User manual KONICA MINOLTA 2001 - Setup Guide

QMS® 2001 Knowledge System Setup Guide 1800324-001C 1 ÎÂb×XÎ This document explains how to set up the QMS 2001 Knowledge System, an integrated information management system for Windows environments. The 2001 incorporates scanning, copying, faxing, data transmission, and laser printing. Note: If you have any difficulty installing the QMS 2001 Knowledge System, contact QMS Customer Technical Assurance (CTA) for assistance. See "Getting Help" on page 22 for more information. Also, as with any device, if you're attaching the 2001 to a network, you should have your system administrator help you. Improper configuration could result in software or hardware conflicts. ,Âb×XÎÅÌÝkÂkbÌNàÌÎÅÌ/kÎ×Ì×bk The setup information in this guide covers two versions of the QMS 2001 Knowledge System: The QMS 2001 Knowledge System peripheral unit is designed to be attached to an existing computer. This model ships with scanning, copying, faxing, and printing capabilities. (It can be 406.QRZOHGJH6\VWHP upgraded to an integrated SHULSKHUD OXQLW 486 computer system, like the Knowledge System PC, described below.) See "If you're installing a Knowledge System peripheral unit..." on page 2 for peripheral-unit installation steps. The QMS 2001 Knowledge System PC integrates all the capabilities of the peripheral unit with a builtin 486 computer. The video monitor, the keyboard, and the mouse all connect directly to the 2001. You can purchase a pre-assem406.QRZOHGJH6\VWHP3& bled unit, or you can also create your own by purchasing the peripheral unit (described above), the expanded function kit, and your own computer components. (Your QMS vendor has details.) See "If you're installing a Knowledge System PC unit..." on page 2 for installation steps. 2 ÅÎ@@ÎÌ,ÂXkb×ÂkÅÌ xÌà×ÁÂkÌÅÎ@Ì@ÌÞkbkÌ/àÅÎkÌ kÂkÂ@Ì×β²² Follow the instructions in this guide to... Make sure your other hardware and software meet the minimum recommended requirements (see page 3). Unpack the system and check shipment contents (see page 3). Find a good location to set up the system (see page 4). Install the PCU (see page 5). Install the toner cartridge (see page 7). Install the media trays (see page 8). Install the fax modem in your computer (see page 9). Connect the 2001 to your computer, a phone line, and a power source (see page 12). Install the QMS Manager software (see page 13). Register and test the system (see page 17). xÌà×ÁÂkÌÅÎ@Ì@ÌÞkbkÌ/àÅÎkÌ,Ì ×β²² Follow the instructions in this guide to... Unpack the system and check shipment contents (see page 3). Find a good location to set up the system (see page 4). Install the PCU (see page 5). Install the toner cartridge (see page 7). Install the media trays (see page 8). Connect the 2001 to a phone line and a power source (see page 12). Register and test the system (see page 17). xÌà×ÁÂkÌN×bÌà×ÂÌÞÌÞkbkÌ /àÅÎkÌ,Ì×β²² Unpack the system and check shipment contents (see page 3). Follow the instructions in the manual titled QMS 2001 Knowledge System PC Functional Expansion Instructions, included with the expanded function kit (available from your QMS vendor). The Functional Expansion Instructions manual will refer to this Setup Guide at times. 3 !×Ì/àÅÎkÌ.k·×ÂkkÎÅÌxÂÌÎkÌ Õææ¥Ì,kÂkÂ@Ì3Î You'll need at least the following levels of hardware and software installed to use the Knowledge System peripheral unit (the Knowledge System PC comes with all necessary hardware and software): A 386 or higher computer with one free 16-bit slot, and a parallel port that suppor ts bi-directional communication 4 MB RAM A hard disk with at least 7 MB of free space DOS 5.0 or higher Microsoft Windows 3.1 or higher A 3.5" floppy disk drive VGA monitor or better Mouse Analog telephone line (This means use a standard phone line, not a digital line.) 3@XÌÎkÌÕææ¥Ì Save the packing materials in case you ever need to ship or move the 2001. 0 WARNING! The 2001 engine weighs 48 lbs/21 kg. Do not attempt to lift it by yourself. ACHTUNG! Das Gerät hat ein Gewicht von 21 kg. Bitte versuchen Sie niemals, das Geräte alleine anzuheben oder zu transportieren. 1 Open the main shipping carton and remove the accessories tray. Caution: Do not lift the 2001 from the front (the end where the control panel is), as this could damage the manual-feed tray or the toner-cartridge access door. Lift it from the sides only. 2 3 Remove the 2001 from the carton, and place it on a sturdy, level surface. Remove the packing materials, the protective bag, and any tape from the 2001. 