User manual LEXMARK X5070

5000 Series User's Guide May 2007 www.lexmark.com Safety information Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord. Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. CAUTION: The receiver earpiece may attract pins, staples, or other metallic objects. Do not place the receiver near such objects, and check the receiver before using it. SAVE THESE INSTRUCTIONS. Contents Safety information.........................................................................................................2 Finding more information.............................................................................................9 Finding information about the printer...................................................................................................9 Operating system notice....................................................................................................................12 Setting up the printer...................................................................................................13 Checking the box contents................................................................................................................13 Understanding the parts of the printer...............................................................................................14 Getting the printer ready to fax..........................................................................................................16 Choosing a fax connection ......................................................................................................................... 16 Using an RJ11 adapter............................................................................................................................... 17 Connecting directly to a telephone wall jack............................................................................................... 20 Connecting directly to a telephone wall jack in Germany ........................................................................... 20 Connecting to a telephone.......................................................................................................................... 21 Connecting to an answering machine ........................................................................................................ 22 Connecting to a computer with a modem ................................................................................................... 23 Using a digital phone service...................................................................................................................... 25 Understanding the control panel.......................................................................................................25 Using the control panel............................................................................................................................... 25 Saving settings ........................................................................................................................................... 28 Understanding the Settings menu .............................................................................................................. 28 Installing another language control panel................................................................................................... 30 Installing the printer software.............................................................................................................30 Understanding the printer software...................................................................................................31 Turning printing voice notification on or off........................................................................................33 Security Information...........................................................................................................................34 Loading paper and original documents.....................................................................35 Loading paper....................................................................................................................................35 Using the automatic paper type sensor.............................................................................................35 Loading envelopes............................................................................................................................35 Loading labels...................................................................................................................................36 Loading greeting cards, index cards, photo cards, and postcards....................................................36 Loading transparencies.....................................................................................................................37 Loading iron-on transfers...................................................................................................................37 Loading custom-size paper...............................................................................................................37 Loading banner paper.......................................................................................................................37 Loading original documents into the Automatic Document Feeder (ADF)........................................38 3 Faxing using the control panel...................................................................................40 Sending a fax using the control panel...............................................................................................40 Entering a fax number using the control panel ........................................................................................... 40 Sending a fax using the control panel ........................................................................................................ 41 Sending a fax while listening to a call (On Hook Dial) using the control panel........................................... 41 Sending a broadcast fax at a scheduled time............................................................................................. 42 Receiving a fax using the control panel.............................................................................................42 Receiving a fax automatically using the control panel................................................................................ 42 Setting a fax manual answer code using the control panel ........................................................................ 43 Receiving a fax manually............................................................................................................................ 43 Using Caller ID from the control panel........................................................................................................ 43 Receiving a fax with an answering machine using the control panel ......................................................... 44 Forwarding faxes using the control panel..........................................................................................44 Using the control panel Phonebook..................................................................................................45 Customizing fax settings using the control panel..............................................................................46 Understanding the Fax menu ..................................................................................................................... 