User manual KYOCERA TASKALFA 221

Introduction Thank you for your purchase of Taskalfa 181/221. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine, and keep it close to the machine for easy reference. We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine. In this Operation Guide, Taskalfa 181/221 are referred to as 18 ppm model and 22 ppm model respectively. Included Guides The following guides are supplied with the machine. Refer to them as necessary. Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and troubleshooting. Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points. CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points. Symbols The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... [General warning] .... [Warning of danger of electrical shock] .... [Warning of high temperature] The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol. .... [Warning of prohibited action] .... [Disassembly prohibited] The symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... [Alert of required action] .... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required). NOTE: An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function. OPERATION GUIDE i Contents Contents 1 Part Names Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6 Preparation before Use Check bundled items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Determining the Connection Method and Preparing Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 Connecting Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Switching the Language for Display [Language]. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 Setting Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8 Network (TCP/IP) Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10 Installing Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14 Loading Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25 Basic Operation Power On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Low Power Mode and Auto Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Sleep and Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Printing from Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Copying Functions Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Adjusting Density . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Selecting Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Zoom Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Collate Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 Offset Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 Staple . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10 Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Mixed Sized Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15 Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16 EcoPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18 Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19 Margin Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22 Border Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23 Duplex Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25 Continuous Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28 Auto Image Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29 Interrupt Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30 Program Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32 Printing Functions Using This Machine as a Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Status Page Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 e-MPS Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4 Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11 Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16 Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-19 2 3 4 5 ii OPERATION GUIDE Contents Print Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24 Print Quality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29 Memory Card Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32 Hard Disk Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38 RAM Disk Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-39 Paper Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-41 Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-45 6 System Menu Default Setting Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Machine Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13 MP Tray Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28 Browsing and Printing the Total Counter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31 Report Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33 Language Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34 Job Accounting Job Accounting Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 All Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10 Individual Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11 Enabling Job Accounting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12 Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13 Using Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-17 Maintenance Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 Toner Container and Waste Toner Box Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6 Troubleshooting Solving Malfunctions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Responding to Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5 Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12 Appendix Optional Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2 Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-18 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-24 7 8 9 OPERATION GUIDE iii Caution / Warning Labels Caution / Warning labels have been attached to the machine at the following locations for safety purposes. Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner. Label 2 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. Label 3 Do not attempt to incinerate the toner container. Dangerous sparks may cause burns. Label 4 Do not attempt to incinerate the waste toner box. Dangerous sparks may cause burns. Label 1 High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. NOTE: Do not remove these labels. iv OPERATION GUIDE Installation Precautions Environment CAUTION Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine. Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock. Avoid locations near radiators, heaters or other heat sources, or locations near flammable items to avoid the danger of fire. To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the rear cover, to allow air to be properly ventilated out of the machine. 3 15/16" 10 cm 11 13/16" 30 cm 11 13/16" 30 cm 39 3/8" 100 cm Other precautions The service environmental conditions are as follows: · · Temperature: 50 to 90.5 °F (10 to 32.5 °C) Humidity: 15 to 80 % However, adverse environmental conditions may affect the image quality. Avoid the following locations when selecting a site for the machine. · · · Avoid locations near a window or with exposure to direct sunlight. Avoid locations with vibrations. Avoid locations with drastic temperature fluctuations. OPERATION GUIDE v · · Avoid locations with direct exposure to hot or cold air. Avoid poorly ventilated locations. If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged. During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated. Power supply/Grounding the machine WARNING Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock. Plug the power cord securely into the mains power outlet and the power socket on the machine. A buildup of dust around the prongs on the plug or contact between the prongs and metallic objects may cause a fire or electric shock. Incomplete electrical contact could cause overheating and ignition. Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an electric short. If an earth connection is not possible, contact your service representative. Other precautions Connect the power plug to the closest outlet possible to the machine. The power supply cord is used as the main disconnect device. Ensure that the socket/outlet is located/installed near the equipment and is easily accessible. Handling of plastic bags WARNING Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation. vi OPERATION GUIDE Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical shock should they fall inside. Do not remove any of the covers from the machine as there is a danger of electrical shock from high voltage parts inside the machine. Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it unnecessarily or cause any other type of damage. These types of situations present a danger of fire or electrical shock. Never attempt to repair or disassemble the machine or its parts as there is a danger of personal injury, fire, electrical shock or exposure to the laser. If the laser beam escapes, there is a danger of it causing blindness. If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the main power switch off immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative. If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the main power switch off immediately. Next, remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative. Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock. Always contact your service representative for maintenance or repair of internal parts. OPERATION GUIDE vii CAUTION Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.) Always remove the power plug from the outlet when moving the machine. If the power cord is damaged, there is a danger of fire or electrical shock. Always hold the designated parts only when lifting or moving the machine. If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If the optional Fax kit is installed, note that turning the machine off at the main power switch disables fax transmission and reception. For safety purposes, always remove the power plug from the outlet when performing cleaning operations. If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine. Other precautions Do not place heavy objects on the machine or cause other damage to the machine. Do not open the front cover, turn off the main power switch, or pull out the power plug during copying. When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards. They could be damaged by static electricity. Do not attempt to perform any operations not explained in this guide. Caution: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Do not look directly at the light from the scanning lamp as it may cause your eyes to feel tired or painful. This machine comes equipped with an HDD (hard disk drive). Do not attempt to move the machine while the power is still on. Since any resulting shock or vibration may cause damage to the hard disk, be sure to turn off the power before attempting to move the machine. In the event there is a problem with the machine's HDD (hard disk drive), stored data may be erased. It is recommended that important data be backed up on a PC or other media. Be also sure to store originals of important documents separately. viii OPERATION GUIDE Cautions when handling consumables CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. Keep the toner container and the waste toner box out of the reach of children. If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as contact with your eyes and skin. · · · · If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If coughing develops, contact a physician. If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach. If necessary, contact a physician. If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician. If toner does happen to get on your skin, wash with soap and water. Do not attempt to force open or destroy the toner container or the waste toner box. If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax is disabled. Do not turn off the main power switch, but press the Power key on the operation panel to enter Sleep mode. Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity. If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose (MP) Tray, return it to its original package and reseal it. OPERATION GUIDE ix SAFETY OF LASER BEAM 1. Safety of laser beam This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and sealed within the external covers, never permits the laser beam to escape. 2. The CDRH Act A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States. On this machine, the label is on the right. x OPERATION GUIDE 3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 5. Safety switch The power to the laser unit is cut off when the front cover is opened. OPERATION GUIDE xi Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension. WARNING This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: · · · · · Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. The use of a non-shielded interface cable with the referenced device is prohibited. CAUTION -- The changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment. This device complies with Part 15 of FCC Rules and RSS-Gen of IC Rules. Operation is subject to the following two conditions; (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of the device. * The above warning is valid only in the United States of America. Radio Tag Technology In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted. MERCURY WARNING THE LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. Other precautions (for users in California, the United States) This product contains a CR Coin Lithium Battery which contains Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate. xii OPERATION GUIDE Warranty 181/221 MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as "Kyocera") warrant the Customer's new color Multifunctional Product (referred to as "MFP"), and the new accessories installed with the initial installation of the color MFP, against any defects in material and workmanship for a period of one (1) year, or 300,000 copies/prints from date of installation, whichever first occurs. In the event the color MFP or an accessory is found to be defective within the warranty period, Kyocera's only obligation and the Customer's exclusive remedy shall be replacement of any defective parts. Kyocera shall have no obligation to furnish labor. This warranty covers Maintenance Kits and the components of Maintenance Kits included with the original MFP for a period of three years or 300,000 copies/prints, whichever first occurs. Maintenance Kits consist of the developing unit, the drum unit, the transfer belt, and the fixing unit. Replacement Maintenance Kits have a 90 day Limited Warranty. This warranty is valid only for the original retail purchaser (referred to as the "Customer") of a new Kyocera color MFP in the United States of America or Canada, based upon the country of purchase. In order to obtain performance of this warranty, the Customer must immediately notify the Authorized Kyocera Dealer from whom the product was purchased. If the Kyocera Dealer is not able to provide service, write to Kyocera at the address below for the name and address of the Authorized Kyocera Dealer in your area, or check Kyocera's website at www.kyoceramita.com/us. This warranty does not cover MFPs or accessories which: (a) have become damaged due to operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress, (b) have used parts or supplies which are not genuine Kyocera brand parts or supplies, (c) have been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera Dealer, or (d) have had the serial number modified, altered, or removed. This warranty gives the Customer specific legal rights. The Customer may also have other rights, which vary from state to state, or province to province. Neither the seller, nor any other person, is authorized to extend the time period or expand this warranty on behalf of Kyocera. THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS, EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF THE USE OF, OR INABILITY TO USE, THE MFP. OPERATION GUIDE xiii Legal Restriction on Copying/Scanning · · It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned. Paper money Bank note Securities Stamp Passport Certificate · Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above. xiv OPERATION GUIDE Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. · · · · · · · Legal Information .......................................................... xvi Regarding Trade Names...............................................xvii Energy Saving Control Function ................................... xix Automatic 2-Sided Copy Function ................................ xix Paper Recycling............................................................ xix Energy Star (ENERGY STAR®) Program ..................... xix About this Operation Guide............................................ xx OPERATION GUIDE xv Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. xvi OPERATION GUIDE Regarding Trade Names · · · · · · · · · · · · · · · · · · · · · · · PRESCRIBE and ECOSYS are trademarks of Kyocera Corporation. KPDL and KIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation. Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is a product of International Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company. ENERGY STAR is a U.S. registered mark. Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation. PCL is a trademark of Hewlett-Packard Company. Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated. Ethernet is a registered trademark of Xerox Corporation. Novell and NetWare are registered trademarks of Novell, Inc. IBM and IBM PC/AT are trademarks of International Business Machines Corporation. Power PC is a trademark of IBM in the U.S.A. and/or other countries. Macintosh and AppleTalk are registered trademarks of Apple Computer, Inc. This machine has been developed using embedded real-time operating system TornadoTM by Wind River Systems, Inc. TrueType is a registered trademark of Apple Computer, Inc. TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank®. All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging Inc. Helvetica, Palatino and Times are registered trademarks of Linotype-Hell AG. ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Type-face Corporation. UFSTTM MicroType® fonts by Monotype Imaging Inc. are installed in this machine. All other brands and product names are registered trademarks or trademarks of their respective companies. The designations TM and ® will not be used in this Operation Guide. OPERATION GUIDE xvii Monotype Imaging License Agreement 1 2 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software. You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement. To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces. You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the original. This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as requested. You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software. Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions. The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded. 3 4 5 6 7 8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging. In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces. 9 Massachusetts U.S.A. law governs this Agreement. written consent of Monotype Imaging. 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2). 12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreement. xviii OPERATION GUIDE Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. If the auto low power time is equal to the auto sleep time, a Sleep Mode is preceded. Low Power Mode The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For more information refer to Low Power Mode and Auto Low Power Mode on page 3-4. Sleep The device automatically enters Sleep when 1 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep is activated may be lengthened. For more information see Sleep and Auto Sleep on page 3-5. Automatic 2-Sided Copy Function This device includes 2-sided copying as an optional function. For example, by copying two 1-sided originals onto a single sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information see Duplex Copying on page 4-25. Paper Recycling This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide information about recommended paper types. Energy Star (ENERGY STAR®) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. OPERATION GUIDE xix About this Operation Guide This Operation Guide contains the following chapters. Chapter 1 - Part Names Identifies machine parts and operation panel keys. Chapter 2 - Preparation before Use Explains adding paper, placing originals, connecting the machine, and necessary configurations before first use. Chapter 3 - Basic Operation Describes the basic procedures of simple copying and printing. Chapter 4 - Copying Functions Describes the functions you can use when copying. Chapter 5 - Printing Functions Explains various settings that can be made in relation to the printer functions of this machine. Chapter 6 - System Menu Explains the other general settings that can be made in this machine. Chapter 7 - Job Accounting Explains the settings of the job accounting functions. Chapter 8 - Maintenance Explains the replacement of the toner container and the waste toner box and maintenance of this product. Chapter 9 - Troubleshooting Explains how to handle error messages, paper jams and other problems. Appendix Explains the specifications of this product, paper specifications that can be used in this machine, the combinations of functions and settings, and glossary. xx OPERATION GUIDE Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Bold Italic Description Indicates the operation panel keys or a computer screen. Indicates a message displayed on the touch panel. Used to emphasize a key word, phrase or references to additional information. Note Indicates supplemental information or operations for reference. Indicates items that are required or prohibited so as to avoid problems. Indicates what must be observed to prevent injury or machine breakdown and how to deal with it. Example Press the Start key. Ready to copy is displayed. For more information refer to Sleep and Auto Sleep on page 3-5. NOTE: Important IMPORTANT: Caution CAUTION: OPERATION GUIDE xxi Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper. Placement direction Vertical direction Indicated size * A4, B5, A5, B6, A6, 16K, Letter, Statement B B A A Original Paper For the originals/paper, dimension A is longer than B. Horizontal direction B A B A4-R, B5-R, A5-R, B6-R, A6-R, 16KR, Letter-R, Statement-R A Original Paper For the originals/paper, dimension A is shorter than B. * The size of the original/paper that can be used depends on the function and source tray. For further details, refer to the page detailing that function or source tray. xxii OPERATION GUIDE 1 Part Names This chapter identifies the machine parts and operation panel keys. · · Operation Panel ............................................................1-2 Machine ........................................................................1-6 OPERATION GUIDE 1-1 Part Names Operation Panel 12 3 7 6 11 12 13 25 21 28 27 26 29 30 31 32 37 Ready to copy . 