X4500 and X7500 MFP Options User's Guide October 2002 www.lexmark.com Edition: October 2002 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. 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Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. ScanBack is a trademark of Lexmark International, Inc. PostScript® is a registered trademark of Adobe Systems Incorporated. Other trademarks are the property of their respective owners. Copyright advisory It may be illegal to copy certain materials without permission or license, including documents, images, and currency. If you are not sure whether you have permission, seek legal advice. © Copyright 2002 Lexmark International, Inc. All rights reserved. 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Contents Chapter 1: Getting started............................................................. 1 How do I use the touch screen?..................................................................... 1 How do I use the numeric keypad and buttons? ............................................ 2 How do I scan from the scanner bed?............................................................ 3 How do I log in?.............................................................................................. 3 How do I access online help?......................................................................... 3 Chapter 2: Copying ........................................................................ 4 How do I make a quick copy? ........................................................................ 4 How do I cancel a copy job? .......................................................................... 4 ...while the original documents are scanning ........................................... 4 ...while the copies are printing .................................................................. 5 How do I copy from one size to another size? ............................................... 6 How do I make transparencies?..................................................................... 7 How do I copy to letterhead?.......................................................................... 7 How do I copy to the multipurpose feeder?.................................................... 8 How do I make copies from a book or magazine? ......................................... 9 How do I make duplex copies? .................................................................... 10 How do I reduce and enlarge copies?.......................................................... 11 How do I collate copies? .............................................................................. 12 How do I staple copies? ............................................................................... 13 How do I punch holes in copies?.................................................................. 13 How do I make color copies? ....................................................................... 14 How do I copy photographs?........................................................................ 15 How do I copy multiple pages onto one page? ............................................ 16 How do I place separator sheets between copy jobs? ................................. 17 How do I create a booklet?........................................................................... 18 How do I print the date and time at the top of each page?........................... 19 Contents iii Contents How do I add a message overlay to copies?................................................ 20 How do I improve the copy quality? ............................................................. 21 Chapter 3: Faxing......................................................................... 22 How do I enter fax numbers? ....................................................................... 22 ...entering shortcut numbers ................................................................... 22 ...entering stored numbers from the address book ................................. 22 How do I send a fax?.................................................................................... 23 ...from my computer ............................................................................... 23 ...at a later time ....................................................................................... 23 How do I create a Fax Queue? .................................................................... 24 How do I cancel a fax job? ........................................................................... 25 ...while original documents are scanning ............................................... 25 ...after it has been scanned .................................................................... 25 How do I create shortcuts?........................................................................... 26 How do I create a single number shortcut? ............................................ 26 How do I create a multi-number shortcut? ............................................. 26 How do I send a fax cover page?................................................................. 28 How do I change the fax resolution? ............................................................ 29 How do I adjust the lighter/darker setting? ................................................... 29 Chapter 4: Printing....................................................................... 30 How do I access the virtual printer operator panel? ..................................... 30 How do I cancel a print job? ......................................................................... 31 How do I print confidential jobs? .................................................................. 32 How do I delete confidential jobs?................................................................ 33 How do I print Verify, Reserve, and Repeat jobs? ....................................... 34 How do I delete Verify, Reserve, and Repeat jobs?..................................... 36 Chapter 5: Scanning to e-mail .................................................... 37 How do I enter e-mail addresses with the virtual keyboard?........................ 37 How do I enter e-mail addresses using shortcut numbers? ......................... 37 How do I enter e-mail addresses from the Address Book? .......................... 37 How do I send an e-mail?............................................................................. 38 How do I send an e-mail to multiple addresses?.......................................... 38 How do I cancel an e-mail? .......................................................................... 38 How do I add an e-mail subject and message? ........................................... 39 Contents iv Contents How do I improve the image quality? ........................................................... 40 How do I reduce the file size? ...................................................................... 41 How do I change the scan file type? ............................................................ 42 How do I scan in color? ................................................................................ 43 How do I create an e-mail shortcut?............................................................. 44 How do I create a FTP shortcut?.................................................................. 44 How do I use other scan methods?.............................................................. 45 How do I set up and use Scan to PC profiles?............................................. 45 How do I set up and use ScanBack profiles?............................................... 46 Contents v 1 Getting started How do I use the touch screen? Use the touch screen to access functions and make selections. Copy Fax E-mail Profiles Tips Key icon Display window · · · · · · · Touch Copy to change copy settings. Touch Fax to send fax jobs and change fax settings. Touch E-mail to send scan jobs and change e-mail settings. Touch Profiles to access stored profiles. If a profile does not exist, this icon will not be displayed. Touch the Key icon to access the virtual printer operator panel and add administrator settings. Review the display window for current multifunction printer (MFP) status and messages. Touch Tips to access online help. Getting started 1 Getting started How do I use the numeric keypad and buttons? Use the numeric keypad and buttons to enter information and send commands to the MFP, such as copy, stop, or clear a job. Numeric keypad Backspace button Dial pause button Start button Clear All button Stop button · · · · Press Start to start copy jobs, send faxes, and scan to e-mail. Press the red Stop button to pause the MFP. When you are ready to resume from a pause, touch Resume on the touch screen. Press the Clear All button to clear all settings back to their default values. Use the numeric keypad to specify the number of copies, enter a fax number, or enter a shortcut number. How do I use the numeric keypad and buttons? 2 Getting started How do I scan from the scanner bed? Use the scanner bed, or glass, portion of the scanner for original documents, such as books, that are unsuitable for the automatic document feeder. 1 Lift the document feeder cover. 2 Place your original document face down on the glass. 3 Close the document feeder cover. 4 Use the touch screen to make your selections. 5 Press Start. 6 Touch Scan Next if you have more pages to scan. 7 Touch Done when you are finished. Warning: To prevent damage, do not let the document feeder cover fall on the scanner bed. How do I log in? You may have to log in to the MFP before you can use it. To log in: 1 Make sure you have a user ID and password. If you do not have an ID and password, get one from your administrator. 2 Touch the function you want to use. 3 Use the virtual keyboard to enter your user ID and then touch Login. 4 If required, use the virtual keyboard to enter your password and then touch Login. 5 Use the touch screen to make your selections. How do I access online help? You can get online help at almost any time. 1 Touch Tips. 2 Use the index to navigate through the help topics. 3 Touch Exit Tips to return to where you were before accessing help. How do I scan from the scanner bed? 3 2 Copying How do I make a quick copy? 1 Load your original document in the MFP. 2 Use the numeric keypad to specify the number of copies you want. 3 Press Start. Note: If you are unsatisfied with the quality of the copy, see "How do I i ...