User manual LEXMARK X4850

4800 Series June 2007 www.lexmark.com Safety information Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord. Connect the power supply cord to an electrical outlet that is near the product and easily accessible. CAUTION: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. SAVE THESE INSTRUCTIONS. Contents Safety information.........................................................................................................2 Introduction..................................................................................................................11 Finding information about the printer.................................................................................................11 Wireless network compatibility..........................................................................................................14 Setting up the printer...................................................................................................15 Checking the box contents................................................................................................................15 Understanding the parts of the printer...............................................................................................16 Standalone setup...............................................................................................................................18 Understanding the printer software...................................................................................................23 Understanding the control panel.......................................................................................................26 Using the control panel............................................................................................................................... 26 Navigating the control panel menus ........................................................................................................... 27 Saving settings..................................................................................................................................28 Installing the printer software.............................................................................................................29 What do the Wi-Fi indicator lights mean?..........................................................................................29 Turning printing voice notification on or off........................................................................................29 Security Information...........................................................................................................................30 Networking...................................................................................................................31 General networking...........................................................................................................................31 Networking overview .................................................................................................................................. 31 Common home network configurations ...................................................................................................... 31 What information do I need and where do I find it? .................................................................................... 33 Finding the MAC address ........................................................................................................................... 33 Printing a network setup page .................................................................................................................... 34 Sharing a printer in a Windows environment.............................................................................................. 34 Finding a printer/print server located on remote subnets ........................................................................... 35 Wireless networking..........................................................................................................................35 Finding IP addresses.................................................................................................................................. 35 Assigning an IP address............................................................................................................................. 36 Configure IP address.................................................................................................................................. 36 Finding the signal strength ......................................................................................................................... 36 Installing the printer on a network............................................................................................................... 36 Sharing the printer on a network ................................................................................................................ 36 Configure network printers ......................................................................................................................... 37 Types of wireless networks ........................................................................................................................ 38 Tips for using network adapters ................................................................................................................. 38 Advanced wireless setup...................................................................................................................39 3 Creating an ad hoc wireless network using Windows ................................................................................ 39 Adding a printer to an existing ad hoc wireless network using Windows ................................................... 40 Loading paper and original documents.....................................................................41 Loading paper....................................................................................................................................41 Using the automatic paper type sensor.............................................................................................41 Loading envelopes............................................................................................................................41 Loading labels...................................................................................................................................42 Loading greeting cards, index cards, photo cards, and postcards....................................................42 Loading transparencies.....................................................................................................................43 Loading iron-on transfers...................................................................................................................43 Loading custom-size paper...............................................................................................................43 Loading banner paper.......................................................................................................................43 Loading original documents on the scanner glass............................................................................44 Using the Paper Handling submenu..................................................................................................44 Printing.........................................................................................................................45 Printing basic documents..................................................................................................................45 Printing a document.................................................................................................................................... 45 Printing a Web page ................................................................................................................................... 45 Printing photos or images from a Web page .............................................................................................. 46 Printing multiple copies of a document....................................................................................................... 