User manual KONICA MINOLTA DI251F DI351F

User Manual Di251f/Di351f www.minoltaeurope.com The essentials of imaging Contents 1 Introduction 1.1 1.2 We Want You to Be a Satisfied Customer ..................................1-1 Preserving the Environment . . . ..................................................1-2 Takeback and Reutilisation .............................................................1-2 What is Energy Star®? ...................................................................1-2 Use of Recycled Paper ...................................................................1-2 Dispose of Ni-MH batteries in an environmentally friendly manner.1-3 Guide to this Manual.....................................................................1-4 How Is this Manual Structured? ......................................................1-4 A Brief Explanation of the Conventions used in this Manual...........1-6 A Brief Explanation of Important Concepts and Symbols ...............1-8 1.3 2 Getting to Know Your System 2.1 System overview ...........................................................................2-1 Di251f/Di351f (external) ..................................................................2-1 Di251f/Di351f (internal) ...................................................................2-4 Optional Equipment......................................................................2-5 Original Cover OC-3........................................................................2-5 Automatic Document Feeder AF-9..................................................2-6 Duplexing Document Feeder AFR-17.............................................2-7 Finisher FN-109/FN-110 .................................................................2-8 Option Tray JS-100 .........................................................................2-9 Mailbin Finisher FN-504 ...............................................................2-10 Internal Finisher for Offset Tray OT-102 .......................................2-11 Sorter JS-201................................................................................2-11 Duplex Unit AD-15 ........................................................................2-12 Paper Drawer PF-118/PF-119 ......................................................2-13 Large Capacity Cassette PF-117..................................................2-14 Copy Table....................................................................................2-15 Paper Feed Cabinet ......................................................................2-15 Extended memory .........................................................................2-15 Printer Controller Pi3502...............................................................2-15 The Safe Use of Your System ....................................................2-16 Laser Safety..................................................................................2-21 Internal Laser Radiation................................................................2-21 Noise Emission .............................................................................2-22 Safety Label ..................................................................................2-23 Data on the Manufacturer's Name Plate .......................................2-26 IVZ-1 2.2 2.3 Di251f/Di351f 2.4 2.5 Transporting the System ........................................................... 2-27 Setting up the System ................................................................ 2-27 Environmental Requirements ....................................................... 2-27 Installation Site ............................................................................. 2-27 Space Requirements for the System............................................ 2-28 Storing Supplies ........................................................................... 2-28 Connecting the power cord and phone cable.......................... 2-29 Connecting the phone cable......................................................... 2-29 Connecting the power cord........................................................... 2-29 Switching the system on and off .............................................. 2-30 Switching the System On ............................................................. 2-30 Switching the System Off ............................................................. 2-31 Control Panel Keys and Indicators ........................................... 2-32 Overview ...................................................................................... 2-32 The Touch Screen ........................................................................ 2-34 Important Icons in the Display ...................................................... 2-35 The Touch Screen ...................................................................... 2-36 Operating the Touch Screen ........................................................ 2-36 The "Auto" Priority Screen ............................................................ 2-37 The "Copier" Priority Screen......................................................... 2-39 The "Fax" Priority Screen ............................................................. 2-41 Adding Paper .............................................................................. 2-44 Filling the 1st Drawer.................................................................... 2-45 Filling the 2nd Drawer................................................................... 2-47 Filling the PF-119 Paper Drawer (Optional) ................................. 2-49 Filling the PF-118 Paper Drawer (Optional) ................................. 2-51 Filling the PF-117 Large Capacity Cassette (Optional) ................ 2-54 Placing Paper onto the Single Feed Tray..................................... 2-56 Replacing the Toner Bottle........................................................ 2-57 Replacing the Imaging Unit ....................................................... 2-60 Replacing the Staple Cartridge ................................................. 2-63 Finisher FN-109............................................................................ 