronize information. Change the type of data (Contacts, Calendar, Messaging, Tasks, Favorites, Files, Notes, or AvantGo) to synchronize. Note: To synchronize files, select files in your computer; then drag and drop the files into the synchronization folder on your device. If you named your HP iPAQ "PC1" when you created your partnership, then the synchronized folder is named "PC1." When you synchronize, the files are automatically moved to and from the PC1 folder. Changing Synchronization Settings You can modify the synchronization settings to: Set a time for synchronization to occur. Change the type of connection. Select the types of files to synchronize. Select the files and information you do not want to synchronize (ex: email attachments). Determine how conflicts between information on your HP iPAQ and information on your computer are to be handled. To modify synchronization settings: 1. On your computer, open ActiveSync by clicking Start > Programs > Microsoft ActiveSync. 2. In ActiveSync, click Tools > Options. a. In the Sync Options page, check the Mobile select items to be synchronized. User's Guide 2­4 Synchronizing with Your Computer b. Click the Schedule tab to set the time for synchronization. c. Click the Rules tab to determine how conflicts between information on your HP iPAQ and information on your computer are to be handled. 3. Tap OK. 4. From the File menu, click Connection Settings... . Select the type of connection to use between the HP iPAQ and the computer. Using the Serial Infrared (IR) Connection Your HP iPAQ has an infrared port. If your computer has an infrared port or an infrared USB adapter, you can synchronize your HP iPAQ and your computer using an infrared connection instead of the sync cable. The infrared connection option only works on computers with Microsoft Windows 98SE, Me, 2000, or XP operating systems. To set up an infrared connection to your computer: 1. Follow your computer manufacturer's instructions to set up the infrared port. 2. Line up the HP iPAQ infrared port with the computer infrared port so they are unobstructed and within 12 in. (30 cm) of each other. 3. On your HP iPAQ, tap Start > ActiveSync > Tools > Connect via IR... . Synchronization begins automatically. 4. To disconnect, move the HP iPAQ and computer away from each other, or tap the X in the upper right corner of the screen on your device. Manually Copying or Moving Files You can copy or move files to and from your computer using Explore in ActiveSync and Windows Explorer. To copy a file: User's Guide 2­5 Synchronizing with Your Computer 1. Connect your HP iPAQ and computer via the sync cable. 2. On your computer, right-click the Start menu. 3. In the popup menu, click Explore. This opens the file hierarchy in your computer. 4. Browse through your folders and subfolders and locate a file to be copied or moved to your HP iPAQ. 5. Once you find a file(s), leave the window open. Note: You cannot copy preinstalled files or system files. 6. On your computer, open ActiveSync by clicking Start > Programs > Microsoft ActiveSync. 7. In ActiveSync, click Explore. This opens the file hierarchy in your HP iPAQ (under the folder Mobile Device). 8. Go to My Pocket PC > My Documents and leave the window open. 9. Drag and drop the file(s) between your computer and your HP iPAQ. If you are prompted for permission to convert a file so it can be used in the HP iPAQ, answer yes. Note: Moving file(s) into the My Documents folder (or into a subfolder under My Documents) on your HP iPAQ assures that the programs will locate them. 10. If you want, on your HP iPAQ, open File Explorer. Tap My Device. See the file(s) you have just copied or moved. Installing a Program To install a program from your computer using ActiveSync: 1. Connect your HP iPAQ to your computer using the sync cable. 2. Follow the instructions on the computer screen for installing that particular program. User's Guide 2­6 Synchronizing with Your Computer 3. Check the screen on your HP iPAQ to see if further steps are necessary to complete the installation. Backing up and Restoring Files To help reduce the chance of losing information, you should back up information to your computer regularly. For more information on backing up and restoring information using Microsoft ActiveSync, see Chapter 5, "Using Programs." Synchronizing Links You can synchronize links to websites from the Favorites list on your computer to view them offline with Pocket Internet Explorer. 1. On your computer, open Internet Explorer. 2. Click Favorites to see the list of links to your favorite websites. 