46 Collating copies .......................................................................................................................................... 47 Printing the last page first (reverse page order) ......................................................................................... 47 Printing multiple pages on one sheet (N-Up).............................................................................................. 47 Pausing print jobs ....................................................................................................................................... 48 Canceling print jobs .................................................................................................................................... 48 Understanding the Print Files Options menu.............................................................................................. 48 Printing documents from a removable storage device ............................................................................... 49 Printing document files from a memory card or flash drive ........................................................................ 49 Printing specialty documents.............................................................................................................50 Choosing compatible specialty paper types ............................................................................................... 50 Printing envelopes ...................................................................................................................................... 50 Printing greeting cards, index cards, photo cards, and postcards.............................................................. 50 Printing a document as a poster................................................................................................................. 51 Printing an image as a poster..................................................................................................................... 51 Printing a booklet........................................................................................................................................ 52 Assembling a booklet ................................................................................................................................. 52 Printing on custom-size paper .................................................................................................................... 52 Printing iron-on transfers ............................................................................................................................ 53 Printing transparencies............................................................................................................................... 53 Printing a banner ........................................................................................................................................ 53 Printing on both sides of the paper....................................................................................................54 Understanding the two-sided printing (duplexing) function......................................................................... 54 4 Printing on both sides of the paper (duplexing) automatically .................................................................... 54 Printing on both sides of the paper (duplexing) manually........................................................................... 55 Changing printer settings...................................................................................................................55 Saving and deleting print settings............................................................................................................... 55 Using the Change Printer Default Settings submenu ................................................................................. 56 Resetting printer software to factory default settings.................................................................................. 56 Resetting the printer to factory default settings .......................................................................................... 57 Working with photos...................................................................................................58 Using recommended paper...............................................................................................................58 Retrieving and managing photos.......................................................................................................58 Understanding the Photo Card Mode menu ............................................................................................... 58 Printing photos from a PictBridge-enabled digital camera.......................................................................... 59 Inserting a flash drive ................................................................................................................................. 60 Inserting a memory card............................................................................................................................. 60 Understanding the PictBridge Default Print Settings menu ........................................................................ 62 Transferring photos from a memory device to the computer using the control panel................................. 62 Transferring all photos from a memory card using the computer ............................................................... 63 Transferring selected photos from a memory card using the computer ..................................................... 63 Transferring selected photos from a CD or flash drive using the computer ............................................... 64 Transferring all photos from a CD or flash drive using the computer ......................................................... 64 Transferring photos from a memory card to a flash drive........................................................................... 65 Changing the Productivity Studio temporary files preferences................................................................... 65 Changing the Productivity Studio searched folders preferences................................................................ 65 Changing the Productivity Studio library preferences................................................................................. 66 Changing the Productivity Studio transfer settings..................................................................................... 66 Editing photos....................................................................................................................................66 Cropping a photo ........................................................................................................................................ 66 Editing photos using the control panel........................................................................................................ 66 Rotating a photo ......................................................................................................................................... 67 Changing the Resolution / Size of a photo ................................................................................................. 67 Applying One-Click Auto Fixes to a photo .................................................................................................. 68 Reducing the red-eye effect in a photo....................................................................................................... 68 Blurring/Sharpening a photo....................................................................................................................... 68 Enhancing a photo...................................................................................................................................... 69 Changing the Hue / Saturation of a photo .................................................................................................. 69 Changing the Gamma Value of a photo or image ...................................................................................... 69 Despeckling a photo ................................................................................................................................... 69 Changing the Brightness / Contrast settings of a photo ............................................................................. 