User manual KONICA MINOLTA KM-7145 COPIER

INSTRUCTION MANUAL Basic Advanced Copier INSTRUCTION MANUAL Thank you very much for your purchase of the 7145. This Manual deals with making copies, correct handling of the machine, and precautions for safety. Please read before copying. In order to maintain a satisfactory copying performance, please keep this Manual readily available for reference in the side pocket of the machine. ENERGY STAR® Program The ENERGY STAR Program has been established to encourage the widespread and voluntary use of energy-efficient technologies that reduce energy consumption and prevent pollution. As an ENERGY STAR Partner, we have determined that this product meets the ENERGY STAR guidelines for energy efficiency grounding it on the following features. Auto Low Power This function conserves energy by lowering the set temperature of the fixing unit. In the standard setting, Auto Low Power operates automatically when 1 minute have elapsed after completion of the last copy, with the copier remaining in the ready to copy state during that time. The time period for the Auto Low Power function can be set for 1 minute, 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes, 90 minutes, 120 minutes, or 240 minutes. See p. 2-20 for details. Automatic Shut-Off This function achieves further energy conservation by partially turning OFF the power supply, thereby reducing energy consumption to 20W or less. In the standard setting, Automatic Shut-Off follows Auto Low Power, operating automatically when 15 minutes have elapsed after completion of the last copy, with the copier remaining in the ready to copy state during that time. The time period for the Automatic Shut-Off function can be set for 1 minute, 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes, 90 minutes, 120 minutes or 240 minutes. See p. 2-20 for details. Automatic Duplex Copying To reduce paper consumption, use this function to make double-sided (duplex) copies, automatically. See p. 3-18 for details. We recommend that you utilize the Auto Low Power function, the Automatic Shut-Off function, and the Automatic Duplex Copying function. © 2004 Konica Minolta Business Technologies, Inc. All rights Reserved. Contents Contents Features of the 7145 Safety Information Machine Information Basic Section 1: Safety Information Caution Labels and Indicators ............................................................................1-2 Requirements for Safe Use.................................................................................1-5 Power Source.................................................................................................1-5 Environment ...................................................................................................1-6 Precautions for Routine Handling.................................................................1-10 Section 2: Machine Information Machine Configuration ........................................................................................2-2 External Machine Items..................................................................................2-2 Internal Machine Items...................................................................................2-5 Standard/Optional Equipment ........................................................................2-7 Control Panel Layout......................................................................................2-8 Basic Screen ................................................................................................2-10 FS-113 Finisher............................................................................................2-12 FS-114 Finisher / PK-114 Punch Kit / BK-114 Branch Kit............................2-14 SK-114 Saddle Kit........................................................................................2-16 Turning On the Power Switch ...........................................................................2-18 To Turn On the Power..................................................................................2-18 To Turn Off the Power..................................................................................2-19 Reducing the Power in Standby Mode (Auto Low Power) ...........................2-20 Shutting Off Automatically (Auto Shut-Off)...................................................2-20 Shutting Off / Reducing the Power Manually................................................2-21 Entering an User ID (User Account).............................................................2-22 Loading Paper...................................................................................................2-23 Loading Paper in Main Body Trays and DB-211 Trays................................2-23 Loading Paper in DB-411 Tray.....................................................................2-25 Loading Paper in LT-203 Large Capacity Tray ............................................2-26 Loading Paper in Multi-Sheet Bypass Tray..................................................2-28 Changing Paper Size of Main Body Trays and DB-211 Trays..........................2-29 Machine Specifications Advanced Information Applications Paper & Original Info Maintenance Key Operator Mode 1 2 3 4 5 6 7 8 9 10 11 12 13 Index Copying Operations Helpful Functions Troubleshooting Special Original Supplies i Contents (continued) Section 3: Copying Operations Positioning Originals ...........................................................................................3-2 Positioning Originals in RADF ........................................................................3-2 Positioning Original on Platen Glass..............................................................3-5 Setting Print Quantity ..........................................................................................3-7 To Set Print Quantity......................................................................................3-7 