User manual LEXMARK X125

Notices Basics Edition: June 2002 i Copying The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © Copyright 2002 Lexmark International, Inc. All rights reserved. Printing Scanning Faxing Troubleshooting Index UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and www.lexmark.com Lexmark X125 Notices Basics ii Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Lexmark International, Inc., Lexington, KY 40550. Copying Safety information · Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Printing · Refer service or repairs, other than those described in the operating instructions, to a professional service person. · Use only Lexmark replacement parts to maintain the safety of this product. · Do not use the fax function during a lightning storm. Scanning Warning In the text of this book, a warning indicates possible machine damage or loss of data. Copyright advisory Faxing It may be illegal to copy certain materials without permission or license, including documents, images, and currency. If you are not sure whether you have permission, seek legal advice. Electronic emission notices Troubleshooting Federal Communications Commission (FCC) compliance information statement The Lexmark X125 has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used Index www.lexmark.com Lexmark X125 Notices Basics iii Copying in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: · Reorient or relocate the receiving antenna. · Increase the separation between the equipment and receiver. · Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Printing · Consult your point of purchase or service representative for additional suggestions. The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment. Scanning Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 12A2405. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations. Any questions regarding this compliance information statement should be directed to: Director of Lexmark Technology & Services Lexmark International, Inc. 740 West New Circle Road Lexington, KY 40550 (859) 232-3000 Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Notices Basics Avis de conformité aux normes d'Industrie Canada iv Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada. Copying European Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives 89/336/EEC, 73/23/EEC and 1999/5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment. A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France. This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950. The United Kingdom Telecommunications Act 1984 This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom. ENERGY STAR Printing Scanning Faxing Troubleshooting The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment manufacturers to promote the introduction of energy-efficient products and to reduce air pollution caused by power generation. Companies participating in this program introduce products that power down when they are not being used. This feature will cut the energy used by up to 50 percent. Lexmark is proud to be a participant in this program. As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency. Index www.lexmark.com Lexmark X125 Notices Basics Telecommunications notices FCC rules part 68 v Copying This equipment complies with Part 68 of the FCC Rules. A label on the back of the equipment shows its FCC registration number and ringer equivalence number (REN). Your telephone company may ask you for these numbers in order to determine how many devices may be connected to your telephone line (in most areas, no more than five). If too many RENs are assigned to your telephone line, this device may not ring in response to an incoming call. Contact the telephone company to determine the maximum RENs for your calling area. This equipment uses an RJ-11C Universal Service Order Code (USOC) jack, and is designed to be connected to the telephone network or premises wiring using a compatible jack that is FCC Part 68 compliant. An FCC compliant telephone cord is provided with this equipment. Refer to the setup documentation for instructions about connecting the fax telephone cable. If you experience problems with this equipment that you cannot resolve, contact Lexmark International, Inc., for repair and warranty information. If the problems are causing harm to the telephone network, the telephone company may ask you to disconnect the equipment from the network until the problem is resolved. If the equipment causes harm to the telephone network, the telephone company will notify you in advance, or as soon as possible, that temporary discontinuance of service may be required. You will also be notified of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the operation of this equipment. If this happens, the telephone company will notify you in advance so you can make necessary adjustments in order to maintain uninterrupted service. Printing Scanning Faxing Troubleshooting This equipment cannot be used on telephone company-provided coin service. Connection to party lines is subject to state tariffs. To avoid damage caused by lightning strikes and other electrical surges, we recommend that you install an ac surge protector in the outlet to which this device is connected. Index