magicolor 2490MF Facsimile User's Guide ® 4556-9598-01A 1800799-001B Thank You Thank you for purchasing a magicolor 2490MF. You have made an excellent choice. This User's Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User's Guide before starting any machine operations. In order to ensure correct use of the Fax functions, read this User's Guide, and then store it where it can immediately be referred to when necessary. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor is a trademark or registered trademark of Konica Minolta Printing Solutions U.S.A., Inc. All other product names are trademarks or registered trademarks of their respective holders. Copyright Notice Copyright © 2006 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 1000005, Japan. All Rights Reserved. This document may not be copied, in whole or part, nor transferred to any other media or language, without written permission of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Manual Notice KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies and omissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makes no warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide. KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibility for, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide in operating the equipment, or in connection with the performance of the equipment when so operated. Contents 1 Introduction ....................................................................................................... 1 Machine Parts 2 Front View 2 Rear View 3 Control Panel and Configuration Menu .......................................................... 5 About the Control Panel 6 Fax Mode Screen 10 About the Fax Mode Screen 10 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 12 Configuration Menu 17 MACHINE SETTING 18 FAX REGISTRATION 19 TX SETTING 20 RX SETTING 21 COMM. SETTING 23 REPORTING 24 USER SETTING 25 2 Contents i Specifying Settings in Configuration Menu 26 General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes .................................................................................................29 Basic Fax Operation 30 Sending a Fax Using the ADF 30 Sending a Fax Using the Original Glass 32 Improving Resolution 34 Specifying a Recipient 34 Directly Entering a Fax Number 35 Using a One-Touch Dial Key 35 Using the Speed Dial Function 36 Using the List Function of the Phone Book 36 Using the Search Function of the Phone Book 37 Using the Redial Function 38 Specifiying Multiple Recipients 38 Sending a Fax to Multiple Recipients (Broadcast Transmission) 38 Sending a Fax at a Specified Time (Timer Transmission) 40 Sending a Fax Manually 41 Sending a Fax Manually After Using the Telephone 41 Sending a Fax Manually Using the On Hook Key 41 Canceling (Deleting) a Document Queued in Memory for Transmission 42 About the Fax Header 43 Receiving Faxes ..............................................................................................45 Receiving Faxes Automatically 46 Receiving Faxes Manually 46 Printing Received Faxes 47 What Is the Guaranteed Imageable (Printable) Area? 47 Adding the Sender's Information When Printing Faxes 48 Registering Recipients ....................................................................................49 About the FAX REGISTRATION Function 50 One-Touch Dialing 50 Programming a One-Touch Dial Key 50 Changing/Deleting One-Touch Dial Information 52 Speed Dialing 53 Programming a Speed Dial Number 53 Changing/Deleting Speed Dial Information 54 Group Dialing 55 Programming Group Dialing 55 Changing/Deleting Group Dialing Information 56 4 5 ii Contents 6 Confirmation Mode ......................................................................................... 59 About the Machine's Counters 60 Checking the Counter for Fax Printing 60 Checking the Counter for Total Scans 60 Checking the Transmission/Reception Result From the Message Window 61 About the Reports and Lists 61 Printing the Reports and Lists 61 TX RESULT REPORT 61 RX RESULT REPORT 62 ACTIVITY REPORT 62 MEMORY DATA LIST 63 MEMORY IMAGE PRINT 63 ONE TOUCH LIST 63 SPEED DIAL LIST 63 GROUP DIAL LIST 64 Troubleshooting .............................................................................................. 65 Problems When Sending Faxes 66 Problems When Receiving Faxes 67 Error Messages on the Message Window 69 Appendix .......................................................................................................... 71 Technical Specifications 72 Entering Text 73 Key Operation 73 Changing Input Mode 73 Inputting Example 73 Correcting Text And Input Precautions 74 7 8 Contents iii iv Contents Introduction Machine Parts The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1­Automatic document feeder (ADF) 1a­Document guide 1b­Document feed tray 1c­Document output tray 2­Control panel 3­Output tray 4­Tray 1 (Multipurpose tray) 5­Tray 2 6­Original glass The ADF may appear as "document cover" in some status and error messages. 6 1a 1b 1c 2 3 5 4 2 Machine Parts Rear View 1­TEL (telephone) jack 2­LINE (telephone line) jack 3­10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port 1 2 3 Machine Parts 3 4 Machine Parts Control Panel and Configuration Menu About the Control Panel 12 3 45 6 7 8 9 10 11 12 13 25 24 23 22 21 2019 18 17 16 15 14 No. 1 Part Name Redial/Pause key Description Recalls the last number dialed. Inserts a pause when a number is dialed. For details, refer to "Using the Redial Function" on page 38. 2 Auto RX indicator Lights up when the automatic reception function is selected. For details, refer to "Receiving Faxes Automatically" on page 46. 3 Resolution key Adjusts the image quality of the fax documents. For details, refer to "Improving Resolution" on page 34. 