User manual KONICA MINOLTA BIZHUB C10X

bizhub C10 Facsimile User's Guide 4556-9608-00A Thank You Thank you for purchasing a bizhub C10. You have made an excellent choice. This User's Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User's Guide before starting any machine operations. In order to ensure correct use of the Fax functions, read this User's Guide, and then store it where it can immediately be referred to when necessary. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. bizhub and PageScope are trademarks or registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All other trademarks and registered trademarks are the property of their respective owners. Copyright Notice Copyright © 2007 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 1000005, Japan. All Rights Reserved. This document may not be copied, in whole or part, nor transferred to any other media or language, without written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Manual Notice KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in operating the equipment, or in connection with the performance of the equipment when so operated. Contents 1 Introduction ....................................................................................................... 1 Machine Parts 2 Front View 2 Rear View 3 Control Panel and Configuration Menu .......................................................... 5 About the Control Panel 6 Fax Mode Screen 10 About the Fax Mode Screen 10 About the Function Mode Screen 10 Entering Fax Mode 11 Symbol list 11 Configuration Menu Overview 12 Configuration Menu 17 MACHINE SETTING 18 FAX REGISTRATION 19 TX SETTING 20 RX SETTING 21 COMM. SETTING 23 REPORTING 24 2 Contents i USER SETTING 25 Specifying Settings in Configuration Menu 26 General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes .................................................................................................29 Basic Fax Operation 30 Sending a Fax Using the ADF 30 Sending a Fax Using the Original Glass 32 Improving Resolution 34 Specifying a Recipient 34 Directly Entering a Fax Number 35 Using a One-Touch Dial Key 35 Using the Speed Dial Function 36 Using the List Function of the Phone Book 36 Using the Search Function of the Phone Book 37 Using the Redial Function 38 Specifying Multiple Recipients 38 Sending a Fax to Multiple Recipients (Broadcast Transmission) 38 Sending a Fax at a Specified Time (Timer Transmission) 40 Sending a Fax Manually 41 Sending a Fax Manually After Using the Telephone 41 Sending a Fax Manually Using the On Hook Key 41 Canceling (Deleting) a Document Queued in Memory for Transmission 42 About the Fax Header 43 Receiving Faxes ..............................................................................................45 Receiving Faxes Automatically 46 Receiving Faxes Manually 46 Printing Received Faxes 47 What Is the Guaranteed Imageable (Printable) Area? 47 Adding the Sender's Information When Printing Faxes 48 Method of printing during reception 49 REDUCTION RX: ON 49 REDUCTION RX: OFF 51 REDUCTION RX: CUT 53 Registering Recipients ....................................................................................55 About the FAX REGISTRATION Function 56 One-Touch Dialing 56 Programming a One-Touch Dial Key 56 Changing/Deleting One-Touch Dial Information 58 Speed Dialing 59 Programming a Speed Dial Number 59 4 5 ii Contents Changing/Deleting Speed Dial Information 60 Group Dialing 61 Programming Group Dialing 61 Changing/Deleting Group Dialing Information 62 6 Confirmation Mode ......................................................................................... 65 About the Machine's Counters 66 Checking the Counter for Fax Printing 66 Checking the Counter for Total Scans 66 Checking the Transmission/Reception Result From the Message Window 67 About the Reports and Lists 67 Printing the Reports and Lists 67 TX RESULT REPORT 67 RX RESULT REPORT 68 ACTIVITY REPORT 68 MEMORY DATA LIST 69 MEMORY IMAGE PRINT 69 ONE-TOUCH LIST 69 SPEED DIAL LIST 69 GROUP DIAL LIST 70 Troubleshooting .............................................................................................. 71 Problems When Sending Faxes 72 Problems When Receiving Faxes 73 Error Messages on the Message Window 75 Appendix .......................................................................................................... 77 Technical Specifications 78 Entering Text 79 Key Operation 79 Entering Fax Numbers 79 Entering Names 80 Entering Email Addresses 80 Changing Input Mode 81 Inputting Example 81 Correcting Text And Input Precautions 82 Index 83 7 8 Contents iii iv Contents Introduction Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1­Automatic document feeder (ADF) 1a­Document guide 1b­Document feed tray 1c­Document output tray 2­Control panel 3­Output tray 4­Tray 1 (Multipurpose tray) 5­Tray 2 6­Original glass The ADF may appear as "document cover" in some status and error messages. 6 1a 1b 1c 2 3 5 4 2 Machine Parts Rear View 1­TEL (telephone) jack 2­LINE (telephone line) jack 3­10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port 1 2 3 Machine Parts 3 4 Machine Parts Control Panel and Configuration Menu About the Control Panel 12 3 45 6 7 8 9 10 11 12 13 24 23 22 21 20 1918 17 16 15 14 No. 1 Part Name Redial/Pause key Description Recalls the last number dialed. Inserts a pause when a number is dialed. For details, refer to "Using the Redial Function" on page 38. 2 Auto RX indicator Lights up when the automatic reception function is selected. For details, refer to "Receiving Faxes Automatically" on page 46. 3 Resolution key Adjusts the image quality of the fax documents. For details, refer to "Improving Resolution" on page 34. 4 Speed Dial key Recalls a speed dial number. For details, refer to "Using the Speed Dial Function" on page 36. 