user guide hp LaserJet 1200 series products HP LaserJet 1200 Series Printer and Print·Copy·Scan Products User Guide © Copyright Hewlett-Packard Company 2002 All Rights Reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. A user of the Hewlett-Packard printer associated with this user guide is granted a license to: a) print hard copies of this user guide for PERSONAL, INTERNAL or COMPANY use subject to the restriction not to sell, re-sell or otherwise distribute the hard copies; and b) place an electronic copy of this user guide on a network server, provided access to the electronic copy is limited to PERSONAL, INTERNAL users of the Hewlett-Packard printer associated with this user guide. The information contained in this document is subject to change without notice. Publication number: C7045-Online Edition 4, 5/2003 Trademark Credits Adobe®, Acrobat®, PostScript®, and Adobe Photoshop® are trademarks of Adobe Systems Incorporated which may be registered in certain jurisdictions. Arial®, Monotype®, and Times New Roman® are U.S. registered trademarks of the Monotype Corporation. CompuServeTM is a U.S. trademark of CompuServe, Inc. HelveticaTM, PalatinoTM, TimesTM, and Times RomanTM are trademarks of Linotype AG and/or its subsidiaries in the U.S. and other countries. Microsoft®, MS Windows, Windows®, Windows NT®, and MS-DOS® are U.S. registered trademarks of Microsoft Corporation. LaserWriter® is a registered trademark of Apple Computer, Inc. TrueTypeTM is a U.S. trademark of Apple Computer, Inc. ENERGY STAR® is a U.S. registered service mark of the U.S. EPA. Netscape is a U.S. trademark of Netscape Communications Corporation. Unix® is a registered trademark of The Open Group. Hewlett-Packard Company 11311 Chinden Boulevard Boise, Idaho 83714 U.S.A. Contents 1 Getting to know the printer Understanding the printer's features and benefits . . . . . . . . . . 12 Print with excellent quality . . . . . . . . . . . . . . . . . . . . . . . . . 12 Save Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Save money. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Create professional documents . . . . . . . . . . . . . . . . . . . . . 12 Expand your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Identifying the printer's components . . . . . . . . . . . . . . . . . . . . 14 Printer control panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Printer input trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Printer media guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Printer output paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Toner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Choosing paper and other media . . . . . . . . . . . . . . . . . . . . . . . 20 Loading media into the input trays . . . . . . . . . . . . . . . . . . . . . . 21 Main input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Priority input tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Specific types of media . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Turning the power off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Understanding voltage conversions . . . . . . . . . . . . . . . . . . . . . 22 Accessing the printer properties (driver) and help . . . . . . . . . . 23 Printer properties (driver). . . . . . . . . . . . . . . . . . . . . . . . . . 23 Software For Macintosh Computers . . . . . . . . . . . . . . . . . 24 Printer online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Printing a configuration page . . . . . . . . . . . . . . . . . . . . . . . . . . 26 2 Getting to know the copier/scanner Understanding the copier/scanner's features and benefits . . . 28 Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Identifying the copier/scanner's components . . . . . . . . . . . . . . 29 Copier/scanner control panel. . . . . . . . . . . . . . . . . . . . . . . 30 Media input tray, guides, and output bin . . . . . . . . . . . . . . 31 Copier/scanner door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Supported media sizes and types . . . . . . . . . . . . . . . . . . . . . . 32 Precautions for copying and scanning . . . . . . . . . . . . . . . . . . . 33 Loading originals in the copier/scanner . . . . . . . . . . . . . . . . . . 34 EN Contents 3 Getting to know the software . . . . . . . . . . . . . . . . . . . . . . . . . . 35 HP LaserJet Director (Windows 98, 2000, Millennium, NT 4.0, and Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 To turn off the HP LaserJet Director . . . . . . . . . . . . . . . . . 36 HP LaserJet Document Manager (Windows 98, 2000, Millennium, NT 4.0, and Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 HP LaserJet Copier (Copy Plus) . . . . . . . . . . . . . . . . . . . . 38 HP LaserJet Director Toolbox (Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . . 38 HP LaserJet Device Configuration. . . . . . . . . . . . . . . . . . . 39 HP LaserJet Photo Center (Windows 9x, 2000, Millennium, and NT 4.0) . . . . . . . 40 Accessing the online help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 3 Getting to know the print server Understanding the print server's features and benefits . . . . . . 44 Using network protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Identifying the print server's components. . . . . . . . . . . . . . . . . 45 Installing the print server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Installing and configuring the network software . . . . . . . . . . . . 47 Install the software on a network . . . . . . . . . . . . . . . . . . . . 47 Install the printer and server . . . . . . . . . . . . . . . . . . . . . . . 47 Using the embedded web server . . . . . . . . . . . . . . . . . . . . . . . 