User manual KYOCERA KM-1815

1815 Basic Operation Guide CONTENTS 1 Installation ...................................................................................................... 1-1 Unpacking ...........................................................................................................................1-1 Installing the Toner Container .............................................................................................1-3 Turning the Machine on ......................................................................................................1-5 Using the One-Touch Key Sheet ........................................................................................1-6 2 Names of Parts ............................................................................................... 2-1 Main Body ................................................................................................................................2-1 Operation Panel .......................................................................................................................2-4 3 Preparations ................................................................................................... 3-1 Loading Paper ..........................................................................................................................3-1 Loading Paper Into a Cassette ...........................................................................................3-1 Adjusting the Paper Stopper for Folio or Oficio II Size Page ..............................................3-3 Loading Paper on the MP Tray ...........................................................................................3-4 Using the Face-up Tray ............................................................................................................3-6 Connecting the Cables .............................................................................................................3-7 Connecting the Network Cable ...........................................................................................3-7 Connecting the Parallel or USB Cable ...............................................................................3-7 Connecting the Power Cord .....................................................................................................3-8 Turning the Power Switch On ...................................................................................................3-9 Network Settings ....................................................................................................................3-10 Registering the IP Address ...............................................................................................3-10 Registering the Subnet Mask ...........................................................................................3-12 Registering the Default Gateway ......................................................................................3-13 Setting the Time Zone ............................................................................................................3-15 Setting the Date and Time ......................................................................................................3-17 Summer Time Setting .............................................................................................................3-21 Default Operation Mode .........................................................................................................3-23 Character Entry ......................................................................................................................3-25 Keys Used for Entering Characters ..................................................................................3-25 Available Characters ........................................................................................................3-26 List of Character Assignments ..........................................................................................3-26 Entering Characters ..........................................................................................................3-27 Selecting Message Language ................................................................................................3-29 Other Settings ........................................................................................................................3-29 4 Basic Operation ............................................................................................. 4-1 Basic Copying Procedure .........................................................................................................4-1 Canceling Copy ........................................................................................................................4-4 Zoom Copies ............................................................................................................................4-6 Standard Zoom ...................................................................................................................4-6 Variable Zoom ....................................................................................................................4-7 Collate Mode ............................................................................................................................4-9 Low Power Mode ...................................................................................................................4-12 Auto Sleep ..............................................................................................................................4-12 Basic Scanning Procedure .....................................................................................................4-13 Selecting Color Scan Mode ....................................................................................................4-16 Basic Printing Procedure ........................................................................................................4-17 Installing the Printer Driver ...............................................................................................4-17 Printing from Application Software ...................................................................................4-17 5 Optional Equipment ....................................................................................... 