User manual LEXMARK X5470

X5400 Series User's Guide 2007 www.lexmark.com Contents Introduction......................................................................................13 Finding information about the printer........................................................................................................................13 Operating system notice...................................................................................................................................................16 Safety information...........................................................................17 Setting up the printer......................................................................18 Checking the box contents..............................................................................................................................................18 Setting up the printer for standalone use..................................................................................................................19 Understanding the parts of the printer.......................................................................................................................25 Getting the printer ready to fax......................................................................................................................................27 Using an RJ11 adapter .................................................................................................................................................................. 27 Choosing a fax connection.......................................................................................................................................................... 30 Connecting to an answering machine.................................................................................................................................... 31 Connecting directly to a telephone wall jack ....................................................................................................................... 32 Connecting directly to a telephone wall jack in Germany............................................................................................... 33 Connecting to a computer with a modem............................................................................................................................ 34 Connecting to a telephone ......................................................................................................................................................... 35 Setting up to fax while behind a PBX ...................................................................................................................................... 36 Using a digital phone service ..................................................................................................................................................... 37 Understanding the control panel..................................................................................................................................37 Using the control panel ................................................................................................................................................................ 37 Saving settings................................................................................................................................................................................. 40 Installing another language control panel............................................................................................................................ 41 Installing the printer software........................................................................................................................................42 Installing the optional XPS driver (Windows Vista users only)............................................................................42 Understanding the printer software.............................................................................................................................43 Turning printing voice notification on or off.............................................................................................................46 Security Information...........................................................................................................................................................46 General networking.........................................................................47 Finding your MAC address...............................................................................................................................................47 Assigning an IP address.....................................................................................................................................................47 Configure IP address..........................................................................................................................................................47 Finding a printer/print server located on remote subnets...................................................................................47 Tips for using network adapters....................................................................................................................................47 Sharing a printer in a Windows environment...........................................................................................................48 Contents 3 Checking the port setting.................................................................................................................................................48 Configure network printers.............................................................................................................................................49 Connect to network printer.............................................................................................................................................49 Loading paper and original documents......................................50 Loading paper.......................................................................................................................................................................50 Using the automatic paper type sensor......................................................................................................................50 Loading envelopes..............................................................................................................................................................51 Loading labels.......................................................................................................................................................................51 Loading greeting cards, index cards, photo cards, and postcards....................................................................52 Loading transparencies.....................................................................................................................................................52 Loading iron-on transfers.................................................................................................................................................52 Loading custom-size paper.............................................................................................................................................53 Loading banner paper.......................................................................................................................................................53 Loading original documents into the Automatic Document Feeder...............................................................53 Loading original documents on the scanner glass.................................................................................................55 Printing...............................................................................................57 Printing basic documents.................................................................................................................................................57 Printing a document...................................................................................................................................................................... 57 Printing a Web page ...................................................................................................................................................................... 57 Printing photos or images from a Web page ....................................................................................................................... 58 Printing multiple copies of a document................................................................................................................................. 58 Printing on both sides of the paper ......................................................................................................................................... 59 Collating copies............................................................................................................................................................................... 