www.lexmark.com Lexmark X125 Notices Basics vi The Telephone Consumer Protection Act of 1991 makes it unlawful to send a fax unless the following information is included (1) in a margin at the top or bottom of each transmitted page, or (2) on the first page of the transmission: Copying · Date and time the fax is sent · Identification of the business, other entity, or individual sending the fax · Telephone number of the sending machine or such business, other entity, or individual. Network Compatibility Notice Printing Scope This Network Compatibility Notice contains national requirements for proper operation of telecommunications equipment within specific countries and is based on the ETSI Document, a guide to the application of TBR 21, EG 201 121 V1.1.2 (1998-07). Scanning The Lexmark X125 All-In-One has been tested for Pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network termination point. In the event of problems, you should contact your equipment supplier in the first instance. Network compatibility In accordance with the requirements of EG 201-121, no national network compatibility issues have been identified for the following countries: Faxing Troubleshooting Austria Greece Belgium Iceland Portugal Denmark Ireland Spain Finland Italy Sweden France Luxemburg Switzerland Germany Netherlands United Kingdom Index Norway www.lexmark.com Lexmark X125 Notices Basics Lexmark is providing the following information to demonstrate telecommunications conformity for the Lexmark X125 All-In-One to Common Technical Regulation 21 (CTR 21) and EG 201-121. · Using the X125 All-In-One in Germany vii Copying ­ The X125 All-In-One requires a German Billing tone filter, Lexmark Part Number 14B5123, to be installed on any line which receives metering pulses in Germany. Printing Note: Metering pulses may or may not be present on analog lines in Germany. The subscriber may request that metering pulses be placed on the line, or can have them removed by calling the German Network Provider. Normally, metering pulses are not provided unless specifically requested by the subscriber at time of installation. · Using the X125 All-In-One in Switzerland ­ The X125 All-In-One requires a Switzerland Billing tone filter, Lexmark Part Number 14B5109, to be installed on any line which receives metering pulses in Switzerland. Scanning Note: The Lexmark filter must be used, as metering pulses are present on all analog telephone lines in Switzerland. Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Home Basics Copying X125 Printing All-In-One Tips for using this guide: Scanning · Click the categories on the left side of the page to navigate through this guide, section by section. · Click the left or right arrow in the lower right of the Faxing page to navigate through this guide, page by page. · Click the house icon in the lower right of the page to return to the Home Page. Troubleshooting · Click Notices to view edition information. · Select File Index Print Properties to print this guide. Select landscape orientation. Select the pages you want to print, and then click OK. information. · To view notices or safety information click Electronic emission notices or Safety www.lexmark.com Lexmark X125 Basics Basics With your LexmarkTM X125 All-In-One, you can scan, print, copy, and fax documents using your operator panel and the All-In-One software. Select a category below: 2 Copying · Using the operator panel · Using the operator panel menus Printing · Using the Settings Utility Scanning · Using the Settings dialog box · Loading specialty paper Faxing · Loading a document · Maintaining the cartridges Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 3 Using the operator panel Copying 1 2 7 8 9 4 10 Printing 3 Scanning 5 6 11 12 Faxing 13 Troubleshooting The table identifies the operator panel buttons and their functions: # Press: Menu To: Scroll through available features on the display. Index 1 www.lexmark.com Lexmark X125 Basics Basics # 2 Press: Setup Fax Copy Scan Speaker Options The keypad buttons Paper Feed Pause/Redial Cancel/No Start/Yes Speed Dial (# key) To: Access the system setup, maintain your cartridges, and print reports. Initiate sending a fax. Initiate a copy job. Initiate a scan job. Listen as you manually dial and connect to another fax number. Scroll through the settings for the feature you select. Dial a fax number or select a number of copies. Continue printing after reloading the paper tray. Add a three-second pause when dialing or dial the last number called. Cancel a fax, copy, scan, or print job or clear an incorrect value on the display. Begin an action, such as faxing, or provide a Yes response when answering questions. Access the Speed Dial menu. 4 Copying 3 4 Printing 5 6 7 Scanning 8 9 Faxing 10 11 Troubleshooting 12 13 Index www.lexmark.com Lexmark X125 Basics Basics 5 Using the operator panel menus Copying 1 Press Setup, Fax, Copy, or Scan. 2 Press Menu until the menu item you want appears on the display. 