5-1 Available Options .....................................................................................................................5-1 i Document Processor ............................................................................................................... 5-1 Acceptable Originals .......................................................................................................... 5-2 Originals to Avoid ............................................................................................................... 5-2 Names of Parts .................................................................................................................. 5-2 Setting Originals in the Document Processor .................................................................... 5-2 Placing a Book, etc. on the Platen ..................................................................................... 5-4 Paper Feeder ........................................................................................................................... 5-4 Expansion Memory .................................................................................................................. 5-4 Installing DIMM .................................................................................................................. 5-5 6 MaintenanceImportant .................................................................................. 6-1 Cleaning the Machine .............................................................................................................. 6-1 Toner Container Replacement ................................................................................................. 6-2 Replacing Toner Container ................................................................................................ 6-2 Cleaning the Charger and the Registration Roller ............................................................. 6-4 7 Troubleshooting ............................................................................................. 7-1 General Guidelines .................................................................................................................. 7-1 Maintenance and Error Messages ........................................................................................... 7-3 Paper Jam ............................................................................................................................... 7-6 Jam Location Indicators ..................................................................................................... 7-6 MP Tray and Inside Machine ............................................................................................. 7-7 Cassette ............................................................................................................................. 7-8 Face-up Tray ...................................................................................................................... 7-9 Optional Document Processor ......................................................................................... 7-10 Appendix ..................................................................................................... Appendix-1 Specifications ............................................................................................................. Appendix-1 Main Body ............................................................................................................. Appendix-1 Copying Functions ................................................................................................ Appendix-2 Printing Functions ................................................................................................. Appendix-2 Scanning Functions .............................................................................................. Appendix-2 Document Processor (Option) .............................................................................. Appendix-3 Paper Feeder (Option) .......................................................................................... Appendix-3 Environmental Specifications ................................................................................ Appendix-3 ii Making Full Use of This Machine's Advanced Functions 1 Enlarging/reducing copies to a desired size between 50 % and 200 % Zoom mode (See page 4-7) 2 Copying at a previously registered zoom ratio Standard zoom mode (See page 4-6) 3 Making clear reproductions of photographs Image quality selection (See page 4-2) 50 % 200 % 4 Saving on toner use EcoPrint mode. Refer to Chapter 1 in Advanced Operation Guide, EcoPrint. 5 Making one copy from either two or four originals Combine modes. Refer to Chapter 1 in Advanced Operation Guide, Using Combine Mode. 6 Collating automatically Collate mode (See page 4-9) 7 Sending scanned data by e-mail (See page 4-13) 8 Making full-color scans (See page 4-16) 9 · A full range of optional equipment is available Document processor (See page 5-1) · Paper feeder (See page 5-4) · Expansion memory (See page 5-4) iii Caution No liability is assumed for any damage caused by improper installation. Notice The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technical inaccuracies or typographical errors in the present edition. No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer's firmware (contents of its read-only memory). This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved the prior written consent of Kyocera Mita Corporation is prohibited. Any copies made of all or part of this manual, any copyrightable subject must contain the same copyright notice as the material from which the copying is done. Regarding Tradenames PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL and KIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation. Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of International Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company. Centronics is a trade name of Centronics Data Computer Corp. PostScript is a registered trademark of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. PowerPC is a trademark of International Business Machines Corporation. ENERGY STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies. The Kyocera product uses PeerlessPrintXL to provide the HP LaserJet compatible PCL6 language emulation. PeerlessPrintXL is a trademark of The Peerless Group, Redondo Beach, CA 90278, U.S.A. This product contains UFSTTM and MicroType® from Agfa Monotype Corporation. GPL This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part of its firmware. For information on availability of the source code, see the Kyocera Mita dealer from which you purchased this product. Legal Restriction On Copying · · It may be prohibited to copy copyrighted material without permission of the copyright owner. It is prohibited under any circumstances to copy domestic or foreign currencies. iv Agfa Japan License Agreement 1. "Software" shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. 2. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols ("Typefaces") solely for your own customary business or personal purposes at the address stated on the registration card you return to Agfa Japan. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Agfa Japan. Agfa Japan retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement. 3. To protect proprietary rights of Agfa Japan, you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces. 4. You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original. 5. This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License may be terminated by Agfa Japan if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Agfa Japan. When this License expires or is terminated, you shall either return to Agfa Japan or destroy all copies of the Software and Typefaces and documentation as requested. 6. You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software. 7. Agfa Japan warrants that for ninety (90) days after delivery, the Software will perform in accordance with Agfa Japan-published specifications, and the diskette will be free from defects in material and workmanship. Agfa Japan does not warrant that the Software is free from all bugs, errors and omissions. The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded. 8. Your exclusive remedy and the sole liability of Agfa Japan in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Agfa Japan. In no event will Agfa Japan be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces. 9. New York, U.S.A. law governs this Agreement. 10. You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Agfa Japan. 11. Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2). 12. You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement. v We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. About the International Energy Star Program International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the environmental pollution that accompanies energy consumption by promoting the manufacture and sale of products that fulfill program standards. International Energy Star Program standards require that multifunction machines come equipped with a low power Mode where printer and fax functions remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the machine was last used, as well as a sleep mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the machine within a set amount of time. This product is equipped with the following features as a result of its compliance with International Energy Star Program standards. Low Power Mode The machine automatically enters low power mode when 5 minutes have passed since the machine was last used. The amount of time of no activity that must pass before low power Mode is activated may be lengthened. See Low Power Mode for more information. Auto Sleep The machine automatically enters sleep mode when 30 minutes have passed since the machine entered low power mode. The amount of time of no activity that must pass before sleep mode is activated may be lengthened. For more information see Auto Sleep. Paper Recycling The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended media types. vi Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference. Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference. The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The following symbols indicate that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... [General warning] .... [Warning of danger of electrical shock] .... [Warning of high temperature] The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] .... [Disassembly prohibited] vii The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... [Alert of required action] .... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) viii IMPORTANT! PLEASE READ FIRST. CAUTION LABELS Caution labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. Note Do not remove these labels. Label 1 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. ........... Label 2 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. ........... ix INSTALLATION PRECAUTIONS Environment Caution Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. .............................. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock. ................. Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire. .............................................................. To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the vents, to allow air to be properly ventilated out of the machine. ........................................... Left: 11 13/16" 30 cm Rear: 11 13/16" 30 cm Front: 39 3/8" 100 cm Right: 11 13/16" 30 cm Other precautions Adverse environmental conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room (recommended room temperature: around 68 °F (20 °C), humidity: around 65 %), and avoid the following locations when selecting a site for the machine. · · · · · Avoid locations near a window or with exposure to direct sunlight. Avoid locations with vibrations. Avoid locations with drastic temperature fluctuations. Avoid locations with direct exposure to hot or cold air. Avoid poorly ventilated locations. During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated. x Power supply/Grounding the machine Warning Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock. ........................................................................................................... Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock. ..................................... Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative. ............................................................. Other precautions · · Connect the power plug to the closest outlet possible to the machine. The power supply cord is used as the main disconnect device. Ensure that the socket/outlet is located/installed near the equipment and is easily accessible. Handling of plastic bags Warning Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation. .............................................. PRECAUTIONS FOR USE Cautions when using the machine Warning Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This of situation presents a danger of fire or electrical shock should they fall inside. ....................................................................... Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. ..................................................... Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock. ........................ Never attempt to repair or disassemble the machine or its parts as there is a danger of fire, electrical shock or damage to the laser. If the laser beam escapes, there is a danger of it causing blindness...................................................................................... xi If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the power switch off ( ) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative. If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the power switch off ( ) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative. ....................................................................................... Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock. .......................................................................................................... Always contact your service representative for maintenance or repair of internal parts. Caution Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (always grasp the power plug when removing the power cord from the outlet.) ........ Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock. ........................ If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off ( ). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use. ................................................................................................. Always hold the designated parts only when lifting or moving the machine. .............. For safety purposes, always remove the power plug from the outlet when performing cleaning operations. .................................................................................................... If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine. ..................................................... Other precautions · · · · · Do not place heavy objects on the machine or cause other damage to the machine. Do not open the upper front cover, turn off the power switch, or pull out the power plug during copying. When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity. Do not attempt to perform any operations not explained in this handbook. Caution Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. xii Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful. Cautions when handling consumables Caution Do not attempt to incinerate the toner container. Dangerous sparks may cause burns. Keep the toner container out of the reach of children. ................................................ If toner happens to spill from the toner container, avoid inhalation and ingestion, as well as contact with your eyes and skin. ...................................................................... If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician. If you do happen to ingest toner, rinse your mouth out with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician. If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician. If toner does happen to get on your skin, wash with soap and water. Do not attempt to force open or destroy the toner container. ...................................... Other precautions · · · After use, always dispose of the toner container in accordance with Federal, State and Local rules and regulations. Store all consumables in a cool, dark location. If the machine will not be used for an extended period of time, remove the paper from the cassette, return it to its original package and reseal it. xiii SAFETY OF LASER BEAM 1. Safety of Laser Beam This copier has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape. 2. The CDRH Act A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this copier, the label is on the rear. 3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at left is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 5. Safety switch The power to the laser unit is cut off when the upper front cover is opened. Safety Instructions Regarding the Disconnection of Power Caution Attention The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension. xiv 1815 COPIER LIMITED WARRANTY 1. Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as "Kyocera Mita") warrants the Customer's new Multifunctional Product (refferred to as "MFP"), and the new accessories installed with the initial installation of the MFP, against any defects in material and workmanship for a period of one (1) year, or 100,000 copies/prints from date of installation by an Authorized Kyocera Mita Dealer for the 1815, whichever first occurs. In the event the MFP or an accessory is found to be defective within the warranty period, Kyocera Mita's only obligation and the Customer's exclusive remedy shall be replacement of any defective parts. It is understood that Kyocera Mita shall have no obligation to furnish labor. 2. This warranty is valid only as to the original retail purchaser (referred to as the "Customer") of a new Kyocera Mita MFP in the United States of America or Canada, based upon the country of purchase. 3. In order to obtain performance of this warranty, the Customer must immediately notify the Authorized Kyocera Mita Dealer from whom the product was purchased. If the Kyocera Mita Dealer is not able to provide service, write to Kyocera Mita at the address below for the name and address of the Authorized Kyocera Mita Dealer in your area. 4. This warranty does not cover MFP's or accessories: (a) which have become damaged due to operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress, (b) which have used parts or supplies which are not genuine Kyocera Mita brand parts or supplies, (c) which have been serviced by a technician not employed by Kyocera Mita or an Authorized Kyocera Mita Dealer, or (d) which have had the serial number modified, altered, or removed. 5. This warranty does not cover Maintenance Kits or the components of Maintenance Kits, which consist of the drum unit, the fixing unit, and the developing unit. Kyocera Mita shall give the Customer a separate warranty for these items. 