User manual KONICA MINOLTA 130F NIC 1-0-1

130f Network Interface Card Contents 1. Getting ready........................................................................................................ 1-1 1.1 Support operating systems .........................................................................1-1 2. Installation............................................................................................................ 2-1 2.1 Cable connection .........................................................................................2-1 2.2 The IP Address ............................................................................................2-1 2.3 Installing the GDI printer and scanner driver ..........................................2-2 2.3.1 Activating the optional second paper cassette ..................................2-2 2.4 Installing the PCL and scanner driver ......................................................2-3 2.4.1 Configuring the network printer port ................................................2-3 2.4.2 Activating the optional second paper cassette ..................................2-5 3. Printer driver settings ....................................................................................... 3-1 3.1 Open the printer properties ........................................................................3-1 3.1.1 From the application software ...........................................................3-1 3.1.2 From the printer icon..........................................................................3-1 4. Network scanner feature................................................................................... 4-1 4.1 Operation summary ....................................................................................4-1 4.2 Getting ready to use the scan box ..............................................................4-1 4.2.1 Setup a scan box .................................................................................4-1 4.2.2 Modify a scan box ................................................................................4-2 4.3 Scanning the document into a scan box .....................................................4-3 4.4 Importing a document from a scanned box................................................4-6 4.4.1 Manually erasing a document stored in a scan box ..........................4-9 4.4.2 Printing a list of documents stored in the scan boxes ....................4-10 4.5 Changing the default settings ..................................................................4-11 4.5.1 Printing a list of scanner settings ....................................................4-12 5. Internet fax features........................................................................................... 5-1 5.1 Internet communication .............................................................................5-1 5.1.1 Internet fax transmission (Scan to e-mail)........................................5-1 5.1.2 Internet mail reception .......................................................................5-1 5.2 Basic parameters ........................................................................................5-2 5.3 Internet parameter settings .......................................................................5-3 5.4 Configuring the e-mail environment ..........................................................5-4 5.4.1 Time zone setting ................................................................................5-4 5.4.2 e-mail environment setting ................................................................5-5 5.5 Registering an e-mail address ....................................................................5-8 5.5.1 Setting for one-touch key ....................................................................5-8 5.5.2 Setting for speed-dial number ............................................................5-9 5.6 Configuring from the Internet browser....................................................5-10 5.6.1 Internet FAX configuration screen ..................................................5-10 5.6.2 Configuring an IP address ................................................................5-11 5.6.3 Configuring the SMTP/POP settings ...............................................5-11 5.6.4 Configuring the e-mail settings........................................................5-12 5.6.5 Registering or editing a one-touch number .....................................5-13 5.6.6 Registering or editing a speed-dial number ....................................5-15 5.7 Internet fax transmission .........................................................................5-17 5.7.1 Using numeric keys ..........................................................................5-17 5.7.2 Using a one-touch key.......................................................................5-17 5.7.3 Using a speed-dial number...............................................................5-17 5.7.4 Broadcasting .....................................................................................5-18 5.8 Internet fax reception ...............................................................................5-19 5.8.1 Receiving e-mail from a POP server ................................................5-19 5.8.2 Manual reception from a POP server ..............................................5-19 6. Troubleshooting................................................................................................... 6-1 6.1 Troubles in network printer and scanner .............................................6-1 6.2 Troubles in TCP/IP environment ..........................................................6-2 6.3 Troubles in Internet fax communication ..............................................6-2 7. Appendix................................................................................................................ 7-1 7.1 Specifications ...............................................................................................7-1 7.2 Entering characters ....................................................................................7-2 1. Getting ready 1.1 Support operating systems The following operating environment is required in order to use the network interface. Item Operating System Requirements Windows® Server 2003 Windows® XP Windows® 2000 Professional Windows NT® 4.0 workstation Windows® Me Windows® 98 Windows® 95 * Operation with Windows 98/Me upgraded from Windows 95/3.1 cannot be guaranteed. * Not compatible with command prompt of MS-DOS and Windows and DOS prompt. * The GDI print driver does not support Windows Server 2003. CPU and Memory Disk space Interface Network Protocols Depends on the operating system 10 MB for driver install Ethernet 10 Base-T, 100 Base-TX TCP/IP on Windows LPD(LPR), Port 9100 on Windows XP/2000/NT4.0/ Server 2003 CD-ROM drive CD-ROM 130f Network Interface 1-1 1-2 130f Network Interface 2. Installation 2.1 Cable connection Plug one end of the 10Base-T/100Base-TX LAN cable (category 5) into the LAN connector on the left side of your machine and the other end into the 10Base-T/100Base-TX Ethernet hub. LINK lamp: Illuminates when connected to the LAN. LAN Connector ACTIVITY lamp: Blinks when there is data trafic on the LAN. LAN cable: Connect to the Ethernet hub. 10Base-T/100Base-TX cable RJ-45 connector 2.2 The IP Address An IP address is required to install the network driver and use your machine as a network printer and network scanner. You need to obtain the IP address from your network administrator and enter it by following procedures. 1 On your machine's control panel, press [Menu], [6], [1], [1], then [Enter]. IP Address 192.168. 1. 10 2 3 Use the numeric keys to enter the IP address. Use [ ] or [ ] to move the cursor. Press [Cancel] to delete a digit. Press [Enter]. Subnet mask 255.255.255. 0 4 5 If necessary, change the subnet mask address. Press [Enter]. The machine will show the settings for the Internet fax. For now, press [Reset] to return to the Standby mode. If you want to use the Internet fax feature, you must register these settings. (See "5. Internet fax feature" page 5-1.) 6 To enable the IP address please turn the main unit "Off". After a few moments turn the unit back "On". 2-1 130f Network Interface 2.3 Installing the GDI printer and scanner driver 1 2 3 4 5 6 7 Insert the CD supplied with your machine into your CD-ROM drive. The driver install window will appear automatically. If not appears, run the "Setup.exe" located on the root directory of the supplied CD-ROM. Choose your language, then click [Next]. The Software License Agreement appears. After reading and accepting the License Agreement click [Yes]. The connection type screen appears. Select the "Network" and click [Next]. The install components screen appears. Select the component you want to install, then click [Next]. The IP address screen appears. Enter the IP address assigned to your machine, then click [Next]. Follow the instructions appears on the screen to complete the installation. NOTE: When you install the software, if the Digital Signature Not Found window appear in Windows 2000 and Windows XP. Click [OK] in Windows 2000 and click [Continue Anyway] in Windows XP. 2.3.1 Activating the optional second paper cassette If your machine has an optional second cassette installed, you must enter the driver and activate it. To activate the optional device: 1 2 3 4 5 Click [Start] [Settings] [Printer]. Right-click the "KONICA MINOLTA 130f GDI" icon, then click [Properties] (Windows 98/Me), or [Printing Preference] (Windows 2000/XP). Click "Device Option" tab. Select "2nd paper cassette". Click [OK], then close the printer. 