5 On hook key Sends and receives transmissions with the receiver on the hook. For details, refer to "Sending a Fax Manually Using the On Hook Key" on page 41 or "Receiving Faxes Manually" on page 46. 6 About the Control Panel 6 Function key Specifies tray, duplex, ID card copy, and fax settings. For details, refer to "Sending a Fax to Multiple Recipients (Broadcast Transmission)" on page 38, "Sending a Fax at a Specified Time (Timer Transmission)" on page 40, or "Canceling (Deleting) a Document Queued in Memory for Transmission" on page 42. 7 Error indicator Indicates an error condition. For details, refer to "Error Messages on the Message Window" on page 75. 8 Display key Checks the machine status and settings. For details, refer to "Confirmation Mode" on page 65. 9 Message window Displays settings, menus, and messages. For details, refer to "Fax Mode Screen" on page 10. 10 Keypad Enters desired number of copies. Enters fax number, E-mail address, and names of recipients. For details on dialing a destination, refer to "Specifying a Recipient" on page 34. For details on entering text, refer to "Entering Text" on page 79. 11 Fax key Enters Fax mode. Lights up in green to indicate that the machine is in Fax mode. For details, refer to "Fax Mode Screen" on page 10. 12 Scan key Enters scan mode (Scan to E-mail or Scan to PC). Lights up in green to indicate that the machine is in Scan mode. For details, refer to the Printer/Copier/Scanner User's Guide. About the Control Panel 7 13 Copy key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer/Copier/Scanner User's Guide. 14 Stop/Reset key Stops an operation at any time. Exits the menu. Cancels scanning, transmission, reception, and printing, and returns them to their default settings. For details, refer to "Basic Fax Operation" on page 30. 15 Start key Starts a color copy. Starts a monochrome copy or fax. For details, refer to "Basic Fax Operation" on page 30 or "Receiving Faxes Manually" on page 46. 16 17 TC Change key Cancel/C key Press when replacing the toner. For details, refer to the Printer/Copier/Scanner User's Guide. Clears the specified number of copies. Switches to the first screen of a menu item or to the main screen. For details, refer to "Specifying Settings in Configuration Menu" on page 26 or "Entering Text" on page 79. 18 ) Moves right through the available menu choices. Sets the current character and moves the cursor to the right when entering text. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 19 + Moves up in the menu structure. Scrolls upward through the available menu choices. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 8 About the Control Panel 20 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 21 Menu Select key Enters the menu structure. Moves down in the menu structure. Selects the displayed menu choice. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 22 * Moves left through the available menu choices. Sets the current character and moves the cursor to the left when entering text. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 23 Copy operations Provides copy operations. key For details, refer to the Printer/Copier/Scanner User's Guide. If a copy operations key is pressed in Fax mode, the machine enters Copy mode. For details, refer to the Printer/Copier/Scanner User's Guide. 24 One-touch dial keys Registers and recalls one-touch dial numbers. For details, refer to "Using a One-Touch Dial Key" on page 35 or "One-Touch Dialing" on page 56. About the Control Panel 9 Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appears in the Fax mode screen. Position Upper Part Name Mode or function name Description Indicates the currently selected mode or function settings. Displays the current menu, function or settings. Error messages are displayed when errors occur. The current time and remaining amount of memory is displayed during standby. Lower Messages Displays messages such as operating instructions. About the Function Mode Screen Press the Function key to display the Function mode screen. The following appears in the Function mode screen. Position Part Name Upper Function name Description 1.BROADCAST A fax can be sent to multiple recipients in a single transmission. For details, refer to "Sending a Fax to Multiple Recipients (Broadcast Transmission)" on page 38. 2.TIMER TX A document can be scanned and stored in memory to be sent at a specified time. For details, refer to "Sending a Fax at a Specified Time (Timer Transmission)" on page 40. 3.CANCEL RESERV. Of the documents stored in memory and waiting to be sent, a specific document can be selected and deleted. For details, refer to "Canceling (Deleting) a Document Queued in Memory for Transmission" on page 42. Lower Messages Displays messages such as operating instructions. 10 Fax Mode Screen Entering Fax Mode Before using the Fax function, make sure that the Fax key lits green. Otherwise, press it to enter the Fax mode. Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Dialing Ringing Sending Receiving Number of scanned document pages Tone Description A fax number is being dialed. The machine is being called. The document is being sent. A document is being received. The number of scanned document pages appears next to the icon. If Pulse is selected as the telephone line type, press the key to temporarily change the line type to Tone. A pause is inserted. A document is queued for timer transmission. A document is queued for memory reception. Pause Timer transmission Memory reception Fax Mode Screen 11 Configuration Menu Overview The bizhub C10 configuration menu accessible from the control panel is structured as shown below. Press the Menu Select key to enter the configuration menu. Menu Select MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME 7.INITIAL MODE 8.TONER EMPTY STOP 9.TONER NEAR EMPTY 10.AUTO CONTINUE 11.CALIBRATION 12.REMOTE MONITOR PAPER