6. This warranty gives the Customer specific legal rights. The Customer may also have other rights, which vary from state to state, or province to province. Neither the seller, nor any other person is authorized to extend the time period, or expand this warranty on behalf of Kyocera Mita. 7. THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND (CONDITIONS), EXPRESS OR IMPLIED, AND KYOCERA MITA SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY (OR CONDITION) OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA MITA SHALL NOT BE LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF THE USE, OR INABILITY TO USE, THE MFP. xv Introduction This Basic Operation Guide has following chapters: 1 Installation Contains initial installation and set-up procedures. 2 Names of Parts Identifies the names and functions of the machine and operation panel. 3 Preparations Contains explanations on loading paper and attaching the Face-up Tray. 4 Basic Operation Explains how to make simple copies and prints and how to scan originals. 5 Optional Equipment Describes the available optional equipment. 6 MaintenanceImportant Describes the maintenance and toner replenishment procedures. 7 Troubleshooting Explains how to handle problems such as error indications or paper jams. xvi Guides included The following guides are included with this machine. Refer to the guide that corresponds to your particular objective. Basic Operation Guide (This guide) This Basic Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well for resolving problems if trouble occurs. Advanced Operation Guide The Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings that can be adjusted on this machine. This guide is stored in the CD-ROM as PDF document. KX Printer Driver Operation Guide Describes how to install and set the printer driver. This guide is stored in the CD-ROM as PDF document. PRESCRIBE Technical Reference PRESCRIBE is the native language of the Kyocera Mita printers. This Technical Reference contains the information about how the printing is performed using the PRESCRIBE commands as well as the font and emulation description. This guide is stored in the CD-ROM as PDF document. PRESCRIBE Command Reference Gives a detailed explanation of the PRESCRIBE command syntax and parameters with the aid of print examples. This guide is stored in the CD-ROM as PDF document. KM-NET for Clients Operation Guide KM-NET for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate KM-NET for Clients. This guide is stored in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\Clients\ClientsE.pdf). KM-NET Direct Printing Operation Guide KM-NET for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide describes how to install and operate KM-NET for Direct Printing. This guide is stored in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\D_Printing\ DirectPrintingE.pdf). KM-NET for Accounting Operation Guide KM-NET for Accounting is a utility that supports department management. This guide describes how to install and operate KM-NET for Accounting. This guide is stored in the CD-ROM as PDF document (at [CD-ROM drive]:\Document\Utility\Accounting\AccountingE.pdf). xvii Conventions This manual uses the following conventions: 1 2 3 4 1 2 3 4 Bold indicates key names. Courier indicates content of the message display. Note, Important, and Caution contain important information aside from the text. Italic refers to another page or other guide. xviii 1 Installation Be sure to perform the following installation procedure prior to using this machine. Unpacking 1 Remove all of the components to the machine from the box. 1 2 4 3 6 5 1 Toner Container 2 Power Cord 3 Main Body 4 One-touch Key Sheet 5 Basic Operation Guide (this guide) and CD-ROMs 6 Cleaning Cloth Cautions · Be sure to hold both the front and rear sides of the machine when carrying it, as shown in the illustration. Be sure not to pull the cassette out when holding the front of the machine. Be sure that the original cover is closed whenever transporting the machine. Do not attempt to carry the machine by holding only the top portion. Doing so may result in you dropping the machine and thereby damaging the machine and/or its covers. · · · 2 Remove the protective sheet (A) and the 2 pieces of packing tape (B). (B) (A) (B) 1-1 Installation 3 Open the original cover. 4 Remove the 8 pieces of packing tape (C), the 2 pieces of protective packing (D) and the protective sheet (E). (D) (C) (C) (C) (D) (C) (C) (C) (C) (E) (C) 5 Pull the cassette out of the machine. 6 Remove the protective packing (F) from inside the cassette. (F) 1-2 Installation 7 Turn the yellow transport pin (G) on the left side of the machine counter-clockwise to remove it and the paper tag (H). (Refer to page 1-3 for information on where and how to store the pin.) (H) (G) 8 Open the top cover (I). (I) 9 Open the front cover (J). (J) 10 Store the yellow transport pin (G) [that you removed in step 7] on the inside of the front cover as shown in the illustration. (G) Note Save this pin in case you have to repack the machine for transportation at a later date. Installing the Toner Container 1 Remove the process unit (K) from the machine. (K) 1-3 Installation Important · · · Place the process unit on a clean, level surface. Never expose the process unit to any sort of impact or shock. The drum in the process unit is sensitive to light. Never expose the drum even to normal office lighting (500 lux) for more than five minutes. 2 Move the lock lever (L) towards you until it is in its unlocked position (marked UNLOCK). (L) 3 Shake the toner container horizontally back and forth 5 or 6 times so that the toner inside of it becomes evenly distributed. 4 Remove the orange protective seal (M). (M) 5 Align the knob on the left side of the container with the groove in the process unit and set the toner container into the process unit. Push on the PUSH HERE marks on the toner container until the container clicks into place. 1-4 Installation 6 Push the lock lever (L) back into its locked position (away from you). (L) 7 Set the process unit into the machine by aligning the pins (N) on both sides of the process unit with the guides inside the machine, and then slide the process unit into the machine until it stops. (N) (N) 8 Close the front cover and top cover. Turning the Machine on 1 Connect the power cord. 2 Turn the power switch to the machine on ( | ). The machine will begin replenishing the toner. Wait until it has completed that operation (approximately 15 minutes). Once the toner has been replenished, Ready to copy or Ready to send will appear on the message display and the Start key will light. 