70 Applying a color effect to a photo ............................................................................................................... 70 Changing the Exposure setting of a photo ................................................................................................. 70 Removing wavy patterns from scanned photos, magazines, or newspapers............................................. 70 Printing photos...................................................................................................................................71 Printing photos from a CD or removable storage device using the computer ............................................ 71 Viewing / Printing photos from the Productivity Studio ............................................................................... 71 Printing Photo Packages ............................................................................................................................ 72 5 Creating Photo Greeting Cards .................................................................................................................. 72 Viewing a slideshow of photos on the control panel display....................................................................... 73 Printing a photo or selected photos ............................................................................................................ 73 Printing all photos from a memory device .................................................................................................. 74 Printing photos stored on a memory device using the proof sheet............................................................. 74 Printing photos from a digital camera using DPOF .................................................................................... 75 Creating and viewing a slideshow.....................................................................................................75 Copying.........................................................................................................................77 Making a copy...................................................................................................................................77 Making a color or black-and-white copy............................................................................................77 Copying photos..................................................................................................................................77 Copying a photo using the computer.................................................................................................78 Enlarging or reducing an image........................................................................................................78 Adjusting copy quality........................................................................................................................79 Adjusting the brightness of a copy....................................................................................................79 Collating copies using the control panel............................................................................................80 Repeating an image on one page.....................................................................................................81 Copying on both sides of the paper (duplexing)................................................................................81 Copying multiple pages on one sheet (N-Up)...................................................................................82 Changing the default copy settings...................................................................................................82 Understanding the Copy Mode menu................................................................................................83 Scanning.......................................................................................................................84 Scanning a document........................................................................................................................84 Scanning a document using the computer........................................................................................84 Scanning text for editing....................................................................................................................85 Scanning images for editing..............................................................................................................85 Scanning a photo to Work with Documents and Photos...................................................................85 Making a color or black-and-white scan............................................................................................86 Scanning multiple photos at one time using the computer................................................................86 Creating a PDF from a scanned item................................................................................................87 Canceling a scan job.........................................................................................................................87 Customizing scan settings using the computer.................................................................................87 Understanding the Scan Mode menu................................................................................................88 Scanning to a computer over a network using the control panel.......................................................89 Saving a scanned image on the computer........................................................................................89 Changing the Productivity Studio scan settings................................................................................90 Changing the default scan settings...................................................................................................90 Adding a file to an e-mail message...................................................................................................91 6 Adding a new scanned image to an e-mail message........................................................................91 Scanning documents or images for e-mailing...................................................................................92 Changing the Productivity Studio e-mail screen preferences............................................................92 Faxing...........................................................................................................................93 Receiving a fax automatically............................................................................................................93 Sending a fax using the software......................................................................................................93 Maintaining the printer................................................................................................94 Installing print cartridges....................................................................................................................94 Removing a used print cartridge........................................................................................................96 Refilling print cartridges.....................................................................................................................96 Using genuine Lexmark print cartridges............................................................................................96 Aligning print cartridges.....................................................................................................................97 Cleaning the print cartridge nozzles..................................................................................................97 Wiping the print cartridge nozzles and contacts................................................................................97 Preserving the print cartridges...........................................................................................................98 Cleaning the scanner glass...............................................................................................................99 Cleaning the exterior of the printer....................................................................................................99 Ordering supplies..............................................................................................................................99 Ordering print cartridges............................................................................................................................. 