SOURCE SETUP 1.TRAY1 PAPER PLAIN PAPER TRANSPARENCY LABELS 12 Configuration Menu Overview LETTERHEAD ENVELOPE POSTCARD THICK STOCK GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRIORITY FAX REGISTRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL TX SETTING 1.SCAN DENSITY Configuration Menu Overview 13 2.RESOLUTION 3.HEADER RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY COMM. SETTING 1.TEL LINE TYPE 2.LINE MONITOR 3.PSTN/PBX REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX RESULT REPORT USER SETTING 1.FAX PTT SETTING 2.DATE&TIME SET HOUR 14 Configuration Menu Overview SET MINUTE SET YEAR SET MONTH SET DAY 3.DATE FORMAT 4.PRESET ZOOM 5.USER FAX NO. 6.USER NAME DIRECT PRINT 1.IMAGE QUALITY 2.PAPER SIZE TRAY1 PLAIN PAPER LABELS POSTCARD THICK STOCK GLOSSY TRAY2 A4 LETTER 3.N-UP LAYOUT Configuration Menu Overview 15 NETWORK SETTING 1.IP ADDRESS 2.SUBNET MASK 3.GATEWAY 4.DNS CONFIG. 5.DDNS CONFIG. E-MAIL SETTING 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT NO. 5.SMTP TIMEOUT 6.TEXT INSERT 7.DEFAULT SUBJECT SCANNER SETTING 1.RESOLUTION 2.IMAGE FORMAT 3.CODING METHOD 16 Configuration Menu Overview Configuration Menu The machine settings can be changed according to the desired normal operations. All factory default values are shown in bold. For details on specifying settings on the configuration menu, refer to "Specifying Settings in Configuration Menu" on page 26. For details on specifying settings for options in the PAPER SOURCE SETUP, COPY SETTING, DIRECT PRINT, E-MAIL SETTING and SCANNER SETTING menus and for some options in the MACHINE SETTING and USER SETTING menus, refer to the Printer/Copier/ Scanner User's Guide. For details on specifying settings for options in the NETWORK SETTING, refer to the Reference Guide. Configuration Menu 17 MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME For details on specifying settings, refer to the Printer/ Copier/Scanner User's Guide. Settings HIGH / LOW / OFF Select the volume of alarms and the beep that sounds when a key is pressed. 7.INITIAL Settings COPY / FAX MODE Select the mode that the machine starts up in or returns to after the automatic reset. 8.TONER EMPTY Settings ON / ON(FAX) / OFF STOP Select whether or not printing stops when the toner has run out. If a fax is received while printing stopped, the received fax is saved in memory and automatically printed after the error is corrected. ON: All printing stops when the machine has detected that the toner has run out. ON (FAX): Only fax printing stops when the machine has detected that the toner has run out, and a message appears in the message window. OFF: Printing does not stop when the machine has detected that the toner has run out, and a message appears in the message window. For details on specifying settings, refer to the Printer/ Copier/Scanner User's Guide. Settings ON / OFF Select whether or not to perform image stabilization. If ON is selected, image stabilization is started. For details on specifying settings, refer to the Printer/ Copier/Scanner User's Guide. For details on specifying settings, refer to the Printer/ Copier/Scanner User's Guide. 9.TONER NEAR EMPTY 10.AUTO CONTINUE 11.CALIBRATION 12.REMOTE MONITOR 18 Configuration Menu FAX REGISTRATION 1.ONE-TOUCH DIAL Program one-touch dial keys with fax numbers, allowing the recipient to be specified easily without the need to manually enter the number using the keypad. A maximum of nine one-touch dial keys can be programmed. For details on specifying one-touch dial keys, refer to "One-Touch Dialing" on page 56. Program speed dial numbers with fax numbers, allowing the recipient to be specified easily without the need to manually enter the number using the keypad. A maximum of 100 fax numbers can be programmed. For details on specifying speed dial numbers, refer to "Speed Dialing" on page 59. Program a single one-touch dial key with a maximum of 50 different fax numbers as one group. Programming a one-touch dial key with a group of fax numbers is convenient when documents are frequently sent to a group of multiple recipients. For details on specifying group dialing, refer to "Group Dialing" on page 61. 2.SPEED DIAL 3.GROUP DIAL Configuration Menu 19 TX SETTING 1.SCAN DENSITY 2.RESOLUTION Settings LIGHT DARK Specify the density for scanning a document. Settings STD / FINE / S/F / H/T Select the default scanning resolution (image quality). STD: For documents containing normal text (such as handwriting) (Standard) FINE: For documents containing small text S/F: For documents such as newspapers or those containing detailed illustrations (Super Fine) H/T: For documents with shades, such as photos (Half Tone) If H/T was selected, a screen appears, allowing you to select a detailed setting (STD, FINE or S/F). To change the resolution from the default setting before transmission, press the Resolution key. Settings ON / OFF Select whether or not the transmission information (date sent, sender's name, fax number, etc.) is printed on sent faxes. On models for the USA, Canada and Korea, OFF cannot be selected. 3.HEADER 20 Configuration Menu RX SETTING 1.MEMORY RX MODE Settings ON / OFF Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to OFF). A password can be set to specify the starting time or ending time of memory reception, or to cancel the function. The set starting time and ending time are valid every day until memory reception is turned off. For details on specifying settings, refer to "Setting Up the Memory RX Mode" on page 27. Settings 1-16 (Default : Depends on the sales region) Enter the number of rings (between 1 and 16) until the machine automatically begins receiving the fax when an external telephone is connected. Settings ON / OFF / CUT Select whether documents longer than the current paper size are printed reduced, split, or discarded. ON: The document is printed at a reduced size. OFF: The document is printed at full size and split onto multiple pages. CUT: The document is printed, but any part that does not fit within the page is erased. For details on the relationship between the length of the received document and the document that is actually printed, refer to "Printing Received Faxes" on page 47. Settings MEMORY RX / PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the document is received. MEMORY RX: Printing begins after all pages have been received. PRINT RX: Printing begins after the first page has been received. 