User manual HTC 2125

User Manual Congratulations on the purchase of your new Windows MobileTM Smartphone! Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, ActiveSync, Excel, Internet Explorer, MSN, Outlook, PowerPoint, and Word are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Please read before operating your device. THE DEVICE IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX. DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING. WHEN INSERTING YOUR SIM CARD, MAKE SURE THE DEVICE IS POWERED OFF, AND THAT THE SIM CARD SNAPS INTO THE SOCKET SECURELY. YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE'S OUTER CASING. (For more information, see the enclosed warranty statement.) EXPLOSIVE ATMOSPHERES When in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and the user should obey all signs and instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. Users are advised not to use the equipment at refueling points such as service or gas stations. Users are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always, clearly marked. These include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. 2 Contents Chapter 1 Getting Started 1.1 1.2 1.3 1.4 1.5 1.6 7 The Home Screen ............................................8 Status Indicators and Program Icons ............9 Using the Start Menu.....................................12 Using the Quick List ......................................12 Entering Information .....................................13 Battery Information .......................................16 Chapter 2 Using Phone Features 2.1 2.2 2.3 2.4 2.5 2.6 19 Using the Phone ............................................20 Making a Call .................................................21 Receiving a Call .............................................25 In-Call Options ...............................................25 Additional Dialing Information .....................27 Using Voice Tags ...........................................29 Chapter 3 Synchronizing your Phone 3.1 3.2 31 About ActiveSync ..........................................32 Setting Up ActiveSync ..................................32 3 3.3 3.4 3.5 Synchronizing Information ...........................33 Synchronizing via Infrared and Bluetooth ..36 Synchronizing Music, Video, and Pictures .37 Chapter 4 Managing your Phone 4.1 4.2 4.3 4.4 4.5 4.6 4.7 39 Personalizing your Phone ............................40 Adding and Removing Programs.................46 Using Task Manager and Managing Memory .. ........................................................................48 Managing and Backing Up Files ..................49 Protecting your Phone ..................................54 Restarting your Phone ..................................56 Resetting your Phone ...................................56 Chapter 5 Getting Connected 5.1 5.2 5.3 5.4 5.5 57 Connecting to the Internet ............................58 Using Internet Explorer Mobile ....................61 Using Modem Link.........................................63 Using Comm Manager ..................................66 Using Bluetooth .............................................67 4 Chapter 6 Exchanging Messages and Using Outlook 73 6.1 6.2 6.3 6.4 6.5 6.6 6.7 Using E-mail and Text Messages .................74 Using MMS Messages ...................................80 Using Pocket MSN Messenger .....................86 Using Calendar ..............................................88 Using Contacts ..............................................89 Using Tasks....................................................92 Using Voice Notes .........................................93 Chapter 7 Experiencing Multimedia 7.1 7.2 7.3 7.4 95 Using Camera and Video Recorder .............96 Using Pictures & Videos .............................103 Using Windows Media Player .....................108 Using MIDlet Manager .................................117 Appendix 123 A.1 Regulatory Notices ......................................124 A.2 PC Requirement to Run ActiveSync 4.x..........132 A.3 Troubleshooting ..........................................132 A.4 Specifications ..............................................140 Index 143 5 6 Chapter 1 Getting Started 1.1 The Home Screen 1.2 Status Indicators and Program Icons 1.3 Using the Start Menu 1.4 Using the Quick List 1.5 Entering Information 1.6 Battery Information 1.1 The Home Screen 1 Getting Started The Home screen displays important information, such as upcoming appointments, status indicators, the current date, time, and profile, and icons of programs that you have recently used. You can open a program directly by selecting its icon and pressing ENTER. · · To access the Home screen from anywhere, press HOME. To customize the Home screen display, including the background, click Start > Settings > Home Screen. 9 10 11 12 1. Select a recently-used 1 3 2 4 5 6 7 8 Home Screen 2. 3. 4. 5. 13 6. program, and open it directly from the Home screen. Displays the name of your wireless service provider. Displays the current date and time. Click to view the details of a missed call. Click to see the time of your next appointment. Displays the current profile. Click to change the profile. 7 8. 9. 10. 11. 12. 13. Click to open the Messages folder. Click to display all program icons. Displays notifications, such as missed calls or new messages. Displays the GPRS or GSM network status. Displays the power status. Displays the network signal strength. Click to open Contacts, Call History, or Messages. 