Breeze Live User Guide for Meeting Presenters Trademarks Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware, Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Design In Motion, Director, Dream Templates, Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Fontographer, FreeHand, Generator, HomeSite, JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live Effects, MacRecorder Logo and Design, Macromedia, Macromedia Action!, Macromedia Breeze, Macromedia Flash, Macromedia M Logo and Design, Macromedia Spectra , Macromedia xRes Logo and Design, MacroModel, Made with Macromedia, Made with Macromedia Logo and Design, MAGIC Logo and Design, Mediamaker, Movie Critic, Open Sesame! , Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words or phrases mentioned within this publication may be trademarks, servicemarks, or tradenames of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. This guide contains links to third-party Web sites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. If you access a third-party Web site mentioned in this guide, then you do so at your own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third-party sites. Copyright Notice Copyright © 2004 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without prior written approval of Macromedia, Inc. Acknowledgments Director: Erick Vera Project Management: Stephanie Gowin Writing: Gina Craig, Leigh Valentine Editing: Shawn Jackson Production and Editing Management: Patrice O'Neill Production: Adam Barnett First Edition: March 2004 Macromedia, Inc. 600 Townsend St. San Francisco, CA 94103 CONTENTS INTRODUCTION: Overview of Breeze Live . .............................. 7 Breeze meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Displaying content to meeting participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Activities that you can perform as a Breeze presenter . . . . . . . . . . . . . . . . . . . . . . . . 9 Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 CHAPTER 1: Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 11 11 11 20 Creating a meeting room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Entering a meeting room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Inside a Breeze meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Leaving a meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2: Setting Up a Meeting Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 21 22 24 25 About creating a meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Controlling access to a meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting meeting room connection properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing the meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 3: The Participants List Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 27 27 29 30 31 31 32 Participant name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Participant type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Participant status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Participant bandwidth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing participant type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Removing a participant from a meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sorting participants for a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 4: Using the Chat Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Sending text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Receiving a message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Clearing messages from Chat pods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 3 CHAPTER 5: Using the Note Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Adding note text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Editing note text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Creating a Note pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Choosing a Note pod for display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Formatting note text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Renaming a Note pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Deleting a Note pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 CHAPTER 6: Using the Whiteboard Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Creating a new whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Requesting to join a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Accepting and rejecting requests to join a whiteboard . . . . . . . . . . . . . . . . . . . . . . 40 Drawing on a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Navigating between multiple whiteboard pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Clearing a whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 CHAPTER 7: The Camera and Voice Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Broadcasting audio and video . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Enabling broadcasting by participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Approving an individual participant's request to broadcast . . . . . . . . . . . . . . . . . . 44 Controlling audio and video broadcasts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Setting meeting-wide broadcast characteristics. . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Microphone and Camera settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Broadcast permissions by participant type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 CHAPTER 8: Using the Content Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Understanding types of meeting room content . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Adding new content to a Content pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Choosing the content to display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Working with Breeze presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Renaming a Content pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Deleting a Content pod. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Editing the content in a Content pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 CHAPTER 9: Using the Screen Sharing Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 About accessing screen-sharing functionality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Starting screen sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Navigating windows during screen sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Previewing your shared screen in the meeting room. . . . . . . . . . . . . . . . . . . . . . . . 63 Controlling application sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Changing the screen-sharing source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Stopping screen sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 4 Contents CHAPTER 10: Using the File Sharing Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 69 69 70 71 71 Creating a new File Sharing pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uploading a file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Downloading a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Renaming a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Removing a file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 11: Using the Polling Pod. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Creating a new Polling pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Asking participants to respond to a poll. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Editing a poll. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Closing the answer period for a poll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Viewing the poll results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Navigating between polls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Showing the poll results to participants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Clearing the poll answers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 CHAPTER 12: Recording Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 75 76 76 78 Recording a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Recording a meeting for voice only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Replaying a meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Navigating recorded meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 13: Customizing the Meeting Room . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 80 81 82 84 Understanding the structure of a meeting room . . . . . . . . . . . . . . . . . . . . . . . . . . Default room layouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Working with meeting room layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Working with meeting room pods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 14: Using the Web Links Pod . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 89 89 90 90 90 C ...