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT Configuration Menu 21 5.RX MODE Settings AUTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual reception. AUTO RX: Automatically begins receiving the fax after the set number of rings. MANUAL RX: Does not automatically receive the fax. Reception begins after making a connection by picking up the telephone receiver or pressing the On hook key, then pressing the Start key. For details on manual reception, refer to "Receiving Faxes Manually" on page 46. 6.FOOTER Settings ON / OFF Select whether or not the reception information (date received, number of pages, etc.) is printed at the bottom of each received document. 7.SELECT TRAY Settings TRAY1: DISABLE / ENABLE TRAY2: DISABLE / ENABLE Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be specified. If the tray2 is not installed, TRAY2 does not appear. 22 Configuration Menu COMM. SETTING 1.TEL LINE TYPE Settings TONE / PULSE Select the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent and received. Select the correct setting after checking which type of dialing system is used by your telephone line. If the FAX PTT SETTING in the USER SETTING menu is set to USA, CANADA or NEW ZEALAND the settings cannot be changed. Settings HIGH / LOW / OFF Select the volume of the monitoring sound of the transmission signal. Even when OFF is selected, the monitoring sound can be heard when the On hook key is pressed. Settings PSTN / PBX Select whether the connected telephone wiring is a public switched telephone network (PSTN) or a private branch exchange (PBX). For a PBX system, the prefix number (outside line access number (or extension number) can be specified. 2.LINE MONITOR 3.PSTN/PBX Configuration Menu 23 REPORTING 1.ACTIVITY REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of a transmission is printed automatically after the transmission is finished. ON: Prints the report after each transmission. ON(ERROR): Prints the report after a transmission only if an error occurred. OFF: Does not print the report after each transmission, even if an error has occurred. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of a reception is printed automatically after the reception is finished. ON: Prints the report after each reception. ON(ERROR): Prints the report after a reception only if an error occurred. OFF: Does not print the report after each reception, even if an error has occurred. 2.TX RESULT REPORT 3.RX RESULT REPORT 24 Configuration Menu USER SETTING 1.FAX PTT SETTING Settings USA / UK / VIETNAM / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HONG KONG/ HUNGARY / ISRAEL / ITALY / KOREA / MALAYSIA / MEXICO / NETHERLANDS / NEW ZEALAND / NORWAY / PHILIPPINES / POLAND / PORTUGAL / RUSSIA / SAUDI ARABIA / SINGAPORE / SLOVAKIA / SOUTH AFRICA / SPAIN / SWEDEN / SWITZERLAND / TAIWAN / TURKEY Select the country where this machine is installed. Settings SET HOUR: 00-23 SET MINUTE: 00-59 SET YEAR: 00-99 (2000-2099) SET MONTH: 01-12 SET DAY: 01-31 Enter the date and time for the machine using the keypad. If FAX PTT SETTING is set to USA or CANADA, the time changes automatically for daylight saving time. (Starts: First Sunday of April at 2 a.m.; Ends: Last Sunday in October at 2 a.m.) 3.DATE FORMAT Settings MM/DD/YY / DD/MM/YY / YY/MM/DD Select the display format for reports and lists. 4.PRESET ZOOM For details on specifying settings, refer to the Printer/ Copier/Scanner User's Guide. 5.USER FAX Enter your fax number. A maximum of 20 characters NO. (consisting of numbers, spaces, + and -) can be entered.The specified number is printed in the header of outgoing faxes. 6.USER NAME Enter your name. A maximum of 32 characters can be entered. The specified name is printed in the header of outgoing faxes. 2.DATE&TIME Configuration Menu 25 Specifying Settings in Configuration Menu General Procedure for Specifying Settings in Configuration Menu 1 2 With the Fax mode screen displayed, press the Menu Select key to enter the configuration menu. Check the name of the menu in the upper line, press the + or , key to select the desired menu, and then press the Menu Select key to specify a setting for an option in the displayed menu. Refer to the menu configuration on page 12 to display the desired menu. After the name of the desired menu is displayed, press the Menu Select key. The desired menu can also be displayed by pressing the key in the keypad for the corresponding number. Example: To display "Buzzer Volume", press the 6 key in the MACHINE SETTING screen. For the number assigned to each menu option, refer to the menu configuration on page 12. To select a setting, press the * or ) key. If + or , appears in the screen displaying the settings, press the + or , key until the desired setting is displayed. To enter a setting, use the keypad to type in the number. Press the Menu Select key. The setting is applied, and the Fax mode screen appears again. To cancel the settings, press the Cancel/C key. 3 4 26 Specifying Settings in Configuration Menu Memory Reception In cases when confidential faxes are being received, the received document can be stored in memory and printed at a specified time or when memory reception is turned off. Memory reception can be used with the following settings. Start/end time settings: Not set "MEMORY RX MODE" is