User manual LEXMARK X215

X215 MFP User's Guide April 2003 www.lexmark.com Edition: April 2003 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. Operation ReSource is a service mark of Lexmark International, Inc. Other trademarks are the property of their respective owners. © 2003 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Copyright advisory It may be illegal to copy certain materials without permission or license, including documents, images, and currency. If you are not sure whether you have permission, seek legal advice. 2 Contents Chapter 1: Getting started............................................................. 7 Understanding the parts ................................................................................. 8 Front view ................................................................................................. 8 Rear view ................................................................................................. 8 Unpacking ...................................................................................................... 9 Installing the toner cartridge ......................................................................... 11 Connecting the cables.................................................................................. 13 Powering on the machine............................................................................. 14 Understanding the operator panel ............................................................... 15 Setting the date and time ............................................................................. 16 Changing the display language .................................................................... 16 Setting the country ....................................................................................... 17 Setting the station ID .................................................................................... 17 Setting the Power Saver mode..................................................................... 18 Chapter 2: Installing software..................................................... 19 Installing the drivers ..................................................................................... 19 Removing the drivers ................................................................................... 20 Chapter 3: Loading paper and changing paper size................. 21 Selecting print materials ............................................................................... 21 Guidelines for paper and specialty media .............................................. 22 Loading the paper tray ................................................................................. 24 Loading the manual bypass ......................................................................... 28 Setting the paper type and size.................................................................... 29 Using the paper tray ............................................................................... 29 Using the manual bypass ....................................................................... 29 Selecting an output location ......................................................................... 30 Front output tray ..................................................................................... 30 Contents 3 Rear output slot ...................................................................................... 30 Chapter 4: Printing....................................................................... 31 Printing a document ..................................................................................... 31 Accessing Print Properties ........................................................................... 32 Using your program ................................................................................ 32 Using the Printers folder ......................................................................... 32 Understanding the print settings ............................................................. 33 Saving favorite print settings .................................................................. 33 Changing the direction information is printed on a page ........................ 34 Changing the paper size ........................................................................ 34 Printing multiple pages on one sheet of paper ....................................... 35 Scaling a document ................................................................................ 35 Fitting your document to a selected paper size ...................................... 36 Using watermarks ................................................................................... 36 Using overlays ........................................................................................ 38 Printing on both sides of the paper ......................................................... 40 Accessing the printer driver Help ................................................................. 41 Canceling a print job..................................................................................... 41 Using the operator panel ........................................................................ 41 Using the printer driver ........................................................................... 41 Chapter 5: Copying ...................................................................... 42 Using the scanning bed................................................................................ 42 Using the ADF .............................................................................................. 44 Customizing settings .................................................................................... 45 Darkness ................................................................................................ 45 Content ................................................................................................... 45 Number ................................................................................................... 46 Scale ...................................................................................................... 46 Advanced ............................................................................................... 47 Customizing default settings ........................................................................ 