PageScope Address Book Utility; 1.5 User Manual Contents Contents 1 Getting Started 1.1 1.2 1.3 System Requirements ..................................................................1-1 Supported Models.........................................................................1-2 Overview of Functions..................................................................1-3 2 Software Installation 2.1 2.2 How to Install the PageScope Address Book Utility .................2-1 How to Uninstall the PageScope Address Book Utility.............2-2 3 Using the PageScope Address Book Utility 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13 To Start...........................................................................................3-1 To Exit ............................................................................................3-1 Screen Layout ...............................................................................3-2 Specify the Range of the Device Search.....................................3-5 Add Devices...................................................................................3-6 Specify Default Settings for Devices...........................................3-8 Creating an Address List............................................................3-10 Importing Address Lists using CSV Files.................................3-12 Import Address Configurations registered in Devices............3-14 Editing an Address List ..............................................................3-15 Transfer an Address Book to a Device .....................................3-29 Using LDAP Server Data ............................................................3-32 Saving the Address Book...........................................................3-37 4 APPENDIX 4.1 4.2 4.3 4.4 4.5 Can I import Lotus Notes Structured Text Format? ..................4-1 Transferring Data Between Devices of Different Types ............4-4 What do I do if this message is displayed?................................4-7 Restrictions for each Model .......................................................4-10 Device Connection Methods ......................................................4-12 PageScope Address Book Utility i Contents About this Product PageScope Address Book Utility is an administration tool with which email addresses and fax numbers that are registered in the control panel of supported devices (multifunctional OA equipment) can be edited and changed from other computers on the network. After importing and editing address lists from devices, it can be used to then export these lists to devices. PageScope Address Book Utility can import address lists in CSV, TAB, LDIF, Lotus Notes Structured Text, and other formats. The LDAP protocol can be used to both search and browse destination data on directory servers such as Active Directory, and to import these addresses. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope is a trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Active Directory, Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Domino, Lotus Notes and Lotus are trademarks of IBM Corporation in the United States, or other countries, or both. NDS and Novell Directory Services are registered trademarks of Novell, Inc., in the United States and other countries. eDirectory is a trademark of Novell, Inc. Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. All other product names are trademarks or registered trademarks of their respective companies. ii PageScope Address Book Utility Getting Started 1 1 1.1 Getting Started System Requirements Systems must have the following specifications in order to use this software. q Operating System Windows 2000 Professional Windows XP Professional Edition Computer PC/AT compatible, with Pentium II 300MHz CPU or better Memory (RAM) 64 MB or above Unused hard drive capacity 150 MB or more Display 1024 × 768 pixel, 16 bit color or better Network TCP/IP protocol Applications Microsoft Internet Explorer 5.0 (SP2) or later q q q q q q PageScope Address Book Utility 1-1 1 1.2 Supported Models Model Names Di200/Di251/Di351 Di200f/Di251f/Di351f Di551 Copier, 7155 Copier Di650 Copier, 7165 Copier Di850 Copier, 7085 Copier CF3102/CF2002 C350 