2-64 Finisher FN-110............................................................................ 2-66 Mailbin Finisher FN-504 ............................................................... 2-68 Changing the Stamping Unit (Optional) ................................... 2-70 Shutting Down the System ........................................................ 2-71 Please Observe these Precautions ........................................... 2-72 Proper Use of Your System ....................................................... 2-72 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15 2.16 2.17 3 IVZ-2 Initial Steps . . . Di251f/Di351f 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 Step-by-step Instructions on Creating a Copy...........................3-1 Step-by-step instructions on sending a fax ...............................3-4 Entering the Access Number.......................................................3-6 Checking the Current System Settings.......................................3-7 Entering the Number of Copies ...................................................3-8 Starting a copy or fax job .............................................................3-8 Interrupting the Copy Cycle.........................................................3-9 Stopping/deleting the current job..............................................3-10 Stopping/Deleting the Copy Cycle ................................................3-10 Deleting a Fax Cycle.....................................................................3-11 Resetting the System to its Default Settings............................3-12 Using the Document Feeders ....................................................3-13 Copying Originals using the Automatic Document Feeder ...........3-14 Processing Originals using the Duplexing Document Feeder.......3-16 Feeding Originals of Different Sizes..............................................3-19 Loading 2in1 Originals for Page Separation .................................3-21 Placing Originals on the Glass ..................................................3-22 Paper Originals and Transparent Originals3-22 Books and Bound Originals...........................................................3-24 Using Memory Recall..................................................................3-25 Other Functions ..........................................................................3-26 Automatic Drawer Switching .........................................................3-26 Automatic Reset of System Settings.............................................3-26 Energy Save Mode........................................................................3-26 Auto Shut Off (Sleep Mode)..........................................................3-26 Automatic Shut-off for the Background LCD Light ........................3-26 Auto Copy Start.............................................................................3-27 3.9 3.10 3.11 3.12 3.13 4 Customizing Your Copy 4.1 Basic Settings ...............................................................................4-1 Enabling Auto Paper Select Mode ..................................................4-2 Selecting a Paper Drawer Manually................................................4-3 Specifying the Paper Type for the 1st Drawer ................................4-4 Defining a Custom Paper Size for the 1st Drawer ..........................4-6 Storing Custom Paper Sizes for the 1st Drawer .............................4-8 Loading a Saved Paper Size for the 1st Drawer...........................4-11 Specifying the Paper Type for the Single Feed Tray ....................4-13 Specifying the Paper Size for the Single Feed Tray .....................4-13 Storing a Custom Paper Size for the Single Feed Tray ................4-15 Loading a Saved Paper Size for the Single Feed Tray .................4-17 Di251f/Di351f IVZ-3 Enabling Auto Size ....................................................................... 4-18 Selecting a Fixed Zoom Factor..................................................... 4-19 Selecting a Zoom Factor using the Arrow Keys ........................... 4-20 Specifying a Proportional Zoom Factor ........................................ 4-21 Specifying an Unproportional Zoom Factor .................................. 4-23 Saving Proportional Zoom Factors ............................................... 4-25 Loading Saved Zoom Factors ...................................................... 4-27 Non-sorted Copies........................................................................ 4-28 Sort/Group Copies........................................................................ 4-29 Stapling Copies ............................................................................ 4-31 Punching Copies .......................................................................... 4-40 4.2 Original>Copy Functions........................................................... 4-42 Selecting a Copy Mode ................................................................ 4-45 Specifying the Alignment of the Original....................................... 4-47 Copying Originals with File Margins ............................................. 4-48 Copying Books ............................................................................. 4-50 Copying 2in1 Originals ................................................................. 4-55 Density Settings ......................................................................... 4-57 Toggling Auto Exposure ............................................................... 4-58 Making Copies Lighter or Darker.................................................. 4-59 Changing the Density Mode ......................................................... 4-60 Auxiliary Functions .................................................................... 4-61 Inserting a Cover Sheet ................................................................ 4-62 Inserting Separator Pages............................................................ 4-65 OHP Interleaving .......................................................................... 