99 Ordering paper and other supplies ............................................................................................................. 99 Troubleshooting.........................................................................................................101 Setup Troubleshooting....................................................................................................................101 Incorrect language appears on the display............................................................................................... 101 Power button is not lit ............................................................................................................................... 101 Software does not install .......................................................................................................................... 102 Page does not print .................................................................................................................................. 103 Understanding Warning levels.................................................................................................................. 104 Removing and reinstalling the software.................................................................................................... 105 Enabling the USB port .............................................................................................................................. 105 Solving printer communication problems.................................................................................................. 106 Wireless troubleshooting.................................................................................................................106 How do I find out what type of security my network is using? .................................................................. 106 Check your security keys.......................................................................................................................... 106 Printer is configured correctly, but cannot be found on the network......................................................... 106 Wireless network printer does not print .................................................................................................... 107 Wi-Fi indicator is not lit ............................................................................................................................. 108 Wi-Fi indicator light is blinking orange during installation ......................................................................... 108 Wi-Fi indicator light is orange ................................................................................................................... 110 Wireless printer is no longer working........................................................................................................ 111 Network printer does not show up in the printer selection list during installation ..................................... 112 7 Printer cannot connect to the wireless network ........................................................................................ 113 Wireless Setup Utility cannot communicate with the printer during installation (Windows users only) ..................................................................................................................................................... 114 Checking your network name (Windows users only)................................................................................ 115 Ping the access point ............................................................................................................................... 115 Ping the printer ......................................................................................................................................... 116 Run the Wireless Setup Utility (Windows users only)............................................................................... 116 Changing wireless settings after installation............................................................................................. 116 Resetting an internal wireless print server to factory default settings....................................................... 117 Check printer ports (Windows users only)................................................................................................ 117 Print troubleshooting........................................................................................................................117 Partial 4 x 6 in. (10 x 15 cm) photo prints when using a PictBridge-enabled digital camera .................... 117 Improving print quality .............................................................................................................................. 118 Poor text and graphic quality .................................................................................................................... 119 Poor quality at the edges of the page....................................................................................................... 120 Print speed is slow.................................................................................................................................... 121 Partial document or photo prints............................................................................................................... 121 Photo smudges or scratches .................................................................................................................... 121 Checking the print cartridges.................................................................................................................... 122 Ink levels seem incorrect .......................................................................................................................... 122 Ink levels seem to go down too quickly .................................................................................................... 122 A blank or incorrect page prints................................................................................................................ 122 Characters on printout are missing or unexpected................................................................................... 123 Colors on printout are faded or differ from colors on the screen .............................................................. 123 Glossy photo paper or transparencies stick together ............................................................................... 124 Page prints with different fonts ................................................................................................................. 124 Print is too dark or smudged..................................................................................................................... 124 Printed characters are improperly formed or are not aligned correctly..................................................... 125 Printouts have alternating bands of light and dark print ........................................................................... 125 Transparencies or photos contain white lines .......................................................................................... 125 Vertical straight lines are not smooth ....................................................................................................... 126 White lines appear in graphics or solid black areas ................................................................................. 126 Checking the printer status....................................................................................................................... 127 Settings are not saved.............................................................................................................................. 127 Checking printer readiness....................................................................................................................... 127 Checking the Spool Settings for banner printing ...................................................................................... 