8 1.2 Status Indicators and Program Icons The following table lists common status indicators and their meanings. Voice call in progress Data call in progress Calls forwarded Call on hold Missed call Battery level Low battery Very low battery Battery charging No battery or battery fault Signal strength Radio connected or no signal Radio off No SIM card installed SIM card with fault Sync error Synchronization in progress Roaming GPRS available GPRS connected Multipress text input mode, lowercase Multipress text input mode, uppercase Multipress text input mode, caps lock T9 text input mode, lowercase T9 text input mode, uppercase T9 text input mode, caps lock Numeric input mode Voice mail at both lines Voice mail at line 1 Voice mail at line 2 Ringer off Ringer on Phone volume Vibrate call alert Bluetooth Microphone muted 1 Getting Started 9 The following table lists icons of the programs that are already installed on your phone. Synchronizes information between your phone and a PC. Performs basic arithmetic and calculations, Calculator such as addition, subtraction, multiplication, and division. Keeps track of your appointments, and creates Calendar meeting requests. Keeps track of all phone calls made, received, Call History and missed. ActiveSync Camera Clear Storage Comm Manager Contacts Download Agent Captures photos in various modes. Clears the memory, restores the phone back to factory default settings, then restarts the phone. Lets you enable or disable Bluetooth, synchronize with a PC, and switch your phone to Silent mode. Keeps track of contact information. 1 Getting Started Provides information about the download status and the downloaded content from the Internet. File Lets you organize and manage files on your Manager phone. Lets you play two games: Bubble Breaker and Games Solitaire come with your phone. Allows you to browse Web and WAP sites, and Internet to download new programs and files from the Explorer Internet. Lets you send and receive e-mail and text Messaging messages. Lets you download and install Java-based MIDlet applications, such as games and tools, on your Manager phone. Lets you use your phone as an external Modem modem for a PC, connecting through a USB Link port or infrared. 10 Collects, organizes, and sorts picture and video files in the My Pictures folder on your phone or on a storage card. Pocket Lets you send and receive instant messages MSN with your MSN Messenger contacts. Lets you create speed dial entries for dialling Speed Dial frequently-called phone numbers or for opening frequently-accessed programs. Task Keeps track of your on-going programs. Manager Pictures & Videos Tasks Video Recorder Voice Notes Windows Media Player Settings Keeps track of your tasks. Captures video clips in various modes and duration. Allows you to make short voice recordings. Lets you play back video and audio files. Personalize your phone to suit the way you use it. 1 Getting Started 11 1.3 Using the Start Menu The Start menu is located at the bottom left corner of the Home screen and displays various program icons that are spread across one or more screens. To see the available programs in the Start menu · On the Home screen, click Start. · To see more programs, click Start > More. 1 Getting Started Start Menu Your phone comes with several bundled programs that you can start using immediately. You can also install additional programs from the included Windows MobileTM Getting Started Disc. 1.4 Using the Quick List The Quick List offers convenient access to a list of functions, such as locking your phone, and keypad, turning on and off flight mode, and choosing a different profile. For more information about profiles, see Chapter 4. To access the Quick List 1. Briefly press (press and quickly release) the POWER button. Please note that pressing and holding the POWER button turns off the phone. 12 2. Scroll through the list and select the desired option. Then, do any of the following: · · · Click Select. Press the ENTER button. Press the related numeric key on the keypad. 3. To exit the Quick List at any time, click Cancel. 1 Getting Started 1.5 Entering Information You can enter text and numbers by using the keypad. The phone supports three input modes for entering text and numbers: Multipress, T9, and Numeric. Multipress and T9 modes are used for entering text, and Numeric mode is used for entering numbers. When you select a field that requires entering text or numbers, the phone automatically selects the appropriate input mode. The status indicator on the top right side of the display screen shows the input mode that you are currently using. Multipress text input mode, lowercase Multipress text input mode, uppercase Multipress text input mode, caps lock T9 text input mode, lowercase T9 text input mode, uppercase T9 text input mode, caps lock Numeric input mode To change the input mode 1. Press and hold the * key. 2. On the menu, click the input mode you want. 13 Using Multipress mode In Multipress mode, you enter a character by pressing the numeric key on which the character appears. To enter text in Multipress mode · To enter the first character on the numeric key, press once. To enter the second character on the numeric key, press twice, and so on. · · To enter character that are on the same numeric key, pause after you enter the first character. To enter punctuation, press 1 repeatedly until you see the punctuation you want. 1 Getting Started To change the Multipress time out You can change the length of time to pause between keypresses on the same numeric key. 1. On the Home screen, click Start. 2. Click Settings > More > Accessibility. 3. In Multipress time out, select the length of the pause between keypresses. Using T9 mode To form a word in T9 mode, press the numeric keys that contain the letters you want. As you enter letters, T9 analyzes your keypresses and attempts to complete the word. For example, to enter the word "shoe," press 7, 4, 6, 3. To enter text in T9 mode 1. Press and hold the * key. 2. On the menu, click T9. 3. Do any of the following: · Enter letters by pressing the keys on which the letters appear. Press a key only once for each letter. If there is more than one choice in the T9 dictionary for your entry, a list of available words is displayed. 