100% Auto Auto 1 5 4 8 9 10 15 16 14 17 18 22 19 23 20 24 33 34 36 1 2 3 4 5 6 7 8 9 System Menu/Counter key and indicator Copy key and indicator Print key and indicator Scan key and indicator Fax key and indicator Combine key and indicator Border Erase key and indicator Duplex key and indicator Offset key and indicator 10 Function key 11 Scanner Function key 12 Mixed Size Originals key and indicator 13 Margin key and indicator 14 Collate key and indicator 15 Staple key and indicator 16 Program key 17 Zoom key / < key 18 Auto%/100% key / 19 Original Size key / 21 Enter key 22 Image quality mode select key 23 Auto Density key key key 20 Paper Selection key / > key 1-2 OPERATION GUIDE Part Names 24 Lighter key / Darker key 25 Message display 26 Ready indicator (green) 27 Data indicator (green) 28 Attention indicator (red) 29 Logout key 30 Interrupt key and indicator 31 Energy Saver key and indicator 32 Power key and indicator 33 Numeric keys 34 Reset key 35 Stop/Clear key 36 Start key and indicator 37 Main power indicator 1 Initial mode Initial mode is the state that the machine enters at the end of warm-up or when the Reset key is pressed. In the factory default setting, paper of the same size as the original is selected automatically (auto paper selection mode), the copy magnification ratio is set to 100 %, the number of copies to be made is set to 1 and the image quality is set to the Text + Photo mode. NOTE: The settings for the initial mode can be changed using the default setting procedure. For details, refer to Default Setting Mode on page 6-2. It is possible to change the cassette selected in the initial mode. For the 18 ppm model, the optional paper feeder must be installed. For details, refer to Default Cassette on page 6-6. It is possible to change the image quality mode selected in the initial mode. For details, refer to Original Image Quality on page 6-3. It is possible to change the default setting of the exposure to Auto exposure mode. For details, refer to Density Mode on page 6-3. Auto Clear Function Once a designated amount of time has passed after copying stops (between 10 and 270 seconds), the machine will return to the same settings as those after warm-up. Copies can continually be made using the same settings (copy mode, number of copies, and exposure mode) if the next batch of copying is started before the auto clear function is activated. NOTE: For setting the time that passes before the auto clear function is activated, refer to Chapter 6 Auto Clear Time. OPERATION GUIDE 1-3 Part Names Automatic Cassette Switching Function If multiple cassettes contain the same size paper and the paper in one cassette runs out during copying, the automatic cassette switching function will switch paper feed from the empty cassette to the other cassette that still contains paper. NOTE: This machine can be also switched the paper source from cassette to MP tray. The automatic cassette switching function can be turned off. For details, refer to Auto Cassette Switching on page 6-14. The paper in both cassettes must be set in the same orientation. Message Display The message display on this machine indicates the operation status of the machine. Copier Basic Screen 1 Ready to copy. 100% 2 Auto Auto 4 3 1 6 5 This screen is displayed when the Copy key is pressed. Reference number 1 2 3 4 5 6 Meaning Indicates the current status of the machine and displays the message for required operation. Displayed when the original size is automatically selected. Displays the copy magnification ratio. (Refer to 4-5 ) Displayed in the auto paper selection mode. Displays the original size, paper size, and selected cassette. Displays the number of copies. 1-4 OPERATION GUIDE Part Names Printer Basic Screen 1 2 3 4 Ready GO CANCEL MENU 1 This screen is displayed when the Print key is pressed. Reference number 1 2 3 4 Meaning Indicates the current status of the machine and displays the message for required operation. Select to switch between online and offline, to print/resume printing, to clear a specific error, and to begin a new page to forcibly print the last page that waits for printing. Select to stop printing in progress. Select to perform network setting. (See Network (TCP/IP) Setup on page 2-10.) Also select this to change various printer functions and settings. (Refer to Chapter 5.) The following procedure can also be used for changing the default settings of the printer functions. 1 System Menu / Counter: Copy default Machine default Printer default Press the System Menu/Counter key. Press or to select Printer default, and then press the Enter key. The same screen as displayed when MENU is selected on the printer basic screen is displayed. 2 OPERATION GUIDE 1-5 Part Names Machine 1 2 3 8 9 10 7 6 5 4 1 2 3 4 5 6 7 8 9 Original cover Output tray Operation panel Cassette 1 Paper width adjusting tab Paper length adjusting tab Left cover handle MP tray MP tray extension 10 Slider 1-6 OPERATION GUIDE Part Names 1 11 12 15 16 13 14 18 17 11 Platen 12 Original size indicator plates 13 Left cover 14 Waste toner box 15 Toner container release lever 16 Toner container 17 Charger cleaner rod 18 Front cover OPERATION GUIDE 1-7 Part Names 22 24 23 20 21 21 19 19 Main power switch 20 Main power switch cover 21 Handles for transport 22 USB interface connector 23 Network interface connector 24 Memory card slot 1-8 OPERATION GUIDE 2 Preparation before Use This chapter explains the preparations before using this equipment for the first time as well as the procedures for loading papers and originals. · · · · · · · · · Check bundled items ....................................................2-2 Determining the Connection Method and Preparing Cables ..2-3 Connecting Cables........................................................2-5 Switching the Language for Display [Language]...........2-7 Setting Date and Time ..................................................2-8 Network (TCP/IP) Setup .............................................2-10 Installing Software.......................................................2-13 Loading Paper.............................................................2-14 Loading Originals ........................................................2-25 OPERATION GUIDE 2-1 Preparation before Use Check bundled items Check that the following items have been bundled. · Operation Guide (This Guide and TWAIN application) Documents Contained in the Included CD-ROM The following documents are contained in the included CD-ROM (Product Library). Refer to them as necessary. Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide KM-NET for Direct Printing Operation Guide PRESCRIBE Commands Technical Reference PRESCRIBE Commands Command Reference 2-2 OPERATION GUIDE Preparation before Use Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to your PC network with a network cable (100BASE-TX or 10BASE-T) COMMAND CENTER Administrator's PC 2 Network Send E-mail Sends the image data of scanned originals to the desired recipient as a file attached to an E-mail message. Network settings, Scanner default settings, User and destination registration Printing MFP Network USB Send to PC Saves the scanned image as a data file on your PC. Network Network FAX (Option) Network Network TWAIN Scanning TWAIN is standardized interface for communication between software applications and image acquisition devices. FAX (Option) FAX OPERATION GUIDE 2-3 Preparation before Use Preparing Necessary Cables The following interfaces are available to connect the equipment to a PC. Prepare the necessary cables according to the interface you use. Available Standard Interfaces Function Printer/Scanner* /Network FAX** Printer Interface Network interface USB interface Necessary Cable LAN (10Base-T or 100Base-TX, Shielded) USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.0 m, Shielded) * ** Function available when using optional scanner kit. For details on scanner, refer to the Scan Kit Operation Guide. Function available when using optional fax kit. For details on Network FAX, refer to the Fax Kit Operation Guide. 2-4 OPERATION GUIDE Preparation before Use Connecting Cables Connecting LAN Cable (Optional) Follow the steps below to connect a LAN cable to the machine. 2 1 When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch. 2 Connect the LAN cable to the network interface located on right side of the body. 3 4 Connect the other end of the cable to the hub. Configure the network. For details, refer to Network (TCP/IP) Setup on page 2-10. OPERATION GUIDE 2-5 Preparation before Use Connecting USB Cable Follow the steps below to connect a USB cable to the machine. 1 When the machine is powered up, first press the Power key on the operation panel. Check that the Power indicator and the memory indicator are off. After this, turn off the main power switch. 2 Connect the USB cable to the appropriate interface located on the right side of the body. 3 Connecting the Power Cable Connect the other end of the cable to the PC. Connect one end of the supplied power cable to the machine and the other end to a power outlet. IMPORTANT: Only use the power cable that comes with the machine. 2-6 OPERATION GUIDE Preparation before Use Switching the Language for Display [Language] Select the language displayed on the touch panel. Use the procedure below to select the language. 2 1 Press the System Menu/Counter key. Press or repeatedly until Language appears. The default message language is English. System Menu / Counter: End Language MP Tray Setting 2 3 4 Press the Enter key. Press or . The display cycles through the available selection in the following order: English Français Deutsch Italiano Nederlands Español Português 5 Press the Enter key. The touch panel language will be changed. The display returns to Ready to copy. OPERATION GUIDE 2-7 Preparation before Use Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machine is used. NOTE: Be sure to set the time difference before setting the date and time. 1 2 After turning on the main power switch, press the System Menu/Counter key. Press or repeatedly until Machine Default appears, and press the Enter key. System Menu / Counter: Job Accounting Copy Default Machine Default Enter Pin Code using # key. 3 Use the numeric keys to input the four-digit management code. The management code at the factory default setting is 1800 for the 18 ppm model and 2200 for the 22 ppm model. NOTE: The four-digit management code can be changed. For details, refer to Administrator Management Code Change on page 6-24. Machine Default : End Auto Cassette SW Paper Size(1st) If the management code is accepted, the Machine default screen is displayed. : On : Auto I NOTE: The * (asterisk) at an item on each setting screen indicates the current setting. Machine Default : Low Power Time Key Sound On /Off Date/Time: Date/Time: Time DST Time Zone Date/Time: End Time DST 4 : 1 Min. : On : 06:33 Press or to select Date/Time, and then press the Enter key. 5 : 06:33 : On : GMT+ 00:00 Press or to select Time Zone and then press or to set the time difference. 6 : 06:33 : On Press or to select Time and then press to set the current time. or 2-8 OPERATION GUIDE Preparation before Use Date/Time: End Time DST Date/Time: DST Time Zone Year Date/Time: Time Zone Year Month Date/Time: Year Month Day Date/Time: End Time DST 7 : 06:33 : On Press or then press or to select DST [Summertime] and to select On or Off. 8 : On : GMT+ 00:00 : 2009 2 Press or to select Year and then press to set the current year. or 9 : GMT+00:00 : 2009 : 11 Press or to select Month and then press to set the current month. or 10 Press : 2009 : 11 : 27 or to select Day and then press to set the current day. or 11 After all setting is complete, press End, and then press the Enter key. : 06:33 : On or to select 12 Press the Reset key. The message display returns to the copier basic screen. OPERATION GUIDE 2-9 Preparation before Use Network (TCP/IP) Setup Registering the IP Address Register the IP address of this machine. NOTE: Prior to the IP address entries, obtain permission from the network administrator. 1 Ready GO CANCEL MENU Menu Back Print Status Page Interface Interface Back Network USB