4-68 Adding a Margin to Your Copy ..................................................... 4-71 Erasing a Margin or Frame around Your Copy............................. 4-73 Duplicating Images onto a Copy................................................... 4-75 Printing Background Record Numbers ......................................... 4-79 Separate Scan.............................................................................. 4-81 4.3 4.4 5 Combining Copy Functions 5.1 5.2 5.3 5.4 5.5 5.6 Original: 1-sided, Copy: 1-sided ................................................. 5-3 Original: 1-sided, Copy: 2-sided ................................................. 5-7 Original: 2-sided (File Margin left), Copy: 1-sided................... 5-11 Original: 2-sided (File Margin left), Copy: 2-sided................... 5-15 Original: 2-sided (File Margin above), Copy: 1-sided.............. 5-19 Original: 2-sided (File Margin above), Copy: 2-sided.............. 5-23 6 Instructions for the Fax Unit 6.1 Fax Document Size....................................................................... 6-1 IVZ-4 Di251f/Di351f Sending Fax Documents using a Document Feeder ......................6-2 6.2 Entering Data.................................................................................6-3 Conventions for Data Entry .............................................................6-3 Entering Text...................................................................................6-3 Ways of Sending Documents.......................................................6-4 Send a Fax Document from Memory...........................................6-5 . . . if loading the fax document onto the original glass ...................6-5 . . . if loading the fax document into the document feeder ..............6-7 Activity Report ­ Status................................................................6-8 Viewing the Status of the Current Transmission .............................6-8 Delete the Current Scan, Dial or Transfer.......................................6-9 Activity Report ­ Bulletin Board ................................................6-10 View the Polling List ......................................................................6-10 Printing the Contents of a Document on the Polling List...............6-12 Deleting a Document from the Polling List ....................................6-13 Activity Report ­ Transmissions ...............................................6-14 Viewing a List of Send Jobs..........................................................6-14 Resending a Failed Send Job.......................................................6-15 Printing a Progress Report for a Current Send Job ......................6-16 Changing the Destination of a Send Job.......................................6-17 Deleting a Send Job......................................................................6-18 Activity Report ­ Receive ...........................................................6-19 Viewing a List of Receive Jobs .....................................................6-19 Deleting a Receive Job .................................................................6-20 Rerequesting a Receive Job.........................................................6-21 Activity Report ­ Box..................................................................6-22 Viewing a List of Documents Stored in the Mailbox ......................6-22 Printing the Contents of a Document in the Mailbox.....................6-23 Delete a Document from the Mailbox............................................6-24 Send a Document from the Mailbox..............................................6-25 Failed Send Jobs ........................................................................6-26 What is the F CODE? ..................................................................6-27 6.3 6.4 6.5 6.6 6.7 6.8 6.9 6.10 6.11 7 Operating the fax unit 7.1 OneTouch .....................................................................................7-1 Dialling individual destinations using OneTouch.............................7-1 Broadcast Faxing using OneTouch.................................................7-3 Calling up the Fax Program ............................................................7-4 Combine Call Numbers with Chain Dial ..........................................7-6 Dialling individual destinations using on-hook dial ..........................7-8 Starting relay broadcasting using one-touch...................................7-9 IVZ-5 Di251f/Di351f 7.2 Abbreviated dialling ................................................................... 7-11 Dialling individual numbers using speed dialing ........................... 7-11 Broadcast Faxing using Abbreviated Dialling ............................... 7-13 10-Key Dialling............................................................................ 7-15 Dialling individual destinations using the 10-Key Pad .................. 7-15 Broadcast Faxing using the 10-Key Pad ...................................... 7-16 Quality and size reduction......................................................... 7-18 Adjusting the Transfer Quality (Resolution).................................. 7-18 Set Contrast.................................................................................. 7-20 Switching Automatic Reduction On/Off ........................................ 7-22 Defining the Scan Area................................................................. 7-24 Fax Menu ­ Set 1 ........................................................................ 7-26 Real-time Transfer........................................................................ 7-26 Sending Priority ............................................................................ 7-28 Timed Transfer (delayed sending)................................................ 7-29 Send Reduction ............................................................................ 7-31 2-sided Sending............................................................................ 7-33 Applying Stamps (Optional).......................................................... 