14 · Press the # key to enter a space after the word as entered, or click one of the available words and the space is added automatically. If you do not see the desired word, click Add Word? from the list, and then enter the word using Multipress. To enter punctuation, press 1, and select from a list of common punctuation. · · 1 Getting Started Using Numeric mode If a text box permits a numeric entry only, such as a phone number, the input mode automatically defaults to Numeric mode. However, if you need to enter numbers within a line of text, change to Numeric mode, and then change back to Multipress or T9 mode to finish entering the text. To enter numbers in text boxes 1. Press and hold the * key to change to Numeric mode. 2. On the keypad, enter the number or numbers you want. 3. Change back to Multipress or T9 input mode by pressing and holding the * key, and then finish entering your text. More text entry tasks In both Multipress and T9 modes, the first letter of a sentence is by default capitalized. To change between uppercase, lowercase, and caps lock · Press the * key to change between uppercase, lowercase, and caps lock within a text input mode. 15 To delete characters · To backspace and delete a single character in any input mode, press BACK. · To backspace and delete an entire text or numeric field in any input mode, press and hold BACK. 1 Getting Started To enter a space · In Multipress or T9 mode, press the # key. To enter a symbol 1. Press and hold the * key. 2. On the menu, click Symbols to display the Symbol page. 3. Select the symbol you want and press ENTER. To start a new line In a multi-line text box such as the notes area of a contact or a calendar appointment, do the following: · In any input mode, press ENTER. To enter the plus sign for international calls · In a numeric entry box, press and hold 0. 1.6 Battery Information Battery performance depends on many factors, including your wireless service provider's network configuration, signal strength, the temperature of the environment in which you operate your phone, the features and/or settings you select and use, items attached to your phone's connecting ports, and your voice, data, and other program usage patterns. Battery life estimates (approximations): · Talk time: 5 hours · GPRS/Internet browsing: 2 hours · Standby time: 250 hours 16 To reduce risk of fire or burns: · · · · · Do not attempt to open, disassemble, or service the battery pack. Do not crush, puncture, short external contacts, or dispose of in fire or water. Do not expose to temperatures above 60°C (140°F). Replace only with the battery pack designated for this product. Recycle or dispose of used battery as stipulated by local regulation. 1 Getting Started To check the battery power · On the Home screen, click Start > Settings > Power Management. To optimize the power performance · On the Home screen, click Start > Settings > Power Management, and adjust the backlight, display, and light sensor settings. Power Management 17 1 Getting Started To manage a low battery When the low-battery warning appears, do the following: 1. Immediately save your current data. 2. Synchronize with your PC to charge the battery. 3. Turn off your phone. For information about charging the battery, see the Quick Start Guide. 18 Chapter 2 Using Phone Features 2.1 Using the Phone 2.2 Making a Call 2.3 Receiving a Call 2.4 In-Call Options 2.5 Additional Dialing Information 2.6 Using Voice Tags 2.1 Using the Phone 2 Using Phone Features You can use your phone to make, receive, and keep track of calls, and send text messages (SMS, Short Message Service) and MMS (Multimedia Messaging Service) messages. You can also dial a phone number directly from Contacts, and easily copy SIM contacts to Contacts on the phone. The Phone screen From the Phone screen, you can open, call, or find a contact, and even save a new number in Contacts. To access the Phone screen, do any of the following: · · Press TALK ( ). Directly enter the phone number by pressing numeric keys on the keypad. Enter your PIN Most Subscriber Identity Module (SIM) cards are preset with a personal identification number (PIN) that is provided by your wireless service provider. You need to enter the PIN whenever you use your phone. 1. On the Home screen, click Start > Settings > Security > Enable SIM PIN. 2. Enter the preset PIN provided by your wireless service provider. 3. Click Done. If your PIN is entered incorrectly three times, the SIM card will be blocked. If this happens, you can unblock it with the PIN Unblocking Key (PUK) obtained from your wireless service provider. Set ring tones You can choose how to be notified for incoming calls, reminders, new messages, alarms, and more. 20 To set a ring tone for incoming calls 1. On the Home screen, click Start > Settings > Sounds. 2. In the Ring tone list, select a ring tone. 3. Click Done. If you select Vibrate, the sound is muted and the phone will vibrate when you receive a call. The Vibrate icon ( ) appears in the title bar. Selecting None in the Ring tone list mutes the phone. For more information about sounds, see "Choose how to be notified about events or actions" in Chapter 4. To adjust the earpiece volume during a call, press the VOLUME control on the phone side panel. Adjusting the volume at any other time can affect the ring, notification, and MP3 sound levels. 2 Using Phone Features 2.2 Making a Call With your phone, you can make calls from the Home screen, the Phone screen, from Contacts, Speed Dial, Call History, or SIM Contacts (contacts stored on your SIM card). Make a call from the Home screen · Enter the phone number by pressing keys on the keypad, and press TALK ( ). Press the BACK button if you need to backspace. Phone Dialer Screen 21 2 Using Phone Features You will notice that when you press a numeric key on the keypad, a list of names and numbers is displayed as your phone searches Contacts, Call History, Speed Dial, and your SIM card to find a matching name or number. For example, when you press a number such as 5, names that begin with J, K, and L will be displayed as well as phone numbers that start with 5. The next number you press continues to narrow the search. When you see the name of the person you want to call, select it, and press TALK ( ). Make a call from Contacts 1. On the Home screen, click Start > Contacts. 2. Select the desired contact, and press TALK ( ). You can also select the desired contact in the contact list, and press the ENTER button twice (once to view the contact details, and once to dial the associated number). To specify the number to dial By default, the mobile telephone number (m) of a contact is dialed when you make a call from Contacts; however, you can choose to dial a different phone number. 1. On the Home screen, click Start > Contacts. 2. Select the contact. 