CF3102/CF2002 C350 CF3102 Di3510/Di3010/Di2510/Di2010 Di3510f/Di3010f/Di2510f/ Di2010f 7145 7222, 7228, 7235 8050, CF5001 7272, Di7210 7255, Di5510 D1610f, Di1610fp 7416MFG, 7416MFP Di1611, Di1811, Di2011 7216, 7218, 7222 *1 *2 CN3101e Standard Controller CN3102e IC-401 CN3102Pro Pi3505e Pi3505e Controller Pi3502 Pi3502 (Fax) Getting Started Firmware Version Controller: 2.05aS or later Controller: 2.05aS or later Copier Image Control (I1): 50 or later Copier Image Control (I1): 50 or later Copier Image Control (I1): 30 or later Controller: 4334-3FG0-06-00 Controller: 1.2 Patch: GimletTarFile030822.ps Controller: 2.0 Patch: 1-AZPW.PS Copier System Control: 20 or later Copier Image Control (I1): 40 or later Copier Image Control (I1): 10 or later Copier Image Control (I1): 10 or later Please contact your Service Representative for details of the firmware version. *1: Requires a Network Interface Card (Option). *2: Requires a Fax Unit (Option) and a Network Interface Card (Option). 1-2 PageScope Address Book Utility Getting Started 1 1.3 Overview of Functions q Detecting supported models on the network Di351/Di251/Di200, Di351f/Di251f/Di200f, Di3510/Di3010/Di2510/Di2010, Di3510f/Di3010f/Di2510f/Di2010f, CF3102/CF2002, C350 7145, 7222, 7228, 7235 Di1610f/Di1610fp, 7416MFG/7416MFP Di1611/Di1811/Di2011, 7216/7218/7220 Importing of address book files (CSV, Tab Delimited Text, Structured Text, LDIF formats) Display and editing of destination data Import of destination data from multifunctional OA equipment Export of destination data to multifunctional OA equipment Reference and searching of destination data on LDAP servers Lotus Domino Server 5.08 Microsoft Active Directory (Windows 2000) Novell NDS eDirectory 8.7 q q q q q Supported LDAP Servers q q q PageScope Address Book Utility 1-3 1 Getting Started 1-4 PageScope Address Book Utility Software Installation 2 2 2.1 Software Installation How to Install the PageScope Address Book Utility Install the PageScope Address Book Utility (below: "Address Book Utility") as follows: 1 Open the Address Book Utility folder. r Confirm the location to where you copied the Address Book Utility. 2 Double-click Setup.exe. The installer starts. 3 Proceed with the install as indicated on the screen. 4 When the InstallShield Wizard Complete screen is displayed, click Finish. Confirm that the Address Book Utility icon is displayed on the desktop. PageScope Address Book Utility 2-1 2 2.2 Software Installation How to Uninstall the PageScope Address Book Utility Uninstall the Address Book Utility as follows: 1 From the Taskbar, click Start, then Settings--Control Panel, to open the Control Panel. 2 Double-click Add/Remove Programs. 3 In the Currently installed programs field, select Address Book Utility, and click Change/Remove. 4 When the Confirm Uninstall screen is displayed, click OK. Uninstall commences. 5 When the Maintenance Complete screen is displayed, click Finish. 2-2 PageScope Address Book Utility Using the PageScope Address Book Utility 3 3 3.1 Using the PageScope Address Book Utility To Start Start the Address Book Utility as follows: § Double-click the Address Book Utility icon on the desktop. or From the Taskbar, click Start, then Programs--KONICA MINOLTA--Address Book Utility--AddressBookUtility. The Address Book Utility screen is displayed. 3.2 To Exit Exit the Address Book Utility as follows: § From the File menu, select Exit. PageScope Address Book Utility 3-1 3 3.3 (1) (2) (3) (4) Using the PageScope Address Book Utility Screen Layout (5) (6) (7) 1. Menu bar 2. Tool bar 3. Device Type 4. Device list 5. Address book (the displayed screen may differ, depending on the selected device) 6. Importable Address: Displays files in CSV and other formats, and address data that has been imported from LDAP servers. Click "Name" or "E-mail address" to change the order of each parameter. 7. One Touch Button: A One Touch Name is displayed on the button. (Not including Di200/251/351 and Di200f/251f/351f device types). Additionally, clicking a button will highlight the corresponding address in the table above. Icons displayed in the device list :Indicates that Address data from this device is been imported into the Address Book Utility, and is currently being edited. :Indicates that Address data is not being imported from the device. 