59 Printing the last page first (reverse page order).................................................................................................................. 60 Printing multiple pages on one sheet (N-Up)....................................................................................................................... 60 Pausing print jobs........................................................................................................................................................................... 60 Canceling print jobs....................................................................................................................................................................... 60 Printing specialty documents.........................................................................................................................................61 Choosing compatible specialty paper types ........................................................................................................................ 61 Printing envelopes ......................................................................................................................................................................... 61 Printing greeting cards, index cards, photo cards, and postcards................................................................................ 61 Printing a document as a poster ............................................................................................................................................... 62 Printing an image as a poster..................................................................................................................................................... 62 Printing a booklet ........................................................................................................................................................................... 63 Assembling a booklet.................................................................................................................................................................... 63 Printing on custom-size paper................................................................................................................................................... 64 Printing iron-on transfers............................................................................................................................................................. 64 Printing transparencies................................................................................................................................................................. 64 Printing a banner ............................................................................................................................................................................ 64 Contents 4 Changing printer settings................................................................................................................................................65 Saving and deleting print settings ........................................................................................................................................... 65 Resetting printer software to factory default settings ...................................................................................................... 65 Resetting the printer to factory default settings................................................................................................................. 66 Working with photos.......................................................................67 Retrieving and managing photos..................................................................................................................................67 Inserting a memory card .............................................................................................................................................................. 67 Inserting a flash drive .................................................................................................................................................................... 68 Understanding the Photo Card menu..................................................................................................................................... 69 Understanding the PictBridge menu....................................................................................................................................... 71 Transferring photos ....................................................................................................................................................................... 72 Changing the Lexmark Productivity Studio preferences ................................................................................................. 74 Editing photos......................................................................................................................................................................75 Cropping a photo ........................................................................................................................................................................... 75 Rotating a photo ............................................................................................................................................................................. 75 Changing the Resolution / Size of a photo............................................................................................................................ 76 Applying One-Click Auto Fixes to a photo ............................................................................................................................ 76 Reducing the red-eye effect in a photo.................................................................................................................................. 76 Blurring/Sharpening a photo ..................................................................................................................................................... 76 Enhancing a photo......................................................................................................................................................................... 77 Changing the Hue / Saturation of a photo ............................................................................................................................ 77 Changing the Gamma Value of a photo or image.............................................................................................................. 77 Despeckling a photo...................................................................................................................................................................... 78 Changing the Brightness / Contrast settings of a photo.................................................................................................. 78 Applying a color effect to a photo............................................................................................................................................ 78 Changing the Exposure setting of a photo ........................................................................................................................... 78 Removing wavy patterns from scanned photos, magazines, or newspapers .......................................................... 79 Printing photos.....................................................................................................................................................................79 Printing photos from a CD or removable storage device using the computer........................................................ 79 Viewing / Printing photos from the Productivity Studio.................................................................................................. 80 Printing Photo Packages .............................................................................................................................................................. 80 Creating Photo Greeting Cards.................................................................................................................................................. 80 Printing all photos from a memory device............................................................................................................................ 81 Printing photos stored on the memory device using the proof sheet........................................................................ 81 Printing photos by number......................................................................................................................................................... 82 Using a PictBridge-enabled digital camera to control printing photos...................................................................... 83 Printing photos from a digital camera using DPOF ........................................................................................................... 84 Printing photos by date range................................................................................................................................................... 85 Printing photos from the control panel using color effects............................................................................................ 