3 Press Options to scroll through the available settings for the menu item you select. Printing 4 Press Start/Yes. Setup menu Scanning Set date/time · · · · · · Month Day Year Hour Minute AM/PM Print report · · · · · Fax confirm Transmit log Receive log Speed dial list Self test Maintenance · Cartridge clean · Cartridge align · Scanner init Paper size · Letter · A4 · Legal Set language · · · · · · · English French Italian German Spanish Dutch Portuguese Faxing Troubleshooting You must use two digits for each number. For example, 05, 12, 20. Index www.lexmark.com Lexmark X125 Basics Basics Setup menu (continued) Ring volume Fax print · Letter Quality · Draft Quality Fax forwarding · Off · Forward · Print/forward Fax receive mode · ANS/FAX · FAX · TEL Default settings · · · · · · · · · · · · · Fax type Fax resolution Fax contrast Fax memory Xmit Copy type Copy contrast Copy size Copy collate Copy paper type Scan type Scan contrast Scan format Scan to 6 Copying · · · · Silent Low Mid High Printing Setup DRPD · Learn Scanning Faxing Troubleshooting See the following table. Index www.lexmark.com Lexmark X125 Basics Basics 7 Copying Default settings Fax type · Black · Black Photo · Color Copy type Fax resolution · Standard · Fine · Superfine Copy contrast · Light to dark Fax contrast · Light to dark Copy size · · · · · · 100% 93% 90% 80% 75% Custom Fax memory Xmit · Yes · No Copy paper type · · · · Plain Coated Glossy Transparency Copy quantity Enter the number of copies (1-100). Printing Scanning Faxing · · · · · · Color Normal Color Best Black Draft Black Normal Black Photo Color Draft Scan type · · · · · · Color Normal Color Best Black Draft Black Normal Black Photo Color Draft Scan contrast · Light to dark Scan format · · · · · BMP JPG TIF TXT RTF Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 8 Copying Fax menu # to dial Enter a fax number. Fax type · Black · Black Photo · Color Fax resolution · Standard · Fine · Superfine Fax contrast · Light to dark Fax memory xmit · Yes · No Printing Scanning Copy menu Copy type Copy contrast · Light to dark Copy size · · · · · · 100% 93% 90% 80% 75% Custom Copy paper type · · · · Plain Coated Glossy Transparency Copy quantity Enter the number of copies (1-100). Faxing Troubleshooting · · · · · · Color Normal Color Best Black Draft Black Normal Black Photo Color Draft Index www.lexmark.com Lexmark X125 Basics Basics 9 Copying Scan menu Scan to · User folder · Email Scan type · · · · · · Color Normal Color Best Black Draft Black Normal Black Photo Color Draft Scan Contrast · Light to dark Scan Format · · · · · BMP JPG TIF TXT RTF Printing Scanning Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 10 Using the Settings Utility Copying When the All-In-One software is installed on your computer, you can open the Settings Utility to customize your jobs. Click Start Programs Lexmark X125 Lexmark X125 Settings Utility. Click... Print Properties When you want to... Access the Settings dialog box to change the print settings and maintain the cartridges. Change the fax settings or set up your speed-dial list with your frequently dialed numbers. Change the default copy settings, including copy type, contrast, and size. Change the default scan settings, or set up your Scan-to destinations. Printing Scanning fax copy Faxing scan Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 11 Using the Settings dialog box Copying The Settings dialog box has four tabs: Paper, Quality/Color, Layout, and Maintenance. Use these tabs to adjust the print settings and maintain the cartridges. To open the Settings dialog box, click Start Programs Lexmark X125 Lexmark Settings Utility Print Properties. Click... Paper When you want to... · Select a paper size and orientation. · Create a custom paper size. · Select a media type. · Select the number of copies. · Reverse the printing order of your document pages. The first page will be on top of the stack in the paper exit tray. · Collate your document. · Print your job in reverse order. Printing Scanning Faxing Troubleshooting Quality/Color Select a: · Color setting · Halftone setting · Print quality setting Index www.lexmark.com Lexmark X125 Basics Basics Click... Layout When you want to... (continued) · Select a layout option. · Create a custom layout option. · · · · · View ink levels. Clean the nozzles. Align cartridges for best quality. View cartridge part numbers. Order supplies directly from the Lexmark Web site. 12 Copying Maintenance Printing Scanning Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 13 Loading specialty paper Copying Follow these guidelines when loading specialty paper: Load up to: Make sure: · The print side is facing you. · The paper is against the right side of the paper support. · The print side is facing you. · The envelopes are loaded vertically against the right side of the paper support. · The stamp location is in the upper left corner. · The paper guide rests against the edge of the envelopes. Printing 100 sheets of paper (depending on thickness) 10 envelopes Scanning Faxing Troubleshooting 10 greeting cards, index cards, postcards, or photo cards 25 sheets of photo paper · The print side is facing you. · The cards are loaded vertically against the right side of the paper support. · The paper guide rests against the edge of the cards. · The glossy or coated side is facing you. · The paper guide rests against the edge of the photo paper. Index www.lexmark.com Lexmark X125 Basics Basics Load up to: 25 transparencies Make sure: · The rough sides of the transparencies are facing you. · The paper guide rests against the edge of the transparencies. · The print side is facing you. · Your paper size fits within these dimensions: Width: ­ 76 mm to 216 mm ­ 3.0 in. to 8.5 in. Length: ­ 127 mm to 432 mm ­ 5.0 in. to 17.0 in. · The paper guide rests against the edge of the paper. · You read the loading instructions on the iron-on packaging. · The print side (blank side) is facing you. · The paper guide rests against the edge of the iron-on transfers. 