1-5 Installation Using the One-Touch Key Sheet The one-touch key sheet allows you to record destination information registered under the one-touch keys. Place the sheet next to the one-touch keys. Enter the destinations onto the one-touch key sheet. (four spare one-touch key sheets are included with the machine.) A- - - - - B- - - - - C- - - - - D- - - - - E- - - - - F- - - - - G- - - - - H- - - - - - 1-6 2 Names of Parts Main Body 1 7 8 3 4 5 2 6 9 10 11 1 2 3 4 5 6 7 8 9 Original Cover -- Open/close this cover when you are setting the original on the platen. Platen -- Set originals onto the platen. Be sure to lay originals face-down and align them flush up against the left rear corner of the platen. Original Size Indicator Plate -- Be sure to align originals flush up against this plate when setting them on the platen. Operation Panel -- Perform operations using the keys. Top Cover -- Open this cover to replace the toner container or if a paper jam occurs inside the machine. Front Cover -- Open this cover to replace the toner container or if a paper jam occurs inside the machine. Process Unit -- The module that contains photosensitive drum and developer unit. Charger Cleaner -- Cleans the charger wire. Lock Lever -- Locks toner container in place. 10 Toner Container -- A plastic container that contains toner to develop image. 11 Toner Container Release Lever -- Removes the toner container. 2-1 Names of Parts 12 13 14 15 15 17 17 16 18 19 12 Output Tray -- Finished copies or printouts can be ejected and stored on this tray. 13 Stopper Extension Lock -- Use this lock when loading Folio or Oficio II size paper in the cassette. 14 Paper Stopper -- Adjust this stopper to fit the length of the paper in the cassette. 15 Paper Width Guides -- Adjust these guides to fit the width of the paper in the cassette. 16 Cassette -- This cassette has a storage capacity of 250 sheets of standard paper (80 g/m²). 17 Paper Width Guides (MP Tray) -- Align these guides to fit the width of the paper that is to be set on the MP tray. 18 MP (Multi-Purpose) Tray -- Set paper on this tray when copying or printing onto small-size or special paper. 19 MP Tray Extension -- Pull out this extension to keep originals from falling off the machine when using the MP tray. 2-2 Names of Parts 20 21 22 23 24 26 27 25 20 Document Processor Connector -- Attach the connection cable here when installing the optional document processor. 21 Parallel Interface Connector -- Use a parallel cable to connect the connector with a parallel port of your computer. 22 USB Interface Connector -- This USB interface conforms to Hi-Speed USB2.0. Use a USB cable to connect this connector with a USB port of your computer. 23 Right Cover Anchor Pin -- This pin must be removed and the right cover opened in order to access the slot for installing additional memory. If you need to add additional memory, contact your service representative or an authorized service center. 24 Network Interface Connector -- Use a 10Base-T/100Base-TX network cable to connect the machine to a network. 25 Rear Cover (Face-up Tray) -- When the rear cover is open, it is used as the face-up tray. Finished copies or printouts can be ejected and stored face-up on this tray. 26 Power Switch -- Turn this switch on ( | ) before using this machine. 27 Power Cord Receptacle -- Plug the AC Power Cord into this respectable. 2-3 Names of Parts Operation Panel 1 2 4 5 6 7 8 9 10 11 12 13 14 Ready to copy. * A4 100% Zoom Set: 1 A4 3 15 16 17 18 19 20 21 23 22 24 25 27 26 28 29 1 2 3 4 Status/Job Cancel Key and Indicator -- Press this key to light the indicator to access the Status menu screen. For details, refer to Chapter 4 in Advanced Operation Guide. Copy Key and Indicator -- Press this key to use the copier functions of this machine. The indicator will light when the machine is in the copier operation mode. E-Mail (Scan) Key and Indicator -- Press this key to use the scanner functions of this machine. The indicator will light when the machine is in the scanner operation mode. One-touch Keys (1 to 8) -- The one-touch keys can be used to register destination information. For details, refer to Chapter 5, Advanced Operation Guide, Registering Destination E-mail Address. Enter the information for the registered destinations onto the supplied one-touch key sheet and insert the sheet between the one-touch keys from the bottom side of the operation panel. Scan Color Select Key and Indicator -- Press this key to light the indicator to change the Scan Color mode. For details, refer to Chapter 2 in Advanced Operation Guide, Selecting Scan Color Mode. Scan Resolution Key and Indicator -- Press this key to light the indicator to change the scan resolution. For details, refer to Chapter 2 in Advanced Operation Guide, Selecting the Scanning Resolution. Function Key and Indicator -- Press this key to light the indicator to access the Function screen. Print Indicator -- This indicator flashes green when the machine is processing a printing job. Send/Receive Indicator -- This indicator flashes green when the machine is sending or receiving data. 5 6 7 8 9 10 Error Indicator -- This indicator flashes red when an error has occurred. In this case, check the message display and perform the appropriate procedure to correct the error. See page 7-3. This indicator lights red when the machine is experiencing a mechanical problem. Turn the power switch off ( ) and then back on ( | ) again. If the Error indication does not go out, make a note of the message that appears in the message display. 11 System Menu/Counter Key and Indicator -- Press this key to light the indicator to perform default settings, change the language on the display, etc. (For details, refer to Chapter 5 in Advanced Operation Guide.) 12 Keypad -- Use these keys to set the number of copies to be made or enter other values. You can also use these keys to enter characters. 13 Reset/Power Key -- Press this key to reset all temporary configurations previously made. The machine returns to the initial mode. Press down on this key for at least two seconds to engage the sleep mode. To release the machine from the sleep mode, press the same key again. (See page 4-12.) 