To Change Print Quantity...............................................................................3-7 To Stop Scanning/Printing ..................................................................................3-8 Selecting Paper Size...........................................................................................3-9 To Select Paper Size Automatically (APS).....................................................3-9 To Specify Desired Paper Size (AMS) .........................................................3-11 Selecting Magnification Ratio (Lens Mode) ......................................................3-13 To Copy in 1.00 Magnification Mode............................................................3-13 To Copy in Fixed Magnification Mode..........................................................3-14 To Copy in Zoom Mode................................................................................3-15 Selecting Density Level.....................................................................................3-16 To Select Copy Density................................................................................3-16 Making Double-Sided Copies (1-2, 2-2)............................................................3-18 Using RADF .................................................................................................3-18 Using Platen Glass.......................................................................................3-20 Making Single-Sided Copies from Double-Sided Originals (2-1) ......................3-22 Copying Using Special Paper (Multi-Sheet Bypass Tray).................................3-24 Copying Using Memory.....................................................................................3-26 To Scan Originals into Memory (Store Mode)..............................................3-26 To Set Next Copying Job (Reserve).............................................................3-28 To Check/Control Jobs in Progress (Job List Screen) .................................3-30 Output Mode for Machine without Finisher .......................................................3-32 Output Mode for Machine with Finisher ............................................................3-34 Stapling Output Copies (Staple) .......................................................................3-38 Punching File Holes in Copies (Punch) ............................................................3-42 Making Fold in Copies (Fold / Fold & Stitch).....................................................3-47 Output Mode for Machine with Inner Tray IT-101 .............................................3-50 ii Contents (continued) Safety Information Section 4: Helpful Functions Making Sample Copy (Proof Copy) ....................................................................4-2 Checking Feature Selections / Proof Copying (Check Mode).............................4-4 Interrupt Copying ................................................................................................4-6 Storing Job Conditions (Job Memory: Job Store) ...............................................4-8 Recalling Stored Job Settings (Job Memory: Job Recall) .................................4-11 Displaying Screen for Operation Guide (Help Mode)........................................4-12 To Display the Help Screen from Basic Screen ...........................................4-12 To Display Help Screen from Other Screens ...............................................4-14 Machine Information Section 5: Troubleshooting When "Call for Service" Message Is Displayed...................................................5-2 Limited Use of the Copier in Trouble..............................................................5-3 Preventive Maintenance .....................................................................................5-4 Clearing Mishandled Paper.................................................................................5-5 When "JAM" Appears on Folder Key ..................................................................5-7 When "ADD PAPER" Appears on Folder Key.....................................................5-9 When "Memory Full" Message Is Displayed (Memory Overflow)......................5-10 Action 1 ........................................................................................................5-10 Action 2 ........................................................................................................5-11 When Power OFF/ON Screen Is Displayed ......................................................5-12 Troubleshooting Tips ........................................................................................5-13 Machine Specifications Advanced Information Section 6: Machine Specifications Main Body Specifications....................................................................................6-2 Main Body ......................................................................................................6-2 Option Specifications ..........................................................................................6-3 RADF (DF-318) ..............................................................................................6-3 FS-112 In-Bin Stapler Finisher.......................................................................6-3 FS-113 In-Bin Stapler Finisher.......................................................................6-3 FS-114 In-Bin Stapler Finisher.......................................................................6-3 IT-101 Inner Tray............................................................................................6-4 PK-114 Punch Kit...........................................................................................6-4 SK-114 Saddle Kit..........................................................................................6-4 DB-211 Drawer Base