X642eLaser MFP User's Guide Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 May 2006 www.lexmark.com Edition: May 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. © 2006 Lexmark International, Inc. All rights reserved. Trademarks Lexmark, Lexmark with diamond design, MarkNet, MarkVision, and PrintCryption are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. Operation ReSource and LEXFAX are service marks of Lexmark International, Inc. PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company's designation of a set of printer commands (language) and functions included in its printer products. This MFP is intended to be compatible with the PCL language. This means the MFP recognizes PCL commands used in various application programs, and that the MFP emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Safety information · Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports. This product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions. This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries Alliance: www.eiae.org. · · · · · · 2 This symbol indicates the presence of a hot surface or component. CAUTION: To reduce the risk of injury from a hot component, allow the surface to cool before touching. Mercury statement This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries Alliance: www.eiae.org. Static sensitivity notice Warning: This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the metal frame of the printer. 3 Contents Chapter 1: Learning about the MFP .............................................9 Identifying the MFP ........................................................................................ 9 Using the scanner ........................................................................................ 11 Configured models ....................................................................................... 13 Understanding the MFP control panel .......................................................... 14 Using the LCD touch-screen buttons ........................................................... 21 Menus ........................................................................................................... 27 Chapter 2: Copying ......................................................................28 Quick copy .................................................................................................... 28 Multiple page copying ................................................................................... 29 Using the scanner glass (flatbed) ................................................................. 29 Understanding the copy screens and options .............................................. 29 Copying from one size to another ................................................................ 32 Making transparencies ................................................................................. 32 Copying to letterhead ................................................................................... 32 Copying photographs ................................................................................... 33 Making copies using media from a selected tray ......................................... 33 Copying mixed-sized media ......................................................................... 34 Setting the duplex option .............................................................................. 35 Reducing and enlarging copies .................................................................... 35 Adjusting copy quality ................................................................................... 36 Setting collation options ............................................................................... 36 Placing separator sheets between copies .................................................... 37 Setting paper saving options ........................................................................ 37 Placing the date and time at the top of each page ....................................... 38 Placing an overlay message on each page .................................................. 38 Canceling a copy job .................................................................................... 38 Copy tips ...................................................................................................... 39 4 Chapter 3: E-mail ..........................................................................40 Entering an e-mail address .......................................................................... 41 Using a shortcut number .............................................................................. 41 Using the address book ................................................................................ 41 E-mailing to a profile ..................................................................................... 42 Adding e-mail subject and message information .......................................... 42 Changing the output file type ........................................................................ 43 E-mailing color documents ........................................................................... 43 Creating an e-mail shortcut .......................................................................... 44 Creating an e-mail profile ............................................................................. 45 Canceling an e-mail ...................................................................................... 45 Understanding e-mail options ....................................................................... 46 E-mail server setup ...................................................................................... 47 Address book setup ...................................................................................... 47 E-mail tips ..................................................................................................... 48 Chapter 4: Faxing .........................................................................49 Sending a fax ............................................................................................... 50 Using fax destination shortcuts .................................................................... 50 Using the address book ................................................................................ 51 Sending faxes from a computer ................................................................... 51 Creating shortcuts ........................................................................................ 52 Understanding fax options ............................................................................ 54 Changing the fax resolution .......................................................................... 55 Adjusting the Darkness setting ..................................................................... 55 Sending a fax at a later time ......................................................................... 56 Cancel an outgoing fax ................................................................................. 57 Fax tips ......................................................................................................... 57 Fax setup ...................................................................................................... 58 Chapter 5: FTP ..............................................................................60 Entering the FTP address ............................................................................ 60 Using a shortcut number .............................................................................. 60 Using the address book ................................................................................ 61 Creating shortcuts ........................................................................................ 61 5 FTP options .................................................................................................. 62 FTP tips ........................................................................................................ 63 Chapter 6: Scanning to a PC or USB flash memory device .....64 Create a scan to PC profile .......................................................................... 64 Understanding scan to PC options ............................................................... 66 Scanning to a USB flash memory device ..................................................... 67 Scanning tips ................................................................................................ 67 Chapter 7: Printing .......................................................................68 Sending a job t ...