3. Press NAVIGATION left or right. The letter representing the number changes to m (mobile), w (work), or h (home). You can also select a contact in the contact list, and press ENTER to view details and different numbers associated with the contact. Select a number and press TALK ( ) or press ENTER to dial the number. · You may also access the contact list by clicking Contacts on the Home Screen. · To view or edit information associated with the selected contact, click Menu > Edit. · To save a contact on your SIM card, click Menu > Save to SIM. 22 Make a call from Call History 1. On the Home screen, click Start > Call History. 2. Select a name or number, and press TALK ( ). In the Call History screen, press ENTER to view details, such as the dialed, missed, or received call, call duration, date, and time. Pressing ENTER again dials the associated number. To customize calls You can select various options on the Call History screen to customize and filter the calls made, received, or missed. · · · · · · · · To find a name or number in Contacts, click Menu > Find Contact. To send a text message, click Menu > Send Text Message. To send an e-mail, click Menu > E-mail. To find the duration of a call, click Menu > View Timers. To remove a call or number from Call History, click Menu > Delete. To remove the list of calls or numbers from Call History, click Menu > Delete List. To save a name or number in Contacts, click Menu > Save to Contacts. To categorize the call or number into various call types, click Menu > Filter. 2 Using Phone Features You can also save a number in Contacts by clicking Save on the Call History screen. Make a call from Speed Dial You can create speed dial entries for frequently-called numbers or frequently-accessed items so you can dial a number or access an item by pressing a single key. For example, if you assign location 2 to a contact in Speed Dial, 23 2 Using Phone Features you can simply press and hold 2 on the Phone keypad to dial the contact's number. Speed dials can be created only for numbers that are stored in Contacts. To create a speed dial entry for a contact 1. On the Home screen, click Start > Contacts. 2. Select a contact. 3. Press ENTER to view the contact details. 4. Click Menu > Add to Speed Dial. 5. Enter appropriate details in Name, Value, and Keypad assignment . 6. Click Done. To quit at any time during this process, click Menu > Cancel. To create a speed dial entry for an item 1. On the Home screen, click Start > . 2. Click Menu > Add Speed Dial. 3. Enter details in Name, Value, and Keypad assignment. 4. Click Done. To quit at any time during this process, click Menu > Cancel. The first speed dial location is generally reserved for your voice mail. Speed Dial uses the next available location by default. If you want to place a number in a location that is already used, the new number replaces the existing number. To retrieve a voice mail message · On the Home screen, press and hold 1 to access your voice mailbox, and follow the prompts to retrieve your messages. To delete a speed dial entry · In the Speed Dial list, click Menu > Delete. 24 2.3 Receiving a Call When you receive a phone call, you have the option to answer it or ignore it. To answer or ignore an incoming call · To answer the call, click Answer, or press TALK ( ). · To ignore the call, click Ignore, or press END ( ). To end a call · Press END ( ). 2 Using Phone Features 2.4 In-Call Options Your phone provides various options for managing multiple calls at the same time. You are notified when you have another incoming call, and you have the choice of ignoring or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties. In-Call Options To answer another call 1. Click Answer to take the second call and put the first call on hold. 2. To end the second call and return to the first call, press END ( ). 25 To switch between calls · To switch between two calls, click Swap. To set up a conference call 1. Either put a call on hold and dial a second number, or, answer a second incoming call during a call. 2 Using Phone Features 2. Click Menu > Conference. · If the conference connection is successful, the word "Conference" appears at the top of the screen. · To add additional persons to your conference call, click Menu > Hold, enter the phone number, and then click Resume to return to the call. · Not all service providers support conference call. Contact your service provider for details. To turn on and off the Speakerphone The built-in Speakerphone allows you to talk hands-free or lets other people listen to the conversation. · · During a call, click Menu > Speakerphone On. The icon appears at the top of the screen. To turn off the Speakerphone during the call, click Menu > Speakerphone Off. Alternatively, the speakerphone can be toggled on and off by pressing and holding the TALK key during the call. To avoid damage to your hearing, do not hold your phone against your ear when the Speakerphone is turned on. To mute a call You can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you. · During a call, click Menu > Mute. When the microphone is turned off, the icon appears on the screen. Click Menu > Unmute to turn on the microphone again. 26 2.5 Additional Dialing Information Make an emergency call · Enter the appropriate emergency number for your locale, and press TALK ( ). Additional emergency numbers may be included in your SIM card. Contact your service provider for details. 2 Using Phone Features Make an international call 1. Press and hold on the phone keypad until the sign appears. The replaces the international prefix of the country that you are calling. 2. Enter the full phone number, and press TALK ( ). The full phone number includes country code, area code (without the leading zero, if any), and phone number. Insert a pause in a dialing sequence Some international calls require a pause in the dialing sequence in order for the call to process successfully. 1. On the Home screen, click Start > Contacts. 2. Select the contact entry that contains the phone number into which you want to insert a pause, and press ENTER to open the contact card. 3. Click Menu > Edit. 4. Position the cursor on the phone number where you want to insert a pause. 5. Click Menu > Insert Pause. The letter "p" will appear in the number to indicate where the pause will occur in the dialing sequence. 