14 Copying 100 sheets of custom size paper Printing Scanning 25 iron-on transfers Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 15 Loading a document Copying To load documents for copying, scanning, and faxing: 1 Place your document face down and top down in the document support. Document Loaded appears on the operator panel display. Printing 2 Slide the document guides until they rest against both edges of your document. 3 When copying, scanning, or faxing documents using your All-In-One, make sure: Scanning ­ Your document is at least 76 mm (3.0 in.) long and 140 mm (5.5 in.) wide. ­ You remove all staples and paper clips. ­ You let ink and correction fluid dry completely. Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 16 Maintaining the cartridges Copying Replacing the cartridges Your All-In-One uses the following cartridges: Printing Black 12A1970 Color 15M0120 High Yield Black 12A1975 High Yield Color 15M0125 Photo 12A1990 Scanning 1 Make sure the All-In-One is on. 2 Pull the operator panel toward you, and then open the cartridge access door. Faxing The cartridge carrier moves to the loading position, unless the All-In-One is busy. Troubleshooting Index www.lexmark.com Lexmark X125 Basics Basics 3 Pull the old cartridges toward you, and then lift them out. Store them in an air-tight container or dispose of them. 17 Copying Printing Scanning 4 Install the new or replacement cartridges. a If you are installing new cartridges, remove the sticker and transparent tape on the bottom of the cartridges. Faxing Troubleshooting Index Warning: Do not touch the gold contact area of the cartridges. www.lexmark.com Lexmark X125 Basics Basics b Insert the cartridges into the carrier. Copying 18 Printing Scanning c Push back firmly on the cartridges until they snap securely into place. Faxing SNAP SNAP Troubleshooting Index 5 Close the cartridge access door, and then close the operator panel. www.lexmark.com Lexmark X125 Basics Basics 6 From the operator panel, press Options to select which cartridges were changed. 7 Press Start/Yes. Copying 8 From the operator panel, press Options to select the cartridge type you installed. 9 Press Start/Yes. Printing Note: If you installed a new cartridge, an alignment page prints. Select the pattern that comes closest to forming a straight line. To align your cartridges, continue with step 5 in the next section. 19 Scanning Aligning the cartridges To improve print quality, you may need to align the cartridges. 50 50 10 10 10 Faxing To align the cartridges using the operator panel: 50 1 Press Setup. Troubleshooting 2 Press Menu until Maintenance appears on the display. 3 Press Options until Cartridges Align appears. Index www.lexmark.com Lexmark X125 Basics Basics 4 Press Start/Yes. Copying An alignment page prints with several patterns. A number appears under each pattern. The test pattern that prints is similar to the one shown: 20 Printing 0 8 1 9 A 0 1 2 3 4 5 6 7 8 9 10111213141516171819 2021222324252627282930 B 2 10 3 11 4 12 5 13 6 14 7 15 C 0 1 2 3 4 5 6 7 8 9 10111213141516171819 2021222324252627282930 Scanning D 0 1 2 3 4 5 6 7 8 9 10111213141516171819 2021222324252627282930 E 0 1 2 3 4 5 6 7 8 9 10111213141516171819 2021222324252627282930 F 0 1 2 3 4 5 6 7 8 9 10111213141516171819 2021222324252627282930 Faxing Troubleshooting 5 For each alignment group on the test page, find the number that comes closest to forming a straight line. 6 Use the keypad buttons to enter the number you selected from the test page. You Index must use two digits for each number. For example, 05, 12, 20. 7 Press Start/Yes. www.lexmark.com Lexmark X125 Basics Basics 21 Preserving the cartridges Copying To ensure the longest life from your print cartridges and optimum performance from your AllIn-One: · Keep a new print cartridge in its packaging until you are ready to install it. Printing · Do not remove a print cartridge from the All-In-One except to replace, clean, or store it in an air-tight container. The print cartridge does not print correctly if it is removed from the All-In-One and left exposed for an extended period of time. Scanning · If a print cartridge runs out of ink, leave the empty cartridge in the All-In-One until you are ready to replace it. Printing with only one of the print cartridges in the All-In-One may cause printing problems. Lexmark's All-In-One warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend use of refilled cartridges. Refilling cartridges can affect print quality and cause damage to the All-In-One. For best results, use Lexmark supplies. Faxing Troubleshooting Index www.lexmark.com Lexmark X125 Copying Basics The following section includes information about: 22 Copying · Copying a document · Customizing the copy settings Printing Scanning Faxing Troubleshooting