Unit..............................................................................6-4 DB-411 Drawer Base Unit..............................................................................6-5 LT-203 Large Capacity Tray...........................................................................6-5 Memory Unit...................................................................................................6-5 Others.............................................................................................................6-5 Applications Paper & Original Info Maintenance Key Operator Mode 1 2 3 4 5 6 7 8 9 10 11 12 13 Index Copying Operations Helpful Functions Troubleshooting Special Original Supplies iii Contents (continued) Advanced Section 7: Advanced Information Programmed Shut-Off (Weekly Timer) ...............................................................7-2 Timer Interrupt................................................................................................7-2 Rotation...............................................................................................................7-4 Vertical/Horizontal Zoom Mode...........................................................................7-5 Section 8: Special Original Making Copy Quality Closer to Originals (Text/Photo Enhance) ........................8-2 Copying Mixed Size Originals (Mixed Original)...................................................8-4 Copying Folded Originals (Folded Original) ........................................................8-6 Copying Non-Standard Size Originals (Non-Standard Size) ..............................8-8 Section 9: Applications To Display Application Selection Screen ............................................................9-2 Inserting Sheets and Covers (Sheet/Cover Insertion) ........................................9-3 Positioning Title Pages on the Right Side (Chapter)...........................................9-7 Lay Out Several Pages onto One Sheet (Combination) ...................................9-10 Making a Multiple Page Signature Booklet (Booklet)........................................9-13 Copying onto Transparent Films (OHP Interleave) ...........................................9-16 Inserting Images into Printed Sets (Image Insert).............................................9-18 Dividing an Image into Right and Left Pages (Dual Page)................................9-21 Reverse the Second Side in 1-2 Mode (Flip Side 2).........................................9-25 Erasing Outside of the Original (Non-Image Area Erase) .................................9-27 Reversing Colour in Black and White Image (Reverse Image).........................9-29 Repeating Selected Image Area (Repeat: Vert./Horiz. Mode) ..........................9-31 Repeating Automatically or Selecting Repeating Times (Repeat: AUTO/ Repeat Mode)................................................................................................................9-34 Eliminating Black Copy Marks Along Borders (Frame/Fold Erasure) ...............9-37 Copying Image in the Centre of Copy Paper (AUTO Layout) ...........................9-40 Adjusting Position of Copy Image (Image Shift) ...............................................9-42 Reducing Images to Create Binding Margin (Reduce&Shift)............................9-44 Printing Stamp, Page, Watermark onto Copies (Stamp) ..................................9-47 Overlaying an Image onto Each Page Copied in the Job (Overlay) .................9-51 iv Contents (continued) Safety Information Section 10: Paper and Original Information Paper Information .............................................................................................10-2 Paper Weight................................................................................................10-2 Tray/ Exit Tray Capacity...............................................................................10-3 Paper Size....................................................................................................10-7 Special Paper in Multi-Sheet Bypass Tray...................................................10-8 To Store Copy Paper....................................................................................10-8 Original Information...........................................................................................10-9 Platen Glass Originals..................................................................................10-9 RADF Originals ..........................................................................................10-10 Machine Information Section 11: Supplies Adding Toner ....................................................................................................11-2 Inserting a New Staple Cartridge into FS-112 Finisher.....................................11-6 Inserting a New Staple Cartridge into FS-113 Finisher...................................11-10 Empty Waste Basket of FS-113 Finisher ........................................................11-14 Inserting a New Staple Cartridge into FS-114 Finisher...................................11-16 Inserting a New Staple Cartridge into SK-114 Saddle Kit...............................11-20 Empty Waste Basket of PK-114 Punch Kit .....................................................11-24 Machine Specifications Section 12: Maintenance Cleaning Image Scanning Section....................................................................12-2 Cleaning the Platen Glass............................................................................12-2 Cleaning the RADF ......................................................................................12-3 Cleaning Image Printing Section.......................................................................12-5 Cleaning the Writing Unit Glass and the Electrode Wires............................12-5 Checking Copy Count .......................................................................................12-7 