2-4 Names of Parts 14 Main Power Indicator -- This indicator lights red when the power switch is turned on ( | ). 15 Original Quality Key and Indicator -- Press this key to light the indicator to select the original quality. See page 4-2. 16 Original Size Key and Indicator -- Press this key to light the indicator to select the size of the original. For details, refer to the Advanced Operation Guide. 17 Exposure Key and Indicator -- Press this key to light the indicator to change the exposure setting. 18 Paper Select Key and Indicator -- Press this key to light the indicator to switch paper feed between the cassette(s) and the MP tray. 19 Message Display -- Displays messages on how to operate the machine as well as when trouble occurs. For details, refer to the following page. 20 Left Select Key -- Press this key when selectable items are displayed on the bottom line of the message display and to select the left item. If you press this key while [Cancel] appears on the message display, the display will return to the top screen for the menu that is currently being set. 21 Right Select Key -- Press this key when selectable items are displayed on the bottom line of the message display and to select the right item. 22 Back Key -- Press this key to go one level back (higher) in relation to the current menu. 23 24 Key - Press this key to move the cursor in the message display to the left. Press this key as well to verify, enter or delete an e-mail destination. Key -- Press this key to move the cursor upward in the message display. When setting the zoom ratio, registering a custom paper size, or making settings for one of the timers, use this key to change the currently selected value to that desired. Holding down this key will allow you to continuously change the selected value. Key -- Press this key to move the cursor downward in the message display. When setting the zoom ratio, registering a custom paper size, or making settings for one of the timers, use this key to change the currently selected value to that desired. Holding down this key will allow you to continuously change the selected value. Key -- Press this key to move the cursor in the message display to the right. 25 26 27 Enter Key -- Press this key as well during default settings in order to select the current default item or register the currently displayed setting. 28 Stop/Clear Key -- Press this key to stop scanning or copying. 29 Start Key and Indicator -- Press this key to start copying or scanning. Copying or scanning, as appropriate, will begin immediately if you press this key when the indicator is lit green. Initial mode is the state in which the machine enters after warm-up. If no operation is made on this machine for a preset period of time, the machine will return to the initial mode. Be aware that any settings that are in progress will be cleared. For details, refer to Chapter 5 in Advanced Operation Guide, Auto Panel Reset. 2-5 Names of Parts Message Display The following examples explain the messages and icons used on the message display. 1 2 3 4 5 Ready to copy. A4 100% Zoom Set : 1 A4 6 7 8 9 12 Ready to send. Dest. : 1 :h_pttr@owl-net.net Left Off Placemnt Subject 10 11 13 Copier Screen Reference number 1 2 Meaning Scanner Screen Indicates the current status of the machine. Also displays the title of the current menu whenever the operation panel is being used. Displays an icon that indicates the currently selected source of paper feed. The meaning of each icon is as indicated below. The standard paper cassette is currently selected. When this icon is displayed as , there is no paper is the cassette. The paper cassette for the optional paper feeder is currently selected. When this icon is displayed as , there is no paper is the cassette. The MP Tray is currently selected. 3 4 5 6 7 8 9 10 11 12 13 Displays the size of the original(s). Displays the currently selected setting when there is a corresponding menu that can be set using the left select key and the right select key. Displays the title of the corresponding menu that can be set using the left select key and the right select key. Indicates which keys can be used, the key, the key, the key, or the when scrolling through the menus as well as when entering characters. key, Indicates whether or not the current setting can be registered using the Enter key. When this icon is displayed, the Enter key can be used to register that setting. Displays the number of copies. Displays the paper size to be copied. Displays the number of destinations. (Only one destination is possible with this machine.) Displays the destination e-mail address. Displays Rear when top edge to rear has been selected as the original placement setting, and Left when top edge to left has been selected. Displays On when the subject or message of e-mail to send scanned images to a destination contains an entry or Off when subject or message contains no entry. 2-6 3 Preparations Loading Paper Paper can either be loaded into the cassette or set on the MP tray. For details on the media types that can be used, refer to the Advanced Operation Guide. Notes · After taking new paper out of its packaging, be sure to fan through them a few times to separate the sheets before loading the paper into a cassette or setting it on the MP tray. If you are using paper that has been folded or is curled at all, straighten it out before loading the paper into a cassette or setting it on the MP tray. Failure to do so may result in a paper jam. If you will not be using the machine for a prolonged period of time, remove all paper from the cassette(s) and seal in its original packaging in order to protect it against moisture. If you ever use paper that has already been copied or printed onto, be sure not to use paper that still has staples or clips attached to it. Doing so may result in lowered copying or printing quality or even damage to the machine. · · Important · Loading Paper Into a Cassette Standard paper (60 to 90 g/m²), thick paper (90 to 105 g/m²), recycled paper, or color paper can be loaded into each cassette. Up to 250 sheets of standard paper (80 g/m²) can be loaded into each cassette at one time. The sizes of paper that can be loaded into the cassettes are: A4, A5R, ISO B5, JIS B5, Folio, 16K, 8 1/2 × 14" (Legal), 8 1/2 × 11" (Letter), Executive, and 8 1/2 × 13" (Oficio II). 