128 Resolving font problems ........................................................................................................................... 128 Printer is busy printing another job ........................................................................................................... 129 Ready or Busy Printing is listed as the status .......................................................................................... 129 Printing a test page................................................................................................................................... 129 Test page does not print........................................................................................................................... 130 External print server is not working .......................................................................................................... 130 Duplex unit does not operate correctly ..................................................................................................... 131 Removing an external print server............................................................................................................ 131 Cable is not connected, is loose, or is damaged ...................................................................................... 131 Printer is plugged in but does not print ..................................................................................................... 131 Printer is trying to print to File................................................................................................................... 132 8 Cannot print documents from a memory card or flash drive..................................................................... 132 Cannot print from digital camera using PictBridge ................................................................................... 133 Printer cannot communicate with computers over peer-to-peer network ................................................. 133 Printer is not able to communicate with the computer.............................................................................. 134 Problems when copying, scanning, or faxing ........................................................................................... 135 Wrong printer is attached ......................................................................................................................... 135 Updating the printer software ................................................................................................................... 135 Bidirectional communication is not established ........................................................................................ 135 Experiencing poor quality or incorrect output ........................................................................................... 136 Checking the port setting.......................................................................................................................... 136 Jams and misfeeds troubleshooting................................................................................................136 How to clear and avoid paper jams .......................................................................................................... 136 Paper jam in the printer ............................................................................................................................ 137 Paper jam in the paper support ................................................................................................................ 137 Paper or specialty media misfeeds........................................................................................................... 137 Printer does not feed paper, envelopes, or specialty media..................................................................... 138 Banner paper jams ................................................................................................................................... 138 Paper continues to jam............................................................................................................................. 139 Paper jam in the duplex unit ..................................................................................................................... 139 Memory card troubleshooting..........................................................................................................140 Memory card cannot be inserted .............................................................................................................. 140 Nothing happens when memory card is inserted ..................................................................................... 140 Photos do not transfer from a memory card across a wireless network................................................... 141 Copy troubleshooting.......................................................................................................................142 Copier does not respond .......................................................................................................................... 142 Scanner unit does not close ..................................................................................................................... 142 Poor copy quality ...................................................................................................................................... 143 Copied item does not match the original item .......................................................................................... 144 Partial document or photo copies ............................................................................................................. 144 Scan troubleshooting.......................................................................................................................144 Scanner does not respond ....................................................................................................................... 144 Scan was not successful .......................................................................................................................... 145 Scanning takes too long or freezes the computer .................................................................................... 145 Poor scanned image quality ..................................................................................................................... 146 Partial document or photo scans .............................................................................................................. 146 Cannot scan to a computer over a network.............................................................................................. 146 Error messages on the printer display.............................................................................................147 Alignment Error......................................................................................................................................... 147 Cartridge Error (1102, 1203, 1204, or 120F) ............................................................................................ 147 Black Ink Low / Color Ink Low / Photo Ink Low......................................................................................... 148 Clear Carrier Jam ..................................................................................................................................... 148 Cover Open .............................................................................................................................................. 148 Error 1104................................................................................................................................................. 148 Invalid Device ........................................................................................................................................... 148 Left Cartridge Error / Right Cartridge Error............................................................................................... 149 Left Cartridge Incorrect / Right Cartridge Incorrect................................................................................... 149 9 Left Cartridge Missing / Right Cartridge Missing ...................................................................................... 