2 4 9@ÎÁÅÌX×bkbÌÌÎkÌ/kÎ If you're missing anything, report it to your QMS vendor. ÌÞkbkÌ/àÅÎk ÅÌX kÌÞβ²² QMS 2001 Knowledge System engine Photoconductor unit (PCU) Toner cartridge Media cassette (letter or A4 size) Output tray Fax modem board with telephone cable and documentation (included only in units sold in the US, and only if ordered) Bi-directional parallel cable (included, but not needed for the QMS 2001 Knowledge System PC) Power cord QMS Manager software disks QMS 2001 Knowledge System Quick Reference manual QMS 2001 Knowledge System Setup Guide (this document) ÞkbkÌ/àÅÎkÌ,ÅÌ@ÅÌX kÌÞβ²² If you purchased a Knowledge System PC, you should have the items listed above, plus the following: Keyboard Mouse DOS disks and documentation Windows disks and documentation Manufacturers' documentation for the monitor and the single-board computer Monitor with a power cord and interface cable (shipped in a second box). 5 X@ÎÌ.k·×ÂkkÎÅ The QMS 2001 Knowledge System should be located... Away from cooling sources, heating sources, extreme temperature changes, and direct sunlight... Away from excessive dust, corrosive chemicals or vapors, any strong electromagnetic field (such as that created by an air conditioner), and excessive vibration... On a level surface (within .08"/2 mm from front to rear and left to right) capable of supporting 48 lb/21 kg... So there is enough space for users to access all sides of the system. (The 2001 measures 27.6"/702 mm wide by 26.9"/684 mm deep.) ÅÎ@ÌÎkÌ,ÎXb×XÎÂÌ3ÎÌ 2 Caution: The belt inside the PCU is sensitive to bright light and scratches. Don't remove the PCU from its protective bag until you are ready to install it, and then hold it only by the handles as shown in step 3. 1 Open the printer cover. 6 2 Remove the PCU from its packaging and remove the red tab (and attached piece of polystyrene) at each end of the PCU. 3 Holding the PCU by its two handles (one on each end), slide it into the system. An arrow on each handle identifies which side goes in first. 4 Grasp the green dot on the black light-shield paper, and pull it out of the unit. 5 Close the printer cover, making sure both sides are securely shut. 7 ÅÎ@ÌÎkÌ1kÂÌ@ÂÎÂbk 1 Remove the toner cartridge from its packaging. Caution: Don't touch the roller inside the toner cartridge. 2 Holding the cartridge by the ends, gently shake it a few times to distribute the toner. 2 3 Pull out the toner seal at one end of the cartridge, and discard the seal. To avoid spilling toner, keep the toner cartridge upright (as shown) after removing the toner seal. 4 Open the toner-cartridge access door. 8 5 Push the toner cartridge firmly in place. 6 Close the toner-cartridge access door. ÅÎ@ÌÎkÌ!kb@Ì1Â@àÅ 1 2 Remove any tape or packing materials from the media cassette. Open the cassette cover and place media in the cassette printing-side down, with the top edge of the media going into the 2001 first. &DVVHWWH&RYHU .HHSPHGLD XQGHUWKHVH .HHSP HGLDXQGHUWKHVHEUDFNHWV 0HWDOSODWHDWERWWRP RIW UD\VKRXOGEH SUHVVHGGRZQ 3 Close the cassette cover, and then slide the cassette firmly into the system. 9 4 Unfold the scanner-tray extension and slide the scanner-tray flaps (under the tray) together. 6FDQQHU7UD\ ([WHQVLRQ 6FDQQHU7UD\ )ODSV 5 Install the output tray: set the two tabs on the bottom of the tray into their slots as shown below. 2XWSXW7UD\ 6ORWV 6 If you have a Knowledge System peripheral unit, continue with "Installing the Fax Modem in the Computer" below. If you have a Knowledge System PC, skip to "Connecting the Knowledge System PC" on page 18. If you are connecting a Knowledge System to a computer that already has a fax modem installed, skip to "Connecting the Knowledge System Peripheral Unit" on page 12. ÅÎ@ÌÎkÌ@ßÌ!bkÌÌÎkÌ×Îk This procedure requires you to install a circuit board in your computer and possibly to change some computer settings, so you'll need to refer to your computer's documentation for some information. If you feel uncomfortable about performing these procedures, you might want to get an experienced person to help you. 1 Use Microsoft Diagnostics (MSD) to find out which COM settings are in use on your computer: Exit Windows (if necessary) and at the DOS C:\ prompt, type msd, press Enter, and then choose the COM Ports button in the screen that appears. 10 2 In the COM Ports screen, see which COM settings are in use (unused ports are labeled N/A). In the table below, circle the cell in the left-most column that lists all the COM settings in use in your computer. Check the fax modem's documentation (included with the fax modem) to find out what its default COM port setting is. In the table below, circle this setting in the top row. 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