4600 MFP Option Scanner User's Guide for the T640, T642, and T644 series printers April 2006 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Edition: April 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. 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This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners. © 2006 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. 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Do not touch in the areas near these symbols without first touching the metal frame of the MFP. 2 Contents Chapter 1: Learning about the MFP .................................................................................. 7 Basic functions of the scanner ......................................................................................................................... 7 Automatic document feeder and flatbed .......................................................................................................... 7 Understanding the MFP control panel ............................................................................................................. 8 Using the LCD touch-screen buttons ............................................................................................................. 13 Menus ............................................................................................................................................................ 19 Chapter 2: Copying ........................................................................................................... 20 Quick copy ..................................................................................................................................................... 20 Multiple page copying .................................................................................................................................... 20 Using the flatbed ............................................................................................................................................ 21 Understanding the copy screens and options ................................................................................................ 21 Copying from one size to another .................................................................................................................. 23 Making transparencies ................................................................................................................................... 23 Copying to letterhead ..................................................................................................................................... 23 Copying photographs ..................................................................................................................................... 23 Making copies using media from a selected tray ........................................................................................... 24 Copying mixed-sized media ........................................................................................................................... 24 Setting the duplex option ............................................................................................................................... 25 Reducing and enlarging copies ..................................................................................................................... 25 Adjusting copy quality .................................................................................................................................... 25 Setting collation options ................................................................................................................................. 26 Placing separator sheets between copies ..................................................................................................... 26 Setting paper saving options ......................................................................................................................... 26 Placing the date and time at the top of each page ........................................................................................ 27 Placing an overlay message on each page ................................................................................................... 27 Creating a custom job (job build) ................................................................................................................... 27 Canceling a copy job ..................................................................................................................................... 28 Copy tips ........................................................................................................................................................ 28 Chapter 3: E-mail .............................................................................................................. 29 Entering an e-mail address ............................................................................................................................ 29 Using a shortcut number ................................................................................................................................ 29 Using the address book ................................................................................................................................. 30 E-mailing to a profile ...................................................................................................................................... 30 Adding e-mail subject and message information ........................................................................................... 30 Changing the output file type ......................................................................................................................... 31 E-mailing color documents ............................................................................................................................ 31 Creating an e-mail shortcut ............................................................................................................................ 31 3 Contents Creating an e-mail profile ............................................................................................................................... 32 Canceling an e-mail ....................................................................................................................................... 32 Understanding e-mail options ........................................................................................................................ 32 E-mail server setup ........................................................................................................................................ 34 Address book setup ....................................................................................................................................... 34 Chapter 4: Faxing .............................................................................................................. 35 Sending a fax ................................................................................................................................................. 35 Using fax destination shortcuts ...................................................................................................................... 36 Using the address book ................................................................................................................................. 36 Sending faxes from a computer ..................................................................................................................... 36 Creating shortcuts .......................................................................................................................................... 37 Understanding fax options ............................................................................................................................. 38 Changing the fax resolution ........................................................................................................................... 39 Adjusting the Darkness setting ...................................................................................................................... 39 Sending a fax at a later time .......................................................................................................................... 39 Cancel an outgoing fax .................................................................................................................................. 40 Viewing a fax log ............................................................................................................................................ 40 Fax tips .......................................................................................................................................................... 40 Chapter 5: FTP .................................................................................................................. ...