X74-X75 All-In-One User's Guide Safety information Use only the Lexmark power supply provided with this product. Connect the power cord to an electrical outlet that is near the product and easily accessible. Refer service or repairs, other than those described in the manual, to a professional service person. User's Guide Contents Learning about your All-In-One ........................................ 1 Setting up your All-In-One ............................................................. 1 Understanding the parts of your All-In-One .................................. 1 Using the Operator Panel ............................................................. 2 Understanding your software ........................................... 3 Using Print Properties ................................................................... 3 Using the Lexmark All-In-One Center ........................................... 6 Using the Lexmark Solution Center .............................................. 9 Using your All-In-One ...................................................... 11 Printing ........................................................................................ 11 Scanning ..................................................................................... 14 Copying ....................................................................................... 15 Faxing ......................................................................................... 17 Troubleshooting ............................................................... 18 Troubleshooting checklist ........................................................... 18 Setup troubleshooting ................................................................. 19 Printing troubleshooting .............................................................. 21 Scanning, copying, and faxing troubleshooting .......................... 23 Uninstalling and reinstalling the software .................................... 25 Appendix ........................................................................... 26 Electronic emission notices ......................................................... 26 iii Index .................................................................................. 28 Thank you for purchasing a Lexmark X74-X75 All-In-One! Congratulations on your new purchase. The Lexmark X74-X75 All-In-One combines the functionality of an inkjet printer, a scanner, a copier, and a fax machine all into a single, multifunction device making it one of the most exciting products on the market today. This User's Guide takes you, step by step, from setting up your All-In-One to creating a variety of fun projects. Also included are sections describing the All-In-One software and troubleshooting information. Let's get started! iv Learning about your All-In-One Setting up your All-In-One If you have not already done so, follow the steps on the setup sheet that came with your All-In-One to complete the hardware and software installation. If problems occur during the setup process, see Setup Troubleshooting on page 19. Understanding the parts of your All-In-One Paper guide Slide next to paper to ensure proper feeding. Paper support Extend to load paper into the All-In-One. Operator panel Use the buttons to operate the All-In-One (see page 2 for details about each of the buttons). Top cover Lift to place an item on the scanner glass. Paper exit tray Extend to hold paper as it exits the All-In-One. Scanner unit Lift to access the print cartridges. 1 USB cable connector Power supply Silver, metal contacts are on the top of the power supply. USB cable Using the Operator Panel Your All-In-One is equipped with an operator panel that lets you scan and copy with the press of a button. Power light Indicates whether or not the All-In-One is powered on. Paper Feed button Feeds paper through the All-In-One. Press when the Status light is flashing. Status light When flashing, indicates the All-In-One is out of paper or experiencing another type of problem. Power button Turns your All-In-One on and off. Scan button Automatically starts the scanning process and opens the All-In-One Center (see page 6). Color Copy button Press to make a color copy (your computer must be on for this to work). Black Copy button Press to make a black and white copy (your computer must be on for this to work). 2 Understanding your software Your All-In-One software consists of three main components: · Print Properties (printing) · The Lexmark X74-X75 All-In-One Center (scanning, copying, and faxing) · The Lexmark X74-X75 Solution Center (troubleshooting, maintenance, and cartridge ordering information) While each component has a distinct function, they all work together to optimize the performance of your All-In-One. Using Print Properties Print Properties is the software that controls your All-In-One printing function. You can change the settings in Print Properties based on the type of project you are creating. You can open Print Properties from almost any program: 1 Open your program's File menu. 2 Click Print. 3 In the Print dialog box, click the Properties, Preferences, Options, or Setup button (depending on the program). The Print Properties screen is displayed. Note: Some applications may open Print Properties differently. 3 Once you open Print Properties, the Quality/Copies tab displays along with the I want to... menu. Print Properties Quality Copies tab and I want to... menu Print Properties tabs Use the Quality/ Copies, Paper Setup, and Print Layout tabs to select your printer settings. I want to... menu This easy-to-use projects menu helps you print photos, banners, envelopes, posters, and much more. The I want to... menu The I want to... menu automatically appears when you open Print Properties. It contains a variety of task wizards to help you select the correct printer settings for your printing project. Close the menu for a full view of the Print Properties dialog box. 4 Print Properties tabs All of your printer settings are on the three main tabs of the Print Properties software: the Quality/Copies tab, Paper Setup tab, and Print Layout tab. From this tab: Quality/Copies You can change these settings: Quality/Speed - Select a Quality/Speed setting based on your needs. A better quality gives you a higher resolution, but prints slower. Multiple Copies - Customize how your All-In-One prints multiple copies of a single