5000 Series User's Guide May 2007 www.lexmark.com Safety information Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord. Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. CAUTION: The receiver earpiece may attract pins, staples, or other metallic objects. Do not place the receiver near such objects, and check the receiver before using it. SAVE THESE INSTRUCTIONS. Contents Safety information.........................................................................................................2 Finding more information.............................................................................................9 Finding information about the printer...................................................................................................9 Operating system notice....................................................................................................................12 Setting up the printer...................................................................................................13 Checking the box contents................................................................................................................13 Understanding the parts of the printer...............................................................................................14 Getting the printer ready to fax..........................................................................................................16 Choosing a fax connection ......................................................................................................................... 16 Using an RJ11 adapter............................................................................................................................... 17 Connecting directly to a telephone wall jack............................................................................................... 20 Connecting directly to a telephone wall jack in Germany ........................................................................... 20 Connecting to a telephone.......................................................................................................................... 21 Connecting to an answering machine ........................................................................................................ 22 Connecting to a computer with a modem ................................................................................................... 23 Using a digital phone service...................................................................................................................... 25 Understanding the control panel.......................................................................................................25 Using the control panel............................................................................................................................... 25 Saving settings ........................................................................................................................................... 28 Understanding the Settings menu .............................................................................................................. 28 Installing another language control panel................................................................................................... 30 Installing the printer software.............................................................................................................30 Understanding the printer software...................................................................................................31 Turning printing voice notification on or off........................................................................................33 Security Information...........................................................................................................................34 Loading paper and original documents.....................................................................35 Loading paper....................................................................................................................................35 Using the automatic paper type sensor.............................................................................................35 Loading envelopes............................................................................................................................35 Loading labels...................................................................................................................................36 Loading greeting cards, index cards, photo cards, and postcards....................................................36 Loading transparencies.....................................................................................................................37 Loading iron-on transfers...................................................................................................................37 Loading custom-size paper...............................................................................................................37 Loading banner paper.......................................................................................................................37 Loading original documents into the Automatic Document Feeder (ADF)........................................38 3 Faxing using the control panel...................................................................................40 Sending a fax using the control panel...............................................................................................40 Entering a fax number using the control panel ........................................................................................... 40 Sending a fax using the control panel ........................................................................................................ 41 Sending a fax while listening to a call (On Hook Dial) using the control panel........................................... 41 Sending a broadcast fax at a scheduled time............................................................................................. 42 Receiving a fax using the control panel.............................................................................................42 Receiving a fax automatically using the control panel................................................................................ 42 Setting a fax manual answer code using the control panel ........................................................................ 43 Receiving a fax manually............................................................................................................................ 43 Using Caller ID from the control panel........................................................................................................ 43 Receiving a fax with an answering machine using the control panel ......................................................... 44 Forwarding faxes using the control panel..........................................................................................44 Using the control panel Phonebook..................................................................................................45 Customizing fax settings using the control panel..............................................................................46 Understanding the Fax menu ..................................................................................................................... 46 Setting up Quick Dial buttons using the control panel ................................................................................ 47 Setting up a fax header using the control panel ......................................................................................... 47 Setting up a fax footer using the control panel ........................................................................................... 48 Blocking junk faxes using the control panel................................................................................................ 49 Blocking unwanted changes to fax settings using the control panel .......................................................... 50 Setting up a dialing prefix using the control panel ...................................................................................... 50 Setting the distinctive ring using the control panel ..................................................................................... 51 Setting the number of rings before receiving a fax automatically using the control panel.......................... 51 Changing Caller ID pattern using the control panel.................................................................................... 52 Printing fax activity reports using the control panel...........................................................................52 Canceling a fax after a document is loaded using the control panel.................................................52 Faxing using the computer.........................................................................................53 Sending a fax using the software......................................................................................................53 Receiving a fax using the computer..................................................................................................53 Receiving a fax automatically using the computer ..................................................................................... 53 Setting a fax manual answer code using the computer.............................................................................. 54 Using Caller ID from the software............................................................................................................... 54 Receiving a fax with an answering machine using the computer ............................................................... 54 Forwarding faxes...............................................................................................................................55 Using the computer Phone Book.......................................................................................................55 Customizing fax settings using the computer....................................................................................56 Customizing settings using the Fax Setup Utility........................................................................................ 56 Setting Auto Answer to on .......................................................................................................................... 57 Setting up Quick Dial buttons using the computer...................................................................................... 58 Creating a fax cover page using the Productivity Studio ............................................................................ 58 Blocking junk faxes..................................................................................................................................... 58 Using the Fax Solutions Software .............................................................................................................. 59 4 Setting up a dialing prefix ........................................................................................................................... 60 Setting the distinctive ring........................................................................................................................... 60 Setting the number of rings before receiving a fax automatically ............................................................... 60 Setting up Speed Dial....................................................................................................... ...