48 Setting the Timeout option ........................................................................... 48 Creating two-sided copies ............................................................................ 49 Using the ADF ........................................................................................ 49 Using the scanning bed .......................................................................... 49 Chapter 6: Scanning .................................................................... 50 Scanning a document or image.................................................................... 50 Contents 4 Chapter 7: Faxing......................................................................... 51 Sending a fax automatically ......................................................................... 51 Using the scanning bed .......................................................................... 51 Using the ADF ........................................................................................ 52 Sending a fax manually ................................................................................ 52 Using the scanning bed .......................................................................... 52 Using the ADF ........................................................................................ 53 Receiving a fax automatically....................................................................... 53 Receiving a fax manually ............................................................................. 53 Customizing settings .................................................................................... 54 Using special features .................................................................................. 56 Phonebook ............................................................................................. 56 Broadcast ............................................................................................... 58 Delay send ............................................................................................. 58 Clearing display messages .......................................................................... 60 Chapter 8: Reports....................................................................... 61 Chapter 9: Maintenance............................................................... 62 Cleaning the machine................................................................................... 62 Cleaning the outside of the machine ...................................................... 62 Cleaning the inside of the machine ........................................................ 63 Cleaning the scan unit ............................................................................ 64 Maintaining the toner cartridge..................................................................... 64 Redistributing toner ................................................................................ 65 Ordering toner cartridges ....................................................................... 65 Replacing the toner cartridge ................................................................. 66 Cleaning the photoconductor drum ........................................................ 68 Chapter 10: Troubleshooting ...................................................... 69 Preventing document and paper jams.......................................................... 69 Clearing document jams............................................................................... 70 ADF misfeed ........................................................................................... 70 Output misfeed ....................................................................................... 72 Roller misfeed ........................................................................................ 72 Clearing paper jams ..................................................................................... 73 Paper feed area (PAPER JAM 0) ............................................................ 73 Paper exit area (PAPER JAM 1) ............................................................. 75 Fuser and toner cartridge areas (PAPER JAM 2) ................................... 77 Contents 5 Manual bypass area (BYPASS JAM) ....................................................... 78 Clearing display messages .......................................................................... 79 Solving problems.......................................................................................... 79 Paper feeding problems ......................................................................... 80 Printing and copying problems ............................................................... 81 Scanning problems ................................................................................. 84 Faxing problems ..................................................................................... 84 Print quality problems ............................................................................ 86 Calling for service......................................................................................... 89 Notices ........................................................................................... 90 Safety information ........................................................................................ 90 Conventions ................................................................................................. 90 Laser notices ................................................................................................ 91 Electronic emission notices .......................................................................... 91 Telecommunications notices ........................................................................ 94 Contents 6 1 Getting started The Lexmark X215TM MFP is a multifunction printer. You can use it to copy, fax, print, and scan. Before unpacking your machine, select a level, stable surface on which to set it. Allow adequate space for air circulation and opening covers and trays. The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. Do not set the machine close to the edge of your desk or table. Clearance space Front Back Right Left tray. 482.6 mm (19 in.) - space to remove the paper 100 mm (4 in.) - space for ventilation. 