normally set to "ON". To print a fax saved in memory, set "MEMORY RX MODE" to "OFF". Start/end time settings: Set Memory reception mode begins and ends at the specified time. Example 1: When "ON TIME" is set to 18:00 and "OFF TIME" is set to 8:00 The machine is in memory reception mode from 18:00 to 8:00 and in normal reception mode, where faxes are printed after being received, from 8:00 to 18:00. Example 2: When "ON TIME" is set to 12:00 and "OFF TIME" is set to 12:00 (the start time and end time are the same) "MEMORY RX MODE" is normally set to "ON"; however, faxes saved in memory are printed at 12:00. Setting Up the Memory RX Mode 1 2 3 4 5 With the Fax mode screen displayed, press the Menu Select key to enter Menu mode. Press the + or , key to display the RX SETTING screen, and then press the Menu Select key. Check that the MEMORY RX MODE screen appears, and then press the Menu Select key. Using the * and ) keys, select "ON", and then press the Menu Select key. The ON TIME screen appears. Specify the time when memory reception mode begins, and then press the Menu Select key. The OFF TIME screen appears. To specify no start time, press the Menu Select key without specifying a time.The PASSWORD screen appears. Skip to step 7. Specifying Settings in Configuration Menu 27 6 7 Specify the time when memory reception mode ends, and then press the Menu Select key. The PASSWORD screen appears. Enter the password, and then press the Menu/Select key. Memory reception mode is set. The password is required for turning off memory reception mode or changing the start/end times. Enter a 4-digit number. To specify no password, press the Menu Select key without specifying a password. Turning Off the Memory RX Mode 1 2 3 4 With the Fax mode screen displayed, press the Menu Select key to enter Menu mode. Press the + or , key to display the RX SETTING screen, and then press the Menu Select key. Check that the MEMORY RX MODE screen appears, and then press the Menu Select key. Using the * and ) keys, select "OFF", and then press the Menu Select key. The PASSWORD screen appears. 5 If no password was specified, memory reception mode is canceled. Enter the password, and then press the Menu/Select key. Memory reception mode is canceled. If faxes are saved in memory, printing of the faxes begins. 28 Specifying Settings in Configuration Menu Sending Faxes Basic Fax Operation This section contains basic information of fax transmission. Only Statement (ST), Letter (LT), Legal (LG), A5, or A4 size documents are available for fax transmission. Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be automatically scanned. Do not load original documents that are bound together, for example, with paper clips or staples. Do not load more than 50 sheets; otherwise an original document misfeed or damage to the document or machine may occur. If the original document is not loaded correctly, it may not be fed in straight, or an original document misfeed or damage to the document may occur. Do not open the ADF cover while documents loaded into the ADF are being scanned. Press the Fax key to enter Fax mode. Make sure that there is no document on the original glass. Put the document into the ADF document feed tray face up. 1 2 3 4 5 6 Adjust the document guides to the document size. Press the Resolution key to specify the desired image quality. The document image quality can be adjusted by pressing the Resolution key. For details, refer to "Improving Resolution" on page 34. Specify the fax number of the recipient in one of the following ways: ­ Direct dialing ­ Using the one-touch dial key (including the group dial function) 30 Basic Fax Operation ­ Using the Speed Dial function ­ Using the Phone Book function ­ Using the Redial/Pause key For details on specifying the recipient, refer to "Specifying a Recipient" on page 34. For details on using the Redial/Pause key, refer to "Using the Redial Function" on page 38. A transmission can also be sent to multiple recipients with the Broadcast function. For details on sending a broadcast transmission, refer to "Sending a Fax to Multiple Recipients (Broadcast Transmission)" on page 38. Press the Start key. The document is scanned, and then the fax is sent. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. If the fax could not be sent (for example, because the line was busy), the automatic redial function will try sending the transmission again. If the fax could not be sent with the automatic redial function, a TX Result Report can be printed. For details, refer to "TX RESULT REPORT" on page 67. If you want to cancel a scanned document queued for transmission or a fax waiting to be redialed, select "CANCEL RESERV." from the Function menu. For details, refer to "Canceling (Deleting) a Document Queued in Memory for Transmission" on page 42. Since a document with multiple pages is saved in memory while it is being sent, the document is scanned at high speed. A maximum of 512 pages can be stored in memory. (If a high resolution is selected while scanning detailed documents, 512 pages may not be stored in memory.) If memory is nearly full, scanning of the document is stopped and a message appears, allowing you to select whether to start the transmission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document that have been scanned for that job are deleted. If the selection is made to begin the transmission, scanning of the document is stopped and transmission begins. After the scanned pages have been sent, scanning of the document starts again. 7 Basic Fax Operation 31 Sending a Fax Using the Original Glass 1 2 3 4 5 6 7 Press the Fax key to enter Fax mode. Remove all documents from the ADF. If you are using the original glass to scan, do not load any documents into the ADF. Lift to open the ADF cover. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass. Gently close the ADF cover. Closing it too quickly may cause the document to move on the original glass. Press the Resolution key to specify the desired image quality. The document image quality can be adjusted by pressing the Resolution key. For details, refer to "Improving Resolution" on page 34. Specify the fax number of the recipient in one of the following ways: ­ ­ ­ ­ ­ Direct dialing Using the one-touch dial keys (including group dialing) Using the speed dial numbers Using the phone book functions Using the Redial/Pause key For details on specifying the recipient, refer to "Specifying a Recipient" on page 34. For details on using the Redial/Pause key, refer to "Using the Redial Function" on page 38. A transmission can also be sent to multiple recipients with the Broadcast function. For details on sending a broadcast transmission, refer to "Sending a Fax to Multiple Recipients (Broadcast Transmission)" on page 38. 8 9 Press the Start key. A screen appears, requesting confirmation of the scanning area. To scan the displayed scanning area, press the Menu Select key. The document is scanned. To change the displayed scanning area, press the , key, select the desired scanning area in the next screen that appears, and then press the Menu Select key. Press the Menu Select key again to start scanning. 32 Basic Fax Operation 10 To scan multiple pages from the original glass, check that the message "NEXT PAGE?" appears, replace the document, and then press the Menu Select key. When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. If the fax could not be sent (for example, because the line was busy), the automatic redial function will try sending the transmission again. If the fax could not be sent with the automatic redial function, a TX Result Report can be printed. For details, refer to "TX RESULT REPORT" on page 67. If you want to cancel a scanned document queued for transmission or a fax waiting to be redialed, select "CANCEL RESERV." from the Function menu. For details, refer to "Canceling (Deleting) a Document Queued in Memory for Transmission" on page 42. Since a document with multiple pages is saved in memory while it is being sent, the document is scanned at high speed. A maximum of 512 pages can be stored in memory. (If a high resolution is selected while scanning detailed documents, 512 pages may not be stored in memory.) If memory is nearly full, scanning of the document is stopped and a message appears, allowing you to select whether to start the transmission or cancel that transmission job. If the selection is made to cancel the job, the pages of the document that have been scanned for that job are deleted. If the selection is made to begin the transmission, scanning of the document is stopped and transmission begins. After the scanned pages have been sent, scanning of the document starts again. Basic Fax Operation 33 Improving Resolution 1 2 The image quality of a document can be adjusted before it is sent as a fax. Press the Resolution key. Using the * and ) keys, select the fax resolution, and then press the Menu Select key. Select the resolution appropriate for the document. - STD: For documents containing normal text (such as handwriting) (Standard) - FINE: For documents containing small text - S/F: For documents such as newspapers or those containing detailed illustrations (Super Fine) - H/T: For documents with shades, such as photos (Half Tone) If "H/T" was selected, a screen appears, allowing you to select a detailed setting ("STD", "FINE" or "S/F"). The resolution returns to the default setting after the document is scanned with a normal transmission or after transmission after manual transmission. The default setting can be changed. This is useful for specifying a frequently used resolution setting as the default. For details, refer to "TX SETTING" on page 20. Specifying a Recipient The recipients can be specified in any of the following ways. Direct dialing: Directly type in the fax number. Using the one-touch dial key: Specify a recipient registered with a one-touch dial key. Using the Speed Dial function: Specify a recipient registered with a speed dial. Using the phone book functions: List or search for recipients registered as one-touch dial keys or speed dial numbers, and then select a recipient. Using the Redial/Pause key: Specify the number of the recipient dialed last. 34 Improving Resolution Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient. The keys that can be used to enter the fax number are: the number keys (0 through 9), and #. If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added. A pause appears as "P" in the message window. If the machine is connected to a PBX line and the prefix number (outside line access number) has been specified in the "COMM. SETTING" on page 23, enter "#" to dial the outside line access number automatically. To erase the entered number, hold down the Cancel/C key for about one second, or press the Stop/Reset key. Using a One-Touch Dial Key If a recipient has been registered with a one-touch dial key, the recipient's fax number can be dialed simply by pressing the programmed one-touch dial key. The recipient must have been registered with a one-touch dial key in advance. For details, refer to "Programming a One-Touch Dial Key" on page 56. Press the desired one-touch dial key. Press the one-touch dial key programmed with the group dial recipients to send a fax to multiple recipients. If an incorrect recipient is selected, press the Cancel/C key. If the one-touch dial key that is pressed is not registered with a fax number, the message "NOT FAX NO." appears. In addition, if the one-touch dial key that is pressed is not registered with a recipient, the message "NOT REGISTERED!" appears. Press a one-touch dial key registered with a fax number. 