149 Memory Failure......................................................................................................................................... 150 No images have been selected ................................................................................................................ 150 No photo/paper size selection has been made ........................................................................................ 150 Could not detect a proof sheet ................................................................................................................. 150 No proof sheet information ....................................................................................................................... 150 No valid photo image files detected.......................................................................................................... 150 Only one photo enhancement may be chosen at a time .......................................................................... 151 Only one photo/size selection can be chosen at a time ........................................................................... 151 Paper Mismatch........................................................................................................................................ 151 Paper Jam ................................................................................................................................................ 151 Paper Out ................................................................................................................................................. 151 Paper or Photo Size error......................................................................................................................... 151 Paper Size/Type error .............................................................................................................................. 151 Photo size error. Photo must fit on page. ................................................................................................. 151 PictBridge Communication Error .............................................................................................................. 152 Please remove the camera card............................................................................................................... 152 Printer Carrier Stall ................................................................................................................................... 152 Proof Sheet Error...................................................................................................................................... 152 Some photos removed from card by host................................................................................................. 152 Problems reading the memory card ......................................................................................................... 152 Two-sided paper type error ...................................................................................................................... 153 Two-sided printing is not supported on the current paper size................................................................. 153 Two-sided printing is not supported on the current paper type ................................................................ 153 Error messages on the computer screen........................................................................................153 Clearing error messages .......................................................................................................................... 153 Left/Right Cartridge Missing ..................................................................................................................... 154 Communication not available ................................................................................................................... 154 General Printing Problem ......................................................................................................................... 154 Ink Low ..................................................................................................................................................... 154 Out of Memory.......................................................................................................................................... 154 Out of Paper ............................................................................................................................................. 155 Fixing a printing failure ............................................................................................................................. 155 Paper Jam ................................................................................................................................................ 155 Multiple All-In-Ones found ........................................................................................................................ 155 Print File Error .......................................................................................................................................... 155 Notices........................................................................................................................156 Product information.........................................................................................................................156 Edition notice...................................................................................................................................156 European EC directives conformity statement for radio products...................................................158 Power consumption.........................................................................................................................161 Networking glossary..................................................................................................166 Index............................................................................................................................168 10 Introduction Finding information about the printer Quick Setup sheet Description The Quick Setup sheet gives you instructions for setting up hardware and software. Where to find You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com. User's Guide Description Where to find The User's Guide gives you instructions for setting up You can find this document in the printer box or on the hardware and software (on Windows operating Lexmark Web site at www.lexmark.com. systems) and some basic instructions for using the printer. Note: If your printer supports Macintosh operating systems, see the Mac Help: 1 From the Finder desktop, double-click the Lexmark 4800 Series folder. 2 Double-click the printer Help icon. 11 User's Guide: Comprehensive Version Description The User's Guide: Comprehensive Version gives you instructions for using the printer and other information such as: Where to find When you install the printer software, the User's Guide: Comprehensive Version will be installed. · · · · · · · · · Using the software (on Windows operating systems) Loading paper Printing Working with photos Scanning (if supported by your printer) Making copies (if supported by your printer) Faxing (if supported by your printer) Maintaining the printer Connecting the printer to a network (if supported by your printer) scanning, faxing, paper jams, and misfeeds 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 4800 Series. 3 Click User's Guide. If the link to the User's Guide is not on your desktop, follow these instructions: 1 Insert the CD. The installation screen appears. All Programs Note: If necessary, click Run. In Windows XP and earlier versions, click Start Run, and then type D:\setup, where D is the letter of your CD-ROM drive. · Troubleshooting problems with printing, copying, Note: If your printer supports Macintosh operating systems, see the Mac Help: 1 From the Finder desktop, double-click the Lexmark 4800 Series folder. 2 Click Documentation. 3 Click View User's Guide (including Setup Troubleshooting). 