100 mm (4 in.) 100 mm (4 in.) - space for ventilation. Getting started 7 Understanding the parts Front view Document guide Automatic document feeder (ADF) Document input tray ADF release knob Operator panel Scanning bed Document output tray Document cover Front output tray Front cover Paper tray Paper output extension Manual bypass Rear view Telephone line connector Rear cover Power switch AC power cord connector USB connector Parallel connector Understanding the parts 8 Unpacking 1 Remove the machine and all accessories from the box. Make sure you have the following items: AC power cord Lexmark X215 Setup sheet Telephone line cord Drivers and Documentation CD Toner cartridge Language overlays Note: The Drivers and Documentation CD contains the driver software, the User's Guide and the Adobe Acrobat Reader program. 2 Remove all tape from the machine. Tape Unpacking 9 3 Apply the appropriate language overlays, if your language is not already displayed on the operator panel. 4 Pull the paper tray open and remove any packing material. Unpacking 10 Installing the toner cartridge 1 Open the front cover. 2 Remove the toner cartridge. CAUTION: Do not touch the photoconductor drum located on the bottom of the toner cartridge. Installing the toner cartridge 11 3 Gently shake the cartridge to distribute the toner. Note: Thoroughly shaking the cartridge will assure the maximum copies per cartridge. 4 Insert the toner cartridge until it locks into place. 5 Close the front cover. Installing the toner cartridge 12 Connecting the cables 1 Connect the supplied telephone cord to the line jack and the other end to the wall jack. 2 Connect either a parallel (IEEE-1284 compliant) or USB cable to the printer port and the other end to your computer. OR Note: If any new hardware screens appear on your computer as a result of connecting with the USB cable, click Cancel and proceed with setup. Connecting the cables 13 Powering on the machine 1 Plug one end of the supplied three-pronged electrical cord into the AC socket on the machine and the other end into a properly grounded electrical outlet. 2 Turn on the power switch. The message Warming Up Please Wait appears on the display. Powering on the machine 14 Understanding the operator panel Copy Light Normal Dark Fax 1 2 3 4 Copy Number Resolution Fax Darkness Text Mixed Photo 1 4 7 Menu Select Return 2 5 8 0 3 6 9 # Scale Phonebook Advanced Redial/ Pause Content * 5 6 7 8 9 Content C o p y Darkness Number Scale Advanced Resolution F a x Phonebook Redial/ Pause Telephone icon 1 2 3 4 5 6 7 8 9 Display Toner Low indicator Numeric keypad Stop/Clear Menu Scroll buttons Select Return Start Selects the output type for the current copy job. Select from Text, Mixed, or Photo quality. Adjusts the brightness of the current copy job to the selected value. Selects the number of copies that you want to make. Adjusts the size of content on the page. Accesses special copy features such as Collate, 2-Up, and 4-Up. Adjusts the resolution of a faxed document. Accesses and stores fax numbers as shortcuts and groups. Redials the most recently used fax number. Also used to enter programmed delays when entering shortcuts. Starts a dial tone (used to send a fax manually). Displays the current status and prompts during an operation. Turns on when the toner cartridge you are using is near empty. Used to enter a menu number, to dial a fax number, or to enter alphanumeric characters. Stops an operation at any time. Enters menu functions and scrolls through menu items. Scrolls through the options available for the selected menu item. Confirms the selection on the display. Sends you back to the previous menu level or exits the menu. Starts a job. Understanding the operator panel 15 Setting the date and time When you turn your machine on, the display prompts you to enter the correct date and time. To set the date and time: 1 Use the numeric keypad to enter the two-digit month and day, and the four-digit year. For example, 01-23-2003. 2 Enter the current time. The default clock setting is 12-hour. 3 Press the asterisk (*) to select AM or PM, and then press Select. Note: If the machine is unplugged for longer than 15 minutes, or turned off for longer than an hour, when the power is turned back on, the machine prompts you to reset the correct date and time. Changing the display language To change the language on the operator panel display: 1 Press Menu. 2 Press a scroll button ( or ) until MACHINE SETUP appears on the top line of the display, and then press Select. 3 Press a scroll button until Language appears on the bottom line of the display, and then press Select. The current language setting appears on the bottom line of the display. 4 Press a scroll button until you see the language you want on the display, and then press Select. 5 To return to the Ready prompt, press Stop/Clear. Setting the date and time 16 Setting the country It is important to select your country or, if your country is not listed, the country closest to you. This information ensures that the fax modem on your machine can work at the optimal setting for the regional telephone system. To set your country: 1 Press Menu. 2 Press a scroll button ( or ) until MACHINE SETUP appears on the top line of the display, and then press Select. 3 Press a scroll button until Country appears on the bottom line of the display, and then press Select. 4 Press a scroll button until you see the country you want on the display, and then press Select. 5 To return to the Ready prompt, press Stop/Clear. Setting the station ID To set the station ID: 1 Press Menu. 2 Press a scroll button ( or ) until FAX SETUP appears on the top line of the display, and then press Select. 3 Press a scroll button until Station ID appears on the bottom line of the display, and then press Select. 4 Enter your fax number using the numeric keypad, and then press Select. 5 Enter an ID name to identify the fax device using the alphanumeric feature of the numeric keypad, and then press Select. To use the alphanumeric feature of the numeric keypad, press the number key that corresponds to the character that you want to use one or more times until the correct letter is displayed (for example, press the number 2 three times to enter the letter C). Then, press the right scroll button to move the cursor to the next space. Repeat until the name is entered. Note: You can also enter special characters (+ - , . ` / * # &) by pressing the 0 (zero) key. 6 To return to the Ready prompt, press Stop/Clear. Setting the country 17 Setting the Power Saver mode Power Saver mode reduces power consumption when the machine is not in use. To select the amount of time that the machine waits after each job before it switches to Power Saver mode: 1 Press Menu. 2 Press a scroll button ( or ) until MACHINE SETUP appears on the top line of the display, and then press Select. 