3. To save a website link to Mobile Favorites, open the website and click Create Mobile Favorite. If you have selected "Favorites" as an information type to be synchronized, ActiveSync copies your mobile favorite to your HP iPAQ the next time you synchronize. If you have not selected "Favorites" as an information type to be synchronized, ActiveSync will not copy your mobile favorite to your HP iPAQ the next time you synchronize. To manually synchronize your favorite links, follow the instructions in "Synchronizing with Your Computer" in Chapter 2. User's Guide 2­7 Synchronizing with Your Computer Sending and Receiving Email Messages You can send and receive email messages by synchronizing your HP iPAQ with your computer using ActiveSync. When sending and receiving email messages, the name of the current folder is displayed at the bottom of the screen. For more information on sending and receiving email using ActiveSync, view Messaging Help by going to Start > Help > Messaging. Sending a Meeting Request You can schedule a meeting and send a meeting request via ActiveSync. You create the meeting information in Messaging and the next time you synchronize with your computer, the meeting request will be sent. Note: The person(s) you invite must use Outlook or Pocket Outlook on their computer(s). For more information, view Calendar Help by going to Start > Help > View > All Installed Help > Calendar. User's Guide 2­8 3 Managing the Battery Your device is shipped with a partially charged internal battery. It is recommended that you fully charge the device before setting up the unit. Note: It can take up to four hours to fully charge the battery. Even when not in use, the device uses battery power to run the clock and maintain files. When at your desk, keep the device plugged into an electrical outlet with the AC Adapter. When you travel, carry with you the AC Adapter and sync cable. Ä CAUTION: Keep the battery charged. The programs and files you install or create are stored in volatile RAM memory. If the battery completely discharges, all user-installed programs and user data files created will be erased and you will have to reinstall them. To prevent losing valuable programs and files, keep the battery always charged. Optionally, you can store a limited number of programs and files in the iPAQ File Store folder so that if the battery completely discharges, they will not be lost. Charging the Battery The AC Adapter works with any household electrical outlet. You can also purchase an adapter that works with your vehicle cigarette lighter or 12 Volt power outlet. Ä CAUTION: Use only the AC Adapter that came with your device to charge it. User's Guide 3­1 Managing the Battery To charge the HP iPAQ: 1. Insert the round connector on the AC Adapter cable into the connector on the sync cable. 2. Insert the connector on the sync cable into the connector on the bottom of the device. 3. Connect the AC Adapter to a standard electrical outlet. Ä CAUTION: To avoid damaging your device or the AC Adapter, gently align all connectors before inserting them. 4. The Notification/Charge Indicator blinks amber while the battery is charging. When the indicator stops blinking and turns solid amber, the unit is fully charged. It can take up to four hours to fully charge the battery. User's Guide 3­2 Managing the Battery Checking the Battery To view the battery gauge to see how much battery power remains: From the Start menu, tap Settings > System tab > Power. If the battery is low, use the AC Adapter to connect the device to an electrical outlet and recharge it to its full capacity. Battery Saving Tips To make your battery last as long as possible between charges, there are certain settings you can change on your device. Adjusting some or all of these will maximize battery life. Leave your device connected to AC power at all times when not using it. Set the device to turn off after a short time of not being used. Tap Start > Settings > System tab > Power > Advanced tab. On battery power, set the device to power off in the shortest acceptable time. Dim the backlight. Tap Start > Settings > System tab > Backlight > Brightness tab. Adjust the on battery brightness level slider to dim the backlight. Turn off the backlight. Tap Start > Settings > System tab > Backlight > Battery Power tab; then set the backlight to turn off the backlight soon after you stop using the device. Set the device to receive incoming infrared beams manually. Tap Start > Settings > Connections tab > Beam; then uncheck Receive all incoming beams. Assign a program button to turn off the screen display while listening to music. Open Windows Media and tap Tools >Settings > Buttons. From the Select Function dropdown list, tap Screen Toggle. Press a program button and tap OK. Then, when listening to music, press that program button to turn off the screen display. User's Guide 3­3 4 Using the Screen Using the HP Launch Screen (Select Models Only) On some models, when you first turn on your device, the Launch screen is displayed. Use this screen to access the following programs: Music (Windows Media Player) Contacts Schedule (Calendar) Photos (HP Image Zone) User's Guide 4­1 Using the Screen To change to the standard Today screen: 1. Tap , or from the Start menu, tap Settings > Today > Items tab. 2. Check or uncheck iPAQ Entertainment. Note: If iPAQ Entertainment is checked, no other Today screen items will be visible. 