7-35 Fax Menu ­ Set 2 ........................................................................ 7-37 Send/do not Send Identification.................................................... 7-37 Send a Recipient ID...................................................................... 7-39 Printing a TX Report ..................................................................... 7-41 Creating a Remote Copy .............................................................. 7-42 Sending a Password..................................................................... 7-44 FAX Menu ­ Bulletin Board ....................................................... 7-45 Preparing a Document in a Secure Bulletin Board Box ................ 7-45 Preparing a Document in a Secure Recipient Bulletin Board Box 7-48 Retrieving a Document from a Secure Bulletin Board Mailbox.................................................................. 7-49 Fax Menu ­ Applications ........................................................... 7-53 Preparing a Document for Free Request...................................... 7-53 Retrieving a Document ................................................................. 7-55 7.3 7.4 7.5 7.6 7.7 7.8 8 Specific System Settings 8.1 Input ­ User's Choice ................................................................... 8-2 User's Choice [1/6] ......................................................................... 8-4 User's Choice [2/6] ......................................................................... 8-5 User's Choice [3/6] ......................................................................... 8-8 User's Choice [4/6] ....................................................................... 8-10 User's Choice [5/6] ....................................................................... 8-12 User's Choice [6/6] ....................................................................... 8-14 Input ­ Fax Input......................................................................... 8-15 Di251f/Di351f 8.2 IVZ-6 Abbreviated Dial............................................................................8-17 OneTouch .....................................................................................8-25 Index .............................................................................................8-36 Setting up fax programs and groups.............................................8-38 Relay groups.................................................................................8-51 Self abbr.#.....................................................................................8-54 Bulletin Board................................................................................8-56 Account Input ................................................................................8-59 8.3 8.4 Count............................................................................................8-63 Job Recall ....................................................................................8-65 Saving a Copy Job Program .........................................................8-65 Checking the Settings of a Copy Job Program .............................8-67 Recalling a Stored Copy Job Program..........................................8-69 Deleting a Stored Copy Job Program ...........................................8-71 User Management .......................................................................8-73 Confirmation Beep ........................................................................8-74 Alarm Beep ...................................................................................8-75 Line Monitor Volume .....................................................................8-75 Panel Cleaning..............................................................................8-76 Dehumidify ....................................................................................8-77 Toner Replenisher.........................................................................8-77 Admin. Management...................................................................8-78 Administrator Set...........................................................................8-82 Copy Track....................................................................................8-83 Account Input ................................................................................8-95 Initial Setting................................................................................8-100 Receive Setting...........................................................................8-102 Fax Transmission Settings..........................................................8-105 Account Counter .........................................................................8-107 Report Settings ...........................................................................8-108 Report Print .................................................................................8-109 Report.........................................................................................8-110 Report 1 ......................................................................................8-112 Report 2 ......................................................................................8-113 8.5 8.6 8.7 9 Troubleshooting 9.1 9.2 9.3 9.4 9.5 If You are not Satisfied with Your Copy . . .................................9-1 If a Message Appears on the Touch Screen. . ...........................9-4 Error during a fax transmission ..................................................9-5 If a Malfunction Code Appears . . . ..............................................9-7 If a paper jam is indicated . . . .....................................................9-8 Di251f/Di351f IVZ-7 Main Unit ..................................................................................... 9-10 Single Feed Tray .......................................................................... 9-14 Duplex Unit ................................................................................... 9-16 Duplexing Document Feeder AFR-9 ............................................ 9-18 Automatic Document Feeder AFR-7 ............................................ 