3 Press a scroll button until Power Saver appears on the bottom line of the display, and then press Select. 4 Press a scroll button until the setting you want (On or Off) appears on the display, and then press Select. Note: Selecting Off disables Power Saver mode. 5 If you select Off in step 4, go to step 6 now. If you select On in step 4, press a scroll button to display the time setting you want (5, 10, 15, 30, or 45 minutes), and then press Select. 6 To return to the Ready prompt, press Stop/Clear. Setting the Power Saver mode 18 2 Installing software After setting up your machine and connecting it to your computer, you must install the drivers. The drivers are available on the CD packaged with your machine. The CD contains the following: · · · Drivers for printing, scanning (TWAIN), and USB support User's Guide Adobe Acrobat Reader Installing the drivers 1 Close all unnecessary programs. 2 Launch the Drivers and Documentation CD. 3 Follow the instructions on the screen. a b c Select the language that you want to use in the installation window. Click Install. Click Continue Anyway if any messages about certification appear. Your product has been thoroughly tested and is compatible with Windows. d e f g When you receive the message that installation is complete, remove the CD. Make sure that the radio button labeled Yes, I want to restart my computer now is selected. Click Finish. If any Lexmark X215 new hardware screens appear, click Next or Continue until finished. Installing software 19 Removing the drivers You should remove the drivers if you are upgrading the software or if your driver installation fails. You can remove the software using the CD or the Windows unInstallShield. Note: Before removing, close all programs. You must restart your computer after removing the drivers. 1 Click Start Programs Lexmark X215. 2 You can select each driver individually to remove. · · To remove the scan driver, select TWAIN Driver Uninstall. To remove the printer driver, select Printer Driver Uninstall. When the Lexmark X215 Series Driver Maintenance window appears, check Remove, and then click Next. 3 When your computer prompts you to confirm your selection, click Yes. The selected driver, and all of its components, are removed from your computer. 4 Click OK. 5 Restart your computer. Removing the drivers 20 3 Loading paper and changing paper size Selecting print materials Select print materials that are an appropriate size for your input source (paper tray or manual bypass). Using print materials that are not recommended may cause paper jams or poor print quality. Size, input sources and capacities Input source/capacity1 Size (mm/in.) Plain paper Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) B5 (182 x 257/7.2 x 10) A5 (148 x 210/5.83 x 8.27) A6 (105 x 148/4.13 x 5.88) Envelopes2 No. 9 (98.4 x 225.4/3.88 x 8.88) No. 10 (104.8 x 241.3/4.12 x 9.5) DL (110 x 220/4.33 x 8.66) C5 (162 x 229/6.38 x 9.02) C6 (114 x 162/4.49 x 6.38) B5 (176 x 250/6.93 x 9.84) No. 7 3/4 (98.4 x 190.4/3.88 x 5.83) Labels2 Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Transparency films2 Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) No/0 Yes/1 No/0 Yes/1 No/0 Yes/1 No/0 Yes/1 Paper tray Yes/250 Manual bypass Yes/1 Loading paper and changing paper size 21 Size, input sources and capacities Input source/capacity1 Size (mm/in.) Card stock2 A6 card (105 x 148/4.13 x 5.88) Postcard (101.6 x 152.4/4 x 6) 1 2 Paper tray No/0 Manual bypass Yes/1 Maximum capacity may be reduced depending on paper thickness. This media must be fed one sheet at a time through the manual bypass. Guidelines for paper and specialty media When selecting or loading paper, envelopes, transparencies, or other specialty media, keep these guidelines in mind: · · · Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality. Use only high quality, copier grade paper. Avoid paper with embossed lettering, perforations, or texture that is too smooth or too rough. Store paper in its ream wrapper until ready to use. Place cartons on pallets or shelves, not on the floor. Do not place heavy objects on top of the paper, whether it is packaged or loose. Keep it away from moisture, or other conditions that could cause it to wrinkle or curl. During storage, you should use moisture-proof wrap, such as a plastic container or bag, to prevent dust and moisture from contaminating your paper. Always use paper and other materials that conform with those listed in "Selecting print materials" on page 21. Use only well-constructed envelopes with sharp, well creased folds. Do not use envelopes with clasps and snaps. Do not use envelopes with windows, coated lining, self-adhesive seals, or other synthetic materials. Do not use damaged or poorly made envelopes. Load specialty media one sheet at a time. Use only materials recommended for use with laser printers. To prevent specialty media, such as transparencies and label sheets, from sticking together, remove each sheet from the output tray as it is printed. Place transparencies on a flat surface after removing them from the machine. Do not leave transparencies in the paper tray for long periods of time. Dust and dirt may accumulate on the film, resulting in spotty printing. To avoid smudging caused by fingerprints, handle transparencies and coated paper carefully. · · · · · · · · · · · · Selecting print materials 22 · · · To avoid fading, do not expose the printed transparencies to prolonged sunlight. Store unused materials at temperatures between 59o F and 86o F (15o C to 30o C). The relative humidity should be between 10% and 70%. The laser printing process heats paper to high temperatures of 180° C (356° F). Use only paper able to withstand these temperatures without discoloring, bleeding, or releasing hazardous emissions. Check with the manufacturer or vendor to determine whether the paper you have chosen is acceptable for laser printers. Verify that your label adhesive material can tolerate a fusing temperature of 180o C (356o F) for 0.1 second. Make sure there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also damage machine components. Do not load a sheet of labels through the machine more than once. The adhesive backing is designed for only one pass through the machine. Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged. · · · · Selecting print materials 23 Loading the paper tray The paper tray can hold a maximum of 250 sheets of 20 lb plain paper. For copying or faxing, use A4, letter, or legal size paper only. For printing, use any supported paper size. The paper tray is preset to use letter size paper. To load a larger size paper, you must adjust the guides. To load the paper tray: 1 Pull open the paper tray and push down the pressure plate until it locks in position. To load longer paper, such as legal size paper, extend the rear paper guide to lengthen the tray. Loading the paper tray 24 Holding the tray on a stable surface, press the guide lock and slide the rear guide until it locks at the paper length you want. 2 Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the edges on a level surface. Loading the paper tray 25 3 Load the paper with the print side facing down and the short edges of the paper placed at the front and rear of the tray. Note: Load letterhead paper with the design side facing down. The top, short edge of the sheet with the logo should be placed at the front of the tray. LE TT ER HE AD 4 Make sure the paper is below the triangle on the left inside wall of the tray. Note: Paper overloading may cause paper jams. triangle Loading the paper tray 26 5 Squeezing the paper guides as shown, move the guides until they lightly touch the side of the stack of paper. Note: Do not push the paper guides far enough to cause the materials to warp. Incorrect adjustments may cause paper jams. 6 Close the paper tray. Note: The paper level indicator, on the front of the paper tray, shows the amount of paper currently in the tray. When the indicator lowers, the tray is empty. Paper full Paper empty 7 Set the correct paper type and size using the operator panel buttons. For help, see "Setting the paper type and size" on page 29. Note: If you experience problems with the paper feed, place the paper in the manual bypass. Loading the paper tray 27 Loading the manual bypass The manual bypass is located at the front of your machine. Use the manual bypass to print transparencies, labels, envelopes or postcards. Make sure that the specialty media is flat and free of any curls. You may also use the manual bypass to make quick runs of paper types or sizes that are not currently loaded in the paper tray. For information on acceptable print media to use in the manual bypass, see "Selecting print materials" on page 21. Using only the specified print media helps prevent paper jams and print quality problems. To load the manual bypass: 1 Place a sheet of the selected print media, print side facing up, into the center of the manual bypass, and adjust the paper guides to the paper's width. The machine automatically engages the print media. Note: · · · Hold transparencies by the edges and avoid touching the print side. Oils from your fingers that are deposited on the transparency can effect print quality. Insert envelopes with the flap side face down and with the stamp area on the top left side. If you experience problems with paper feed, turn the paper around. Loading the manual bypass 28 Setting the paper type and size After loading paper in the paper tray or manual bypass, set the paper type and size using the operator panel buttons. The settings apply when copying only. When printing, select the paper type and size in the program you are using. Using the paper tray To set the paper type and size for the paper tray: 1 Press Menu. 2 Press a scroll button ( or ) until PAPER MENU appears on the top line of the display, and then press Select. 3 Press a scroll button until Tray Type appears on the bottom line of the display, and then press Select. 4 Press a scroll button to select the paper type you want to use, and then press Select. 5 Press a scroll button until Tray Size appears on the bottom line of the display, and then press Select. 6 Press a scroll button to select the paper size you are using, and press Select. 7 To return to the Ready prompt, press Stop/Clear. Using the manual bypass To set the paper type and size for the manual bypass: 1 Press Menu. 2 Press a scroll button ( or ) until PAPER MENU appears on the top line of the display, and then press Select. 3 Press a scroll button until Bypass Type appears on the bottom line of the display, and then press Select. 4 Press a scroll button to select the paper type you want to use, and then press Select. 5 Press a scroll button until Bypass Size appears on the bottom line of the display, and then press Select. 6 Press a scroll button to select the paper size you want to use, and then press Select. 7 To return to the Ready prompt, press Stop/Clear. Setting the paper type and size 29 Selecting an output location The machine has two output locations; the front output tray and the rear output slot. Front output tray Rear output slot Front output tray The front output tray should be used to output plain paper only. You should use the rear output slot for envelopes, labels, small custom-sized paper, postcards, and transparencies. To use the front output tray, make sure the rear cover is closed. Paper is output facedown into the front output tray, with the last page on the bottom. This tray should be used for most jobs and is recommended for jobs requiring over 50 sheets of plain paper continuously. Note: If problems, such as excessive curl, occur when using the front output tray, try using the rear output slot. Rear output slot You can use the rear output slot for all paper types, however, for envelopes, labels, small custom-sized paper, postcards, and transparencies using this slot is recommended. To use the rear output slot, open the rear cover. Paper is output faceup through the rear output slot, with the last page on the top. To avoid paper jams, do not open or close the rear cover while printing. CAUTION: The fuser area is hot. Avoid contact with the fuser area to prevent burns. Selecting an output location 30 4 Printing Printing a document To print a job from a typical Windows program: 1 Open the document you want to print. 