46 Setting up Quick Dial buttons using the control panel ................................................................................ 47 Setting up a fax header using the control panel ......................................................................................... 47 Setting up a fax footer using the control panel ........................................................................................... 48 Blocking junk faxes using the control panel................................................................................................ 49 Blocking unwanted changes to fax settings using the control panel .......................................................... 50 Setting up a dialing prefix using the control panel ...................................................................................... 50 Setting the distinctive ring using the control panel ..................................................................................... 51 Setting the number of rings before receiving a fax automatically using the control panel.......................... 51 Changing Caller ID pattern using the control panel.................................................................................... 52 Printing fax activity reports using the control panel...........................................................................52 Canceling a fax after a document is loaded using the control panel.................................................52 Faxing using the computer.........................................................................................53 Sending a fax using the software......................................................................................................53 Receiving a fax using the computer..................................................................................................53 Receiving a fax automatically using the computer ..................................................................................... 53 Setting a fax manual answer code using the computer.............................................................................. 54 Using Caller ID from the software............................................................................................................... 54 Receiving a fax with an answering machine using the computer ............................................................... 54 Forwarding faxes...............................................................................................................................55 Using the computer Phone Book.......................................................................................................55 Customizing fax settings using the computer....................................................................................56 Customizing settings using the Fax Setup Utility........................................................................................ 56 Setting Auto Answer to on .......................................................................................................................... 57 Setting up Quick Dial buttons using the computer...................................................................................... 58 Creating a fax cover page using the Productivity Studio ............................................................................ 58 Blocking junk faxes..................................................................................................................................... 58 Using the Fax Solutions Software .............................................................................................................. 59 4 Setting up a dialing prefix ........................................................................................................................... 60 Setting the distinctive ring........................................................................................................................... 60 Setting the number of rings before receiving a fax automatically ............................................................... 60 Setting up Speed Dial................................................................................................................................. 61 Setting up to fax while behind a PBX ......................................................................................................... 61 Printing fax activity reports................................................................................................................62 Printing.........................................................................................................................63 Printing basic documents..................................................................................................................63 Printing a document.................................................................................................................................... 63 Printing a Web page ................................................................................................................................... 63 Printing photos or images from a Web page .............................................................................................. 64 Printing multiple copies of a document....................................................................................................... 64 Printing on both sides of the paper............................................................................................................. 65 Collating copies .......................................................................................................................................... 65 Printing multiple pages on one sheet (N-Up).............................................................................................. 66 Pausing print jobs ....................................................................................................................................... 66 Canceling print jobs .................................................................................................................................... 66 Printing specialty documents.............................................................................................................66 Choosing compatible specialty paper types ............................................................................................... 66 Printing envelopes ...................................................................................................................................... 67 Printing greeting cards, index cards, photo cards, and postcards.............................................................. 67 Printing a document as a poster................................................................................................................. 67 Printing an image as a poster..................................................................................................................... 68 Printing a booklet........................................................................................................................................ 68 Assembling a booklet ................................................................................................................................. 