1 Specifying a Recipient 35 Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient's fax number can be dialed simply by pressing a speed dial number key. The recipient must have been registered with a speed dial in advance. For details, refer to "Programming a Speed Dial Number" on page 59. Press the Speed Dial key. Use the keypad to enter the 3-digit speed dial number programmed with the desired recipient. The recipient's name appears in the message window. If an incorrect recipient is selected, press the Cancel/C key. If the entered speed dial number is not registered with a fax number, the message "NOT FAX NO." appears. In addition, if the entered speed dial number is not registered with a recipient, the message "NOT REGISTERED!" appears. Enter a speed dial number registered with a fax number. If you enter 2-digit speed dial number, make sure to enter [0] at first. For example when speed dial number is [11], enter [011]. 1 2 Using the List Function of the Phone Book If a recipient is registered with a one-touch dial key or a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the List function of the phone book. Press the Speed Dial key twice. Using the * and ) keys, select "LIST", and then press the Menu Select key. The list of programmed one-touch dial keys and speed dial numbers is displayed. Using the + and , keys, select the desired recipient. Press the Start key. The document is scanned, and then the fax is sent. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. 1 2 3 4 36 Specifying a Recipient Using the Search Function of the Phone Book If a recipient is registered with a one-touch dial key and a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the Search function of the phone book. Press the Speed Dial key twice. Using the * and ) keys, select "SEARCH", and then press the Menu Select key. A screen appears, allowing you to enter the text to be searched for. Using the keypad, enter the first few characters of the name programmed for the desired recipient. Enter the name programmed in the one-touch dial key or the speed dial number. For details on entering text, refer to "Entering Text" on page 79. 1 2 3 4 Text up to 10 characters long can be entered. Press the Menu Select key. The number of names beginning with the text entered in step 3 is displayed. If no names beginning with the entered text are found, "(0)" is displayed. To select a recipient from the displayed search results, skip to step 7. To narrow down the search results even further, press the Menu Select key, and then enter more search text. Press the Menu Select key. Using the + and , keys, select the desired recipient. If the desired recipient name does not appear in the search results, press the Clear/C key twice to return to the screen allowing you to enter the text to be searched for, and then try searching for different text. Press the Start key. The document is scanned, and then the fax is sent. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. 5 6 7 8 Specifying a Recipient 37 Using the Redial Function To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number. 1 Press the Redial/Pause key. Check that the desired fax number appears in the message window. Specifying Multiple Recipients A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission. Using group dial function Using Broadcast function For details on specifying a recipient using group dialing, refer to "Using a One-Touch Dial Key" on page 35. For details on sending a broadcast fax transmission, refer to the following section. Sending a Fax to Multiple Recipients (Broadcast Transmission) The recipients can be specified by using the one-touch dial keys, the speed dial numbers or group dialing, by selecting from the phone book, or by entering the fax number using the keypad. A maximum of 125 recipients can be selected at one time. If recipients are selected by using one-touch dial keys, a maximum of 9 recipients can be specified. If recipients are selected by using speed dial numbers, a maximum of 100 recipients can be specified. A maximum of 16 recipients can be specified by entering the fax number using the keypad. With the transmission result report, you can check whether the fax was sent to all recipients. For details on the transmission result report, refer to "Checking the Transmission/Reception Result From the Message Window" and "About the Reports and Lists" on page 67. Position the document to be faxed. If necessary, change the "Resolution" setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to "Improving Resolution" on page 34. Press the Function key. 1 2 3 38 Specifying Multiple Recipients 4 5 Check that the BROADCAST screen appears, and then press the Menu Select key. Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified. ­ Direct dialing: Enter the fax number of the recipient directly using the keypad. Press the Menu Select key, and then specify the next recipient. ­ Using the one-touch dial keys (including group dialing): Press the one-touch dial key programmed with the desired fax number. Press the Menu Select key, and then specify the next recipient. ­ Using the speed dial numbers: Press the Speed Dial key, and then use the keypad to enter the 3-digit speed dial number programmed with the desired fax number. Press the Menu Select key, and then specify the next recipient. ­ Using the phone book functions: Press the Speed Dial key twice, and then select either "LIST" or "SEARCH" to select the desired fax number. (Refer to "Using the List Function of the Phone Book" on page 36.) Press the Menu Select key, and then specify the next recipient. Press the Start key. A message appears, allowing you to select whether or not to check the recipients. To check the recipients, press the Menu Select key. The recipients specified in step 5 are displayed in the order that they were selected. If you do not want to check the recipients, skip to step 10. Check the recipient, and then press the Menu Select key. The next recipient is displayed. If you want to delete the displayed recipient, press the Cancel/C key. After all recipients have been checked, "Fin.