User manual MACROMEDIA BREEZE - USING THE BREEZE PUBLISH WIZARD

Using the Breeze Publish Wizard Trademarks Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware, Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Design In Motion, Director, Dream Templates, Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Fontographer, FreeHand, Generator, HomeSite, JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live Effects, MacRecorder Logo and Design, Macromedia, Macromedia Action!, Macromedia Breeze, Macromedia Flash, Macromedia M Logo and Design, Macromedia Spectra, Macromedia xRes Logo and Design, MacroModel, Made with Macromedia, Made with Macromedia Logo and Design, MAGIC Logo and Design, Mediamaker, Movie Critic, Open Sesame!, Roundtrip, Roundtrip HTML, Shockwave, Sitespring, SoundEdit, Titlemaker, UltraDev, Web Design 101, what the web can be, Xtra are either registered trademarks or trademarks of Macromedia, Inc. and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words or phrases mentioned within this publication may be trademarks, servicemarks, or tradenames of Macromedia, Inc. or other entities and may be registered in certain jurisdictions including internationally. This guide contains links to third-party Web sites that are not under the control of Macromedia, and Macromedia is not responsible for the content on any linked site. If you access a third-party Web site mentioned in this guide, then you do so at your own risk. Macromedia provides these links only as a convenience, and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third-party sites. Copyright Notice Copyright © 2004 Macromedia, Inc. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without prior written approval of Macromedia, Inc. Acknowledgments Director: Erick Vera Writing: David Gordon, Jeanette Stallons Managing Editor: Rosana Francescato Editing: Barbara Milligan, Antonio Padial Production Management: Patrice O'Neill Help Design and Production: Adam Barnett, John Francis Second Edition: April 2004 Macromedia, Inc. 600 Townsend St. San Francisco, CA 94103 CONTENTS INTRODUCTION: Using the Breeze Publish Wizard . ....................... 5 5 6 6 6 6 7 7 Overview of creating a Breeze presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System requirements and account information . . . . . . . . . . . . . . . . . . . . . . . . . . . . Accessing the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Key features of the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . About Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 1: Publishing a New Breeze Presentation . ....................... 9 10 10 12 13 15 17 23 Step 1: Accessing the Breeze Publish Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 2: Selecting a presentation location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 3: Setting presentation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 4: Selecting presentation features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 5: Selecting a speaker photo (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 6: Setting presentation permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Step 7: Uploading a presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CHAPTER 2: Updating and Replacing Presentations . . . . . . . . . . . . . . . . . . . . . . 25 Publishing a presentation that already exists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Replacing an existing presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 CHAPTER 3: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 29 29 29 30 30 30 How do I add a new user? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . How do I create a presentation that does not require a password? . . . . . . . . . . . . . What is the difference between a private and a public presentation? . . . . . . . . . . . What is a presentation outline? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . How do I add a speaker photo? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . What format style and size does Breeze support for a speaker photo?. . . . . . . . . . . CHAPTER 4: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Cannot set permissions for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 User name and password do not work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 3 4 Contents INTRODUCTION Using the Breeze Publish Wizard Macromedia Breeze is a web platform that provides a single solution for delivering rapid training and communication across an organization. It consists of three components: the Macromedia Breeze Presentation platform, the Breeze Training Module, and the Breeze Live Module. The Macromedia Breeze Presentation platform provides the base for you to create and deploy multimedia content. It has been designed to work with the Breeze Training Module and the Breeze Live Module. The Breeze Training Module lets you create courses, enroll students, and track and monitor student and course results. This module can be integrated with your Learning Management System (LMS). The Breeze Live Module lets you host online real-time meetings, in which you can show multimedia presentations, screen-share, chat, and broadcast live audio and video. The Breeze Presentation platform lets you create, deploy, and view multimedia presentation and learning materials through a web browser. These presentation and learning materials can include the following: Breeze presentations Multimedia presentations containing slides, streaming audio, synchronized animation, and navigation controls. (SWF files) (JPG files) (FLV files) Macromedia Flash presentations Images Flash videos This guide details step-by-step procedures for using the Macromedia Breeze Publish Wizard to publish Breeze presentations. The Breeze Publish Wizard is a web application that is part of the Breeze Presentation platform. You use it in conjunction with the Macromedia Breeze Plug-in for Microsoft PowerPoint to publish your PowerPoint presentation to your Breeze server for conversion into a dynamic, high-quality web presentation. Overview of creating a Breeze presentation You perform the following steps to create a Breeze presentation: Create a PowerPoint presentation 5 Use the Macromedia Breeze Plug-in for Microsoft PowerPoint to add audio and synchronized animations to your PowerPoint presentation. For more information, see Using the Macromedia Breeze Plug-in for Microsoft PowerPoint. You can access this information after installing the Breeze plug-in by selecting Breeze > Help in PowerPoint. Publish your presentation to the Breeze server by using the Breeze Publish Wizard web application in conjunction with the Breeze Plug-in for PowerPoint. Your PowerPoint presentation and associated audio file are uploaded to the Breeze server and are then converted into a multimedia web presentation. When the conversion process is complete, you receive an e-mail message containing the URL for the website where you can view your new Breeze presentation. Intended audience This guide is for Breeze users who are publishing Breeze presentations from PowerPoint to the Content Library on the Breeze server. System requirements and account information To use the Breeze Publish Wizard to publish a Breeze presentation, you need the following software and accounts: · PowerPoint 97 or later · Macromedia Breeze Plug-in for PowerPoint · An Internet connection Note: PowerPoint presentations and their accompanying audio files can become quite large (1 to 20 MB or larger if you have more than 30 minutes of audio or uncompressed bitmap images). For reasonable upload times, Macromedia recommends using an Internet connection of 56 Kbps or faster. For example, over a 56 Kbps connection, the estimated time for uploading a 1 MB file is about 2 minutes. · Internet Explorer 4 or later · A Macromedia Breeze account (For more information, see www.macromedia.com/products/ breeze.) · Your user name and password for logging in to your Breeze account For complete Breeze system requirements and recommendations, see www.macromedia.com/go/ breeze_sysreqs. Accessing the Breeze Publish Wizard After you install the Breeze Plug-In for PowerPoint, you can access the Breeze Publish Wizard by selecting Breeze > Publish in PowerPoint. Key features of the Breeze Publish Wizard Using the Breeze Publish Wizard, you can accomplish the following tasks: 6 Introduction: Using the Breeze Publish Wizard Publish a new Breeze presentation Upload a new presentation to the Breeze server by specifying its title, summary, speaker details, where it should be stored in the Content Library, what features it should include, and who has permission to view it. Update an existing Breeze presentation You need to upload only the differential changes from the previous version of the presentation. You can also edit the presentation information, features, and permissions. About Breeze documentation In addition to this guide, Using the Breeze Publish Wizard, Breeze documentation includes three other guides described in this section. The relevance of these guides to you depends on the modules that are installed on the Breeze platform, and on your Breeze account permissions. Using the Macromedia Breeze Plug-In for Microsoft PowerPoint This guide is for Breeze users who are publishing Breeze presentations from PowerPoint. You can access this guide from within PowerPoint by selecting Breeze > Help. This guide is for Breeze users who have permission to manage or administer users, content, courses, or meetings. You can access this guide from a help link within the Breeze Manager web application. Using the Breeze Manager Breeze Live User Guide This guide is for participants and presenters in a Breeze meeting. There are two versions: Breeze Live User Guide for Meeting Presenters and Breeze Live User Guide for Meeting Participants. You can access these guides from within a Breeze meeting by selecting Meeting > Help. Note: If you purchase just the Breeze Live module of the Breeze Presentation platform, only Breeze Live User Guide applies to you. Additional Macromedia