85 Creating and viewing a slideshow................................................................................................................................85 Contents 5 Copying...............................................................................................87 Making a copy.......................................................................................................................................................................87 Copying photos....................................................................................................................................................................87 Copying a photo using the computer.........................................................................................................................88 Adjusting copy quality.......................................................................................................................................................89 Making a copy lighter or darker.....................................................................................................................................89 Collating copies using the control panel....................................................................................................................89 Repeating an image on one page.................................................................................................................................90 Enlarging or reducing an image.....................................................................................................................................90 Understanding the Copy menu......................................................................................................................................91 Modifying the Copy settings...........................................................................................................................................91 Scanning.............................................................................................93 Scanning a document........................................................................................................................................................93 Scanning a document using the computer...............................................................................................................93 Scanning text for editing..................................................................................................................................................94 Scanning images for editing............................................................................................................................................94 Scanning a photo to the Library....................................................................................................................................95 Scanning multiple photos at one time using the computer...............................................................................95 Creating a PDF from a scanned item............................................................................................................................95 Canceling a scan job...........................................................................................................................................................96 Customizing scan settings using the computer.......................................................................................................97 Understanding the Scan menu......................................................................................................................................97 Scanning to a computer over a network....................................................................................................................98 Saving a scanned image on the computer................................................................................................................99 Changing the Productivity Studio scan settings......................................................................................................99 Adding a file to an e-mail message............................................................................................................................100 Adding a new scanned image to an e-mail message..........................................................................................100 Scanning documents or images for e-mailing.......................................................................................................100 Changing the Productivity Studio e-mail screen preferences..........................................................................101 Faxing...............................................................................................102 Sending a fax......................................................................................................................................................................103 Entering a fax number ................................................................................................................................................................103 Sending a fax using the software............................................................................................................................................103 Sending a fax using the control panel ..................................................................................................................................104 Sending a fax while listening to a call (On Hook Dial).....................................................................................................104 Contents 6 Sending a broadcast fax at a scheduled time.....................................................................................................................105 Receiving a fax...................................................................................................................................................................105 Receiving a fax manually............................................................................................................................................................105 Setting a fax manual answer code..........................................................................................................................................106 Using Caller ID from the control panel .................................................................................................................................106 Using Caller ID from the software...........................................................................................................................................106 Receiving a fax automatically...................................................................................................................................................107 Receiving a fax with an answering machine.......................................................................................................................107 Forwarding faxes...............................................................................................................................................................108 Using the Phone Book.....................................................................................................................................................108 Using the control panel Phone Book.....................................................................................................................................108 Using the computer Phone Book............................................................................................................................................109 Customizing fax settings................................................................................................................................................109 Customizing settings using the Fax Setup Utility .............................................................................................................109 Understanding the Fax menu ..................................................................................................................................................112 Setting Auto Answer to on........................................................................................................................................................113 Setting up a fax header...............................................................................................................................................................113 Setting up a fax footer ................................................................................................................................................................114 Blocking junk faxes.......................................................................................................................................................................115 Blocking unwanted changes to fax settings.......................................................................................................................115 Using the Fax Solutions Software ...........................................................................................................................................116 Setting up a dialing prefix .........................................................................................................................................................117 Setting the distinctive ring........................................................................................................................................................117 Setting the number of rings before receiving a fax automatically .............................................................................118 Setting up Speed Dial..................................................................................................................................................................118 Printing fax activity reports...........................................................................................................................................119 Maintaining the printer.................................................................120 Replacing print cartridges..............................................................................................................................................120 Installing print cartridges...........................................................................................................................................................120 Removing a used print cartridge ............................................................................................................................................121 Refilling print cartridges.................................................................................................................................................122 Using genuine Lexmark print cartridges..................................................................................................................122 Aligning print cartridges................................................................................................................................................122 Cleaning the print cartridge nozzles..........................................................................................................................123 Wiping the print cartridge nozzles and contacts..................................................................................................123 Preserving the print cartridges....................................................................................................................................124 Cleaning the scanner glass............................................................................................................................................125 Cleaning the exterior of the printer............................................................................................................................125 Ordering supplies..............................................................................................................................................................126 Ordering print cartridges ...........................................................................................................................................................126 Contents 7 Ordering paper and other supplies........................................................................................................................................126 Troubleshooting.............................................................................128 Setup Troubleshooting...................................................................................................................................................128 Incorrect language appears on the display.........................................................................................................................128 Power button is not lit ................................................................................................................................................................128 Software does not install............................................................................................................................................................129 Page does not print......................................................................................................................................................................130 Solving printer communication problems ..........................................................................................................................131 Understanding Warning levels ................................................................................................................................................132 Removing and reinstalling the software ..............................................................................................................................132 Enabling the USB port.................................................................................................................................................................132 Print troubleshooting......................................................................................................................................................133 Improving print quality ..............................................................................................................................................................133 Poor text and graphic quality...................................................................................................................................................134 Poor quality at the edges of the page...................................................................................................................................135 Print speed is slow........................................................................................................................................................................136 Partial document or photo prints ...........................................................................................................................................136 Photo smudges..............................................................................................................................................................................137 Checking the print cartridges...................................................................................................................................................137 Ink levels seem incorrect............................................................................................................................................................137 Ink levels seem to go down too quickly ...............................................................................................................................138 A blank or incorrect page prints..............................................................................................................................................138 Characters on printout are missing or unexpected .........................................................................................................138 Colors on printout are faded or differ from colors on the screen ...............................................................................139 Copied item does not match the original item..................................................................................................................139 Glossy photo paper or transparencies stick together .....................................................................................................140 Page prints with different fonts...............................................................................................................................................140 Print is too dark or smudged ....................................................................................................................................................141 Printed characters are improperly formed or are not aligned correctly...................................................................141 Printouts have alternating bands of light and dark print...............................................................................................142 Transparencies or photos contain white lines ...................................................................................................................142 Vertical straight lines are not smooth ...................................................................................................................................142 White lines appear in graphics or solid black areas .........................................................................................................143 Checking the printer status.......................................................................................................................................................143 Checking printer readiness .......................................................................................................................................................144 Settings are not saved.................................................................................................................................................................145 