To Displaly the Counter List Screen.............................................................12-7 To Print the Counter List ..............................................................................12-8 Advanced Information Applications Section 13: Key Operator Mode How to Access the Key Operator Mode............................................................13-2 To Display the Key Operator Mode Screen..................................................13-2 [1] System Initial................................................................................................13-4 [1] Time ........................................................................................................13-4 [2] Language ................................................................................................13-5 [2] Copier Initial .................................................................................................13-6 [1] Copy Mode..............................................................................................13-7 [2] Density ....................................................................................................13-8 [3] Magnification ...........................................................................................13-9 [4] Tray .......................................................................................................13-10 [5] Output ...................................................................................................13-11 [6] Non-Image Erase ..................................................................................13-14 [7] Original Mode........................................................................................13-15 v Paper & Original Info Maintenance Key Operator Mode 1 2 3 4 5 6 7 8 9 10 11 12 13 Index Copying Operations Helpful Functions Troubleshooting Special Original Supplies Contents (continued) Section 13: Key Operator Mode (continued) [3] Preset Key .................................................................................................13-16 [1] Density ..................................................................................................13-16 [2] Magnification .........................................................................................13-17 [4] User Account (E.K.C.)................................................................................13-18 How to Access the User Account (E.K.C.) Setting Mode...........................13-19 [1] Change User Account (E.K.C.) Data.....................................................13-20 [2] User Account (E.K.C.) Data List............................................................13-22 [3] All Counter Reset ..................................................................................13-24 [4] EKC On/Off Setting ...............................................................................13-25 [5] Copy Limit Reached Effect....................................................................13-26 [5] Lock Job Memory.......................................................................................13-27 [6] Paper Type ................................................................................................13-28 [7] Panel Contrast ...........................................................................................13-29 [8] Key Operator Setting .................................................................................13-30 [1] Key Operator Data Setting ....................................................................13-30 [2] E-Mail Notification Setting .....................................................................13-31 [9] Weekly Timer .............................................................................................13-33 How to Access the Weekly Timer Setting Mode ........................................13-34 [1] Weekly Timer Setting ............................................................................13-35 [2] Weekly Timer Copier ON/OFF Time Set...............................................13-36 [3] Machine Working Day Individual Set.....................................................13-38 [4] Lunch Hour Off Function .......................................................................13-39 [5] Password Setting ..................................................................................13-40 [10] Touch Panel Adjustment..........................................................................13-41 [11] Power Save..............................................................................................13-42 [12] Memory Switch ........................................................................................13-43 [13] List Print ...................................................................................................13-47 [14] Application Customize .............................................................................13-48 [15] Density Shift.............................................................................................13-49 [16] KRDS Host...............................................................................................13-50 [17] Machine Mail Address Setting .................................................................13-51 [18] HDD Setting Menu ...................................................................................13-52 [19] Finisher Adjustment .................................................................................13-55 Index vi Contents (continued) Security Security Functions ................................................................................................. 1 Enhanced Security Mode....................................................................................... 2 Description of Enhanced Security mode ........................................................... 