X6100 Series User's Guide for Windows · "Learning about your All-In-One" on page 9 Information about the printer parts and software. · "Networking" on page 75 How to use your All-In-One in a network environment. · "Maintaining your All-In-One" on page 76 Caring for your print cartridges and ordering supplies. · "Troubleshooting" on page 87 Information about setup problems, error messages, print quality problems, paper jams, and much more. www.lexmark.com Edition: October 2003 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/ 032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc. © 2003 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Safety information · Use only the power supply provided with this product or the manufacturer's authorized replacement power supply. · Connect the power supply cord to an electrical outlet that is near the product and easily accessible. · Refer service or repairs, other than those described in the user documentation, to a professional service person. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. Mercury statement This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries Alliance: www.eiae.org. Contents Contents .............................................................................. i Finding more information ................................................. 1 Setting up your All-In-One ................................................ 3 Set up the All-In-One .................................................................... 3 Learning about your All-In-One ........................................ 9 Understand the All-In-One parts ................................................... 9 Use the control panel .................................................................. 13 Use the All-In-One software ........................................................ 16 Loading paper and originals ........................................... 24 Load plain paper into the paper support ..................................... 24 Load an original document into the ADF ..................................... 28 Load an original document on the scanner glass ....................... 30 Copying ............................................................................. 31 Copy using the control panel and the scanner glass .................. 31 Copy using the control panel and the ADF ................................. 33 Copy using the All-In-One software and scanner glass .............. 34 Copy using the All-In-One software and ADF ............................. 36 Scanning ........................................................................... 40 Scan using the control panel and the scanner glass .................. 40 i Scan using the All-In-One software and the scanner glass ........ 42 Scan using the control panel and the ADF ................................. 44 Scan using the All-In-One software and the ADF ....................... 45 Scan multiple images .................................................................. 46 E-mail a scanned image or document ........................................ 46 Save an image on your computer ............................................... 47 Edit text found in a scanned document using Optical Character Recognition ................................................................................. 47 Enlarge or reduce documents ..................................................... 47 Printing ............................................................................. 50 Print a document ......................................................................... 50 Print collated copies .................................................................... 50 Print more than one page on a sheet of paper ........................... 51 Print an image as a multi-page poster ........................................ 51 Print last page first ...................................................................... 51 Print repeating images ................................................................ 52 Print two images on one page .................................................... 52 Print a banner ............................................................................. 53 Faxing ............................................................................... 55 Receive a fax .............................................................................. 55 Send a fax ................................................................................... 57 Send a fax from your PC ............................................................. 61 Customize a fax job .................................................................... 62 Networking ....................................................................... 75 Maintaining your All-In-One ............................................ 76 Replace the print cartridges ........................................................ 76 ii Align the print cartridges ............................................................. 81 Improve print quality .................................................................... 82 Preserve the print cartridges ....................................................... 85 Clean the scanner glass ............................................................. 85 Order supplies ............................................................................. 86 Troubleshooting ............................................................... 87 Setup troubleshooting ................................................................. 87 General troubleshooting .............................................................. 87 More troubleshooting options .................................................... 103 Fax troubleshooting .................................................................. 104 iii iv Finding more information Your All-In-One comes with many helpful resources. Resource Box contents Description These items are in the box with your All-In-One: · · · · · · · Power supply Line cord Setup sheet Installation software CD User's Guide Black print cartridge Color print cartridge Setup sheet The setup sheet provides instructions on how to set up your All-In-One hardware and software and information on setup troubleshooting. The User's Guide provides information on: · · · · · · Basic usage of your All-In-One Printing, scanning, copying, and faxing Printing digital photos Creating projects Maintaining your All-In-One Setup and general troubleshooting User's Guide Help The Help provides information on using the All-In-One software. To access the help: Click the Lexmark X6100 Series All-In-One Center icon on your desktop, and then click Help. 1 Resource Readme file Description After you install your software, you can access the Readme file from the Lexmark 6100 Series All-In-One folder. The Readme file contains late-breaking information that does not appear in the User's Guide or the Help. To access the Readme file: Click Start Programs Lexmark X6100 Series Readme. Lexmark Web site The Web site has information on: · Upgrades­Software upgrade information · Customer Care­Contact information, order status, warranty, and repair information · Downloads­Drivers · Reference­Printer documentation and product specifications You can get more information from the Lexmark Web site at: http://support.lexmark.com/. 2 Setting up your All-In-One Set up the All-In-One Multiple methods of setup are possible with the All-In-One you have purchased. The Setup sheet that came with your All-In-One provides basic setup instructions. However, you can also connect your All-In-One with equipment, such as a telephone, an answering machine, or a computer modem. Note: The X6100 Series All-In-One is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the All-In-One, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third party device is required. Equipment · All-In-One · phone cord · All-In-One · telephone · two phone cords Benefits Make copies and send and receive faxes without the use of a computer. · Use the fax line as a normal telephone line. · Set up your All-In-One wherever your telephone is. · Make copies and send and receive faxes without the use of a computer. See this section: "Connecting directly to a telephone wall jack" on page 5 "Connecting to a telephone" on page 5 3 Equipment · · · · · · · · All-In-One telephone answering machine three phone cords All-In-One telephone computer modem three phone cords Benefits Receive both incoming voice messages and faxes. See this section: "Connecting to an answering machine" on page 7 Increase the number of phone connection outlets. "Connecting to a computer modem" on page 8 Note: The phone cord must be connected into the correct position. Telephone/ answering machine port Wall jack port 4 Connecting directly to a telephone wall jack Connect a phone cord from the wall jack port on the All-In-One to the telephone wall jack. Connecting to a telephone If your All-In-One does not have a handset, you can connect a telephone to your All-In-One to use the fax line as a normal telephone line. 2 1 3 1 Remove the protective plug from the telephone/answering machine port on the back of the All-In-One. 2 Connect a phone cord from the telephone to the telephone/ answering machine port on the All-In-One. 5 3 Connect a phone cord from the wall jack port on the All-In-One to the telephone wall jack. Note: Special setup option shown on page 56 for manual receive modes. 6 Connecting to an answering machine 1 3 2 4 1 Connect a phone cord from the telephone to the answering machine. 2 Remove the protective plug from the telephone/answering machine port on the back of the All-In-One. 3 Connect a phone cord from the answering machine to the telephone/answering machine port on the All-In-One. 4 Connect a phone cord from the wall jack port on the All-In-One to the telephone wall jack. Note: Special setup option shown on page 57 for using answering machines with an X6170. 7 Connecting to a computer modem 2 1 3 4 1 Connect a phone cord from the telephone to the computer modem. 2 Remove the protective plug from the ...