Checking the Spool Settings for banner printing .............................................................................................................145 Resolving font problems............................................................................................................................................................145 Printer is busy printing another job .......................................................................................................................................145 Ready or Busy Printing is listed as the status......................................................................................................................146 Printing a test page......................................................................................................................................................................146 Test page does not print ............................................................................................................................................................147 Checking external devices.........................................................................................................................................................148 Contents 8 Removing an external print server .........................................................................................................................................148 Cable is not connected, is loose, or is damaged................................................................................................................148 Printer is plugged in but does not print ...............................................................................................................................149 Printer is trying to print to File .................................................................................................................................................149 Printer cannot communicate with computers over peer-to-peer network ............................................................149 Printer is not able to communicate with the computer .................................................................................................151 Problems when copying, scanning, or faxing ....................................................................................................................151 Wrong printer is attached..........................................................................................................................................................151 Updating the printer software .................................................................................................................................................151 Bidirectional communication is not established...............................................................................................................152 Experiencing poor quality or incorrect output ..................................................................................................................152 Cannot print from digital camera using PictBridge .........................................................................................................153 Partial 4 x 6 in. (10 x 15 cm) photo prints when using a PictBridge-enabled digital camera ............................153 Jams and misfeeds troubleshooting..........................................................................................................................154 How to clear and avoid paper jams........................................................................................................................................154 Paper jam in the Automatic Document Feeder (ADF).....................................................................................................154 Paper jam in the printer..............................................................................................................................................................155 Paper jam in the paper support...............................................................................................................................................156 Paper or specialty media misfeeds.........................................................................................................................................156 Printer does not feed paper, envelopes, or specialty media.........................................................................................157 Banner paper jams .......................................................................................................................................................................157 Paper continues to jam...............................................................................................................................................................158 Memory card troubleshooting.....................................................................................................................................158 Memory card cannot be inserted............................................................................................................................................158 Nothing happens when memory card is inserted ............................................................................................................159 Copy troubleshooting.....................................................................................................................................................159 Copier does not respond ...........................................................................................................................................................159 Scanner unit does not close......................................................................................................................................................160 Poor copy quality..........................................................................................................................................................................160 Partial document or photo copies..........................................................................................................................................161 Scan troubleshooting......................................................................................................................................................161 Scanner does not respond ........................................................................................................................................................161 Scan was not successful .............................................................................................................................................................162 Scanning takes too long or freezes the computer............................................................................................................162 Poor scanned image quality .....................................................................................................................................................163 Partial document or photo scans............................................................................................................................................163 Cannot scan to a computer over a network........................................................................................................................164 Fax troubleshooting.........................................................................................................................................................164 Cannot send or receive a fax.....................................................................................................................................................164 Can send but not receive faxes................................................................................................................................................166 Can receive but not send faxes................................................................................................................................................167 Printer receives a blank fax........................................................................................................................................................168 Received fax has poor print quality........................................................................................................................................168 Caller ID information is not displayed...................................................................................................................................169 Contents 9 Fax Error ...........................................................................................................................................................................................169 Fax Mode Unsupported..............................................................................................................................................................169 Remote Fax Error...........................................................................................................................................................................169 