User manual KONICA MINOLTA 7145 NETWORK SCANNER

INSTRUCTION MANUAL 7145 Network Setup and Scanner Operations Thank you very much for purchasing the Konica 7145 Copier. This User's Manual includes the instructions necessary for utilizing the full range of functions, as well as safety precautions. Please take the time to read it carefully. To ensure optimum printing performance, please store this manual in the space provided at the rear section of the machine for easy reference. Please read this manual before performing any printing operations or using the equipment in any way. ACKNOWLEDGEMENTS: Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the United States. IBM is a registered trademark of International Business Machines, Inc. in the United States. Windows TM is a trademark of Microsoft Corporation. HP and PCL are registered trademarks of Hewlett-Packard Company. Agfa Microtype font is a registered trademark of Agfa Corporation. PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION. Apple, Macintosh and Mac are registered trademarks or trademarks of Apple Computer, Inc. Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are registered trademarks or trademarks of Adobe Systems, Inc. Other company names and product names used in this manual are the registered trademarks or trademarks of their respective companies. COPYRIGHT © 2003 by Konica Minolta Business Technologies, Inc. EXEMPTION · No part of this manual may be used or duplicated without permission. · Manufacturer and Sales Company will have no liability for any influences caused by using the printing system and this manual. · The information printed in this User's Manual is subject to change without prior notice. i CONTENTS CONTENTS Configuration of Manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v About this Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi Conventions Used in this Manual . . . . . . . . . . . . . . . . . . . . . . . . . .vi Using of this Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii I Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1 Summary of Network Functions . . . . . . . . . . . . . . . . . . 3 1-1. 1-2. 1-3. Network/Scanner Function Outline. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Connection with the Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Network Setting Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Scanner Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Scan Data Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Scan to E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Scan to FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Chapter 2 Before Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 2-1. 2-2. Control Panel Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 LCD Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 LCD Screen Operation Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Job List Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Chapter 3 Inputting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 3-1. Inputting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Data Input Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 II Network Setup - Administrators only . . . . . . . . . . 19 Chapter 4 Setting from the Control Panel . . . . . . . . . . . . . . . . . . 21 4-1. 4-2. 4-3. 4-4. 4-5. 4-6. 4-7. 4-8. 4-9. 4-10. 4-11. Network Setup List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Method for Setting Network from Control Panel. . . . . . . . . . . . . . . . . 23 IP Address Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 TCP/IP Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . NetWare Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AppleTalk Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IPP Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FTP Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-Mail (SMTP) Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-Mail (POP) Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-Mail Extended Config . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Device Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 32 40 43 53 56 62 68 71 Printer Related Infomation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 ii CONTENTS 4-12. List Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Chapter 5 Web Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 5-1. 5-2. 5-3. Accessing Web Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Network Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Protocol Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Network Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 TCP/IP Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Enabling TCP/IP . . . . . . . Changing IP Settings. . . . Changing DHCP Settings Changing DNS Settings . ... ... ... ... .. .. .. .. ... ... ... ... .. .. .. .. .. .. .. .. ... ... ... ... .. .. .. .. ... ... ... ... .. .. .. .. .. .. .. .. ... ... ... ... .. .. .. .. ... ... ... ... .. .. .. .. .. .. .. .. ... ... ... ... .. .. .. .. .. .. .. .. 79 79 80 81 5-4. 5-5. 5-6. 5-7. 5-8. 5-9. NetWare Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Enabling NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Changing NetWare Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 AppleTalk Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Enabling AppleTalk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Changing AppleTalk Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 IPP Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Enabling IPP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Changing IPP Configuration Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 FTP Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Changing FTP Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 E-mail Send (SMTP) Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Enabling E-mail Send (SMTP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Changing E-m ail Send (SMTP) Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 E-mail Receive (POP) Configuration . . . . . . . . . . . . . . . . . . . . . . . . . 96 Changing E-m ail Receive (POP) Setting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 5-10. E-Mail Extended Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 5-11. Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Changing Device Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 5-12. Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Resetting the Network Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Restoring the Factory Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 III Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Chapter 6 Using the Scanner Functions . . . . . . . . . . . . . . . . . . 105 6-1. 6-2. 6-3. 6-4. Selecting the Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Scan to E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Scan to FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Registering Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Setting Scanner Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Scanning Mode Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Application Function Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 iii CONTENTS Chapter 7 When There is Trouble with the Scanner . . . . . . . . . 147 7-1. 7-2. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Network Error List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 IV Scanner Key Operator - Administrators only . . 151 Chapter 8 Key Operator Settings . . . . . . . . . . . . . . . . . . . . . . . . 153 8-1. 8-2. 8-3. Key Operator Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Usage Objectives for Key Operator Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Switching the Key Operator Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Scanner Initial Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 List Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 V Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Chapter 9 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 9-1. Product Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Scanner Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Network Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175 LED Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 9-2. 9-3. Index According to Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 Purpose Oriented Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 iv Configuration of Manuals The following User's Manuals are available for the Konica 7145. Konica 7145 User's Manual (Copier) This manual explains the operation of copy functions of the Konica 7145. Please refer to this manual for instructions on the basic operations of the copy functions, including precautions on installation and handling, how to switch the power ON/OFF, paper supply, troubleshooting paper jams and so forth. Konica 7145 User's Manual (Network Setup and Scanner Operations) This manual explains the setup methods for the standard network functions supported by the Konica 7145 and the operation of the scanner function. Refer to this manual for instructions on how to use the network functions as well as Scan to E-Mail or Scan to FTP instructions. Konica 7145 User's Manual (Document Box) This manual explains the operation of the document box for the Konica 7145. Refer to this manual for instructions on how to use the document box when the optional Hard Disk (HD103 Type-A) is connected to the Konica 7145. Konica 7145 User's Manual (Internet Fax/Facsimile) This manual explains the operation of Konica 7145 Internet Fax/Facsimile. Refer to this manual for instructions on how to use the Internet FAX when the optional Hard Disk (HT-103 Type-A) is connected, or instructions on how to use the Facsimile when the Fax Kit (FK-102 Type-A) is connected. User Software CD The following two operation manuals are included on the User Software CD. · Web Utilities Manual · Address Book Manual v Configuration of Manuals About this Manual This is the manual for the Network/Scanner functions of this Konica Copier. This manual assumes that the user is familiar with basic computer and copy machine operations. For detailed operations of Windows and Macintosh machines, please refer to the copier user's manual. Manual Composition This manual is composed of the following five (5) volumes. I Outline This volume summarizes the machine's network/scanning functions and explains control panel operations. II Network Setup - Administrators only This volume explains how to proceed with network settings. III Scanner This volume explains how to use the network/scanner functions. IV Scanner Key Operator - Administrators only This volume explains the key operator settings that apply to this machine's scanner functions. V Appendix The appendices explain the product specifications, and include a list of built-in fonts, factory defaults, etc. Conventions Used in this Manual Notation of each product The following abbreviations are used in this manual: ·IP-432 Print Controller ·Konica 7145 Copier ·Internal Network Controller ·HD-103 Type A Hard Disk Option ·Microsoft Windows 95 ·Microsoft Windows 98 ·Microsoft Windows Me ·Microsoft Windows NT 4.0 ·Microsoft Windows 2000 ·Microsoft Windows XP ·Above OSs : : : : : : : : : : : print controller Copier network controller Optional Hard Disk Windows 95 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows 95/98/Me Windows NT 4.0/2000/XP Windows 95/98/Me/NT 4.0/2000/XP About this Manual vi Using of this Manual 6-1. Selecting the Destination This is the item title. The printer functions are set by displaying the printer settings screen. Displays restrictions of combined functions. When the Adobe PostScript driver is selected, the document size cannot be set. 1 2 Touch the (SCAN/SERVER) button on the control panel. This displays buttons on the control panel. This displays the keys on the LCD screen. Touch the [E-Mail] key on the LCD screen. The screen displayed when an operation is executed. This covers important information. Always set irregular size paper in the copier's bypass tray. 3 Select [File] - [Import] - [Scan]. The names of windows, dialog boxes, and icons displayed on the computer screen are written in brackets [ ]. This covers items requiring attention or warnings and cautions. 4 For [Drives:], select the CD-ROM drive. For folder, double-click the [\English\Printer\Win9x_Me] folder. If there are any files that cannot be deleted, logon again. Folder structure is written from the upper level to lower level. vii Using of this Manual Folder Structure on the CD-ROM The folders included on the accompanying CD-ROM are structured as shown below. This illustration will be helpful for locating specific folders or files. · In this manual, folder names and file names are not preceded by the root directory. · You may use the files in the English folder. User Software CD Windows English Acroread Scanner UserGuide addbook_e_vxxx.pdf webutila_e_vxxx.pdf Japanese (Address Book Manual) (Web Utilities Manual) (Adobe Acrobat Reader 5.0) (TWAIN Scanner Driver) Macintosh English Acroread UserGuide addbook_e_vxxx.pdf webutila_e_vxxx.pdf Japanese (Address Book Manual) (Web Utilities Manual) (Adobe Acrobat Reader 5.0) Folder structure on the CD-ROM viii I Outline This section summarizes the machine's network scanning functions and explains control panel operations. Chapter 1 Summary of Network Functions ..3 Chapter 2 Before Use ..................................... 