2 Click File Print. The Print window appears. 3 Verify the correct printer (Lexmark X215) is selected in the Print window. 4 Modify the print settings as appropriate (for example, the pages you want to print or the number of copies). Note: Click Properties to adjust advanced print settings not available from the first window (for example, orientation, paper source, size, and type). If the Properties button does not appear in the Print window, click Options, Printer, or Setup (depending on the program) first, and then click Properties in the next window. 5 Click OK or Print. Note: · Some Windows programs will override settings you specify in Print Properties (for example, if the number of copies specified in your program's Print window is 1, and you change this setting to 3 in the Print Properties window, the program may still print only 1 copy). Therefore, change all print settings available in the program first, and then change any remaining settings in Print Properties. The settings you change remain in effect only while you are using the current program. To make your changes permanent, access Print Properties using the Printers folder. For help, see "Accessing Print Properties" on page 32. · Printing 31 Accessing Print Properties The print properties are where you specify print settings. Some of the settings you might want to adjust for a print job include: · · · · · · · Orientation - The direction information is printed on a page. (See page 34.) 2-UP or 4-UP - Multiple pages printed on one sheet. (See page 35.) Scale - The size information is printed on a page. (See page 35.) Fit to Page - Used to fit a document to a selected paper size. (See page 36.) Watermark - Text printed over an existing document. (See page 36.) Overlay - Specific text or images printed on multiple documents, such as the text or images that make up a letterhead. (See page 38.) Odd/Even pages and Manual feed - Used to print on both sides of the paper. (See page 40.) You can access Print Properties using your program or using the Printers folder. Using your program When you access Print Properties from your program, any settings you change are in effect only while you are using the current program. 1 Click File Print. The Print window appears. 2 Verify the correct printer (Lexmark X215) is selected in the Print window. 3 Click Properties. If the Properties button does not appear in the Print window, click Options, Printer, or Setup (depending on the program) first, and then click Properties in the next window. Using the Printers folder When you access Print Properties from the Printers folder, any settings you change are permanent. To access Print Properties from the Printers folder follow the instructions for your operating system: Windows 98/Me and Windows NT 4.0 1 Click Start Printers. Settings Windows 2000 1 Click Start Printers. Settings Windows XP 1 Click Start faxes. Printers and 2 Right-click the Lexmark X215 printer icon. 3 Click Properties. 4 Change the settings on each tab as appropriate and then click OK. 2 Right-click the Lexmark X215 printer icon. 3 Click Printing Preferences. 4 Change the settings on each tab as appropriate and then click OK. 2 Right-click the Lexmark X215 printer icon. 3 Click Document Default. 4 Change the settings on each tab as appropriate and then click OK. Accessing Print Properties 32 Understanding the print settings All of the print settings are on the four main tabs of Print Properties: the Layout tab, Paper tab, Graphics tab, and Extras tab. From this tab: Layout Paper You can change these settings: Orientation - Select how you want the document oriented on the printed page. Layout - Select the type of layout you want your document to have. Copies - Select the number of copies you want to print. Type - Select the type of paper you are using. Make sure that Type is set to Printer Default. If you load specialty media, select the corresponding paper type. For more information see page 29. Source - Select the paper input source (front input tray or manual bypass). The Manual Feed source is used when printing specialty media. You have to load one sheet at a time into the manual bypass. If the paper source is set to Auto Select, the machine automatically picks up print materials from the manual bypass first, and then the paper tray. Size - Select the size of the paper you are using. Graphics Extras Resolution - Select the quality of the output (600 dots per inch (dpi) for normal quality or 300 dpi for draft quality). Watermark - Select the text you want to print over an existing document. Overlay- Select a one-page document containing text or graphics to print over another document. Saving favorite print settings You can save your favorite print settings using the Favorites option, which is located on each Properties tab of the printer driver. To save a favorite print setting: 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 Modify the print settings you want to save on the first tab (for example, under Layout Options you might set Type to Reduce/Enlarge and Percentage to 50%). 3 Enter a name in the Favorites list (for example, if you made the Layout Options changes above, you might name this setting Half-scale). 4 Click Save. 5 Repeat steps 2 through 4 for each tab you want to specify a Favorites setting. To use a saved setting, select the name entered in step 3 from the Favorites drop-down list. To delete a saved setting, select it from the Favorites drop-down list and click Delete. To restore the printer driver default setting, select from the Favorites drop-down list. Accessing Print Properties 33 Changing the direction information is printed on a page You can select to rotate the information 180 degrees, or print the information in a portrait or landscape orientation. Portrait prints across the width of the page, and landscape prints across the length of the page. Landscape Portrait 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. Note: Remember, if you can change this setting from the Print window of your program, you do not need to access Printer Properties unless you want to make this a permanent change (in effect for every document you print). 2 From the Paper tab, select Portrait or Landscape. 3 If you want to rotate the information, select 180 from the drop-down menu. 4 Click OK. Changing the paper size You can specify the size of paper loaded in the output tray using the size option on the Paper tab. 