Phone Line Busy ............................................................................................................................................................................170 Phone Line Error............................................................................................................................................................................171 Error messages on the printer display.......................................................................................................................171 Alignment Error.............................................................................................................................................................................172 Cartridge Error (1102, 1203, 1204, or 120F).........................................................................................................................172 Black Ink Low / Color Ink Low / Photo Ink Low ..................................................................................................................173 Clear Carrier Jam ...........................................................................................................................................................................173 Cover Open .....................................................................................................................................................................................173 Error 1104 ........................................................................................................................................................................................173 Left Cartridge Error / Right Cartridge Error..........................................................................................................................174 Left Cartridge Incorrect / Right Cartridge Incorrect .........................................................................................................174 Left Cartridge Missing / Right Cartridge Missing ..............................................................................................................174 Memory Failure..............................................................................................................................................................................174 No images have been selected................................................................................................................................................175 No photo/paper size selection has been made.................................................................................................................175 Could not detect a proof sheet................................................................................................................................................175 No proof sheet information ......................................................................................................................................................175 No valid photo image files detected .....................................................................................................................................175 Only one photo enhancement may be chosen at a time...............................................................................................176 Only one photo/size selection can be chosen at a time.................................................................................................176 Photo size error. Photo must fit on page. ............................................................................................................................176 PictBridge communications error...........................................................................................................................................176 Please remove camera to use your memory card.............................................................................................................176 Some photos removed from card by host...........................................................................................................................176 Problems reading the memory card......................................................................................................................................176 Error messages on the computer screen..................................................................................................................177 Clearing error messages.............................................................................................................................................................177 Left/Right Cartridge Missing.....................................................................................................................................................177 Communication not available..................................................................................................................................................177 General Printing Problem ..........................................................................................................................................................178 Ink Low .............................................................................................................................................................................................178 Out of Memory...............................................................................................................................................................................178 Out of Paper....................................................................................................................................................................................178 Fixing a printing failure...............................................................................................................................................................178 Unsupported file types found on memory card................................................................................................................179 Paper Jam ........................................................................................................................................................................................179 Multiple All-In-Ones found........................................................................................................................................................179 Black Cartridge replacement required..................................................................................................................................179 Color Cartridge replacement required..................................................................................................................................179 Black and Color Cartridge replacement required .............................................................................................................180 Contents 10 Notices..............................................................................................181 Product information.........................................................................................................................................................181 Edition notice.....................................................................................................................................................................181 Power consumption.........................................................................................................................................................187 Index.................................................................................................194 Contents 11 12 Introduction Finding information about the printer Quick Setup sheet Description The Quick Setup sheet gives you instructions for setting up hardware and software. Where to find You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com. User's Guide Description The User's Guide gives you instructions for setting up hardware and software (on Windows operating systems) and some basic instructions for using the printer. Note: If your printer supports Macintosh operating systems, see the Mac Help: Where to find You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com. 1 From the Finder desktop, double-click the Lexmark X5400 Series folder. 2 Double-click the printer Help icon. Introduction 13 User's Guide: Comprehensive Version Description The User's Guide: Comprehensive Version gives you instructions for using the printer and other information such as: Where to find When you install the printer software, the User's Guide: Comprehensive Version will be installed. · · · · · · · · · Using the software (on Windows operating systems) Loading paper Printing Working with photos Scanning (if supported by your printer) Making copies (if supported by your printer) Faxing (if supported by your printer) Maintaining the printer Connecting the printer to a network (if supported by your printer) scanning, faxing, paper jams, and misfeeds 1 Do one of the following: · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark X5400 Series. 