9 Chapter 3 Inputting Text .............................. 15 1 MEMO 2 I Outline Chapter 1 Summary of Network Functions This chapter summarizes the copier network functions. 1-1. Network/Scanner Function Outline ..................................................... 4 1-2. Scanner Functions ................................................................................ 5 1-3. Scan Data Output .................................................................................. 6 3 1-1. Network/Scanner Function Outline Connection with the Network Please connect the UTP cable (Category 5 recommended) connected to the network to the Ethernet connector (RJ-45) of the machine. The settings required for connecting to the network depend on the environment of the network the machine is connected to, the OS of the computers making up the network, etc. Make the settings required to match the environment into which this system is being introduced. Network Setting Method There are two methods for specifying the machine's network settings. Setting from the copier control panel Load the setting screen from the copier's control panel and set the network functions. For the method setting the network functions from the copier's control panel, refer to [Chapter 4 Setting from the Control Panel] ( Page 21). Setting using the Web Utilities This sets the network controller from a computer connected to the network using the Web Utilities. For details on the Web Utilities, refer to [Chapter 5 Web Utility] ( Page 75). I Outline Chapter 1 Summary of Network Functions 4 1-2. Scanner Functions Data scanned from the copier can be sent over the internet as an attachment file of an E-mail or uploaded to a file server via FTP. The machine will store the complete file and send out the data in packets. Scanning documents Copier Memory Internet Sending with E-mail Uploard to file server SMTP server FTP server Before scanning documents, a destination for sending the scanned data needs to be selected from either of the sending options: (1) [E-Mail] or (2) [FTP]. Also, [Quality], [Magnification Ratio], [Resolution], [Continuous pages], [Erase outside of document] and other functions can be specified at the same time. Depending the condition of the network/server, after the scanned data is sent from the copier, the scanned data may incur damaged. Always make sure to check that the scanned data has not been damaged. When using the scanner functions, connect with the com puter via Ethernet. The scanner functions cannot be used from the parallel port. The copier m ust have the appropriate IP Address assigned and the TCP/IP network is enabled. For mode details on the network settings, ask the network adm inistrator. 5 I Outline Chapter 1 Summary of Network Functions 1-3. Scan Data Output Scanned data can be selected and sent from two destinations, [Scan to E-Mail] and [Scan to FTP]. This section explains these two types of destinations. Scan to E-Mail Scanned data can be sent to a specified E-Mail address. Input the address and file name on the copier's LCD screen and send as an E-Mail attached file. For more information, refer to [6-1. Selecting the Destination] ( Page 106). Document Copier main unit E-mail and Scanned data Memory Transfer to destination server E-mail destination POP server SMTP server Internet I Outline Chapter 1 Summary of Network Functions 6 1-3. Scan Data Output Scan to FTP Scanned data can be uploaded to the specified FTP server. Input the FTP server address, login password, etc. on the copier's LCD screen. For more information, refer to [6-1. Selecting the Destination] ( Page 106). Document Copier main unit Scanned data Memory Download FTP server Internet 7 I Outline Chapter 1 Summary of Network Functions MEMO 8 I Outline Chapter 2 Before Use This chapter explains the names of the buttons on the copier's control panel and their functions, the contents of the LCD screen display, and the operations. 2-1. Control Panel Descriptions ................................................................ 10 2-2. LCD Screen .......................................................................................... 11 9 2-1. Control Panel Descriptions The buttons on the control panel and the keys displayed on the LCD screen are used to make scanned settings. This section explains the names and functions of the buttons used for setting operations. For information on buttons not explained here, refer to the copier user's manual. [CHECK] button LCD screen [AUTO RESET] button [CLEAR] button [STOP] button LCD screen The LCD screen displays the print controller status, menus used for settings, selection items, and other such information. To make settings, touch the keys displayed on the screen. (SCAN/SERVER) button This switches between scanner/printer mode. (START) button This resumes the paused print processing or starts scanning. (STOP) button This stops scan processing. (CLEAR) button Clear the numeric characters which are entered on the control panel. (CHECK) button This displays the settings check screen. (AUTO RESET) button This resets settings to their defaults. Data LED This flashes green when the copier is receiving data and stays lit when data is accmulated in the copier. Scanner/Printer LED This lights up green for scanner/printer mode. The LED lights up red when a warning or error message is displayed. In this case, check the error information on the LCD screen and solve the error. For troubleshooting information, refer to the copier user's manual. I Outline Chapter 2 Before Use 10 2-2. LCD Screen LCD Screen Operation Methods Select items by touching the appropriate key displayed on the LCD screen. Buttons common to all setting screens When you touch [OK], the results of the operation are applied. When you touch [CANCEL], the results of the operation are cancelled. When you touch [ ]or [ ], the screen display is switched. Basic screen With the copier started, if you touch the (SCAN/SERVER) button on the control panel, the [Scanner mode basic] screen is displayed on the LCD screen. 11 I Outline Chapter 2 Before Use