69 Printing iron-on transfers ............................................................................................................................ 69 Printing on custom-size paper .................................................................................................................... 69 Printing transparencies............................................................................................................................... 70 Printing a banner ........................................................................................................................................ 70 Watermark .................................................................................................................................................. 70 Changing printer settings...................................................................................................................70 Saving and deleting print settings............................................................................................................... 70 Resetting printer software to factory default settings.................................................................................. 71 Resetting the printer to factory default settings .......................................................................................... 71 Copying.........................................................................................................................73 Making a copy...................................................................................................................................73 Adjusting copy quality........................................................................................................................73 Making a copy lighter or darker.........................................................................................................74 Copying multiple images on one page using the control panel.........................................................74 Collating copies using the control panel............................................................................................74 Enlarging or reducing an image........................................................................................................75 Understanding the Copy menu..........................................................................................................75 Canceling a copy after document is loaded......................................................................................76 5 Scanning.......................................................................................................................77 Scanning using the control panel......................................................................................................77 Scanning a document................................................................................................................................. 77 Understanding the Scan menu ................................................................................................................... 77 Scanning to a computer over a network ..................................................................................................... 78 Scanning using only the computer....................................................................................................78 Scanning a document using the computer ................................................................................................. 78 Scanning text for editing using the computer ............................................................................................. 78 Scanning images for editing ....................................................................................................................... 78 Creating a PDF from a scanned item ......................................................................................................... 79 Customizing scan settings using the computer .......................................................................................... 79 Saving a scanned image on the computer ................................................................................................. 80 Changing the Productivity Studio scan settings ......................................................................................... 80 Adding a file to an e-mail message ............................................................................................................ 80 Adding a new scanned image to an e-mail message ................................................................................. 81 Scanning documents or images for e-mailing ............................................................................................ 81 Changing the Productivity Studio e-mail screen preferences..................................................................... 81 Canceling a scan job.........................................................................................................................82 Working with photos...................................................................................................83 Retrieving and managing photos.......................................................................................................83 Inserting a flash drive ................................................................................................................................. 83 Connecting a PictBridge-enabled digital camera........................................................................................ 84 Understanding the PictBridge menu........................................................................................................... 84 Transferring all photos from a CD or flash drive using the computer ......................................................... 86 Transferring selected photos from a CD or flash drive using the computer ............................................... 86 Changing the Productivity Studio temporary files preferences................................................................... 87 Changing the Productivity Studio searched folders preferences................................................................ 87 Changing the Productivity Studio library preferences................................................................................. 87 Changing the Productivity Studio transfer settings..................................................................................... 87 Editing photos....................................................................................................................................88 Cropping a photo ........................................................................................................................................ 88 Rotating a photo ......................................................................................................................................... 88 Changing the Resolution / Size of a photo ................................................................................................. 88 Applying One-Click Auto Fixes to a photo .................................................................................................. 88 Reducing the red-eye effect in a photo....................................................................................................... 