print job. Print Color Images in Black and White - Select this to print color images on the screen in black and white. Paper Setup Paper Type - Select the type of paper you are using. Paper Size - Select the size of the paper you are using. Orientation - Select how you want the document oriented on the printed page. Print Layout Layout - Select the type of layout you want your document to have. Duplexing - Select this when you want to print on both sides of the paper. Note: For additional information about these settings, right-click a setting on the screen, and then select What's This? Save Settings menu From the Save Settings menu, you can name and save your current Print Properties settings for future use. You can save up to five custom settings configurations. Options menu The Options menu lets you make changes to the Quality Options, Style Options, and Printing Status Options settings. For more information on these settings, open the Quality Options, Style Options, or Printing Status Options dialog box from the menu, and then click the Help button on the 5 dialog box. The Options menu also provides you with direct links to different parts of the Lexmark Solution Center (see page 9) as well as software version information. Using the Lexmark All-In-One Center The Lexmark All-In-One Center is the software that lets you scan, copy, and fax documents. You can open the All-In-One Center from a variety of locations: · From the Start menu - click Start Programs Lexmark X74-X75 Lexmark All-In-One Center. · From the Desktop icon - double-click the Lexmark X74-X75 All-In-One Center icon. · From the operator panel - press Scan. For more information about using the operator panel, see page 2. Once you open the All-In-One Center, the All-In-One Main Page is displayed. All-In-One Center All-In-One Main Page 6 The All-In-One Main Page The All-In-One Main Page consists of four main sections: Scan, Copy, Creative Tasks, and Preview area. From this section: Scan... You can do the following: · Choose a program to send your scanned image to. · Choose what type of image is being scanned. · Choose how the scan will be used. Note: Click See More Scan Settings to view all settings. Copy... · · · · · Choose the quantity and color of your copies. Select a quality setting for your copies. Adjust the size of the scanned area. Lighten or darken your copies. Enlarge or reduce your copies. Note: Click See More Copy Settings to view all settings. Creative Tasks... Choose from a variety of exciting, creative ideas. Enlarge or reduce an image. Print an image as a poster. E-mail an image to a friend. Modify an image with a photo editor. Edit text found in a scanned document using Optical Character Recognition (OCR). · And much more! Preview area Scan preview - Use your mouse to select a region of the preview image to be scanned. Print/Copy preview - View an image of what will be printed or copied. · · · · · Note: For more information about this page, click the Help button located in the top, right corner of the screen. 7 View Saved Images page The View Saved Images page lets you perform tasks with images that are saved on your computer. The View Saved Images page consists of three sections. From this section: Open with... Print a Copy... You can do the following: Choose a program to send your saved image to. · Choose the quantity and color of your copies. · Select a quality setting for your copies. · Enlarge of reduce your copies. Note: Click See More Copy Settings to view all settings. Creative Tasks... Choose from a variety of exciting, creative ideas. · · · · · Enlarge or reduce an image. Print an image as a poster. E-mail an image to a friend. Modify an image with a photo editor. Edit text found in a scanned document using Optical Character Recognition (OCR). · And much more! Note: For more information about this page, click the Help button located in the top, right corner of the screen. Maintain/Troubleshoot page The Maintain/Troubleshoot page provides you with direct links to the Lexmark Solution Center. For more information about the Lexmark Solution Center, see the next section. Note: For more information about this page, click the Help button located in the top, right corner of the screen. 8 Using the Lexmark Solution Center The Lexmark Solution Center is a valuable information resource. To open the Lexmark Solution Center, click Start Programs Lexmark X74-X75 Lexmark X74-X75 Solution Center. Once you open the Lexmark Solution Center, the Printer Status tab appears. Lexmark Solution Center Printer Status tab Printer Status Ink levels The Lexmark Solution Center consists of six tabs: Printer Status, How To, Troubleshooting, Maintenance, Contact Information, and Advanced. From this tab: Printer Status (Main dialog box) You can do the following: · View the status of the All-In-One. For example, if the All-In-One is printing a document, the status is Busy Printing. · View the ink levels of the print cartridges. · Learn how to use basic features of the All-In-One such as the operator panel and the Lexmark All-In-One Center. · Learn how to find and change settings. · Learn how to scan, copy, fax, and print. · Learn how to create fun projects using your All-In-One. · Learn tips about your current status. · Solve All-In-One problems. How To Troubleshooting 9 From this tab: Maintenance You can do the following: · · · · · · · Install a new print cartridge. View shopping options for new cartridges. Print a test page. Clean print nozzles to fix horizontal streaks. Align the print cartridges to fix blurry edges. Troubleshoot ink problems. Remove residue from Japanese postcards (Hagaki). Contact Information Advanced · Learn how to contact Lexmark by phone. · Change the appearance of the Printing Status window and turn printing voice notification on or off. · Download new updates to the All-In-One software. · Learn how to network your All-In-One in a Windows printer sharing environment. · Obtain software version information. Note: For more information, click the Help button located in the bottom, right corner of the screen. 10 Using your All-In-One The following sections give you everything you need to know for basic printing, scanning, copying, and faxing. You'll be creating fun projects in no time at all. Printing Printing is the most basic function of your All-In-One. The Print Properties I want to... menu (see page 4) provides you with various printin ...