2 Double-click the printer Help icon. 4 Click Yes. An icon of the User's Guide appears on your desktop, and the User's Guide: Comprehensive Version appears on the screen. You can also find this document on the Lexmark Web site at www.lexmark.com. Lexmark Solution Center Description Where to find The Lexmark Solution Center software is included on To access the Lexmark Solution Center: your CD. It installs with the other software, if your 1 Do one of the following: printer connects to a computer. · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 4800 Series. 3 Select Lexmark Solution Center. 12 Customer support Description Where to find (North America) Where to find (rest of world) Telephone numbers and support hours vary by country or region. Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link. Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer. Telephone support Call us at · US: 1-800-332-4120 Monday­Friday (8:00 AM­11:00 PM ET) Saturday (Noon­6:00 PM ET) · Canada: 1-800-539-6275 English Monday­Friday (8:00 AM­ 11:00 PM ET) Saturday (Noon­6:00 PM ET) French Monday­Friday (9:00 AM­ 7:00 PM ET) · Mexico: 01-800-253-9627 Monday­Friday (8:00 AM­8:00 PM ET) Note: Support numbers and times may change without notice. For the most recent phone numbers available, see the printed warranty statement that shipped with your printer. E-mail support For e-mail support, visit our Web site: www.lexmark.com. E-mail support varies by country or region, and may not be available in some instances. Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link. Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer. 1 2 3 4 5 Click CUSTOMER SUPPORT. Click Technical Support. Select your printer family. Select your printer model. From the Support Tools section, click eMail Support. Request. 6 Complete the form, and then click Submit Limited Warranty Description Limited Warranty Information Lexmark International, Inc. furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase. Where to find (US) To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at www.lexmark.com. Where to find (rest of world) Warranty information varies by country or region. See the printed warranty that shipped with your printer. 1 Click CUSTOMER SUPPORT. 2 Click Warranty Information. 3 From the Statement of Limited Warranty section, click Inkjet & All-In-One Printers. 4 Scroll through the Web page to view the warranty. 13 Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster: · · · · Machine Type number Serial number Date purchased Store where purchased Wireless network compatibility Your printer contains an IEEE 802.11g wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers that are Wi-Fi certified. If you are having issues with an N router, verify with your router manufacturer that the current mode setting is compatible with G devices, as this setting varies depending on the router brand/model. 14 Setting up the printer Checking the box contents 7 1 2 W PR I INT ING F I 3 1 6 2 5 4 3 Name 1 2 3 Black print cartridge Color print cartridge Power cord Description Cartridges to be installed into the printer. Note: Cartridge combinations vary depending on the product purchased. Attaches to the power supply port located at the back of the printer. Note: Your power cord may look different from the one shown. 4 Installation software CD for Windows and Macintosh · · · · Installation software for the printer Windows Help User's Guide in electronic format Mac Help 5 Getting Started Printed booklet that serves as a guide. Note: Complete user information (User's Guide or Mac Help) can be found on the installation software CDs. 6 7 Quick Setup sheet Installation cable Initial setup directions Connects the printer to the computer temporarily during some methods of installation. 15 Understanding the parts of the printer 10 9 1 8 2 7 W PRIN 11 I TING F I 3 W PRIN I TING F I 4 6 5 Use the 1 2 3 4 Paper support To Load paper. Control panel display View menus. Control panel Wi-Fi indicator Operate the printer. For more information, see "Using the control panel" on page 26. Check wireless status: · Off--Indicates that no wireless option is installed. · Orange--Indicates that the printer is ready for wireless connection, but not connected. · Orange blinking--Indicates that the printer is configured but unable to communicate with the wireless network. · Green--Indicates that the printer is connected to a wireless network. 5 6 7 8 9 10 11 Memory card slots PictBridge port Paper exit tray Top cover Paper feed guard Paper guide Scanner glass Insert a memory card. Connect a PictBridge-enabled digital camera or a flash drive to the printer. Hold paper as it exits. Access the scanner glass. Prevent items from falling into the paper slot. Keep paper straight when feeding. Copy or remove an item. 16 1 2 W PRI NTIN I F G I 3 4 5 6 Use the 1 2 3 4 Scanner unit Print cartridge carrier Lexmark N2050 (internal wireless print server) USB port To Access the print cartridges. Install, replace, or remove a print cartridge. Connect the printer to a wireless network. Connect the printer to a computer using a USB cable. Warning: Do not touch the USB port except when plugging in or removing a USB cable or installation cable. 5 Duplex cover · Print on both sides of the paper · Remove paper jams. For more information, see "Paper jam in the duplex unit" on page 139. Connect the printer to a power source. 6 Power supply with port 2 1 17 Standalone setup 1 Unpack the printer. 7 1 2 W PR I INT ING F I 3 1 6 2 5 4 3 2 Remove all tape and packing material from all areas of the printer. W PRIN I TING F I 3 Extend the paper exit tray. 2 1 W PRI NTI NG I F I 18 4 Raise the paper support. W PRI NTI NG I F I 5 Extend the paper guides. W PRINT I ING F I 6 Load paper. 7 Connect the power cord. 2 1 19 8 Make sure the power is on. W PRIN I TING F I 9 Raise the control panel display. W PRI NTI I NG F I 10 If prompted, set the language. 1 a Using the control panel of the printer, press display. or 2 1 repeatedly until the language you want appears on the b Press to save. 11 If prompted, set the country/region. 1 a Using the control panel of the printer, press on the display. or 2 1 repeatedly until the country/region you want appears b Press to save. 20 12 Open the printer. 13 Press down on the levers. W PRIN I TING F I 14 Remove the tape from the black cartridge, and insert the cartridge in the left carrier. 15 Close the black cartridge carrier lid. 21 16 Remove the tape from the color cartridge, and insert the cartridge in the right carrier. 17 Close the color cartridge carrier lid. 18 Close the printer. 19 Press . An alignment page prints. 22 20 Discard the alignment page. Notes: · The alignment page may differ from the one shown. · Streaks on the alignment page are normal, and do not indicate a problem. Understanding the printer software Using the software that installed with your printer, you can edit photos, send faxes, maintain your printer, and do many other tasks. The following is an overview of features of the Productivity Studio and the Solution Center. To open the Productivity Studio Welcome Screen, use one of these methods: Method 1 From the desktop, double-click the Productivity Studio icon. Method 2 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 4800 Series. 3 Select Productivity Studio. Click the Productivity Studio icon for the task you want to complete. Depending on the printer you have, some of the features of this software may not be applicable. Click To Scan Details · Scan a photo or document. · Save, edit, or share a photo or document. Copy · Copy a photo or document. · Reprint or enlarge a photo. Send a photo or document as a fax. Fax E-mail Send a photo or document as an attachment to an e-mail message. 23 Click To Transfer Photos Details Download photos from a memory card, flash drive, CD, or digital camera to the Library. Photo Greeting Cards Make quality greeting cards from your photos. Photo Packages Print multiple photos in various sizes. Poster Print a photo as a multiple-page poster. At the bottom left corner of the Welcome Screen, there are two Settings choices: Click Printer Status and Maintenance To · · · · · Open the Solution Center. Check ink levels. Order print cartridges. Find maintenance information. Select other Solution Center tabs for more information, including how to change printer settings and troubleshooting. Dialing and Sending Ringing and Answering Fax Printing/Reports Speed Dial and Group Dial numbers Fax History and Settings Select printer fax settings for: · · · · 24 The Solution Center is a complete guide to such printing features as printing photos, troubleshooting printing problems, installing print cartridges, and performing maintenance tasks. To open the Solution Center, use one of the following methods. Method 1 Method 2 1 From the desktop, double-click on the Solution Center icon. 2 Click Setup and diagnose printer. The Solution Center appears with the Maintenance tab open. 