9-20 Finisher FN-109............................................................................ 9-22 Finisher FN-110............................................................................ 9-26 Mailbin Finisher FN-504 ............................................................... 9-30 Finisher for Offset Tray/Sorter JS-201.......................................... 9-34 9.6 How to Release a Staple Jam .................................................... 9-37 Finisher FN-109............................................................................ 9-38 Finisher FN-110............................................................................ 9-40 Mailbin Finisher FN-504 ............................................................... 9-42 These Functions Cannot Be Combined! .................................. 9-45 Basic Settings............................................................................... 9-46 Orig.>Copy Settings ..................................................................... 9-49 Density.......................................................................................... 9-53 Auxiliary Functions ....................................................................... 9-54 Other............................................................................................. 9-56 9.7 10 Appendix 10.1 Care of the Unit........................................................................... 10-1 Cleaning ....................................................................................... 10-1 Cleaning the Touch Screen .......................................................... 10-3 Cleaning the Automatic Document Feeder................................... 10-5 System Maintenance .................................................................. 10-6 Specifications ............................................................................. 10-7 Di251f/Di351f ................................................................................ 10-7 Duplexing Document Feeder AFR-17 .......................................... 10-9 Automatic Document Feeder AF-9 ............................................. 10-10 Large Capacity Cassette PF-117 ............................................... 10-10 Paper Tray PF-118/PF-119 ........................................................ 10-11 Duplex Unit AD-15...................................................................... 10-11 Finisher FN-109.......................................................................... 10-12 Finisher FN-110.......................................................................... 10-14 Option Tray JS-100 .................................................................... 10-15 Mailbin Finisher FN-504 ............................................................. 10-16 Sorter JS-201 ............................................................................. 10-18 Finisher for Offset Tray OT-100 (only Di251f) ............................ 10-19 Paper Size Tables ..................................................................... 10-20 Metric .......................................................................................... 10-20 Inch............................................................................................. 10-20 10.2 10.3 10.4 IVZ-8 Di251f/Di351f 10.5 Zoom Factor Tables ..................................................................10-21 Metric ..........................................................................................10-21 Inch .............................................................................................10-22 CE Label (Declaration of Conformity) .....................................10-23 Certifications on the Manufacturer's Name Plate ..................10-24 Certifications for Devices with the CE Label ...............................10-25 Directory of Abbreviations.......................................................10-26 Index...........................................................................................10-27 10.6 10.7 10.8 10.9 Di251f/Di351f IVZ-9 IVZ-10 Di251f/Di351f Introduction 1 1 1.1 Introduction We Want You to Be a Satisfied Customer Thank you for choosing a Minolta multi-purpose system. To ensure the best performance and effective use of your system, this manual provides information on the following topics: G G G G G G G Getting to Know Your System Initial Steps . . . Customizing Your Copy Combining Functions Setting up the Fax Unit Using Utility Troubleshooting. Please read this manual carefully before using your system and keep it handy at all times. For further information and assistance, please contact: G G G your Minolta Technical Representative; the Minolta Hotline, Tel.: 08 00 / 6 46 65 82 (free of charge) and our Web site, http://www.minolta.com. Please keep the serial number (located on the system's rating plate) and the system's date of purchase handy to ensure fast, accurate assistance in the event of difficulties. . . . because we want you to be a satisfied customer. Di251f/Di351f 1-1 1 1.2 Preserving the Environment . . . Introduction Minolta supports the challenge of preserving the environment and does all that it can to actively participate in preventing and resolving ecological problems. Our production is certified under ISO 9000 (quality management) and ISO14001 (environment management). Takeback and Reutilisation Used systems, empty toner and drum units and used toner and drum units are taken back by a local MINOLTA partner and processed for recycling and reutilisation of materials. For more information, call 08 00 / 6 46 65 82 (toll free). What is Energy Star®? After long periods of idleness, Energy Star® systems switch to Energy Saver Mode or turn themselves off. This function can reduce the annual energy costs for the unit by up to 60%. Systems with a high copying speed automatically switch to 2-sided copying mode. This reduces the paper costs and the volume of paper consumed. Did you know that manufacturing a sheet of paper requires 10 times as much energy as making a copy? The conservation of paper thus also has a direct global effect on the conservation of energy. This system complies with the Energy Star® energy efficiency criteria. Use of Recycled Paper This system is suited for processing recycled paper that meets the requirements of ENV 12281 or DIN 19309. For details, consult your local MINOLTA partner. 