2 Data protected by Enhanced Security mode..................................................... 3 Display When Enhanced Security Mode Is On ...................................................... 4 Protect and Delete Data After Use......................................................................... 6 Protect Data in the Document Folder from Access and Tampering....................... 7 Access to a User Box in Enhanced Security mode........................................... 8 Delete data in the User Box in Enhanced Security mode ............................... 11 Save scanned data / change Box password in Enhanced Security mode ...... 13 Output data in the Confidential Print Box ........................................................ 16 Output data in the Fax Confidential Inbox....................................................... 18 Key Operator Security Functions ......................................................................... 20 Turn Enhanced Security mode ON/OFF ......................................................... 20 Register/edit user ID and password in the User Box....................................... 23 Print audit log .................................................................................................. 26 Analyze audit log............................................................................................. 29 vii Features of the 7145 · AE - Automatic Exposure Automatically adjusts exposure to compensate for quality of the original. · AMS - Automatic Magnification Selection Automatically selects an appropriate magnification ratio when Paper Size is selected manually. · APS - Automatic Paper Selection Automatically selects copy paper size to match the original documents. · ATS - Automatic Tray Switching Automatically switches tray to allow print ing and copying to continue wit hout interruption if the selected tray empties while copying is in progress. · Auto Layout The original image on the platen glass or in the document feeder is copied and centred on a sheet. · Auto Low Power Automatically lowers the power after a specified period of copier inactivity. · Auto Reset Automatically resets to auto mode defaults after a specified period of copier inactivity. · Auto Shut-Off Automatically shuts off the main power after a specified period of copier inactivity. · Booklet Creates a multiple page signature booklet copied on both sides of paper in 1-2 or 2-2 copy mode. · Chapter Starts chapter pages on the right side (front pages) of the finished document. Only duplex mode (1-2 or 2-2) is compatible with this feature. · Combination Copies a fixed number (2, 4, or 8) of pages onto one sheet of copy paper to create a draft copy of a multi-page report at the same time as saving paper. · Copy Density Manually selects up to 9 density levels. · Copy Mode Selects the desired simplex mode (1-1 or 2-1); or duplex mode (1-2 or 2-2). · Counter List Displays on the screen and prints the following data: total counter of the machine, FAX TX/RX counter, printer counter and the scanner counter. ix Features of the 7145 (continued) · Density Shift Shifts each of nine density levels in four density modes to three levels lighter or two levels darker (Text/Photo, Text, and Photo modes), and two levels lighter or three levels darker (Increase Contrast mode). · Dual Page Copies both pages of an open book or A3/B4 size sheet separately onto two A4/B5 size sheets in 1-1 mode or separately onto each side of one A4/B5 size sheet in 1-2 mode. You can use the Dual Page mode with the Front or Front/Back cover mode. The cover page(s) will be scanned and copied normally before image division is performed on the other pages. · Flip Side 2 1-2 Flip Side 2 arranges the even pages of the simplex originals upside down on the reverse side of duplex copies. Similarly, 2-1 Flip Side 2 rearranges the reverse side of duplex originals which reads upside down to make normal simplex copies. · Folded Original This feature sets the RADF to accept folded originals. · Frame/Fold Erasure Erases border and/or fold image area using Frame (1 - 15 mm), Fold (1 - 30 mm), or Frame & Fold. · Image Insert Stores pages in memory from the platen glass, and inserts the pages into a document copied from the document feeder. · Image Shift Creates or removes a margin at the top, bottom, right and left edges (shift amount from - 250 mm ~ + 250 mm, in 1 mm increments); and reduces image to prevent image loss (reduce & shift amount from - 250 mm ~ + 250 mm, in 1 mm increments). · Interrupt Copying Interrupts job-in-progress to perform an urgent copy, using any of the copier features for the interrupt job. · Job List Displays the Job List Screen to view the current machine status, changes the operation order of reserve jobs, or deletes the unused reserve job. · Job Memory Programs up to 15 jobs and recalls each job by job number, as needed. All compatible platen glass functions can be programmed into Job Memory directly after they are selected. · Lens Mode (Zoom) Selects fixed ratios, three reduction, three enlargement, and three user-set ratios. Zoom ratios can be selected from 25 % ~ 400 % in 1 % increments. x Features of the 7145 (continued) · Machine Status Confirmation Displays the current machine status on LCD for confirmation. · Manual Shut-off Shuts off the machine's power when pressing [POWER SAVER ON/OFF] on the control panel. · Mixed Original Copies mixed size originals from the document feeder in APS or AMS mode. APS automatically selects the paper size of each original. AMS mode allows you to select one paper size for all originals. · Non-Image Area Erase When copying from the platen glass when the document cover is open, copies only the image area and not the exposed area of glass, which would otherwise copy as black. · Non-Standard Size Identifies the special original size which the machine cannot detect, in order to select the optimal paper size for copying or printing. · OHP