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. Note: Remember, if you can change this setting from the Print window of your program, you do not need to access Printer Properties unless you want to make this a permanent change (in effect for every document you print). 2 From the Paper tab, select the size you want from the Size drop-down menu. Note: If the size you want is not listed, click Add Custom. Add your custom paper size, and then click Select. You can now select it from the Size drop-down menu. 3 Click OK. Accessing Print Properties 34 Printing multiple pages on one sheet of paper You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will appear decreased in size and arranged on the sheet. You can print up to 4 pages on one sheet. 1 2 3 4 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 From the Layout tab, choose either 2-UP or 4-UP in the Type drop-down list. 3 Select the page order in the Page Order drop-down list, if necessary. 4 Click OK. Scaling a document You can change the scale of your print job on a page. 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. Note: Remember, if you can change this setting from the Print window of your program, you do not need to access Printer Properties unless you want to make this a permanent change (in effect for every document you print). 2 From the Layout tab, select Scale in the Type drop-down list. 3 Enter a scaling rate in the Percentage box. 4 Click OK. Accessing Print Properties 35 Fitting your document to a selected paper size You can scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. A 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. Note: Remember, if you can change this setting from the Print window of your program, you do not need to access Printer Properties unless you want to make this a permanent change (in effect for every document you print). 2 From the Layout tab, select Fit to Page in the Type drop-down list. 3 Select the correct size from the Target Paper drop-down list. 4 Click OK. Using watermarks You can print text over an existing document using the Watermark option. For example, you can have the words "DRAFT" or "CONFIDENTIAL" printed diagonally across the first page or all pages of a document. There are several predefined watermarks that come with your machine. You can modify these predefined watermarks or create new ones. Using an existing watermark 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 From the Extras tab, select the watermark you want from the Watermark drop-down list. The selected watermark appears in the preview image. 3 Click OK. Accessing Print Properties 36 Creating a watermark 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 From the Extras tab, click Edit in the Watermark section. The Edit Watermarks window appears. 3 Enter your text message in the Watermark Message box. 4 Select the watermark options you want. You can select to print on the first page only, specify font attributes, or set the angle of the watermark. 5 Click Add to add the new watermark to the list. 6 Click OK. To stop printing the watermark, select No Watermark from the Watermark drop-down list. Editing a watermark 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 From the Extras tab, click Edit in the Watermark section. The Edit Watermarks window appears. 3 Select the watermark you want to edit in the Current Watermarks list, and then make your changes. 4 Click Update. 5 Click OK. Deleting a watermark 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 From the Extras tab, click Edit in the Watermark section. The Edit Watermarks window appears. 3 Select the watermark you want to delete in the Current Watermarks list, and then click Delete. 4 Click OK. Accessing Print Properties 37 Using overlays An overlay is text or images in a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead. Instead of using preprinted letterhead, you can create an overlay containing the same information that is currently on your letterhead. Then, to print a document with your company's letterhead, you can select to print the letterhead overlay on your document. This eliminates the need to load special paper in the machine. Creating an overlay You can create a new page overlay containing your logo or image. 1 Create or open a document containing text or an image you want to use in a new page overlay. 2 Position the items exactly as you want them to appear when printed as an overlay, and then save the file. 3 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 4 From the Extras tab, click Edit in the Overlay section. The Edit Overlays window appears. 5 Click Create Overlay. The Create Overlay window appears. 6 Enter a name, up to eight characters, in the File Name box. Specify where you want to save the file. (The default is C:\Formover.) 7 Click Save. The name appears in the Overlay List box. 8 Click OK or Yes. Note: · · · This file does not print. It is stored on your computer until you are ready to use it to overlay a document. The overlay document size must be the same as the document it overlays. Do not create an overlay with a watermark. Accessing Print Properties 38 Using an overlay After you create an overlay, you can use it to print with your document. To print an overlay with a document: 1 Create or open the document you want to print. 2 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 3 From the Extras tab, select the overlay you want from the Overlay drop-down list. If the overlay file you want does not appear in the Overlay drop-down list: a b c Click Edit. Click Load Overlay. Select the overlay file you want. If you stored the overlay file you want to use into an external source, you can also load the file when you access the Load Overlay window. d Click Open. The file now appears in the Overlay List box. e f Select the overlay. Click OK. 4 If you want a confirmation message to appear each time you send a document to print, select Confirm Page Overlay When Printing. Answering Yes to the message means that the selected overlay will be printed with your document. Answering No to the message cancels overlay printing. If this box is empty and an overlay has been selected, the overlay will automatically be printed with your document. 