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 4800 Series. 3 Select Solution Center. From here How To You can: · Learn how to: ­ Use basic features. ­ Print, scan, copy, and fax. ­ Print projects such as photos, envelopes, cards, banners, iron-on transfers, and transparencies. · Find the electronic User's Guide for more information. · View ink levels and order new print cartridges. Troubleshooting · Learn tips about the current status. · Solve printer problems. · View ink levels and order new print cartridges. · · · · · · Change the appearance of the Printing Status window. Turn printing voice notification on or off. Change network printing settings. Share information with us regarding how you use the printer. Obtain software version information. View ink levels and order new print cartridges. Advanced Maintenance · Install a new print cartridge. Note: Wait until scanning is complete before installing a new print cartridge. · · · · · · Order new print cartridges. Print a test page. Clean print cartridges to fix horizontal streaks. Align print cartridges to fix blurry edges. View ink levels. Troubleshoot other ink problems. 25 Understanding the control panel Using the control panel The display shows: · · · · Mode indicators Main menu art messages Icons Ink cartridge levels Mode Main Menu Area Message 1 · Scroll through submenus. · Increase the numbers of copies to be printed. · Scroll through menus, submenus, or settings on the display. · Increase a number. · Cancel a print, copy, or scan job in progress. · Exit a menu or submenu, and return to the default copy, scan, or photo card screen. 2 3 · Clear current settings or error messages, and return to default settings. 4 Display the Copy, Photo, Print files, Scan, Setup, and Maintenance menu, depending on which mode is selected. Selects submenus (such as the Photo Menu when viewing photos). 5 · Turn the printer on and off. · Stop the print, copy, or scan process. Select for duplex (two-sided) printing. Note: This button is not functional with a Macintosh operating system. You can print two-sided documents with a Macintosh operating system by using the settings in the Two-Sided menu of the Print dialog. A 6 7 8 Start a copy, scan, or photo print job, depending on which mode is selected. · Save temporary settings. · Return to the previous screen. · Scroll through submenus. · Decrease the number of copies to be printed. · · · · Choose a menu or submenu item that appears on the display. Save settings. Feed or eject paper. In Photo mode, select or deselect a photo. 9 10 11 · Scroll through menus, submenus, or settings on the display. · Decrease a number. 26 1 11 2 10 9 8 7 6 A 3 4 5 Navigating the control panel menus The main menu consists of these items: · · · · · · Copy Photo Print Files Scan Setup Maintenance or repeatedly until the item you want is highlighted. 1 Press 2 Press . The menu that matches the previously highlighted item appears: · · · · · · Copy Mode menu Photo Card Mode menu Print Files Mode menu Scan Mode menu Setup menu Maintenance menu Within each of these menus are menu items or submenus. For instance, the Copy Mode menu has a menu item called Color. 27 Within each menu item or submenu, there are choices called values. For instance, the Color menu item has values of Color and Black & White. · Press or repeatedly to scroll through menu items or submenus. · Press or repeatedly to scroll through values. · In some menus, you can press to see a preview of the job before you start it. A job could be a print job, copy job, or scan job. The control panel menu screen indicates when you can press for a preview. · Before starting a job, if you want to make a change after you see the preview, press to adjust any choices or settings for this single job. It returns you to the menu so you can make changes. For example, if to return to the Copy Mode menu you were in the Copy Mode menu, press for the preview. Press to make additional changes. repeatedly to return to previous menus. · Press in some submenus, such as the Change Default Settings submenu, causes the Pressing values you selected to be saved. For more information, see "Understanding and using default settings" on page 28. Understanding and using default settings Saved settings are called user default settings because you, the user, selected the values and saved them. The control panel refers to them as default settings. Notes: · An asterisk (*) appears next to a default setting. You may notice these when you scroll through the values in submenus. · Default settings remain in effect until you change them. To change them, access the Change Default Settings submenu again for the appropriate menu, choose different value selections, and then to save these values as the new default settings. press If you want to start a job without making any changes, press is an easy and quick way to start printing any job. . The job prints based on the default settings. This Note: If you do not want to use the default settings, you can enter the menu, make different choices for the values . Your job prints using the values you chose for this job only. in the submenus, and then press Saving settings In a setting menu, an * appears next to the default setting. To change the setting: 1 From the control panel, press Maintenance. or repeatedly to choose Copy, Photo, Print Files, Scan, Setup, or 2 Press . 3 Press 4 Press or , or press or repeatedly to choose the setting you want. to select each setting you want. also shows a preview in the Copy mode. Note: Pressing 5 Press while Yes is highlighted, or press repeatedly to save all temporary settings and return to the main menu. An * appears next to the saved setting. Note: The printer reverts to the default setting after two minutes of inactivity or if the printer is turned off. The Photo settings will not time out after two minutes of inactivity or turning off the power but will return to the default settings when a memory card or flash drive is removed. 28 Installing the printer software Using the installation software CD (Windows users only) Using the CD that came with the printer: 1 Start Windows. 2 When the desktop appears, insert the software CD. The software installation screen appears. 3 Click Install. Using the installation software CD (Macintosh users only) 1 Close all open software applications. 2 Insert the software CD. 3 From the Finder desktop, double-click the printer CD icon that automatically appears. 4 Double-click the Install icon. 5 Follow the instructions on the computer screen. Using the World Wide Web 1 Go to the Lexmark Web site at www.lexmark.com. 2 From the home page, navigate through the menu selection, and then click Drivers & Downloads. 3 Choose the printer and the printer driver for your operating system. 4 Follow the instructions on the computer screen to download the driver and install the printer software. What do the Wi-Fi indicator lights mean? · Off indicates that the printer is not turned on, or a wireless print server is not installed. Select this option: ­ If you want to connect the printer to the computer using a USB cable. ­ If the printer does not have a wireless print server installed and you want to connect the printer to the computer using a USB cable. · Orange indicates that the printer is ready to be configured for wireless printing, but it is not connected to a wireless network. Select this option if you want to set up the printer on your wireless network. · Orange blinking indicates that the printer is configured, but it is unable to communicate with the wireless network. Select this option if you want to modify the wireless settings of the printer. · Green indicates that the printer is connected to a wireless network. Select this option to start using the printer that is already set up on your wireless network. Turning printing voice notification on or off The printer has a voice notification feature that tells you when printing starts and when it is completed. 29 To turn the voice notification on or off: