hp officejet 4200 series all-in-one user guide hp officejet 4200 series all-in-one © 2004 Copyright Hewlett-Packard Development Company, LP The information herein is subject to change without notice. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. This product incorporates Adobe's PDF technology, which contains an implementation of LZW licensed under U.S. Patent 4,558,302. Adobe and the Acrobat logo are trademarks of Adobe Systems Incorporated. Portions Copyright © 1989-2004 Palomar Software Inc. The HP Officejet 4200 Series includes printer driver technology licensed from Palomar Software, Inc. www.palomar.com Copyright © 1999-2004 Apple Computer, Inc. Apple, the Apple logo, Mac, Mac logo, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Publication number: Q5600-90113 First edition: January 2004 Windows®, Windows NT®, Windows ME®, Windows XP®, and Windows 2000® are U.S.-registered trademarks of Microsoft Corporation. Intel® and Pentium® are U.S. registered trademarks of Intel Corporation. notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and the program material which it describes. Note: Regulatory information can be found in the Technical Information chapter of this guide. Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock. Warning! Potential shock hazard 1 2 Read and understand all instructions in the setup poster. Use only a grounded electrical outlet when connecting the device to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician. Observe all warnings and instructions marked on the product. Unplug this product from wall outlets before cleaning. Do not install or use this product near water or when you are wet. Install the product securely on a stable surface. Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged. If the product does not operate normally, see the online Troubleshooting help. No operator-serviceable parts inside. Refer servicing to qualified service personnel. Use in a well-ventilated area. 3 4 5 It is not lawful in many places to make copies of the following items. When in doubt, check with a legal representative first. 6 7 · · · · · · Governmental paper or documents: - Passports - Immigration papers - Selective service papers - Identification badges, cards, or insignias Governmental stamps: 8 9 10 - Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency, traveler's checks, or money orders Certificates of deposit Copyrighted works safety information Warning! To prevent fire or shock hazard, do not expose this product to rain or any type of moisture. Warning! The handset ear cap used with this product may attract dangerous objects like pins, staples, or needles. Take care to avoid harm that might occur from the retention of dangerous objects on the ear piece of the handset. Warning! This equipment will be inoperable when mains power fails. contents 1 hp officejet overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 the hp officejet at a glance . . . . . . . . . . . . front panel overview . . . . . . . . . . . . . . . . menu overview . . . . . . . . . . . . . . . . . . . . use the hp director software to do more with open the hp director for Windows users . open the hp director for Macintosh users ............ ............ ............ your hp officejet ............ ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 .5 .8 .8 .9 10 15 15 16 17 17 18 19 19 20 20 22 22 23 23 24 24 24 24 25 25 27 27 28 28 29 30 30 32 32 33 34 34 i 2 load paper and load originals . . . . . . . . . . . . . . . . . . . . . . . . . . 15 open and close the hp officejet . . . . . . . . . . . . . . . . . . . . . . . . . . open and close the paper tray . . . . . . . . . . . . . . . . . . . . . . . . open and close the document feeder tray and document catcher . papers for printing and copying. . . . . . . . . . . . . . . . . . . . . . . . . . recommended papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . papers to avoid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . load paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . load full-size papers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . load envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . load 4 by 6 inch (10 by 15 cm) photo paper with tear off tabs . . load postcards, index, or Hagaki cards . . . . . . . . . . . . . . . . . . load other types of paper in the paper tray . . . . . . . . . . . . . . . set the paper type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . paper type settings for copying . . . . . . . . . . . . . . . . . . . . . . . set the paper type for copying . . . . . . . . . . . . . . . . . . . . . . . . set the paper size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . paper size setting for copying . . . . . . . . . . . . . . . . . . . . . . . . . paper size setting for receiving a fax . . . . . . . . . . . . . . . . . . . . avoid jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . load originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 use the copy features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . use the copy features from the front panel. . . . . increase copy speed or quality . . . . . . . . . . . . change default copy settings. . . . . . . . . . . . . . copy a two-page black-and-white document . . . . . make multiple copies of the same original . . . . . . copy a photo onto a full-size page . . . . . . . . . . . copy a legal-size document onto letter paper . . . . copy a washed-out original . . . . . . . . . . . . . . . . copy a document that has been faxed several times enhance light areas of your copy . . . . . . . . . . . . stop copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . contents 4 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 scan an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36 5 use the fax features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 enable fax confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38 send a basic fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39 send a color original or photo fax . . . . . . . . . . . . . . . . . . . . . . . .39 send a fax using speed dials . . . . . . . . . . . . . . . . . . . . . . . . . . . .40 send a fax using redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 schedule a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 cancel a scheduled fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 send a fax from memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42 send a fax using monitor dialing . . . . . . . . . . . . . . . . . . . . . . . . .43 send a fax manually from a telephone . . . . . . . . . . . . . . . . . . . . .43 set the answer mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44 receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 set the number of rings before answering . . . . . . . . . . . . . . . . . . . 47 receive a fax manually from a phone . . . . . . . . . . . . . . . . . . . . . .48 receive a fax manually from the front panel . . . . . . . . . . . . . . . . . .48 receive a fax manually using the attached handset (hp officejet 4250 series only) 49 poll to receive a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49 use the attached handset (hp officejet 4250 series only) . . . . . . . . . . . .50 answer incoming calls using the handset . . . . . . . . . . . . . . . . . . . .50 make phone calls using the handset . . . . . . . . . . . . . . . . . . . . . . .50 receive faxes using the handset. . . . . . . . . . . . . . . . . . . . . . . . . . .51 send faxes using the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 adjust the handset volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 set the fax header . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51 enter text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 enter a phone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 print reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 generate reports automatically . . . . . . . . . . . . . . . . . . . . . . . . . . .53 generate reports manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54 set up speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55 create individual speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . .56 add group speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 update speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 delete speed-dial entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 change fax resolution and lighter/darker settings. . . . . . . . . . . . . . . . .58 change the fax resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58 change lighter/darker setting . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 set new defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 set fax options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 set the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60 set the paper size for received faxes . . . . . . . . . . . . . . . . . . . . . . .61 ii hp officejet 4200 series contents set tone or pulse dialing . . . . . . . . . . . . . . . . . . adjust the ring volume . . . . . . . . . . . . . . . . . . . . adjust the phone line monitor volume . . . . . . . . . forward faxes to another number . . . . . . . . . . . . edit or cancel fax forwarding . . . . . . . . . . . . . . . change the answer ring pattern (distinctive ringing) redial a busy or unanswered number automatically set automatic reduction for incoming faxes . . . . . . use error correction mode . . . . . . . . . . . . . . . . . set the fax speed . . . . . . . . . . . . . . . . . . . . . . . use caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . block junk fax numbers . . . . . . . . . . . . . . . . . . . set backup fax reception . . . . . . . . . . . . . . . . . . set the country and language . . . . . . . . . . . . . . . reprint the faxes in memory . . . . . . . . . . . . . . . . . . stop faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 61 62 62 62 63 63 64 65 65 66 66 67 68 68 68 71 71 72 72 72 ...