5 Click OK or Yes. Note: The overlay document resolution must be the same as the document it overlays. Deleting an overlay 1 Access Print Properties either from your program or from the Printers folder. For help, see page 32. 2 From the Extras tab, click Edit in the Overlay section. 3 Select the overlay you want to delete from the Overlay List box. 4 Click Delete Overlay. 5 Click OK. Accessing Print Properties 39 Printing on both sides of the paper You can print on both sides of the paper using the manual bypass to feed previously printed pages back into your machine. 1 Open the document you want to print. 2 Click File Print. 3 Verify the correct printer (Lexmark X215) is selected in the Print window. 4 Click Properties. If the Properties button does not appear in the Print window, click Options, Printer, or Setup (depending on the program) first, and then click Properties in the next window. 5 From the Extras tab, select Print Odd Pages from the Print Order list box. Note: Remember, if this setting is available in the Print window of your program, the setting there may override your selection here (in Print Properties) and create undesirable output. If you prefer to customize your settings using Print Properties, clear the settings in the Print window of your program first. 6 Click OK. 7 Remove the printed pages from the front output tray. 8 Click File Print. The Print window appears. 9 Verify the correct printer (Lexmark X215) is selected in the Print window. 10 Click Properties. If the Properties button does not appear in the Print window, click Options, Printer, or Setup (depending on the program) first, and then click Properties in the next window. 11 From the Extras tab, select Print Even Pages from the Print Order list box. Note: Remember, if this setting is available in the Print window of your program, the setting there may override your selection here (in Print Properties) and create undesirable output. If you prefer to customize your settings using Print Properties, clear the settings in the Print window of your program first. 12 From the Paper tab, select Manual Feed from the Source list box. 13 Load the first printed page into the manual bypass with the previously printed side facedown, and with the top of the page feeding into the machine first. 14 Click OK. 15 Continue feeding the previously printed pages into the manual bypass in the order that they were originally printed until printing is complete. Accessing Print Properties 40 Accessing the printer driver Help The printer driver Help gives detailed information about various printing features. To access the Help: 1 Open the document you want to print. 2 Click File Print. The Print window appears. 3 Verify the correct printer (Lexmark X215) is selected in the Print window. 4 Click Properties to open the Properties window. Note: If the Properties button does not appear in the Print window, click Options, Printer, or Setup (depending on the program) first, and then click Properties on the next screen. 5 Click Help on any of the Properties tabs. Canceling a print job There are two ways to cancel a print job: · · Using the operator panel. Using the printer driver. Using the operator panel To cancel a print job using the operator panel, press Stop/Clear. The machine prints the page currently in progress and deletes the rest of the print job. Note: Pressing Stop/Clear cancels only the current job. If more than one print job is in the print queue, press Stop/Clear once for each job. Using the printer driver To cancel a print job using the printer driver: 1 Click Start Settings Printers. 2 Double-click the Lexmark X215 printer icon. 3 From the Document menu, select Cancel Printing (Windows 98/Me) or Cancel (Windows NT 4.0, Windows 2000, Windows XP). Accessing the printer driver Help 41 5 Copying Using the scanning bed 1 Make sure paper is in the tray. If you need to load paper, see "Loading the paper tray" on page 24. 2 Open the document cover. Note: If you are copying a page from a book or magazine, lift the cover until its hinges are caught by the stopper. Copying 42 3 Place the document facedown on the glass and align it with the registration guide on the left top corner. AB C Note: Make sure that no other documents are in the automatic document feeder (ADF). If a document is detected in the ADF, that document is copied before the document on the glass. 4 Close the document cover. Note: If you are copying a book or magazine that is thicker than 30 mm, leave the document cover open. 5 If you are only making one copy, go to step 6 now. If you are making multiple copies, press Number on the operator panel and use the numeric keypad to enter the number of copies. Note: You must press Number before entering the number of copies that you want to make. If you do not, the machine identifies any numbers you enter directly on the numeric keypad as a fax number and attempts to fax your document. 6 Customize any copy settings you want to change. For help, see page 45. 7 Press Start. Note: · · · Leaving the cover open while copying may affect the copy quality and toner consumption. Press Stop/Clear to cancel a copy job in progress. Clean the document glass regularly. Dust on the document glass may affect print quality. Using the scanning bed 43 Using the ADF You can copy up to 30 documents (20 lb, 75 g/m2) using the ADF. When you use the ADF: · · Do not load documents smaller than 142 x 148 mm (5.5 x 5.83 in.) or larger than 216 x 356 mm (8.5 x 14 in.). Do not attempt to feed the following types of documents: ­ Carbon-paper or carbon-backed paper ­ Coated paper ­ Onion skin or thin paper ­ Wrinkled, creased, curled, rolled, or torn paper Remove all staples and paper clips before loading documents. Make sure any glue, ink, or correction fluid on the paper is completely dry before loading documents. Do not load documents containing different sizes or weights of paper. · · · If you want to make copies from booklets, pamphlets, transparencies, or documents with other unusual characteristics, use the scanning bed. For help, see page 42. 1 Load the document (up to 30 pages) faceup into the ADF and adjust the document guides to the document size. Note: Letter and A4 sized paper should align to the corresponding registration marks on the paper guide. Legal-sized paper extends beyond the edge of the guide. 2 Customize any copy settings you want to change. For help, see page 45. Using the ADF 44 3 Press Start to begin copying.