6. Click Done. 27 Insert a longer pause in a dialing sequence 2 Using Phone Features Some phone numbers may require a longer pause than the default pause in the dialing sequence. In these cases, you can pause as long as you want, and manually continue the dialing sequence. 1. On the Home screen, click Start > Contacts. 2. Select the contact entry that contains the phone number into which you want to insert a longer pause, and press ENTER to open the contact card. 3. Click Menu > Edit. 4. Position the cursor on the phone number where you want to insert a longer pause. 5. Click Menu > Insert Wait. The letter "w" will appear in the number to indicate where the longer pause (wait) will occur in the dialing sequence. 6. Click Done. When you call a number that contains a longer pause, you must press TALK ( ) to continue dialing. 28 2.6 Using Voice Tags You can record a voice tag for a phone number, e-mail address, or Web page address that is stored in Contacts. Then, when you say the voice tag, your phone automatically dials the associated phone number, opens an e-mail message using the associated address, or goes to the associated Web page. To create a voice tag for a phone number, e-mail address, or URL in Contacts 1. On the Home screen, click Start > Contacts. 2. Select the desired contact, and press ENTER to open the contact card. 3. Select the item to which you want to assign a voice tag. 4. Click Menu > Add Voice Tag. 5. After the message/beep, begin recording the voice tag (preferably one easy-to-recognize word). 6. After the second beep, click Menu > Add Speed Dial. The phone will play back the voice tag. 7. Click Done to save the new voice tag. To use the voice tag, on the Home screen, press and hold the VOLUME down button on the left side of the phone for three seconds. Say the word that you recorded. The phone plays back the voice tag and then dials or opens the associated item. 2 Using Phone Features 29 To create a voice tag for a program To create a voice tag for a program, for example, Calendar, do the following: 1. 2. 3. 4. On the Home screen, click Start > Calendar. Click Menu > Add Voice Tag. After the message/beep, say "Calendar." After the second beep, say "Calendar" again. The phone will play back the voice tag. 2 Using Phone Features 5. Click Done to save the new voice tag. Now you can open the Calendar program by holding the RECORD button and saying "Calendar" after the beep. The phone will repeat the voice tag and open Calendar. If a voice tag is not interpreted properly, press END ( ) and start over. To edit, delete, and play voice tags · On the Home screen, click Start > Speed Dial. · Select the desired voice tag from the list. · Do any of the following: · To change the voice tag, click Menu > Edit, make changes, and click Done. · To delete the voice tag, click Menu > Delete. To play back an existing voice tag at any time, click Menu > Play Voice Tag. 30 Chapter 3 Synchronizing your Phone 3.1 About ActiveSync 3.2 Setting Up ActiveSync 3.3 Synchronizing Information 3.4 Synchronizing via Infrared and Bluetooth 3.5 Synchronizing Music, Video, and Pictures 3.1 About ActiveSync 3 Synchronizing your Phone ActiveSync synchronizes information on your phone with information on your PC such as Outlook content. ActiveSync can also synchronize over a wireless or cellular network with Exchange Server, if your company or service provider is running Exchange Server with Exchange ActiveSync. Specifically, you can use ActiveSync to: · Synchronize information such as Outlook e-mail, contacts, calendar, or tasks information on your phone with your PC, as well as pictures, video, and music. · Synchronize Outlook e-mail, contacts, calendar appointments, and tasks on your phone directly with Exchange Server so that you can stay up to date even when your PC is turned off. Copy files between your phone and your PC without synchronizing. Select which types of information are synchronized and specify how much information is synchronized. For example, you can choose how many weeks of past calendar appointments to synchronize. · · 3.2 Setting Up ActiveSync To install and set up ActiveSync on the computer 1. Install ActiveSync on your PC, as described on the Windows MobileTM Getting Started Disc. After Setup completes, the Synchronization Setup Wizard automatically starts when you connect your phone to the PC. 2. Follow the instructions on the screen to complete the wizard. In the Sync Setup Wizard, do one or both of the following: · Create a synchronization relationship between your PC and the phone. 32 · Configure an Exchange Server connection to synchronize directly with Exchange Server. You need to specify the Exchange Server address, user name, password, and domain name. (Get these information from your administrator). 3. Choose the information types to synchronize. When you finish the wizard, ActiveSync synchronizes your phone automatically. Once synchronization completes, you can disconnect your phone from your PC. 3 Synchronizing your Phone 3.3 Synchronizing Information When you connect your phone to the PC, ActiveSync will immediately synchronize. While the phone is connected, ActiveSync synchronizes every time you make a change on either the PC or the phone. To manually start and stop synchronization 1. Connect your phone. · To synchronize local information on the PC, such as Outlook information or media files, connect your phone to the PC using Bluetooth, infrared (IR), or a cable or cradle. · If you are synchronizing directly with Exchange Server, you can use the connection to the PC to access the network, or you can synchronize over a cellular network without connecting to the PC. 2. In ActiveSync, click Sync. 3. To end synchronization before it completes, click Stop. ActiveSync synchronizes a limited amount of information by default to save storage space on your phone. You can change the amount of information that is synchronized by performing the following steps. To change which information is synchronized 1. On the Home screen, click Start > ActiveSync. 2. Click Menu, and click Options. 