1-2 Di251f/Di351f Introduction 1 Dispose of Ni-MH batteries in an environmentally friendly manner. This system is equipped with Ni-MH batteries to maintain memory. Dispose of used batteries according to local ordinance. Di251f/Di351f 1-3 1 1.3 Guide to this Manual How Is this Manual Structured? Introduction If you are not sure where to locate the information you need, please refer to this section. The following table will help you. For detailed information on specific issues, refer to the index at the end of the manual. No. 1 2 Chapter Introduction Getting to Know Your System Description This chapter contains introductory information pertaining to the effective use of this manual. This chapter is provided to familiarize you with your system and its features. It describes such subjects as: · System overview · Safe and reliable use of the system · Setting up the system · Switching the system on and off · Filling the paper drawers · Changing the toner cartridge This chapter provides you with the knowledge needed for using your system, such as: · Step-by-step Instructions on Copying Your Documents · Step-by-step instructions on sending a fax · Starting a copy or fax job · Stopping a copy or fax job · Loading originals This chapter explains the effective use of your system's copy functions, for example: · Basic settings · Original>Copy settings · Image density settings · Auxiliary functions This chapter includes tables that help you achieve the copy results you aim for. This chapter provides some basic information on using the fax unit, such as: · Size of the fax submittal · Entering data · Monitoring fax jobs (Activity Report) This chapter explains the effective use of the fax unit's features, for example: · One-touch dial · Abbreviated dial (Abbr.#) · Manual dial 3 Initial Steps . . . 4 Customizing Your Copy 5 6 Combining copy functions Instructions for the Fax Unit 7 Operating the fax unit 1-4 Di251f/Di351f Introduction 1 Chapter Specific system settings Description This chapter shows you how to configure the system to meet your requirements. It describes such subjects as: · Changing the User's Choice settings · Setting up one-touch dialling · Setting up abbreviated dialling · Setting up fax programs · Checking the meter count · Carrying out administrative tasks This chapter contains instructions to help you recognize errors and resolve them: · If you are not satisfied with your copy · Error codes · Clearing a paper misfeed · Clearing a staple jam The appendix contains a collection of useful supplementary information such as: · Care of the unit · Specifications · Paper size tables · Zoom factor tables · Index No. 8 9 Troubleshooting 10 Appendix Di251f/Di351f 1-5 1 Introduction A Brief Explanation of the Conventions used in this Manual A variety of conventions and types of illustrations are used for special emphasis in this manual. The following examples show the most important conventions and how to respond to them. DANGER This is a danger warning! The danger warning points out a danger of potentially serious injury or death. Neglecting the danger warning can lead to serious personal injury. The arrow marks the precautionary measure required to avoid the danger. WARNING This is a warning! The warning points out a hazardous situation for persons and/or products. Neglecting the warning can lead to personal injury and/or serious damage to the system. The arrow marks the precautionary measure required to avoid the danger. CAUTION This is a caution! The caution points out a potential and dangerous situation. Neglecting the caution can lead to personal injury and/or system damage. The arrow marks the precautionary measure required to avoid the danger. 1-6 Di251f/Di351f Introduction [START] Such as the [START] button on the control panel or the [START] key on touch screen Touch screen message with the text ERROR Single action to be performed (followed by no other steps) 1 ERROR A list begins: G G G These bullets indicate a list. Lists with bullets do not have any specific order. Where a list with white bullets follows a list with black bullets, the white bullets are ranked below the black bullets. This is the end of the list. 1 2 Step 1 of a sequence of actions Step 2 of a sequence of actions This illustrates what needs to be done. ? This is additional assistance. The action described here is sure to achieve the results you want. 3 Step 3 of a sequence of actions This bullet indicates a list within a sequence of actions. This is a helpful hint Texts highlighted in this manner provide useful tips. Di251f/Di351f 1-7 1 A Brief Explanation of Important Concepts and Symbols Introduction Terms such asoriginal, copy, lengthwise and crosswise, which are used to describe various items, have their own, clearly defined meanings. The most important of these terms are defined below. Original and copy The original is the document being duplicated by the copy cycle. Original (document to be copied) Copy cycle enlarge, shrink, sort, staple, punch Copy (copy of the original document) Feeding direction The feeding direction is the path the paper takes through the copier. The feeding direction is shown by the arrows in the following illustration. 1-8 Di251f/Di351f Introduction Width and length 1 When paper sizes are given, the first value is always the width of the paper (side A). The second value is the length of the paper (side B). 21 x 29.7 cm Width of the paper (side A) Length of the paper (side B) Lengthwise and crosswise If side A of the paper format is shorter than side B, this is referred to as lengthwise. If side A of the paper format is longer than side B, this is referred to as crosswise. 21 x 29.7 cm Lengthwise 29.7 x 21 cm Crosswise Abbreviations are frequently placed after the paper sizes to indicate lengthwise or crosswise more accurately: G G Lengthwise: Crosswise: L C such as A4 L such as A4 C. Di251f/Di351f 1-9