3-2 PageScope Address Book Utility Using the PageScope Address Book Utility Menu Bar Menu File Refresh Device List Description Refreshes the device list. Re-detects and displays supported models connected to the network. Displays the device list of devices added using the Add Device dialog only. Opens an existing address list file. Opens an Address Book Utility format file. Saves an edited address book file. Exits the Address Book Utility. Displays the edit screen for a destination selected in the "Address List" or "One Touch Lists". Searches for mail addresses, names, and fax numbers from a currently opened address book file. Available in the Importable Address list. Selects all destination data in the currently opened address book file. Available in the Importable Address list. Specifies the extent of the network to search for devices when the Address Book Utility is started. This utility can not search Di551, Di650, Di850, 7155, 7165, 7085, 8050, CF5001, 7272, 7255, Di7210 or Di5510. Manually adds devices to the device list. Specifies default destination settings for each device. Imports destination data registered in devices into the Address Book Utility. Transfers currently opened address book file data to devices. page 3-5 page 3-37 page 3-1 page 3-10 Details (Refer page) page 3-5 3 Display Device List (only Add Device) Open Address List File Open Address Book Utility File Save Address Book Utility File Exit Edit Address edit page 3-7 page 3-12 Find Select All Device Search Configuration Add Device Default Setting Configuration Import from Device page 3-6 page 3-8 page 3-14 Export to Device page 3-29 PageScope Address Book Utility 3-3 3 Menu Tools LDAP Configuration Using the PageScope Address Book Utility Description Carries out initial configuration in order to access addresses on directory servers (LDAP Server). Specifies the directory on the directory server, and searches address data. Refers to the directory server in a tree view. You can add necessary data to the address book. Opens the Address Book Utility help. Displays application version information. Details (Refer page) page 3-32 LDAP Search page 3-35 LDAP Browsing page 3-36 Help Topics About Tool bar (1) (2) (3) (4) (5) (6) (7) (8) 1. Open Address Book File icon: Opens an existing address book file. 2. LDAP Browsing icon: Refers to the directory server in a tree view. 3. LDAP Search icon: Specifies the directory on the directory server, and searches address data. 4. Import from Device icon: Imports destination data registered in devices into the Address Book Utility. 5. Export to Device icon: Transfers address book file data to devices. 6. Refresh Device List icon: Re-detects and displays supported models connected to the network. 7. Display Device (only Add Device) List icon: Displays the device list of devices added using the Add Device dialog only. 8. Topics icon: Opens help. 3-4 PageScope Address Book Utility Using the PageScope Address Book Utility 3 3.4 Specify the Range of the Device Search Note This utility can not search Di551, Di650, Di850, 7155, 7165, 7085, 8050, CF5001, 7272, Di7210, 7255 or Di5510, therefore add devices using the "Add Device" function. (page 3-6) 1 From the Device menu, select Search Configuration. This displays the Search Configuration dialog. 2 Specify the SNMP Community Name. (The default value is Public) 3 Input the Start IP and End IP. 4 Click Append. 5 The search range is displayed in the Discovery Range box. 6 Click OK to close the Search Configuration dialog. 7 From the File menu, select Re-Fresh Device List to re-display the device list. r You can also click the device list. button on the tool bar to re-display the 3-5 PageScope Address Book Utility 3 3.5 Add Devices Using the PageScope Address Book Utility Note Before use... When selecting the 7085/7165/7155, Di551/650/850, 7145, 8050, CF5001, 7272/7255, Di7210/Di5510, confirm that a Network Cable is connected to the copier main body. Additionally, confirm the IP address on the copier control panel. (page 4-12) This value is required in the Add Device dialog. 