Interleave Copies onto transparency film and interleave blank or copied paper for each original copied. · Output Mode for Machine with FS-113 Finisher Installed: Stack, Sort, Staple, Group, and Punch modes using the primary (main) tray Stack mode using the secondary (sub) tray · Output Mode for Machine with FS-114 Finisher Installed: Stack, Sort, Staple, and Group modes using the two exit trays (or three exit trays including optional BK-114 tray) Punch mode with optional PK-114 Punch kit Fold & Stitch and Fold modes with optional SK-114 Saddle kit · Output Mode for Machine with IT-101 Inner Tray Installed: Stack, E-SORT+Sort, E-SORT+Group, and Group modes using the two exit trays · Output for Machine with no Finisher Installed: Stack, E-SORT+Sort, E-SORT+Group, and Group modes · Overlay Stores Overlay images in the system's memory and overlays it on the pages of another document. For example, you may want to incorporate a page heading, graphic design or logo into the pages of your document. xi Features of the 7145 (continued) · Paper Capacity Maximum 2,050 sheets in the machine with DB-211 drawer, including four 500-sheet trays and a 50-sheet Multi-sheet bypass tray. Maximum 2,550 sheets in the machine with DB-411 drawer, including two 500-sheet trays, a 1,500-sheet tray and a 50-sheet Multi-sheet bypass tray. Maximum 4,550 sheets in the machine with DB-411 drawer and LT-203 large capacity tray, including two 500-sheet trays, a 1,500-sheet tray, a 2,000-sheet tray and a 50sheet Multi-sheet bypass tray. · Platen Memory Scans documents into memory from the platen glass and/or the document feeder and inserts the pages into another document copied from the document feeder. If an incompatible function is selected in this mode, the latter function will not be selected, and an Error message will be displayed. · Power Saver Automatically turns off all but nominal power supply after a specified period of copier inactivity, for optimal efficiency. Power is returned after a brief warm up period by pressing the power switch on the control panel. · Proof Copy To ensure correct output before running multiple copies, run a proof copy by pressing [PROOF COPY] on the control panel or by touching PROOF COPY on the Check Screen. · Punch Mode for Machine with FS-113 Finisher or FS-114 Finisher (with PK-114 Punch Kit) Installed: Punches four holes in output copies. · Repeat Selects the horizontal image area across the page, and repeats it down the page as many times as the repeat width setting (10 ~ 150 mm) permits in manual or auto. · Reserve Scans in subsequent copy jobs while the machine is busy printing or copying. · Reverse Image Reverses the image from black-on-white to white-on-black or vice versa. · Rotation Rotates the image before copying when the portrait/landscape orientation of the original is different from the orientation of the copy paper. · Rotation Copy of Enlarge Automatically rotates and enlarges an A4 or B5 original image to match the short-edgefeeded A3 or B4 paper size. xii Features of the 7145 (continued) · Rotation Exit (E-SORT+Sort / E-SORT+Group) When IT-101 Inner Tray or no Finisher is installed, Rotation Exit alternately switches the horizontal and vertical orientation of each sorted set as it outputs to the exit tray. Be sure to load both A4 and A4R in separate trays (including the Multi-sheet bypass tray) before selecting this feature. · Sheet/Cover Insertion Inserts up to 15 blank or copied sheets from any tray including the Multi-sheet bypass tray, or inserts blank or copied front and back covers from any tray including the Multisheet bypass tray to enhance the presentation of multi-page documents. · Stamp Prints watermark, regular stamp, date/time, page number, and numbering onto the output copies to enhance the presentation and usefulness of the copies. · Staple Selects the stapling position and number of staples. · Text/Photo Enhance Enhances photo image in Photo mode, regular image in Text/Photo mode, text image in Text mode, lighter image in Increase Contrast mode. · Userset Density (USERSET 1, USERSET 2) Outputs up to 16 density samples on a total of 4 pages that display 4 samples per page, then programs the desired density under USERSET 1 and/or USERSET 2. · Weekly Timer Can be set according to the needs of each work environment. Turns main body power Off/On daily or weekly, during lunch time, on holidays, and also enables the Timer Interrupt mode, which allows temporary use of the machine even when the machine is in the daily, weekly, or holiday Off mode. xiii Safety Information Basic Machine Information Copying Operations Helpful Functions Machine Specifications 1 2 3 4 5 6 Troubleshooting Safety Information 1 Section 1: 1 Safety Information Precautions for Installation and Use Caution Labels and Indicators ................................................................... 1-2 Requirements for Safe Use ....................................................................... 1-5 Caution Labels and Indicators The caution labels and indicators are attached to the machine areas, as shown below, where you are advised to pay special attention to avoid any dangerous situations or serious injury. CAUTION The fixing unit is very hot. To avoid getting burned DO NOT TOUCH. WARNING This area generates high voltage. If touched, electrical shock may occur. DO NOT TOUCH! CAUTION (Inside of the main body right side door) The roller shaft on the inside of the cover is very hot. To avoid getting burned DO NOT TOUCH. If the cover comes off, return it to its original position. Burns or injury may occur from touching the areas detailed in the caution labels and caution indicators. Do not remove caution labels or indicators. If any caution label or caution indicator is soiled, please clean to make legible. If you cannot make them legible, or if the caution label or indicator is damaged, please contact your service representative for replacement labels. 1-2