1 Pull the cassette all the way out of the machine. Important When pulling the cassette out of the machine, be sure to support it so that it doesn't fall out suddenly. 3-1 Preparations 2 Adjust the paper stopper in the rear portion of the cassette by pressing in on the release buttons and sliding the paper stopper to the fit the size of the paper being loaded. The paper sizes are marked on the bottom of the cassette. The factory default setting is A4/Letter size paper. For information on adjusting the paper stopper for Folio or Oficio II size paper, see Adjusting the Paper Stopper for Folio or Oficio II Size Page on page 3-3. 3 Adjust the paper width guides on both sides of the cassette by pressing in on the release buttons and sliding the guides to fit the width of the paper being loaded in the cassette. 4 Set the paper in the cassette so that the leading edge is aligned against the paper stopper, but making sure that none of the paper gets caught on the overhanging tabs. Notes · Always adjust the paper stopper and paper width guides before loading paper into the cassette. Failure to do so may result in skewed paper feed and/or a paper jam. Make sure that the paper is set securely against the paper stopper and the paper width guides. If there is any gap between the paper and the stopper or guides, readjust the paper stopper and/or the paper width guides, as appropriate. Make sure to face the side to be printed downward. Be sure to load paper so that it is not folded or curled, etc. Do not load more paper than indicated by the lines located on the width guides. · · · · 5 Push the cassette securely all the way back into the machine until it stops. 3-2 Preparations 6 Register the paper size loaded in the corresponding cassette above by using the operation panel. For detail, refer to Chapter 5 in Advanced Operation Guide, Selecting Paper Size and Media Type. Adjusting the Paper Stopper for Folio or Oficio II Size Page Perform the following procedure to adjust the paper stopper to load Folio or Oficio II size paper into the cassette. 1 Slide the paper stopper towards the rear of the cassette until the grooves that are cut into the paper stopper are aligned with the rear edge of the cassette. 2 Remove the stopper extension lock from the paper stopper. 3 Insert the stopper extension lock into the holes in the paper stopper. 4 Press down on the stopper extension lock and slide the paper stopper towards the rear of the cassette to set the lock into place. The paper stopper is now in position for Folio and Oficio II size paper. 3-3 Preparations Loading Paper on the MP Tray Standard paper (60 to 90 g/m²), thick paper (90 to 163 g/m²), color paper, transparencies, and letterhead paper can be set on the MP tray. Always use the MP tray when copying and printing onto special paper. The types of paper and the number of sheets that can be set on the MP tray at one time are as follows: · · · · Standard paper (80 g/m²): 50 sheets Thick paper (120 g/m²): 25 sheets Thick paper (160 g/m²): 10 sheets Transparencies: 1 sheet After setting paper on the MP tray, be sure to use the operation panel to select the paper size. For details, refer to Chapter 1 in Advanced Operation Guide, Select the Original Size for Copying. To use non-standard size paper, be sure to register the custom paper size. For details, refer to Chapter 5 in Advanced Operation Guide, Registering Custom Paper Size. When using transparencies, be sure to use a type of film that can withstand the heat of the fixing process. The following products are recommended: Arkwright (LTR) or 3M PP2500 (A4) Important · · · 1 Open the MP tray towards you until it click into place. 3-4 Preparations 2 Pull out the MP tray extension and then flip it open. 3 Adjust the paper width guides to fit the width of the paper. 4 Slide the paper all the way in, along the paper width guides, as far as it will go. When you are setting paper on the MP tray, make sure that the side to be copied or printed onto is facing upward. Notes · · Only load the MP Tray when you are planning to use it. Do not leave paper in the MP tray for long periods of time. When using 8 1/2 x 14" (Legal), 8 1/2 x 13" (Oficio II), or Folio size paper, it is recommended that you use the cassette(s). If you need to use the MP Tray and the paper does not feed smoothly, continue to support the paper by its trailing edge until all of the paper has been fed into the machine. 3-5 Preparations Using the Face-up Tray When copying and printing onto special paper, such as thick paper (90 to 163 g/m²), and transparencies, always use the face-up tray. The face-up tray has a storage capacity of approximately 30 sheets of standard paper (80 g/m²) but only 1 sheet of special paper should be stored there at one time. Note 1 To avoid paper jam or damage to the machine, do not leave more than approximately 30 sheets of standard paper or one sheet of special paper in the face-up tray. Open the face-up tray (located at the rear of the machine). 2 Perform the standard copying or printing procedure. Finished copies or printouts will be output onto the face-up tray. 3-6 Preparations Connecting the Cables The machine has the connectors for connection with either network or directly to a computer. Connecting the Network Cable To connect the machine to a network, use an network cable (10Base-T or 100Base-TX). 1 Turn the power switch located on the rear side of the machine off ( ), and remove the power cord from the outlet. 2 Connect the network cable to the network interface connector at the rear side of the machine. 3 4 Connect the other end of the network cable to your network device (hub). Make network settings on the operating panel. See page 3-10. Connecting the Parallel or USB Cable To connect the machine directly to your computer, use either a parallel cable or USB cable. Notes · · Use the USB cable that complies with Revision 2.0 of USB standard with a rectangular Type A plug and a square Type B plug. The connecting the USB cable should be shielded and not be longer than 5 meters (16 feet). 1 Turn the power switch located on the rear side of the machine off ( ), remove the power cord from the outlet and turn the power off to your computer. 3-7 Preparations 2 Connect the printer cable (not included) to connector located at the rear side of the machine. Parallel Cable USB Cable 3 Connect the other end of the printer cable to the parallel interface connector or USB interface connector on your computer. Connecting the Power Cord