=START" appears in the message window. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. If this is done, all selected recipients are cleared. During transmission, the message "SET DOCUMENT" appears; however, the document is sent to all specified recipients after being scanned only once. 6 7 8 9 10 Specifying Multiple Recipients 39 Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in memory to be sent at a specified time. This feature is convenient for sending faxes at discounted calling times. If the machine is not programmed with the current time, the fax cannot be sent at the specified time. For details on specifying the time, refer to "USER SETTING" on page 25. 1 2 3 4 5 Timer transmission can be combined with broadcast transmission. Position the document to be faxed. If necessary, change the "Resolution" setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to "Improving Resolution" on page 34. Press the Function key, then the , key. Check that the TIMER TX screen appears, and then press the Menu Select key. Using the keypad, enter the desired transmission time, and then press the Menu Select key. The time is set in the 24-hour format. If you want to correct the time, press the Cancel/C key, and then enter the correct time. Specify the fax number of the recipient. Refer to "Specifying a Recipient" on page 34. To send a fax to multiple recipients using broadcast transmission, press the Function key, and then display the BROADCAST screen. After all recipients have been entered, press the Start key to begin scanning, and then the machine enters transmission standby mode. For details on broadcast transmissions, refer to "Sending a Fax to Multiple Recipients (Broadcast Transmission)" on page 38. Press the Start key to begin scanning, and then the machine enters transmission standby mode. If you want to cancel a timer transmission, select "CANCEL RESERV." from the FUNCTION menu. For details, refer to "Canceling (Deleting) a Document Queued in Memory for Transmission" on page 42. 6 7 40 Sending a Fax at a Specified Time (Timer Transmission) Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is connected to a telephone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone. This is useful, for example, if you want to tell the recipient that you are sending a fax. Load the document into the ADF. If necessary, change the "Resolution" setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to "Improving Resolution" on page 34. Pick up the handset and check that the dial tone can be heard. Specify the fax number of the recipient by using the telephone to dial the fax number. The fax number of the recipient can also specified using the keypad in the control panel of this machine. If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. key to tem- 1 2 3 4 5 6 7 After finishing talking on the phone, the recipient should press the necessary key to start receiving the fax. Once the recipient's fax machine is ready, a beep is sounded. Press the Start key to begin scanning and sending the fax. Replace the handset to its cradle. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. Sending a Fax Manually Using the On Hook Key 1 2 3 Load the document into the ADF. If necessary, change the "Resolution" setting. The document image quality can be adjusted by pressing the Resolution key. For details, refer to "Improving Resolution" on page 34. Press the On hook key. Sending a Fax Manually 41 4 5 Specify the fax number of the recipient. If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select "Yes", and then press the Menu Select key. key to tem- Canceling (Deleting) a Document Queued in Memory for Transmission 1 2 Of the documents stored in memory and waiting to be sent, a specific document can be selected and deleted. Press the Function key, then the , key twice. Check that the CANCEL RESERV. screen appears, and then press the Menu Select key. The details (specified transmission time and type of transmission) of the jobs queued in memory are displayed. If no jobs have been queued in memory, the message "NONE" appears. Using the + and , keys, select the job to be deleted. The following types of job are displayed. 3 ­ ­ ­ ­ MEMORY: Normal transmission queued in memory (fax) B-CAST: Broadcast transmission (fax) TIMER: Timer transmission (fax) SCAN: Scan to email transmission 4 5 To check the recipient of the currently displayed transmission job, press the ) key. After checking, press the Menu Select key to return to the previous screen. Press the Menu Select key to delete the displayed job. To delete another queued job, repeat steps 2 and 4. 42 Canceling (Deleting) a Document Queued in Memory for About the Fax Header If transmission source information is set in Header setting to be printed, information such as the sender's name, fax number, transmission date/time, session number and page number can be printed by the recipient. The following items in the header. Element Transmission date/time Fax number Sender's name Session number Page number Description Shows the date/time that the fax was sent. The time is indicated in the 24-hour format. Shows the sender's fax number. Shows the sender's name. Shows the session number used to manage the sent fax. Shows the page number. Shown as page number/total number of pages. For a transmission using the telephone or the On hook key, the total number of pages is not shown. To print the fax header on the sent fax, specify the transmission source information on the USER SETTING menu of the configuration menu, and then use Header on the TX SETTING to select whether or not the transmission source information is printed. For details, refer to "TX SETTING" on page 20. About the Fax Header 43 44 About the Fax Header