3 Click User's Guide. If the link to the User's Guide is not on your desktop, follow these instructions: 1 Insert the CD. The installation screen appears. Note: If necessary, click All Programs Run. In Windows XP and earlier versions, click Start Run, and then type D:\setup, where D is the letter of your CD-ROM drive. · Troubleshooting problems with printing, copying, Note: If your printer supports Macintosh operating systems, see the Mac Help: 1 From the Finder desktop, double-click the Lexmark X5400 Series folder. 2 Click Documentation. 3 Click View User's Guide (including Setup Troubleshooting). 2 Double-click the printer Help icon. 4 Click Yes. An icon of the User's Guide appears on your desktop, and the User's Guide: Comprehensive Version appears on the screen. You can also find this document on the Lexmark Web site at www.lexmark.com. Lexmark Solution Center Description Where to find The Lexmark Solution Center software is included on To access the Lexmark Solution Center: your CD. It installs with the other software, if your 1 Do one of the following: printer connects to a computer. · In Windows Vista, click . · In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark X5400 Series. 3 Select Lexmark Solution Center. Introduction 14 Customer support Description Where to find (North America) Where to find (rest of world) Telephone numbers and support hours vary by country or region. Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link. Telephone support Call us at · US: 1-800-332-4120 Monday­Friday (8:00 AM­11:00 PM ET) Saturday (Noon­6:00 PM ET) · Canada: 1-800-539-6275 Note: For additional information about English Monday­Friday (8:00 AM­ contacting Lexmark, see the printed warranty 11:00 PM ET) that shipped with your printer. Saturday (Noon­6:00 PM ET) French Monday­Friday (9:00 AM­7:00 PM ET) Monday­Friday (8:00 AM­8:00 PM ET) · Mexico: 01-800-253-9627 Note: Support numbers and times may change without notice. For the most recent phone numbers available, see the printed warranty statement that shipped with your printer. E-mail support For e-mail support, visit our Web site: www.lexmark.com. E-mail support varies by country or region, and may not be available in some instances. Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link. Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer. 1 2 3 4 5 Click CUSTOMER SUPPORT. Click Technical Support. Select your printer family. Select your printer model. From the Support Tools section, click eMail Support. Submit Request. 6 Complete the form, and then click Introduction 15 Limited Warranty Description Limited Warranty Information Lexmark International, Inc. furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase. Where to find (US) To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at www.lexmark.com. Where to find (rest of world) Warranty information varies by country or region. See the printed warranty that shipped with your printer. 1 Click CUSTOMER SUPPORT. 2 Click Warranty Information. 3 From the Statement of Limited Warranty section, click Inkjet & All-In-One Printers. 4 Scroll through the Web page to view the warranty. Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster: · · · · Machine Type number Serial number Date purchased Store where purchased Operating system notice All features and functions are operating system-dependent. For complete descriptions: · Windows users--See the User's Guide. · Macintosh users--If your product supports Macintosh, see the Mac Help installed with the printer software. Introduction 16 Safety information Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord. Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION--POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION--SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. SAVE THESE INSTRUCTIONS. Refer service or repairs, other than those described in the user documentation, to a professional service person. Safety information 17 Setting up the printer Your printer may not support: · Memory Cards · PictBridge-enabled digital camera · Photo Card mode Checking the box contents 1 2 3 4 1 2 3 7 6 5 Name 1 2 3 4 5 6 Black print cartridge Color print cartridge Telephone cord Power cord Quick Setup sheet Installation software CD Description Cartridges to be installed into the printer Note: Cartridge combinations vary depending on the product purchased. Use for faxing. For more information about connecting this cord, see "Choosing a fax connection" on page 30. Attaches to the power supply port located at the back of the printer Initial setup directions · Installation software for the printer · User's Guide: Comprehensive Version in electronic format 7 Automatic Document Feeder (ADF) exit tray Holds documents as they exit from the ADF. Note: You may need to purchase a USB cable separately. Setting up the printer 18 Setting up the printer for standalone use 1 Unpack the printer. 1 2 3 Notes: · Place the printer near the computer during setup. If you're setting up on a wireless network, you may move the printer after setup is complete. · You may need to purchase a USB cable separately. · The printer may ship with two CDs. 2 Remove all tape and packing material from all areas of the printer. 3 Raise the paper support. Setting up the printer 19 4 Insert the back end of the Automatic Document Feeder exit tray. 5 Snap in the front end of the Automatic Document Feeder exit tray. 6 Raise the control panel. 7 If needed, install the correct control panel for your language. Setting up the printer 20 8 Extend the paper exit tray. 9 Extend the paper guides. 10 Load paper. 1 2 11 Connect the power cord. Setting up the printer 21 12 Make sure that the power is on. 13 If prompted, set the language. a Using the control panel of the printer, press the display. or repeatedly until the language that you want appears on b Press to save. 14 If prompted, set the country or region. a Using the control panel of the printer, press appears on the display. or repeatedly until the country or region that you want b Press to save. Setting up the printer 22 15 Open the printer. 16 Press down on the levers. 17 Remove the tape from the black cartridge, and then insert the cartridge in the left carrier. 18 Close the black cartridge carrier lid Setting up the printer 23 19 Remove the tape from the color cartridge, and then insert the cartridge in the right carrier. 20 Close the color cartridge carrier lid. 21 Close the printer. 22 Press . An alignment page prints. Setting up the printer 24 23 Discard or recycle the alignment page. Notes: · The alignment page may differ from the one shown. · Streaks on the alignment page are normal, and do not indicate a problem. Understanding the parts of the printer 9 6 7 8 12 11 10 5 4 3 2 1 Use the 1 2 3 PictBridge port Memory card slots Control panel To Connect a PictBridge-enabled digital camera or a flash drive to the printer. Insert a memory card. Operate the printer. For more information, see "Using the control panel" on page 37. Hold paper as it exits. 4 5 6 7 8 9 Paper exit tray Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF. Automatic Document Feeder (ADF) Automatic Document Feeder (ADF) exit tray Paper guide Paper support Scan, copy, or fax multiple-page letter-, legal-, and A4-size documents. Hold paper as it exits from the ADF. Keep paper straight when feeding. Load paper. Setting up the printer 25 Use the 10 Automatic Document Feeder (ADF) paper stop To · Stop paper as it exits the ADF. · Support A4- and legal-size paper as it exits. Copy, scan, fax, or remove an item. Access the scanner glass. 11 12 Scanner glass Top cover 1 2 3 4 5 6 Use the 1 2 3 4 Scanner unit Print cartridge carrier USB port EXT port To Access the print cartridges. Install, replace, or remove a print cartridge. Connect the printer to a computer using a USB cable. Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer. Note: Remove the plug to access the port. EXT 5 LINE port Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to this telephone line to receive incoming fax calls. Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer. LINE 6 Power supply with port Connect the printer to a power source. Setting up the printer 26 Getting the printer ready to fax CAUTION--SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. Using an RJ11 adapter Country/region · · · · · United Kingdom Ireland Finland Norway Denmark · · · · · Italy Sweden Netherlands France Portugal To connect your printer to an answering machine or other telecommunications equipment, use the telephone line adapter included in the box with the printer. 1 Connect one end of the telephone cord into the Line port of the printer. 2 Connect the adapter to the telephone line that came with the printer. Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your location. 3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter. Setting up the printer 27 If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment: 1 Remove the plug from the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the adapter, as shown, will not function properly. 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Warning--Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax. Country/region · · · · · · · · · Saudi Arabia United Arab Emirates Egypt Bulgaria Czech Republic Belgium Australia South Africa Greece · · · · · · · · Israel Hungary Poland Romania Russia Slovenia Spain Turkey Setting up the printer 28 To connect an answering machine or other telecommunications equipment to the printer: 1 Remove the plug from the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter, as shown, will not function properly. 