1 From the drop down list in the box at the top of the device list, select the Device type you wish to register in the address book. Device Di200, Di251, Di351 Di200f, Di251f, Di351f Di551, Di650, Di850, 7155, 7165, 7085 CF3102 with CN3101e CF2002 with CN3101e CF3102 with CN3102Pro CF3102 with CN3102e CF2002 with CN3102e C350 with IC-401 Di3510, Di3010, Di2510, Di2010 Di3510f, Di3010f, Di2510f, Di2010f C350 7145, 7222, 7228, 7235 8050, CF5001 7272, 5252, Di7210, Di5510 Di1610f, Di1610fp 7416MFG, 7416MFP Di1611, Di1811, Di2011 7216, 7218, 7220 Device Type Di200/251/351 Di200f/251f/351f 7085/7165/7155, Di551/650/850 CF2002/3102 (CN3101e) CF2002/3102 (CN3102Pro/e), C350 (IC-401) Di3510/3010/2510/2010 Di3510f/3010f/2051f/2010f C350 7145/7222/7228/7235 8050/CF5001 7272/7255, Di7210/5510 Di1610f/fp, 7416MFG/MFP Di1611/1811/2011, 7210/7218/7220 3-6 PageScope Address Book Utility Using the PageScope Address Book Utility 3 2 From the Device menu, select Add Device. This displays the Add Device dialog. 3 From the drop down list in the box at the top of the dialog, select the device type you wish to add. 4 In the IP Address or hostname: box, input the IP address or domain name of the device you wish to add. 5 Click Append, to add to the Add Device box. 6 Click OK to close the Add Device dialog. 7 From the File menu, select Display Device List to re-display the device list. r You can also click the device list. button on the tool bar to re-display the Confirm that the selected device is displayed in the device list. PageScope Address Book Utility 3-7 3 3.6 Using the PageScope Address Book Utility Specify Default Settings for Devices All configuration for importing into the Address Book Utility from CSV and other files is carried out here, and these are then registered in devices. If you wish to change individual settings, from the Abbreviated List click Destination, change these individual settings, and transmit to the device. This function can only be used with the following 6 device types. Di200/251/351 Di200f/251f/351f Di3510/3010/2510/2010 Di3510f/3010f/2510f/2010f Di1610f/fp, 7416MFG/MFP Di1611/1811/2011, 7216/7218/7220 Values that can be specified differ between devices. Here, examples using Di3510f/3010f/2510f/2010f device types are shown. 1 From the Device menu, select Default Setting Configuration. This displays the Default Setting Configuration dialog. 1 2 1 Settings for E-mail 2 Settings for FAX transmission 2 Click the tab of the device that you wish to configure. Note Displayed parameters may vary depending on the device. 3-8 PageScope Address Book Utility Using the PageScope Address Book Utility 3 3 Specify the file format for when sending scanned data. r In File Format, select either PDF or TIFF. 4 Specify the compression scheme to be used in transmission. r Select from MH, MMR. 5 Specify overseas transmission. r Select either Yes or No for overseas. 6 Specify the transmission speed. r Select from the Speed drop down list. 7 Configure when using F-Code fax transmission. r r r Input the F-Code into the F Code (SUB) box. Input the selective polling code into the F Code (SEP) box. Input the password into the F Code Password box. Note "F-Code" can hold a text string up to 20 alphanumeric characters long, including 1-9, *, and #. 8 Click OK to close the Default Setting Configuration dialog. PageScope Address Book Utility 3-9 3 3.7 Using the PageScope Address Book Utility Creating an Address List You can specify recipients in the Address Book Utility Address List. Register and edit recipients as follows: Note Displayed parameters may vary depending on the device. Here, examples using Di200f/251f/351f device types are shown. Input New E-mail Addresses 1 In the Address List screen, double-click the border of the number you wish to register from Abbreviated Lists. This displays the Address Edit dialog. 2 Input the destination (Name). 3 From the drop down list in the Destination Type box, select E-mail. 4 Specify the recipient. r r r Input the e-mail address in the Destination box. In File Format, select either PDF or TIFF. For compression, select from MH, MR, or MMR. 5 Click OK to close the Address Edit dialog. The input recipient address will be displayed in Abbreviated Lists. 6 In order to input more recipients, repeat steps 1 to 5. 3-10 PageScope Address Book Utility