3. Check other items you want to see on the Today screen. 4. Tap OK. Using the Today Screen When you first turn on the device, the Today screen displays information such as date and time and the day's schedule. You can return to the Today screen from any program by tapping Start > Today. Tap for connectivity status. Tap to open a program. Tap to change date and time. Tap to read messages. Tap to view tasks. Tap to set appointment or view existing appointment. Tap to enter owner info. Tap to change volume or mute sounds. Tap to view the next appointment. Tap & hold to change time format. User's Guide 4­2 Using the Screen Customizing the Today Screen You can customize the appearance of the Today screen by: Setting a theme for your device. Using a picture as the background. Selecting the items listed on the Today screen. To select a theme or a picture as a background: 1. Tap , or from the Start menu, tap Settings > Today > Appearance tab. 2. Tap a theme from the list, or tap Use this picture as the background and tap Browse. 3. To search through folders and subfolders for other pictures, use File Explorer. To change the order in which items appear on the Today screen: 1. Tap , or from the Start menu, tap Settings > Today > Items tab. 2. Tap any item and tap either Move Up or Move Down. 3. Tap OK. Note: Date is always the first item listed. You cannot move Date. 4. Tap Today timeout: and select the period of inactivity that must pass before the Today screen displays. 5. Tap OK. User's Guide 4­3 Using the Screen Navigation Bar and Taskbar The navigation bar displays connectivity status and the time. The taskbar lists the menu tabs, buttons, and commands you have available while you are using the current program. Navigation bar Tap to open a program. to open a recently used program. Tap to browse more programs. Tap to customize settings. Tap to view Help on the running program. Taskbar Tap to create a new item. Within each program, use the taskbar to perform tasks. Tap to select menu commands Tap to select an input method. User's Guide 4­4 Using the Screen Status Icons You may see the following status icons displayed on the navigation bar or taskbar. Tap the icon to view more information related to the item. There is no active connection between the HP iPAQ and the computer. The HP iPAQ and a computer are connected. This icon appears only when there is an active connection. Microsoft ActiveSync is synchronizing your HP iPAQ with a computer. The speaker is on. Tap to mute sound. The speaker is off. Tap to unmute sound. This program is running. Tap to minimize it. (Minimizing maintains a program open but not active on the screen.) Your HP iPAQ and a computer are connected. This icon appears only when there is an active connection. Popup Menus Popup menus allow you to perform an action on an item. To perform an action on an item, tap and hold the stylus on the item. When the menu pops up on the screen, tap the desired action. If you change your mind, tap anywhere outside the menu to close it without performing the action. Main Popup Menu Use the main popup menu to cut (move), copy, rename, and delete an item, or to send an email or file to another device. User's Guide 4­5 Using the Screen Sounds and Notifications You can schedule various types of events (appointments, tasks, email notification) and set an alarm as reminder so that at the scheduled time or when you have a message, the indicator light on the front of the device flashes green and or a sound is played. To set alarms and sounds: Go to Start > Settings > Sounds & Notifications. Tap the Sounds tab and enable sounds for each event. Tap the Notifications tab and select a sound for each event. User's Guide 4­6 Using the Screen Creating Information From the Today screen, you can create various types of items: 1. Tap , or from the Start menu, tap Today > New. Appointment Contact Excel Workbook Message Note Task Word document 2. In the popup menu, tap a task to create a new item. 3. Tap OK when you are finished. Selecting Screen Orientation The screen can be viewed vertically or horizontally. To select screen orientation: From the Start menu, tap Settings > System tab > Screen. Shortcut: To toggle screen position between portrait (vertical) and landscape (horizontal) modes, tap and hold for two seconds