48 Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Compatible Web Browsers . . . . . . . . . . . . . . . . . . . . . . . . 49 Starting the embedded web server . . . . . . . . . . . . . . . . . . . . . 49 Using HP Web JetAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Additional configuration and management tools . . . . . . . . . . . 50 Using BOOTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Benefits of using BOOTP. . . . . . . . . . . . . . . . . . . . . . . . . . 50 Configuring the BOOTP server . . . . . . . . . . . . . . . . . . . . . 51 Bootptab file entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 UNIX systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Windows systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Windows NT 4.0 server . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Windows 2000 server . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Enabling or disabling DHCP . . . . . . . . . . . . . . . . . . . . . . . 59 Moving to another network . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 4 Contents EN 4 Media Optimizing print quality for media types . . . . . . . . . . . . . . . . . . 62 Printing transparencies and labels . . . . . . . . . . . . . . . . . . . . . . 63 Printing envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Printing letterhead or preprinted forms. . . . . . . . . . . . . . . . . . . 66 Printing custom-sized media or cardstock . . . . . . . . . . . . . . . . 67 5 Printing tasks Printing with manual feed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Printing on both sides of the paper (manual duplexing) . . . . . . 71 Printing watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Accessing the watermark feature . . . . . . . . . . . . . . . . . . . 74 Printing multiple pages on a single sheet of paper (N-up printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Accessing the multiple pages per sheet feature (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Accessing the multiple pages per sheet feature (Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Printing booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Canceling a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Understanding print quality settings . . . . . . . . . . . . . . . . . . . . . 79 Using EconoMode (Save Toner) . . . . . . . . . . . . . . . . . . . . . . . 80 6 Scanning tasks Starting a scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Working with scanned items . . . . . . . . . . . . . . . . . . . . . . . 83 Scanning to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Using the e-mail feature (Windows 98, 2000, Millennium, NT 4.0) . . . . . . . . . . 84 Using the e-mail feature (Mac OS) . . . . . . . . . . . . . . . . . . 84 Editing scanned text (Optical Character Recognition) . . . . . . . 85 Using the OCR feature (Windows 98, 2000, Millennium, NT 4.0, and Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Storing scanned text or images . . . . . . . . . . . . . . . . . . . . . . . . 87 Using the Store feature (Windows 98, 2000, Millennium, NT 4.0, and Mac OS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Acquiring an image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 88 Enhancing the scanned image in HP Document Manager . . . 89 Accessing the image enhancement features. . . . . . . . . . . 89 EN 5 Adding annotations to scanned images . . . . . . . . . . . . . . . . . . 90 Accessing the annotation features. . . . . . . . . . . . . . . . . . . 90 Canceling scan jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 7 Copying tasks Understanding copying features . . . . . . . . . . . . . . . . . . . . . . . 92 Using the Quick Copy feature . . . . . . . . . . . . . . . . . . . . . . . . . 92 Quick Copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Using HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Accessing HP LaserJet Copier . . . . . . . . . . . . . . . . . . . . . 94 Accessing HP LaserJet Copy Plus . . . . . . . . . . . . . . . . . . 94 Adjusting the contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Accessing the contrast feature . . . . . . . . . . . . . . . . . . . . . 96 Canceling copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 8 Managing the toner cartridge Using HP toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 HP policy on non-HP toner cartridges . . . . . . . . . . . . . . . . 98 Storing toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Toner cartridge life expectancy . . . . . . . . . . . . . . . . . . . . . 98 Recycling toner cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Saving toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Redistributing toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Changing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . 101 9 Troubleshooting the printer Finding the solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Pages did not print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Pages printed, but there was a problem . . . . . . . . . . . . . 104 Printer light patterns. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Error messages on the screen. . . . . . . . . . . . . . . . . . . . . 107 Common Macintosh Problems . . . . . . . . . . . . . . . . . . . . 109 Selecting an Alternate PostScript Printer Description (PPD) . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Troubleshooting PostScript (PS) Errors . . . . . . . . . . . . . . . . 114 Paper handling problems. . . . . . . . . . . . . . . . . . . . . . . . . 116 Printed page is different than what appeared on screen . 118 Improving print quality . . . . . . . . . . . ...