X940e, X945e User's Guide April 2007 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the property of their respective owners. © 2007 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Contents Safety information.......................................................................................................15 Learning about the printer..........................................................................................17 Printer configurations.........................................................................................................................17 Basic functions of the scanner...........................................................................................................17 Understanding the ADF and scanner glass.......................................................................................18 Understanding the control panel.......................................................................................................19 Understanding the home screen.......................................................................................................20 Using the touch-screen buttons.........................................................................................................22 Installing options.........................................................................................................27 Installing internal options...................................................................................................................27 Available options ........................................................................................................................................ 27 Accessing the system board to install internal options ............................................................................... 27 Installing a memory card ............................................................................................................................ 28 Installing a flash memory or firmware card................................................................................................. 29 Installing an internal print server or port interface card .............................................................................. 30 Reinstalling the system board .................................................................................................................... 31 Attaching cables................................................................................................................................32 Loading paper and specialty media...........................................................................34 Setting the Paper Size and Paper Type............................................................................................34 Loading the 520-sheet trays..............................................................................................................34 Loading the 520-sheet trays ....................................................................................................................... 34 Using A5 or statement paper sizes............................................................................................................. 36 Loading the 867- and 1133-sheet trays.............................................................................................37 Using the multipurpose feeder...........................................................................................................38 Configuring Universal paper settings.................................................................................................41 Linking and unlinking trays................................................................................................................41 Linking trays ............................................................................................................................................... 41 Unlinking trays ............................................................................................................................................ 41 Changing a Custom Type name.......................................................................................................... 42 Assigning a custom paper type name ........................................................................................................ 42 Paper and specialty media guide...............................................................................43 Paper guidelines................................................................................................................................43 Paper characteristics .................................................................................................................................. 43 Unacceptable paper ................................................................................................................................... 44 Selecting paper........................................................................................................................................... 44 3 Selecting preprinted forms and letterhead.................................................................................................. 44 Using recycled paper.................................................................................................................................. 44 Using letterhead................................................................................................................................45 Using transparencies.........................................................................................................................46 Using envelopes................................................................................................................................47 Using labels.......................................................................................................................................47 Using card stock................................................................................................................................48 Storing paper.....................................................................................................................................48 Supported paper sizes, types, and weights.......................................................................................48 Paper sizes supported by the printer.......................................................................................................... 49 Paper types and weights supported by the printer ..................................................................................... 50 Paper types and weights supported by the finisher.................................................................................... 50 Supported finishing features....................................................................................................................... 51 Copying.........................................................................................................................55 Making copies....................................................................................................................................55 Making a quick copy ................................................................................................................................... 55 Copying using the ADF............................................................................................................................... 55 Copying using the scanner glass (flatbed) ................................................................................................. 56 Copying photos..................................................................................................................................56 Copying on specialty media...............................................................................................................56 Making transparencies ............................................................................................................................... 56 Copying to letterhead ................................................................................................................................. 56 Customizing copy settings.................................................................................................................57 Copying from one size to another............................................................................................................... 57 Making copies using paper from a selected tray ........................................................................................ 57 Copying a document that contains mixed paper sizes ............................................................................... 58 Copying on both sides of the paper (duplexing) ......................................................................................... 58 Reducing or enlarging copies ..................................................................................................................... 59 Adjusting copy quality................................................................................................................................. 59 Collating copies .......................................................................................................................................... 60 Placing separator sheets between copies .................................................................................................. 60 4 Copying multiple pages onto a single sheet ............................................................................................... 60 Creating a custom job (job build)................................................................................................................ 61 Job interrupt.......................................................................................................................................62 Placing information on copies............................................................................................................62 Placing the date and time at the top of each page ..................................................................................... 62 Placing an overlay message on each page................................................................................................ 63 Canceling a copy job.........................................................................................................................63 Canceling a copy job while the document is in the ADF............................................................................. 63 Canceling a copy job while copying pages using the scanner glass .......................................................... 63 Canceling a copy job while the pages are being printed ............................................................................ 63 Understanding the copy screens and options...................................................................................63 Copy from ................................................................................................................................................... 63 Copy to ....................................................................................................................................................... 64 Scale........................................................................................................................................................... 64 Darkness .................................................................................................................................................... 64 Color ........................................................................................................................................................... 64 Photo .......................................................................................................................................................... 64 Sides (Duplex) ............................................................................................................................................ 64 Collate ........................................................................................................................................................ 64 Options ....................................................................................................................................................... 64 Improving copy quality.......................................................................................................................66 E-mailing.... ...