the Today button. Adjusting Text Size How much information you see on the screen depends on the text size. 1. From the Start menu, tap Settings > System tab > Screen > Text Size tab. 2. Drag the slider to the desired text size. 3. Tap OK. User's Guide 4­7 Using the Screen Finding Information You can search through the My Documents folder and any subfolder you have created in your HP iPAQ. To find a program or file: 1. From the Start menu, tap Programs > Find. If you know the filename, tap Find: and type the filename. If you do not know the exact filename but know the data type, tap a data type from the dropdown list. 2. Tap Go. 3. In the results list, tap an item to open it. User's Guide 4­8 5 Using Programs Installing a Program You can install programs on your HP iPAQ using Microsoft ActiveSync and the sync cable. You can install programs: From your HP iPAQ or your computer by copying a program file that has an .exe or .cef extension. From another device if the program file has a .cab extension. When installing programs, look for the correct version for your HP iPAQ model and Windows Mobile Operating System. Follow the installation instructions provided with the program. Minimizing a Program Minimizing a running program keeps it open, but not active on your screen. To minimize a running program, tap the at the top right of the screen. Closing a Program Programs automatically close based on available memory. However, you can manually close a program to increase performance. To see a list of running programs to close: 1. From the Start menu, tap Settings > System tab > Memory. 2. Tap the Running Programs tab. If you are running a program in the background, bring it to the foreground by tapping Activate. User's Guide 5­1 Using Programs To close a program, tap the program and tap Stop. To close all programs, tap Stop All. Using HP Task Switch HP Task Switch is an application that allows you to switch between open programs, or to close one or all the running programs. By default, HP Task Switch runs in the background on your HP iPAQ. For help on HP Task Switch, go to Start > Help > View > All Installed Help > HP Task Switch. You can access HP Task Switch in two ways: Tap the HP Task Switch icon (located in the lower right corner of the Today screen taskbar). Or: Go to Start > Programs > HP Task Switch. You can use HP Task Switch in one of two modes. To select the task switching mode you prefer: Go to Start > Programs > HP Task Switch > Settings. User's Guide 5­2 Using Programs The following screen displays: If you select Icon pad, then the screen looks similar to the following: Shows the current running program. Tap to close all running programs. Tap to switch between programs. Tap to adjust settings. User's Guide 5­3 Using Programs If you select Menu on taskbar, the screen looks similar to the following: Using Program Buttons By default, the buttons on the HP iPAQ open certain programs. However, you can customize them to open different programs. To assign a program to a button other than the default: 1. From the Today screen, tap Start > Settings > Buttons. 2. Tap a button. 3. In the Assign a program: dropdown list, tap the program you wish to associate to a button. The following table describes the default program buttons on the HP iPAQ. Each button can be assigned up to two programs. The primary program for the button can be accessed by briefly User's Guide 5­4 Using Programs pressing the button. The secondary program or function is accessed by pressing and holding the button down for two seconds. Button Action Press To open a program Calendar Description Schedule events and set alarms as reminders. The day's events are displayed on the Today screen. Play digital audio and video files. Keep a list of friends and colleagues. Press & hold Press Press & hold Windows Media Player Contacts HP Image Zone Display individual images and run slide shows. Display images from a digital camera SD storage card. Messaging Receive and send Internet email messages through Messaging on your HP iPAQ or your computer after ActiveSync is installed. To send and receive email, you must have an email address provided by your Internet Service Provider (ISP) or employer. Record voice or sounds as a WAV file that can be attached to a picture or listened to by itself. By default, recording is in the Notes program. (Continued) Press Press & hold Record (in Notes) User's Guide 5­5 Using Programs (Continued) Button Action Press Press & hold Press Press & hold To open a program Today Rotate Screen (Portrait/Lands cape) Power on/off HP Profiles Description Home page from which all features are accessed. Toggle screen orientation from vertical (portrait) to horizontal (landscape). Turns HP iPAQ on or off. Save characteristics (volume level, alarm