2-2 130f Network Interface 2.4 Installing the PCL and scanner driver 1 2 3 4 5 6 7 Insert the CD supplied with PCL printer kit into your CD-ROM drive. The language selection window will appear automatically. If not appears, run the "Setup.exe" located on the root directory of the supplied CD-ROM. Choose your language, then click [Next]. The Software License Agreement appears. After reading and accepting the License Agreement click [Yes]. The connection type screen appears. Select the "Network" and click [Next]. The install components screen appears. Select the component you want to install, then click [Next]. The IP address screen appears. Enter the IP address assigned to your machine, then click [Next]. Follow the instructions appears on the screen to complete the installation. NOTE: When you install the software, if the Digital Signature Not Found window appear in Windows 2000, Windows XP and Windows Server 2003. Click [OK] in Windows 2000 and click [Continue Anyway] in Windows XP and Windows Server 2003. Just after the printer driver has been installed to Windows Server 2003, Windows XP, Windows 2000, or Windows NT 4.0, its print port is still set for "FILE". Therefore, change port according to the following steps (see "2.4.1 Configuring the network printer port" below). This is not necessary for Windows 9x/Me. 2.4.1 Configuring the network printer port For Windows 2000, Windows XP, Windows Server 2003 user 1 Open the printer screen. · In case of Windows XP Professional and Windows Server 2003, click [Start] [Printers and Faxes]. · In case of Windows XP Home Edition, click [Start] [Control Panel], [Printers and Other Hardware] [Printers and Faxes]. · In case of Windows 2000, click [Start] [Settings] [Printer]. 2 3 Right-click on the "KONICA MINOLTA 130f PCL" icon and select "Properties" from the pop-up menu. Click the "Ports" tab and then click [Add Port]. The Printer port screen is displayed. 2-3 130f Network Interface 4 5 6 7 8 9 10 Select "Standard TCP/IP Port" and click [New Port]. When "Add Standard TCP/IP Printer Port Wizard" is shown, click [Next]. Enter IP address assigned to your machine in the "Printer name or IP address" and click [Next]. If "Additional Port Information Required" dialog box appears, click [Standard] in "Device Type" and select "Generic Network Card" before clicking [Next]. Click [Finish]. Click [Close] to finish adding the port. Confirm that the added port is selected for your machine, then click [OK] or [Close]. For Windows NT 4.0 user 1 2 3 4 Click [Start] [Settings] [Printer]. Right-click on the "KONICA MINOLTA 130f PCL" icon and select "Properties" from pop-up menu. Click the "Ports" tab and then click [Add Port]. The Printer port screen is displayed. Select "LPR Port" and click [New Port]. NOTE: If "LPR Port" is not shown in the "Available Printer Port", "Microsoft TCP/IP Printing service" has not been installed on your PC. Install it referring to "Installing Microsoft TCP/IP Printing service in Windows NT 4.0" on next page. 5 6 Enter the IP address assigned to your machine in "Name or address of server providing lpd", and enter the printer name in "Name of printer or printer queue on that server". Then click [OK]. Confirm that the added port is selected for your machine, then click [OK] or [Close]. 2-4 130f Network Interface Installing Microsoft TCP/IP Printing service in Windows NT 4.0 If Microsoft TCP/IP Printing service is not installed on your PC, you can install it by: 1 2 3 4 5 Click [Start] [Settings] [Control Panel]. Double click [Network] icon. Click "Service" tab and then [Add]. Select "Microsoft TCP/IP Printing" and click [OK]. Follow the steps listed on the screen to complete installation. 2.4.2 Activating the optional second paper cassette If your machine has an optional second cassette installed, you must open the driver and activate it. To activate the optional device: 1 2 3 4 5 Click [Start] [Settings] [Printer]. Right-click the "KONICA MINOLTA 130f PCL" icon, then click [Properties] (Windows 98/Me), or [Printing Preference] (Windows 2000/XP, Windows Server 2003). Click the "Device Option" tab. Select "2nd paper cassette". Click [OK], then close the printer. 