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Warning--Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax. Country/region · Germany · Austria · Switzerland Setting up the printer 29 There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer. Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work. Choosing a fax connection You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see "Setup Troubleshooting" on page 128. Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required. You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes. You can connect the printer to other equipment. See the following table to determine the best way to set up the printer. Equipment Benefits Send and receive faxes without using a computer. See this section "Connecting directly to a telephone wall jack" on page 32 "Connecting to a telephone" on page 35 · The printer · A telephone cord · The printer · A telephone · Two telephone cords · · · · The printer A telephone An answering machine Three telephone cords · Use the fax line as a normal telephone line. · Send and receive faxes without using a computer. Receive both incoming voice messages and "Connecting to an answering faxes. machine" on page 31 Setting up the printer 30 Equipment Benefits Send faxes using the computer or the printer. See this section "Connecting to a computer with a modem" on page 34 · · · · The printer A telephone A computer modem Three telephone cords Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 Make sure you have the following: · A telephone · An answering machine · Three telephone cords · A telephone wall jack 2 Connect one telephone cord into the LINE port jack. of the printer, and then plug it into an active telephone wall 3 Remove the protective plug from the EXT port of the printer. Setting up the printer 31 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting directly to a telephone wall jack Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer. 1 Make sure you have a telephone cord and a telephone wall jack. 2 Connect one end of the telephone cord into the LINE port of the printer. 3 Connect the other end of the telephone cord into an active telephone wall jack. Setting up the printer 32 Connecting directly to a telephone wall jack in Germany Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer. 1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack. 2 Connect one end of the telephone cord into the LINE port of the printer. 3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack. 4 If you would like to use the same line for both fax and telephone communication, connect a second telephone line (not provided) between the telephone and the F slot of an active telephone wall jack. Setting up the printer 33 5 If you would like to use the same line for recording messages on your answering machine, connect a second telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack. Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software application. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 Make sure you have the following: · A telephone · A computer with a modem · Two telephone cords · A telephone wall jack 2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack. Setting up the printer 34 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the computer modem to the EXT port of the printer. Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 Make sure you have the following: · A telephone · Two telephone cords · A telephone wall jack 2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack. Setting up the printer 35 3 Remove the protective plug from the EXT port of the printer. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Setting up to fax while behind a PBX If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines. The "Dialing while behind a PBX" feature enables the printer to dial the fax number without waiting to recognize the dial tone. 1 From the desktop, double-click the Productivity Studio icon. 2 From the Settings area of the Welcome Screen, click Fax History and Settings. 3 From the "I Want To" menu, click Adjust speed dial list and other fax settings. 4 Click the Dialing and Sending tab. 5 From the "Dialing on your phone line" area, select Behind PBX from the Dialing Method drop-down list. 6 Click OK to save the setting. Setting up the printer 36 Using a digital phone service The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services can be used. · If you are using an ISDN telephone service, connect the printer to an analog telephone port (an R-interface port) on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN provider. · If you are using DSL, connect to a DSL filter or router that will support analog use. For more information, contact your DSL provider. · If you are using a PBX telephone service, make sure you are connecting to an analog connection on the PBX. If none exists, consider installing an analog telephone line for the fax machine. For more information on faxing when using a PBX telephone service, see the related topic, "Setting up to fax while behind a PBX." Understanding the control panel Your printer may not support: · memory cards · PictBridge-enabled digital camera · Photo Card mode Using the control panel The display shows: · Printer status · Messages · Menus Press 1 To · Turn the printer on and off. · Stop the print, copy, scan, or fax process. Copy Mode Access the copy default screen and make copies. Note: The mode is selected when the button light is on. 2 3 Scan Mode Access the scan default screen and scan documents. Note: The mode is selected when the button light is on. Setting up the printer 37 Press 4 Fax Mode To Access the fax default screen and send faxes. Note: The mode is selected when the button light is on. 5 Photo Card Access the photo default screen and print photos. Note: The mode is selected when the button light is on. 6 Resize · In Copy mode: Change the size of a copy. · In Photo Card mode: Change the size of a photo. Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected. 7 8 Lighter / Darker Adjust the brightness of a copy, fax, or photo. Press To 1 · Return to the previous screen. · Delete a letter or number. · Decrease a number. · Delete a letter or number. · Scroll through menus, submenus, or settings on the display. · Select a menu or submenu item that appears on the display. · Feed or eject paper. · Increase a number. · Enter a space between letters or numbers. · Scroll through menus, submenus, or settings on the display. · · · · Cancel a print, copy, scan, or fax job in progress. Clear a fax number or end a fax transmission, and return to the fax default screen. Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen. Clear current settings or error messages, and return to default settings. 2 3 4 5 Setting up the printer 38 Press 1 To A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you want to make. In Fax mode: · · · · 2 Auto Answer Enter fax numbers. Navigate an automated answering system. Select letters when creating a Speed Dial list. Type numbers to enter or edit the date and time shown on the display. Set the printer to answer all incoming calls when the button light is on. Note: For information on setting the number of rings before the printer will answer incoming calls, see "Receiving a fax automatically" on page 107. 3 Pause / Redial In Fax mode: · Display the last number dialed. Press dialed. or to view the last five numbers · Insert a three-second pause in the number to be dialed to wait for an outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number. 4 5 6 Phone Book Start Color Start Black Access any of the programmed Speed Dial numbers (1­89) or Group Dial numbers (90­99). Start a color copy, scan, fax, or photo print job, depending on which mode is selected. Start a black-and-white copy, scan, fax, or photo print job, depending on which mode is selected. Setting up the printer 39 Saving settings In a setting menu, an * appears next to the default setting. To change the setting: 1 Press or repeatedly until the setting you want appears. 2 Press : · To save most settings. An * appears next to the saved setting. · To select a temporary setting. An * appears next to the selected setting. Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if the printer is turned off. Temporary settings Copy Mode ­ ­ ­ ­ ­ ­ ­ ­ Copies Resize Lighter/Darker Quality Repeat Image N-Up Original Size Original Type Scan Mode ­ Quality ­ Original Size ­ Resize ­ Lighter/Darker ­ Quality The following Photo Card settings will not time-out after two minutes of inactivity or turning off the power but will return to the factory default settings when a memory card or flash drive is removed. Fax Mode Photo Card ­ ­ ­ ­ ­ ­ To change the time-out feature: Photo Effects Paper Size Photo Size Layout Quality Paper Type a Press . b Press or c Press d Press e Press f Press . or . or repeatedly until Tools appears. repeatedly until Device Setup appears. repeatedly until Clear Settings Timeout appears. Setting up the printer 40 g Press h Press i Press