33 3 Synchronizing your Phone 3. Do one or more of the following: · Select the check box for the items you want to synchronize. If you cannot select a check box, you might have to clear the check box for the same information type elsewhere in the list. · Clear the check box for any items you want to exclude. · · To customize synchronization of a computer, select the computer name then click Menu > Settings. To customize synchronization of a particular information, select the information type then click Settings. To stop synchronizing with one computer completely, select the computer name and click Menu > Delete. · Outlook e-mail can be synchronized with only one computer. Synchronizing with Exchange Server To set up your phone to synchronize directly with Exchange Server, you will need to get the name of the server and the server domain name from your service provider or system administrator. You must also know your Exchange user name and password. Before changing synchronization settings on the phone, disconnect it from your PC. 34 To synchronize directly with Exchange Server 1. On the Home screen, click Start > ActiveSync > Menu > Configure Server. If you have not yet set up synchronization with Exchange Server, this will say Add Server Source. 2. On the Edit Server Settings screen, enter the name of the server running Exchange Server in the Server address box, and click Next. 3. On the User Information screen, enter your user name, password, and domain name. 4. If you want the phone to save your password so that you will not need to enter it again when connecting, select the Save password check box. Then, click Next. 5. On the Options screen, select the check boxes of the types of information that you want to synchronize with the Exchange Server. 6. To customize synchronization of a particular information, select the type of information then click Menu > Settings. 7. To change the rules for resolving synchronization conflicts, click Menu > Advanced on the Options screen. 8. Click Finish. You can also use the Sync Setup Wizard to set up the phone to synchronize remotely with the Exchange Server. This wizard is started when you connect your phone to your PC after installing ActiveSync on the PC. 3 Synchronizing your Phone 35 Synchronizing with multiple computers If you have set up a synchronization relationship between your phone and the PC, synchronization keeps Outlook information up-to-date on both computers. You can also set up your phone to synchronize with more than one PC, or with a combination of one or more PCs and Exchange Server. When synchronizing with multiple computers, the items you synchronize will appear on all of the computers with which they are synchronized. For example, if you have set up synchronization with two PCs (PC1 and PC2), which have different items, and you synchronize Contacts and Calendar on the phone with both computers, the result is as follows: Location PC1 PC2 Phone New state All Outlook contacts and calendar appointments that were on PC2 are now also on PC1. All Outlook contacts and calendar appointments that were on PC1 are now also on PC2. All Outlook contacts and calendar appointments from both PC1 and PC2 are on the phone. 3 Synchronizing your Phone Outlook e-mail can be synchronized with only one computer. 3.4 Synchronizing via Infrared and Bluetooth You can connect your phone to the PC to synchronize using the local wireless technologies, infrared (IR) and Bluetooth. These technologies have similar but slightly different requirements. To synchronize with a PC via infrared 1. Follow the instructions in ActiveSync Help on the PC for setting up your PC to receive infrared beams. 2. Line up the infrared (IR) ports according to the instructions in the manufacturer's documentation for 36 your phone so that they are unobstructed and within close range. 3. On the Home screen, click Start > ActiveSync. 4. Click Menu > Connect via IR. 5. Click Sync. To synchronize with a PC via Bluetooth 1. Follow the instructions in ActiveSync Help on the PC for configuring Bluetooth on your PC to support ActiveSync. 2. On the Home screen, click Start > ActiveSync. 3. Click Menu > Connect via Bluetooth. Ensure that the phone and PC are within close range. 4. If this is the first time you have connected to this PC via Bluetooth, you must complete the Bluetooth wizard on the phone and set up a Bluetooth partnership with the PC before synchronizing. 5. Click Sync. 6. When finished, click Menu > Disconnect Bluetooth. To preserve battery power, turn off Bluetooth. 3 Synchronizing your Phone 3.5 Synchronizing Music, Video, and Pictures If you want to take your music or other digital media with you, ActiveSync works with Windows Media® Player Mobile to synchronize music, video, and pictures with your phone. Other than selecting the media information type in ActiveSync to be synchronized, all media synchronization settings must be set in Windows Media® Player Mobile. Before media can be synchronized, you must do the following: 37 · · Install Windows Media® Player Mobile Version 10 on the PC. Connect your phone to the PC with a USB cable. If the phone is currently connected using Bluetooth or infrared, you must end that connection before media can be synchronized. Insert a 32-MB or larger storage card into your phone. Set up a sync partnership between the storage card and Windows Media® Player Mobile. 3 Synchronizing your Phone · · Change Media synchronization settings Once you select the media information type in ActiveSync to be synchronized, any of your favorite music, video, and picture files in Windows Media® Player Mobile playlists can be synchronized by ActiveSync. All you have to do is set up synchronization in Windows Media® Player Mobile for those media files. To set up a sync relationship with a storage card 1. On the PC, open Windows Media® Player Mobile. 2. Click the Sync tab. 3. Select the storage card. 4. Click Set up Sync. For information about using Windows Media Player on the phone, see "Using Windows Media® Player Mobile" in Chapter 7. 38 Chapter 4 Managing your Phone 4.1 Personalizing your Phone 4.2 Adding and Removing Programs 4.3 Using Task Manager and Managing Memory 4.4 Managing and Backing Up Files 4.5 Protecting your Phone 4.6 Restarting your Phone 4.7 Resetting your Phone 4.1 Personalizing your Phone Set up the Home screen The Home screen is your starting place for most tasks. You can gain access to all features and programs from the Home screen. The top of the Home screen displays icons for the programs that you have most recently used. The center of the Home screen can display your next appointment, the number of new messages (voice mail, text, e-mail, or MMS) that you have received, and other important information. When you click an icon or item on the Home Screen, the associated program opens. To customize the Home screen 1. On the Home screen, click Start > Settings > Home Screen. 