89 Blurring/Sharpening a photo....................................................................................................................... 89 Enhancing a photo...................................................................................................................................... 89 Changing the Hue / Saturation of a photo .................................................................................................. 89 Changing the Gamma Value of a photo or image ...................................................................................... 90 Despeckling a photo ................................................................................................................................... 90 Changing the Brightness / Contrast settings of a photo ............................................................................. 90 Applying a color effect to a photo ............................................................................................................... 90 Changing the Exposure setting of a photo ................................................................................................. 91 Removing wavy patterns from scanned photos, magazines, or newspapers............................................. 91 6 Printing photos...................................................................................................................................91 Printing photos from a CD or flash drive using the computer ..................................................................... 91 Viewing / Printing photos from the Productivity Studio ............................................................................... 92 Printing Photo Packages ............................................................................................................................ 92 Creating Photo Greeting Cards .................................................................................................................. 92 Using a PictBridge-enabled digital camera to control printing photos ........................................................ 93 Creating and viewing a slideshow.....................................................................................................94 Connecting the printer to a network..........................................................................95 Networking overview.........................................................................................................................95 Finding your MAC address................................................................................................................95 Sharing a printer in a Windows environment.....................................................................................95 Finding a printer/print server located on remote subnets..................................................................96 Direct IP printing................................................................................................................................96 Ping the printer..................................................................................................................................96 Maintaining the printer................................................................................................98 Removing a used print cartridge........................................................................................................98 Installing print cartridges....................................................................................................................99 Refilling print cartridges...................................................................................................................101 Using genuine Lexmark print cartridges..........................................................................................101 Aligning print cartridges...................................................................................................................101 Cleaning the print cartridge nozzles................................................................................................101 Wiping the print cartridge nozzles and contacts..............................................................................102 Preserving the print cartridges.........................................................................................................103 Cleaning the scan lens and white roller...........................................................................................103 Cleaning the exterior of the printer..................................................................................................104 Ordering supplies............................................................................................................................105 Ordering print cartridges........................................................................................................................... 105 Ordering paper and other supplies ........................................................................................................... 105 Troubleshooting.........................................................................................................107 Setup Troubleshooting....................................................................................................................107 Fax troubleshooting.........................................................................................................................111 Jams and misfeeds troubleshooting................................................................................................120 Print troubleshooting........................................................................................................................123 Copy troubleshooting.......................................................................................................................141 Scan troubleshooting.......................................................................................................................143 Error messages on the printer display.............................................................................................146 Error messages on the computer screen........................................................................................152 7 Notices........................................................................................................................155 Product information.........................................................................................................................155 Edition notice...................................................................................................................................155 Power consumption.........................................................................................................................159 Index............................................................................................................................164 8 Finding more information Finding information about the printer Quick Setup sheet Description The Quick Setup sheet gives you instructions for setting up hardware and software. Where to find You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com. User's Guide Description Where to find The User's Guide gives you instructions for setting up You can find this document in the printer box or on the hardware and software (on Windows operating Lexmark Web site at www.lexmark.com. systems) and some basic instructions for using the printer. Note: If your printer supports Macintosh operating systems, see the Mac Help: 1 From the Finder desktop, double-click the Lexmark 5000 Series folder. 