130f Network Interface 2-5 2-6 130f Network Interface 3. Printer driver settings 3.1 Open the printer properties There are two ways to open the printer properties: · From your application software · From the printer icon NOTE: Changing the printer properties from the printer icon will change them for all documents you print on this printer. To change the printer properties for one document, change them from the application software. 3.1.1 From the application software Opening the printer properties screen varies by application software. See your application software user's manual for assistance. The following example utilizes Microsoft® Word 2000. 1 2 3 Select "Print" from the File menu. The Print dialog box will appear. In the name field, select the "KONICA MINOLTA 130f", then click [Properties]. The printer properties window will appear. For details of the printer driver settings, please see the printer driver manual. 3.1.2 From the printer icon 1 Click [Start] [Settings] [Printer]. Windows XP Professional and Windows Server 2003, click [Start] [Printers and Faxes]. Windows XP Home edition, click [Start] [Control Panel] [Printers and Other Hardware] [Printers and Faxes]. Right-click the "KONICA MINOLTA 130f" icon, and then click [Properties] (Windows 98/Me), [Printing Preferences] (Windows 2000/XP, Windows Server 2003). The printer properties window will appear. For details of the printer driver settings, please see the printer driver manual. 2 3 130f Network Interface 3-1 3-2 130f Network Interface 4. Network scanner feature 4.1 Operation summary This scanner driver is used to import scanned images stored in the scan-box of the machine to TWAIN compatible applications operating on Windows environment. The operation for this scan driver is summarized as follows: 1 2 3 Setup the scan box on you machine. (See "4.2.1 Setup a scan box", below.) Scan the document with your machine. The scanned images will be stored into a scan box. (See "4.3 Scanning the document into a scan box" on page 4-3.) Import the scanned images stored in the scan-box to TWAIN compatible applications on your computer. (See "4.4 Importing a document from a scanned box" page 4-6.) 4.2 Getting ready to use the scan box Before using the network scanner feature, you should setup the scan box on your machine in advance. The scan box specifications are as follows: · Number of scan boxes: Your machine has 20 scan boxes. · Number of files in scan box: You can store up to 10 files per box · Number of pages in a file: The number of pages which can be stored in a file depends on your machine's memory capacity, the resolution and type of document(s). · ID Code: Each box has an ID Code. Set by four-digits from 0001 to 9999. 4.2.1 Setup a scan box Your machine has 20 scan boxes and you can store the box's name and security I.D. code for each scan box. 1 Press [Menu], [3], [7], [1], then [Enter]. Select Scan Box 01:01 2 Press [ ] or [ ] to select the scan box, then press [Enter]. 130f Network Interface 4-1 3 The machine prompts you to enter the name of the scan box. 01:Box Name;Upper 01_ 4 5 The box number is pre-installed as the box name. Press [Cancel] to delete it and enter your desired name by using the numeric keys. Names can contain up to 16 characters. Press [Enter]. The machine now prompts you to enter the four-digit security I.D. code for your scan box. If you set the I.D. code to anything other than 0000, you will be required to enter it when you access the scan box to modify the settings or download a scanned file to your computer. 01:Set Scan Box Enter I.D. Code:0000 6 7 8 Use the numeric keys to enter the four-digit I D. code (0001 to 9999) and don't forget your security I.D. code. If you do not want to set the security I D. code, enter 0000. Press [Enter] to save the setting. To setup another scan box, repeat the procedures from step 2. To exit, press [Reset]. 4.2.2 Modify a scan box 1 Press [Menu], [3], [7], [1], then [Enter]. 2 3 Press [ ] or [ ] to select the scan box. Press [Enter]. If the I.D. code is anything other than 0000, the machine asks you to enter the four-digit number. 