2. In Home screen layout, Color scheme, Background image, and Time out, select the options you want, and click Done. To set a picture as the background 1. On the Home screen, click Start > Pictures & Videos. 2. Select the picture you want to set as the background. Click View or press ENTER for a larger view of the image 3. Click Menu > Use as Home Screen. 4. Use NAVIGATION to select the portion of the picture you want to use, and click Next. 5. In Adjust the transparency, select a higher percentage for a more transparent picture or a lower percentage for a more opaque picture. 6. Click Finish. 40 4 Managing your Phone Set date, time, language, and other regional options Your phone should already be set up with the regional settings that are appropriate for your locale. To change regional settings You can specify the language, locale, date and time style, as well as number and currency formatting options. 1. On the Home screen, click Start > Settings > Regional Settings. 2. In Language, select your preferred language. 3. In Locale, select the locale for the language you selected. The Locale option automatically changes the format of the remaining options (such as date, time, and currency) according to the locale you specify. 4. Click Done. You must turn your phone off and on again for the changes to take effect. 4 Managing your Phone To set the date and time 1. On the Home screen, click Start > Settings > Clock & Alarm > Date and Time. 2. 3. 4. 5. In Time zone, select your time zone. In Date, edit the month, day, or year. In Time, edit the hour, minute, and second. Click Done. Choose how to be notified about events or actions A profile is a group of settings that determine how your phone will alert you to incoming calls, events such as e-mail receipt notifications, alarms, or system events. A number of different preset combinations of these settings are included with your phone. Each profile appears with a descriptive name. 41 To change the current profile 1. On the Home screen, click Profile [Type]. Example: Profile Normal. 2. Click a new profile, and click Done. To quickly change the profile, briefly press POWER to display the Quick List, and click a profile. 4 Managing your Phone To edit a profile 1. On the Home screen, click Profile [Type]. Example: Profile Normal. 2. Select the profile to edit. 3. Click Menu > Edit. 4. Do one of the following: · Modify the settings, and click Done. · To cancel without saving changes, click Cancel. To revert to the default profile settings, click Menu > Reset to default. To specify the sound for an event 1. On the Home screen, click Start > Settings > Sounds. 2. For the desired event, select a sound. Select None if you do not want to hear a sound. 3. Click Done. For ring tones, you can use sounds in either .wav, .mid, .wma, or .mp3 file format. For notifications or reminders, you can use .wav, or .mid. When you select a sound, the sound plays. To hear it again, select Menu > Play. 42 To set sound for the keypad 1. On the Home screen, click Start > Settings > Sounds. 2. In Keypad control, select a sound. Select None if you do not want to hear any sound while pressing a key. 3. Click Done. To copy a sound to your phone After a sound file is located on your phone, you can use it for a ring tone, notification, or reminder. Sound files in either .wav, .mid, or .wma formats can be used. 1. Connect the phone to your PC using a USB connection. 2. On your PC, copy the sound file you want. 3. In ActiveSync on your PC, click Explore and doubleclick My Windows Mobile-Based Device. 4. Do one of the following: · To save the sound file on your phone, double-click Application Data, double-click Sounds, and paste the file into that folder. · To save the sound file on your storage card, doubleclick Storage Card, and paste the file into the folder you want. 4 Managing your Phone To set an alarm 1. On the Home screen, click Start > Settings > Clock & Alarm > Alarm. 2. In Alarm, choose one of the following: · Off to turn the alarm off. · On to turn the alarm on. 3. In Alarm time, enter the time for the alarm to go off. 4. Click Done. 43 Set personal information Entering and displaying owner information are best practices; they allow someone to return the phone to you in case it is lost. To enter owner information 1. On the Home screen, click Start > Settings > Owner Information. 2. Complete the following: · In Name, enter your name. · In Telephone number, enter a number where you can be reached. · · In E-mail address, enter your e-mail address. In Notes, enter any other information you want to include. 4 Managing your Phone 3. Click Done. Set performance and maintenance options To change accessibility settings 1. On the Home screen, click Start > Settings > Accessibility. 2. Select your preference for the following: · System font size to set the size of the font that is displayed on the screen. · Multipress time out to set the length of time between keypresses when entering text in Multipress mode. Confirmation time out to set the delay before an unconfirmed action times out. · 44 · In-call alert volume to set the volume for incoming call or receiving new message alerts while you are in a call. 3. Click Done. To change power management settings You can use Power Management to check the battery, and configure settings that prolong battery life. 1. On the Home screen, click Start > Settings > Power Management. 2. Adjust the following: · In Backlight time out on battery, select the amount of time for the phone to be idle before the backlight turns off. · In Backlight time out on AC, select the amount of time for the phone to be idle before the backlight turns off when using AC power. In Display time out, select the time limit for the phone to be idle before the screen turns off. 4 Managing your Phone · 3. Click Done. Main battery indicates the amount of battery life remaining. To lock the phone 1. On the Home screen, click Start > Settings > Security > Enable Phone Lock. 2. In Lock phone after, select the amount of time for the phone to be inactive before it gets locked automatically. 