4 Speed Dial key Recalls a speed dial number. For details, refer to "Using the Speed Dial Function" on page 36. 5 On hook key Sends and receives transmissions with the receiver on the hook. For details, refer to "Sending a Fax Manually Using the On Hook Key" on page 41 or "Receiving Faxes Manually" on page 46. 6 About the Control Panel 6 Function key Enters Function mode and displays the first menu that is available. For details, refer to "Sending a Fax to Multiple Recipients (Broadcast Transmission)" on page 38, "Sending a Fax at a Specified Time (Timer Transmission)" on page 40, or "Canceling (Deleting) a Document Queued in Memory for Transmission" on page 42. 7 Error indicator Flashes in orange when an error has occurred. For details, refer to "Error Messages on the Message Window" on page 69. 8 Display key Used to view the transmission results, the counters or the amount of toner remaining, or to print reports and lists. For details, refer to "Confirmation Mode" on page 59. 9 Message window Displays settings and messages. For details, refer to "Fax Mode Screen" on page 10. 10 Keypad Used to enter numbers such as fax numbers and letters such as names. For details on dialing a destination, refer to "Specifying a Recipient" on page 34. For details on entering text, refer to "Entering Text" on page 73. 11 Fax key Enters Fax mode. Lights up in green to indicate that the machine is in Fax mode. For details, refer to "Fax Mode Screen" on page 10. 12 Scan key Enters Scan mode. Lights up in green to indicate that the machine is in Scan mode. For details, refer to the Printer/Copier/Scanner User's Guide. About the Control Panel 7 13 Copy key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer/Copier/Scanner User's Guide. 14 Stop/Reset key Stops an operation at any time. Exits the menu. Cancels scanning, transmission, reception, and printing, and returns them to their default settings. For details, refer to "Basic Fax Operation" on page 30. 15 Start key Starts a fax transmission or reception. For details, refer to "Basic Fax Operation" on page 30 or "Receiving Faxes Manually" on page 46. 16 Start indicator Lights up in green to indicate that the machine is ready to start transmitting. Lights up in orange to indicate that the machine is not ready to start transmitting. 17 18 TC Change key Cancel/C key Press when replacing the toner. For details, refer to the Printer/Copier/Scanner User's Guide. Cancels the setting or returns to the previous menu level. For details, refer to "Specifying Settings in Configuration Menu" on page 26 or "Entering Text" on page 73. 19 ) Moves right through the available menu choices. Sets the current character and moves the cursor to the right when entering text. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 20 + Moves up in the menu structure. Scrolls upward through the available menu choices. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 8 About the Control Panel 21 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 22 Menu Select key Enters the menu structure. Moves down in the menu structure. Selects the displayed menu choice. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 23 * Moves left through the available menu choices. Sets the current character and moves the cursor to the left when entering text. For details, refer to "Specifying Settings in Configuration Menu" on page 26. 24 Copy operations Provides copy operations. key For details, refer to the Printer/Copier/Scanner User's Guide. If a copy operations key is pressed in Fax mode, the machine enters Copy mode. For details, refer to the Printer/Copier/Scanner User's Guide. 25 One-touch dial keys Registers and recalls one-touch dial numbers. For details, refer to "Using a One-Touch Dial Key" on page 35 or "One-Touch Dialing" on page 50. About the Control Panel 9 Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appear in the Fax mode screen. Position Upper Part Name Mode or function name Description Indicates the currently selected mode or function settings. Displays the current menu, function or settings. Error messages are displayed when errors occur. The current time and remaining amount of memory is displayed during standby. Lower Messages Displays messages such as operating instructions. Entering Fax Mode Before using a Fax function, make sure that the Fax key is lit in green. Otherwise, press it to enter Fax mode. Pressing the Speed Dial key, Redial/Pause key or a one-touch dial key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Dialing Ringing Sending Receiving Number of scanned document pages Description A fax number is being dialed. The machine is being called. The document is being sent. A document is being received. The number of scanned document pages appears beside the icon. 10 Fax Mode Screen Tone Pause In standby for timer transmission In standby for memory reception If pulse dialing is being used, push-button tones are sent. A pause is inserted. A document is queued for timer transmission. A document is queued for memory reception. Fax Mode Screen 11 Configuration Menu Overview The magicolor 2490MF configuration menu accessible from the control panel is structured as shown below. Press the Menu Select key to enter the configuration menu. Menu Select MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CONTRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOLUME 7.INITIAL MODE 8.TONER EMPTY STOP 9.AUTO CONTINUE 10.CALIBRATION PAPER SOURCE SETUP 1.TRAY1 PAPER PLAIN PAPER TRANSPARENCY LABELS LETTERHEAD ENVELOPE 12 Configuration Menu Overview POSTCARD THICK PAPER GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRIORITY FAX REGISTRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL TX SETTING 1.SCAN DENSITY 2.RESOLUTION 3.HEADER Configuration Menu Overview 13 RX SETTING 1.MEMORY RX MODE 2.NO. o ...