and backlight brightness) in memory. Invoke a profile according to your surroundings. (Note: The device must be on.) Locking the Program Buttons To avoid accidentally pressing a program button: 1. Tap Start > Settings > Buttons > Lock tab. 2. Tap Disable all buttons except power button; then tap OK. Note: The Power button cannot be locked. Pressing the button and turning on the unit unlocks the other program buttons. Using HP Profiles You can change your HP iPAQ settings quickly depending on where you are at a given moment. Use HP Profiles to: Turn the HP iPAQ backlight on or off. Turn the HP iPAQ screen display on or off. User's Guide 5­6 Using Programs Disable powering on the HP iPAQ from an application button. Turn off the HP iPAQ. You can customize the profiles and store the settings in memory. In this way, you can quickly invoke a setting with one tap. Note: This screen closes after a period of inactivity. If it closes before you make your selection, tap and hold for two seconds the Power button. To launch HP Profiles: Turn the HP iPAQ on; then press and hold the Power button for two seconds. The HP Profiles menu screen is displayed. Or: Go to Start > Settings> System tab > HP Profiles. Settings Profiles To change Backlight settings, tap Backlight Off or On. To change Display settings, tap Display Off or On. To lock or unlock the buttons, tap All Keys Lock. To power off the HP iPAQ, tap Suspend. User's Guide 5­7 Using Programs To adjust the settings in a profile, tap Profiles Setting. To close the application, tap Exit. Saving Settings in a Profile The HP iPAQ comes with five profiles with different alert volume, screen brightness, and power saving settings. You can use them, rename them, or customize them: Silent Normal Meeting Outdoor User You can rename these profiles, but you cannot delete them. To rename a profile: 1. Go to Start > Settings> System tab > HP Profiles. 2. The Current profile is always the first profile displayed. Tap any profile from the HP Profiles dropdown list. 3. Tap Rename. 4. When the keyboard and typing area pop up, type a new name. 5. Tap OK. User's Guide 5­8 Using Programs Tap an icon on the right of the screen to open a new screen where you can change alerts volume, screen brightness, or how long the device will stay on before it turns off. Tap to adjust alarm volume. Tap to adjust screen brightness. Tap to adjust power conservation settings. Adjusting the Alert Volume in a Profile 1. From the HP Profiles dropdown list, select the profile you wish to change and tap the Speaker icon. 2. On the volume screen, tap either Alerts On or Off. 3. Tap and drag the volume slider to the desired level. As you move the slider, a sample alert is heard. 4. Tap OK. Adjusting Brightness and Backlight On or Off in a Profile The brightness of the display and whether the backlight is on or off plays a major part in how long your battery lasts. You may want to reduce brightness or set it to quickly power off when you are not using the device. To adjust backlight brightness: User's Guide 5­9 Using Programs 1. Tap the Brightness icon. 2. Move the brightness level slider left or right. 3. Tap Turn off backlight if device is not used for and select a period of time from the dropdown list. 4. Tap OK. Setting the HP iPAQ to Turn Off After a Period of Inactivity Having your HP iPAQ turned on plays a major part in how long your battery will last. You may want to set the HP iPAQ so that it turns off rather quickly when not in use. To set the shutdown period: 1. Tap the Power icon. 2. Tap Turn off device if not used for and in the dropdown list, tap a period of inactivity before the device powers off. 3. Tap OK. User's Guide 5­10 Using Programs Using HP Image Zone You can use HP Image Zone to see photos or video clips and organize them into slideshows or playlists. You can also add audio files to images by recording voices or sounds and associating them with an image. Use HP Image Zone to: View pictures stored on your HP iPAQ or storage card. Record sounds with pictures. View a slideshow. Note: For more information on using HP Image Zone, open HP Image Zone, then tap > Help. Managing Image Files To access HP Image Zone: From the Start menu, tap Programs > HP Image Zone. The viewer always opens in browse mode, and you can see miniatures of the pictures in the current folder. To view pictures in a different folder: 1. Tap the Folders icon and tap a different folder. 2. Tap OK. 3. Once you find a picture you want to enlarge, tap its thumbnail miniature to see a preview. Viewing a Full-screen Picture To view a picture full-screen, and to be able to zoom in or out: 1. Select the picture by tapping on its thumbnail. 2. Tap Tools > View Image, or tap on the preview window. User's Guide 5­11 Using Programs