3. Enter and confirm your password. 4. Click Done. You can also briefly press POWER to display the Quick List, and then select Device lock to lock the phone. 45 4 Managing your Phone To find the operating system version number · On the Home screen, click Start > Settings > About. The operating system version number installed on your phone along with the manufacturer copyright information will be listed on the screen. To find the phone specification · On the Home screen, click Start > Settings > System Information. The System Information screen displays the details about the phone specification, such as processor, speed, memory, display, model name, and so on. To turn on and off error reporting 1. On the Home screen, click Start > Settings > Error Reporting. 2. Do one of the following: · Select Enable to turn on error reporting. · Select Disable to turn off error reporting. 3. Click Done. 4.2 Adding and Removing Programs Before you purchase additional programs for your phone, you should note the name of your phone, the version of Microsoft Windows MobileTM software running on it, and the type of processor. This information will help you select a program that is compatible with your phone. For more information, see "To find the operating system version number" in this chapter. Programs available for purchase usually include a Setup program (commonly named "setup.exe") that you must first install on your PC. You can then use ActiveSync to add programs to your phone or add a program directly from the Internet. 46 To add programs 1. Download the program to your PC (or insert the CD or disk that contains the program into your PC). You may see a single *.exe file, a *.zip file, a Setup.exe file, or several versions of files for different device types and processors. Be sure to select a program designed for your phone and processor type. 2. Read any installation instructions or documentation that comes with the program. Many programs provide special installation instructions. 3. Connect your phone and PC. 4. Double-click the *.exe file. · If the executable file is an installation wizard, follow the instructions on the screen. Once the program has been installed on your PC, the wizard will automatically transfer the program to your phone. · If an installation wizard does not start, you will see an error message stating that the program is valid but that it is designed for a different type of computer. You will need to copy this program to your phone. If you cannot find any installation instructions for the program, use ActiveSync to copy the program file to the Program Files folder on your phone. To remove a program Programs that come with the phone cannot be removed. 1. On the Home screen, click Start > Settings > Remove Programs. 2. Scroll to the program to remove. 3. Click Menu > Remove. 4 Managing your Phone 47 4.3 Using Task Manager and Managing Memory To see how much memory is available 1. On the Home screen, click Start > Settings > About. 2. Scroll down to Available Memory. 4 Managing your Phone Use Task Manager Task Manager allows you to view all the programs currently running on your phone in the form of a list. From Task Manager, you can switch to, activate, or terminate any currently running program. It also allows you to view the phone memory status and battery information. To start Task Manager · Click Start > Task Manager. Task Manager 48 The Task Manager Menu contains the following options. Option Go To Refresh Stop Stop All Allows you to Switch to the selected program. Refresh the Task Manager screen to reflect a list of currently running programs. Stop the selected program. You can view the free memory status at the bottom of the screen. Stop all listed programs. Click OK to confirm that you want to end all currently running programs. You can view the free memory status at the bottom of the screen. Stop all running programs in the list except the one you selected. View information about power status, memory usage, flash, and device information. View program name, version, and copyright information. 4 Managing your Phone Stop All But Selected System Info About 4.4 Managing and Backing Up Files You can back up files to your PC using ActiveSync or copy files to a storage card that is installed by you on your phone. You can also efficiently manage your files and folders using File Manager installed on your phone. Using Microsoft® ActiveSync, you can copy or move information from the PC to the phone and vice versa. Changes you make to the information on one computer will not affect the information on the other computer. If you want to automatically update information on both your phone and PC, synchronize the information instead. For more information about copying and synchronizing files, see ActiveSync Help on your PC. 49 To copy a file using ActiveSync Copying a file results in separate versions of a file on your phone and PC. Because the files are not synchronized, changes made to one file will not affect the other. 1. Connect your phone to your PC. 2. In ActiveSync, click Explore, which opens the Mobile Device folder for your phone. 3. In the Mobile Device folder, go to the file that you want to copy on your phone or PC. 4. Do one of the following: · To copy the file to your phone, right-click the file, and click Copy. Right-click the desired folder on your phone, and click Paste. · To copy the file to your PC, right-click the file and click Copy. Right-click the desired folder on your PC, and click Paste. 4 Managing your Phone Use File Manager File Manager provides many easy-to-use features for file and folder management. To start File Manager · On the Home screen, click Start > File Manager. File Manager operates in the following two views: · Tree View · List View Each view has an independent set of menu options for managing files and folders. To use Tree view The File Manager Tree View displays the entire file structure in your phone's memory. The functions in Tree View focus primarily on folder management. When initially started, File Manager is in Tree View by default. 50