01:Set Scan Box Enter I.D. Code:**** 4 5 6 7 8 Use the numeric keys to enter the proper I.D. code and then press [Enter]. A valid I.D. code, must be entered to continue the operation. Modify the scanbox name. Press [Enter]. The machine prompts you to enter the I.D. code. If you want to change the I.D. code enter a new code. If you want to disable the password requirement, enter 0000. Press [Enter] to save the settings and press [Reset] to exit and return to standby mode. 130f Network Interface 4-2 4.3 Scanning the document into a scan box 1 Press [COPYFAXSCAN] to change to Scan mode. When the machine is in the scan mode, the machine shows: Scan Ready A4 200dpi 100% Resolution Zoom ratio Scanning size 2 Set the document face up in the ADF or face down on the document glass. 3 Adjust the following settings, if necessary. · Scanning size -- Press [Doc. Size] to select the scan size from one of following: A4 (210 × 297 mm), A5 (148 × 210 mm), F4 (216 × 356 mm) When you use the ADF, you can also select "Auto". When you select "Auto", custom size documents (up to 900 mm in length) can be automatically scanned. · Resolution -- Press [Doc. Resolution] to select the resolution from 200 dpi, 300 dpi or 600 dpi. · Zoom ratio -- Press [ ] or [ ] to select a preset ratio to one of the following: 50%(minimum), 70%(A4 A5), 81%(B5JIS A5), 86%(A4 B5JIS), 100%, 115%(B5JIS A4), 122%(A5 B5JIS), 141%(A5 A4), 200%(maximum). 50% and 70% are not available in 200dpi. ­ or ­ Press [Advanced Functions] repeatedly until "Zoom" appears, then press [Enter]. Press [ ] or [ ] to adjust the zoom ratio. ­ or ­ Enter your desired ratio (50 to 200 %) using the numeric keys. 130f Network Interface 4-3 NOTE: · Enlargement scanning can only be performed using the document glass. · The minimum reduction ratio is 75 % at 200 dpi. · To reset the settings to the default, press [Reset]. · Document type -- Press [Doc. Resolution] then press [ select the document type: Text -- Select this mode when scanning text. ] or [ ] to Photo&Text -- Select this mode when scanning documents containing photographs or drawings and text. Photo -- Select this mode when scanning photographs or drawings. · Contrast -- Press [Contrast] to set how light or dark you want the documents to be. To avoid confusing the Light and Dark settings, just remember -- "Light lightens" and "Dark darkens" -- to keep it straight. 4 Press [Start]. Select Scan Box 01:01 Press [ ] or [ ] to select the scan box, then press [Enter]. If the scan box has an I.D. code other than 0000, the following display will appear, and go to step 6. Otherwise, skip to step 7. 01:Store Document Enter I.D. Code:**** 5 6 Use the numeric keys to enter the scan box's four-digit I D. code, then press [Enter]. If you enter an invalid I.D. code the machine will return to the standby mode. The machine will start scanning. 01:Store Doc.File: 1 A4 Mem100% File number 7 A file number is assigned to every document scanned into the scan box (1 to 10). If you are using the ADF, proceed to step 8. If you are using the document glass, skip to step 9. 8 If you have more documents to scan, press [Next Doc] while scanning and proceed to step 9. Otherwise, the machine will return to the standby mode after it has finished scanning. 4-4 130f Network Interface 9 When scanning has completed the machine will show: Start Scan NextDoc End Scan Enter If you want to scan more pages, proceed to step 10. Otherwise, press [Enter] to finish scanning. 10 11 Place the next page. If you want to change the scanner settings, repeat from step 3. Press [Next Doc.] to start scanning. To scan more pages, repeat steps 9 and 10. Otherwise, press [Enter] in step 9 to finish scanning, and the machine will return to the standby mode. 130f Network Interface 4-5 4.4 Importing a document from a scanned box Follow the steps below to access the TWAIN driver from your application software: 1 Select the PC software program (Imaging, Photoshop, etc.). This procedure uses Microsoft Imaging as an example. NOTE: The process of selecting a scan device varies by application software, please refer to your application software user's guide for assistance. 2 3 4 5 Click [File] [Select Device...]. Choose "KONICA MINOLTA 130f NW Scanner" from the dialog box, then click [OK]. Click [File] [Acquire Image...]. Select the scan box you want to access. If the scan box has an I.D. code other than 0000, the following dialog box will appear. Enter the proper 4-digit I.D. code then click [OK]. 6 7 4-6 The files in the selected scan box will be shown on the center frame. If there is no file currently stored, nothing will be displayed in this frame. Select the file you want to download, and then click [Download]. The selected file will be downloaded to your software application. 130f Network Interface