2 Double-click the printer Help icon. 9 User's Guide: Comprehensive Version Description The User's Guide: Comprehensive Version gives you instructions for using the printer and other information such as: Where to find When you install the printer software, the User's Guide: Comprehensive Version will be installed. · · · · · · · · · Using the software (on Windows operating systems) Loading paper Printing Working with photos Scanning (if supported by your printer) Making copies (if supported by your printer) Faxing (if supported by your printer) Maintaining the printer Connecting the printer to a network (if supported by your printer) scanning, faxing, paper jams, and misfeeds 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 5000 Series. 3 Click User's Guide. If the link to the User's Guide is not on your desktop, follow these instructions: 1 Insert the CD. The installation screen appears. All Programs Note: If necessary, click Run. In Windows XP and earlier versions, click Start Run, and then type D:\setup, where D is the letter of your CD-ROM drive. · Troubleshooting problems with printing, copying, Note: If your printer supports Macintosh operating systems, see the Mac Help: 1 From the Finder desktop, double-click the Lexmark 5000 Series folder. 2 Click Documentation. 3 Click View User's Guide (including Setup Troubleshooting). 2 Double-click the printer Help icon. 4 Click Yes. An icon of the User's Guide appears on your desktop, and the User's Guide: Comprehensive Version appears on the screen. You can also find this document on the Lexmark Web site at www.lexmark.com. Lexmark Solution Center Description Where to find The Lexmark Solution Center software is included on To access the Lexmark Solution Center: your CD. It installs with the other software, if your 1 Do one of the following: printer connects to a computer. · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 5000 Series. 3 Select Lexmark Solution Center. 10 Customer support Description Where to find (North America) Where to find (rest of world) Telephone numbers and support hours vary by country or region. Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link. Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer. Telephone support Call us at · US: 1-800-332-4120 Monday­Friday (8:00 AM­11:00 PM ET) Saturday (Noon­6:00 PM ET) · Canada: 1-800-539-6275 English Monday­Friday (8:00 AM­ 11:00 PM ET) Saturday (Noon­6:00 PM ET) French Monday­Friday (9:00 AM­ 7:00 PM ET) · Mexico: 01-800-253-9627 Monday­Friday (8:00 AM­8:00 PM ET) Note: Support numbers and times may change without notice. For the most recent phone numbers available, see the printed warranty statement that shipped with your printer. E-mail support For e-mail support, visit our Web site: www.lexmark.com. E-mail support varies by country or region, and may not be available in some instances. Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link. Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer. 1 2 3 4 5 Click CUSTOMER SUPPORT. Click Technical Support. Select your printer family. Select your printer model. From the Support Tools section, click eMail Support. Request. 6 Complete the form, and then click Submit Limited Warranty Description Limited Warranty Information Lexmark International, Inc. furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase. Where to find (US) To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at www.lexmark.com. Where to find (rest of world) Warranty information varies by country or region. See the printed warranty that shipped with your printer. 1 Click CUSTOMER SUPPORT. 2 Click Warranty Information. 3 From the Statement of Limited Warranty section, click Inkjet & All-In-One Printers. 4 Scroll through the Web page to view the warranty. 11 Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster: · · · · Machine Type number Serial number Date purchased Store where purchased Operating system notice All features and functions are operating system-dependent. For complete descriptions: · Windows users--See the User's Guide. · Macintosh users--If your product supports Macintosh, see the Mac Help installed with the printer software. 12 Setting up the printer Checking the box contents 1 2 3 4 1 2 3 8 7 6 5 Name 1 2 3 Black print cartridge Color print cartridge Telephone handset Description Cartridges to be installed into the printer. Note: Cartridge combinations vary depending on the product purchased. · Answer incoming telephone calls and talk to someone on the phone · Listen for fax tones when sending a fax Note: Plug the coiled cord in the back of the printer into the base of the telephone handset. 4 Telephone cord Use for faxing. For more information about connecting this cord, see "Choosing fax connection." Note: Your telephone cord may look different from the one shown. 5 Power cord Attaches to the power supply port located at the back of the printer. Note: Your power cord may look different from the one shown. 6 7 Setup sheet Installation software CD Instructions on setting up printer hardware and software, and information on setup troubleshooting. · Installation software for the printer · User's Guide in electronic format · Mac Help 13 Name 8 Description User's Guide, Getting Started, or Setup Solutions Printed booklet that serves as a guide. Note: The User's Guide can be found on the installation software CD that shipped with the printer. Note: A USB cable may or may not be included. Understanding the parts of the printer 11 1 2 10 9 3 4 8 5 7 6 Use the 1 2 3 Paper support Paper guides Automatic Document Feeder (ADF) To Load paper. Keep paper straight when loading. Fax, copy, or scan one or more pages. Note: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the ADF. 4 · Turn the printer on and off. · Stop the print, copy, scan, or fax process. Control panel PictBridge port Paper exit tray Automatic Document Feeder (ADF) exit tray Display Operate the printer. Connect a PictBridge-enabled digital camera. Hold paper as it exits. Pick up your original document after it has gone through the ADF. View menus, settings options, printer status, and messages. 5 6 7 8 9 14 Use the 10 11 To Automatic Document Feeder (ADF) paper guides Keep paper straight when feeding into the ADF. Telephone handset · Answer incoming telephone calls and talk to someone on the phone. · Listen for fax tones when sending a fax. 1 2 4 3 Use the 1 2 USB port EXT port To Connect the printer to a computer using a USB cable. Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer. Notes: · Remove the plug to access the port. · This connection method may not be applicable in all countries or regions. EXT 3 LINE port Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to this telephone line to receive incoming fax calls. Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer. LINE 15 Use the 4 To Power supply with port Connect the printer to a power source. Getting the printer ready to fax CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. Choosing a fax connection You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see the topics listed under "Setup troubleshooting" in the "Troubleshooting" chapter. Notes: · The printer is an analog device that works best when directly connected to the wall jack. · Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. · If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required. For more information, see "Using a digital phone service" on page 25. You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes. You can connect the printer to other equipment. See the following table to determine the best way to set up the printer. Equipment Benefits telephone line. See this section telephone wall jack" on page 20. · The printer · A telephone cord · Use the fax line as a normal For more information, see "Connecting directly to a · Send and receive faxes without using a computer. · A telephone wall jack · The printer · An answering machine · Use the fax line as a normal For more information, see "Connecting to an answering telephone line. machine" on page 22. · Send and receive faxes without using a computer. · Two telephone cords · Receive incoming voice messages. · A telephone wall jack 16 Equipment Benefits telephone line. See this section a modem" on page 23. · The printer · A computer modem · Use the fax line as a normal For more information, see "Connecting to a computer with · Send and receive faxes without using a computer. · Two telephone cords · Send faxes using the computer. · A telephone wall jack Using an RJ11 adapter Country/region · · · · · United Kingdom Ireland Finland Norway Denmark · · · · · Italy Sweden Netherlands France Portugal To connect your printer to an answering machine or other telecommunications equipment, use the telephone line adapter included in the box with the printer. 1 Connect one end of the telephone cord into the Line port of the printer. 2 Connect the adapter to the telephone line that came with the printer. Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your location. 3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter. 17 If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment: 1 Remove the plug from the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the adapter, as shown, will not function properly. 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Warning: Do not touch cables or the printer in the area shown while actively sending or receiving a fax. Country/region · · · · · · · · · Saudi Arabia United Arab Emirates Egypt Bulgaria Czech Republic Belgium Australia South Africa Greece · · · · · · · · Israel Hungary Poland Romania Russia Slovenia Spain Turkey 18 To connect an answering machine or other telecommunications equipment to the printer: 1 Remove the plug from the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter, as shown, will not function properly. 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Warning: Do not touch cables or the printer in the area shown while actively sending or receiving a fax. Country/region · Germany · Austria · Switzerland There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer. 19 Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work. Connecting directly to a telephone wall jack Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer. 1 Make sure you have a telephone cord and a telephone wall jack. 2 Connect one end of the telephone cord into the LINE port of the printer. 3 Connect the other end of the telephone cord into an active telephone wall jack. Connecting directly to a telephone wall jack in Germany Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer. 1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack. 2 Connect one end of the telephone cord into the LINE port of the printer. 3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack. 20 4 If you would like to use the same line for both fax and telephone communication, connect a second telephone line (not provided) between the telephone and the F slot of an active telephone wall jack. 5 If you would like to use the same line for recording messages on your answering machine, connect a second telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack. Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 Make sure you have the following: · A telephone · Two telephone cords · A telephone wall jack 21 2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 Make sure you have the following: · A telephone · An answering machine · Three telephone cords · A telephone wall jack 22 2 Connect one telephone cord into the LINE port jack. of the printer, and then plug it into an active telephone wall 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software application. 23 Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 Make sure you have the following: · A telephone · A computer with a modem · Two telephone cords · A telephone wall jack 2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the computer modem to the EXT port of the printer. 24 Using a digital phone service The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services can be used. · If you are using an ISDN telephone service, connect the printer to an analog telephone port (an R-interface port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN provider. · If you are using DSL, connect to a DSL filter or router that will support analog use. For more information, contact your DSL provider. · If you are using a PBX telephone service, make sure you are connecting to an analog connection on the PBX. If none exists, consider installing an analog telephone line for the fax machine. For more information on faxing when using a PBX telephone service, see the related topic, "Setting up to fax while behind a PBX." Understanding the control panel Using the control panel The display shows: · · · · Printer status Messages Menus Setting options 1 3 4 2 5 Press 1 2 3 4 5 To Quick Dial buttons Access any of the first five programmed Speed Dial numbers. Phonebook Settings Quality Access any of the programmed Speed Dial numbers (1­89) or Group Dial numbers (90­ 99). Access menus for maintenance functions, paper size and type, printer setup, and printer defaults. Adjust the quality of a fax, copy, or scan. Display the Fax, Copy, or Scan menu, depending on which mode is selected. 25 1 2 3 4 5 6 7 8 Press 1 Fax Mode To Access the fax default screen and send faxes. Note: The mode is selected when the button light is on. 2 Copy Mode Access the copy default screen and make copies. Note: The mode is selected when the button light is on. 3 Scan Mode Access the scan default screen and scan documents. Note: The mode is selected when the button light is on. 4 · Return to the previous screen. · Delete a letter or number. · Decrease a number. · Delete a letter or number. · Scroll through menus, submenus, or settings on the display. · Select a menu or submenu item that appears on the display. · Feed or eject paper if held for three seconds. · Increase a number. · Scroll through menus, submenus, or settings on the display. · · · · Cancel a fax, print, copy, or scan job in progress. Clear a fax number or end a fax transmission and return to the fax default screen. Exit a menu or submenu, and return to the default fax, copy, or scan screen. Clear current settings or error messages, and return to default settings. 5 6 7 8 26 1 2 3 5 4 Press 1 To A keypad number or symbol In Fax mode: · · · · 2 Auto Answer Enter fax numbers. Navigate an automated answering system. Select letters when creating a Speed Dial list. Type numbers to enter or edit the date and time shown on the display. In Copy mode: Enter the number of copies or prints you want to make. Set the printer to answer all incoming calls when the button light is on. Note: For information on setting the number of rings before the printer will answer incoming calls, see "Receiving a fax automatically using the control panel" on page 42. 3 Redial / Pause In Fax mode: · Display the last number dialed. Press dialed. or to view the last five numbers · Insert a three-second pause in the number to be dialed to wait for an outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number. 4 5 Start Black Start Color Start a black-and-white fax, copy, scan, or print job, depending on which mode is selected. Start a color fax, copy, or scan, or print job, depending on which mode is selected. 27 Saving settings In a setting menu, an * appears next to the default setting. To change the setting: 1 From the control panel, press Settings, and then press and then press : or repeatedly until the setting you want appears, · To save most settings. An * appears next to the saved setting. · To select a temporary setting. An * appears next to the selected setting. See the table below for a list of temporary settings. Note: The printer reverts to the default setting after two minutes of inactivity or if the printer is turned off. Temporary settings Copy Mode · · · · · · · · Copies Resize Lighter/Darker Quality Repeat Image N-Up Original Size Original Type Scan Mode · Quality · Original Size · Quality · Lighter/Darker Fax Mode 2 To change the timeout feature: a Press Settings. b Press c Press d Press or or or repeatedly until Device Setup appears, and then press . . repeatedly until Clear Settings Timeout appears, and then press repeatedly until Never appears, and then press . 3 To change one or more temporary settings into new default settings: a Press Settings. b Press c Press d Press or or or repeatedly until Defaults appears, and then press . . . repeatedly until Set Defaults appears, and then press repeatedly until Use Current appears, and then press Understanding the Settings menu 1 From the control panel, press Settings. 2 Press 3 Press . 4 Press or repeatedly until the submenu item you want or the setting you want appears. or repeatedly until the menu item you want appears. 28 5 Press . Note: When you choose a value selection, an asterisk (*) appears next to the selected setting. 6 To go into additional submenus and settings, repeat step 4 and step 5 as needed. 7 If necessary, press From here Maintenance repeatedly to return to the previous menus and make other selections. You can Select: · Ink Level to view the ink level of the color cartridge. Press to view the ink level of the black (or photo) cartridge. or · Clean Cartridges to clean the print cartridge nozzles. · Align Cartridges to align the cartridge. · Print Test Page to print a test page. Paper Setup Device Setup Select the size and type of paper loaded. Select: · Language to change the language setting. · Country to set the default blank paper size, date format, number of Caller ID patterns, and region selection being used in your location. · Date/Time to set the date and time. · Host Fax Settings to choose whether to allow the fax software from the computer to make changes in your fax settings. · Button Beep to set the volume of the tone when a control panel button is pressed to either On or Off. On is the default. · Caller ID Pattern to choose from one of the following patterns available based on the country or region you selected during initial setup. If phones in your country use two detection patterns, call your telecommunications company to determine their subscribed pattern. ­ Pattern 1 (FSK) ­ Pattern 2 (DTMF) For more information, see "Using Caller ID from the control panel" on page 43. · Clear Settings Timeout to change the timeout feature before the printer, if left unused, resets to the factory default settings. For more information, see "Saving settings" on page 28. Defaults Select: · Photo Print Size to choose the size of photo(s) to print. · Set Defaults to change default settings. For more information, see "Saving settings" on page 28. 29 Installing another language control panel These instructions apply only if you received one or more additional language control panels with the printer. 1 Lift and remove the control panel (if one is installed). 2 Choose the correct control panel for your language. 3 Align the clips on the control panel with the holes on the printer, and then press down. Installing the printer software Using the installation software CD (Windows users only) Using the CD that came with the printer: 1 Start Windows. 2 When the desktop appears, insert the software CD. The software installation screen appears. 3 Click Install. Using the installation software CD (Macintosh users only) 1 Close all open software applications. 2 Insert the software CD. 3 From the Finder desktop, double-click the printer CD icon that automatically appears. 30 4 Double-click the Install icon. 5 Follow the instructions on the computer screen. Using the World Wide Web 1 Go to the Lexmark Web site at www.lexmark.com. 2 From the home page, navigate through the menu selection, and then click Drivers & Downloads. 3 Choose the printer and the printer driver for your operating system. 4 Follow the instructions on the computer screen to download the driver and install the printer software. Understanding the printer software Using the software that installed with your printer, you can edit photos, send faxes, maintain your printer, and do many other tasks. The following is an overview of features of the Productivity Studio and the Solution Center. To open the Productivity Studio Welcome Screen, use one of these methods: Method 1 From the desktop, double-click the Productivity Studio icon. Method 2 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 5000 Series. 3 Select Productivity Studio. Click the Productivity Studio icon for the task you want to complete. Depending on the printer you have, some of the features of this software may not be applicable. Click To Scan Details · Scan a photo or document. · Save, edit, or share a photo or document. Copy · Copy a photo or document. · Reprint or enlarge a photo. Fax Send a photo or document as a fax. E-mail Send a photo or document as an attachment to an e-mail message. 31 Click To Transfer Photos Details Download photos from a memory card, flash drive, CD, or digital camera to the Library. Photo Greeting Cards Make quality greeting cards from your photos. Photo Packages Print multiple photos in various sizes. Poster Print a photo as a multiple-page poster. At the bottom left corner of the Welcome Screen, there are two Settings choices: Click Printer Status and Maintenance To · · · · · Open the Solution Center. Check ink levels. Order print cartridges. Find maintenance information. Select other Solution Center tabs for more information, including how to change printer settings and troubleshooting. Dialing and Sending Ringing and Answering Fax Printing/Reports Speed Dial and Group Dial numbers Fax History and Settings Select printer fax settings for: · · · · 32 The Solution Center is a complete guide to such printing features as printing photos, troubleshooting printing problems, installing print cartridges, and performing maintenance tasks. To open the Solution Center, use one of the following methods. Method 1 Method 2 1 From the desktop, double-click on the Solution Center icon. 2 Click Setup and diagnose printer. The Solution Center appears with the Maintenance tab open. 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark 5000 Series. 3 Select Solution Center.