resources More information is available at the Breeze Product Center and Breeze Support Center websites. The Breeze Product Center is updated regularly with the latest information on Breeze, including FAQs, white papers, testimonials, and tips. Check the website often for the latest news on Breeze at www.macromedia.com/software/breeze. Breeze Product Center Breeze Documentation Center The Breeze Documentation Center, at www.macromedia.com/go/breeze_documentation, contains documentation for all Breeze products, answers to frequently asked questions, articles about specialized topics, and Breeze presentations. Breeze Support Center The Breeze Support Center contains the latest support information, including tech notes, Breeze presentation tutorials, and support program details. Check the website often for the latest Breeze support information at www.macromedia.com/support/breeze. Additional Macromedia resources 7 8 Introduction: Using the Breeze Publish Wizard CHAPTER 1 Publishing a New Breeze Presentation After adding audio and synchronized animations to your PowerPoint presentation, you are ready to publish the presentation to your Macromedia Breeze server for conversion into a multimedia web presentation. The steps for publishing a new presentation are as follows: "Step 1: Accessing the Breeze Publish Wizard" on page 10 Access the Breeze Publish Wizard in PowerPoint. Open the PowerPoint presentation you want to publish (if the file includes unsaved changes, you must first save the file), and select Breeze > Publish from the PowerPoint menu. Log in to Breeze using your user name and password. "Step 2: Selecting a presentation location" on page 10 Select the folder in the Publish Wizard on the Breeze server where you want to publish your presentation. The default publish location is the My Contents folder, your personal folder in the Publish Wizard. You can publish to this default location or navigate to any other folder for which you have publish permissions. "Step 3: Setting presentation information" on page 12 Enter information about the presentation (title and summary) and the speaker (name, title, and company). "Step 4: Selecting presentation features" on page 13 Select whether to include a presentation outline, a summary page, or a speaker photo in your presentation. You also set slide timings, selecting whether to pause playback between slides and animations, and how long to play slides with no audio. "Step 6: Setting presentation permissions" on page 17 Set the appropriate permissions for the presentation. This step applies only to users who have manage permissions for the destination folder of the presentation. You can make a presentation public so that anyone can view it over the web, or you can make it private, selecting which Breeze users have permission to view it and requiring them to log in with a Breeze user name and password. "Step 7: Uploading a presentation" on page 23 Upload the presentation and audio file to the Breeze server. After Breeze creates your multimedia web presentation, you receive an e-mail notification containing the URL for the website where you can view the presentation. 9 Step 1: Accessing the Breeze Publish Wizard When you are ready to publish a PowerPoint presentation, the first step in the publishing process is to access the Breeze Publish Wizard. You access it by selecting Breeze > Publish from within PowerPoint. If you are starting a new session, you must access the Breeze server. To access the Breeze Publish Wizard: 1. In PowerPoint, open the PowerPoint presentation that you want to publish as a Breeze presentation. 2. From the Breeze menu in PowerPoint, select Publish. The Breeze Publish Wizard login window appears. 3. If prompted to log in, do the following: Enter your user name (your account e-mail) and password. Click the Login button. The Set Presentation Location page appears. Note: You can log out of the Breeze Publish Wizard application at any point by either closing PowerPoint and all open browser windows, or by clicking the Logout link. Step 2: Selecting a presentation location The second step in the publish process is to select where to store the new presentation in the Breeze Content Library. You can navigate to an existing folder or create a folder. To select a presentation location: 1. Navigate to the location where you want to save the presentation. The trail of navigation links near the top of the browser window indicates the directory path to the selected folder. For more information, see "Navigating to an existing folder in the Content Library" on page 11 or "Creating a Content Library folder" on page 12. 10 Chapter 1: Publishing a New Breeze Presentation 2. Click the Publish to This Folder button. The Edit Information page appears. Navigating to an existing folder in the Content Library When you log in to the Breeze Publish Wizard, you are in your personal user folder in the Content Library. Note: Only your Breeze presentations are displayed in the Content Library. Other Breeze content, including SWF files, FLA files, and JPG files, are not displayed when you view the Content Library in the Breeze Publish Wizard. In the Content Library, navigate to the folder where you want to save your presentation. You can perform the following tasks: · "Opening a folder" on page 11 · "Moving up one directory level" on page 11 · "Returning to any higher parent directory level" on page 11 Opening a folder You open a folder by clicking the folder name in the display list. To open a content folder: · Click the name of the folder. The folders and files within that content folder appear. The trail of navigation links near the top of the browser window is updated to indicate the directory path to the selected folder. Moving up one directory level You can move up to the parent folder, the folder one level above the current folder, by clicking the Up One Level button in the navigation bar above the content list. To move up one folder: · Click the Up One Level button in the navigation bar above the content list. The folders and files in the parent folder appear. The name and location of the parent folder appears in the trail of navigation links near the top of the browser window. Returning to any higher parent directory level You can move up to any parent folder, not just the one immediately above the current folder, by clicking the name of the parent directory in the list of navigation links. The navigation links let you navigate quickly to any parent folder. To return to any parent folder: · Click the name of the parent directory in the trail of navigation links above the navigation bar. The folders and files in the higher parent directory appear. The name and location of the parent folder appear in the trail of navigation links near the top of the browser window. Step 2: Selecting a presentation location 11 Creating a Content Library folder You can add new folders to the Content Library to better organize your presentations. Note: You can add folders only if you are a Breeze Account Administrator or if you have manage permissions for the parent folder. To create a folder: 1. Navigate to the location where you want to add a folder. For more information, see "Navigating to an existing folder in the Content Library" on page 11. 2. Click the New Folder button located in the menu bar above the presentation list. 3. On the New Folder page, enter the name of the new folder. 4. Click the Save button. Step 3: Setting presentation information The third step in the publishing process is to enter information about the presentation. On the Edit Information page, enter the following information about a presentation: Presentation information Information about the presentation, including a title and summary (maximum of 750 characters). Speaker information Information about the speaker, including the speaker's first name, last name, title, and company. 12 Chapter 1: Publishing a New Breeze Presentation To set presentation information: 1. On the Edit Information page, enter the presentation and speaker information. The presentation title, speaker first name, and speaker last name are required fields. All other fields are optional. 2. Click the Next button. The Select Features page appears. Step 4: Selecting presentation features The fourth step in the publishing process is to select the presentation features to include in your Breeze presentation. These can include any of the following: · · · · "Presentation outline" on page 14 "Presentation summary page" on page 14 "Speaker photo" on page 14 "Settings for slide timings" on page 15 To select presentation features: 1. On the Select Features page, select each feature that you want to add (outline, summary, photo, or slide timings). Note: The presentation summary page and speaker photo options are available only if you select Outline. 2. Click the Next button. Step 4: Selecting presentation features 13 If you select the options to include an outline and a speaker photo, the Upload Photo page appears (see "Step 5: Selecting a speaker photo (optional)" on page 15). If you do not select the option to include a photo and you have manage permissions for the folder you are publishing to, the Set Permissions page appears (see "Step 6: Setting presentation permissions" on page 17). Otherwise, the presentation begins uploading (see "Step 7: Uploading a presentation" on page 23). Presentation outline A presentation outline contains the presentation title, speaker information, and the name of each slide in the presentation. The outline is displayed on the left of the Breeze presentation. Your viewers can click individual slide titles to navigate to specific slides. If you include a presentation outline, you can also add a presentation summary page and a speaker photo to the presentation. To add a presentation outline: · On the Select Features page, select Outline. Presentation summary page A presentation summary page is an additional slide that you can add to the Breeze presentation to give the viewer information about the presentation and the speaker. It becomes the first slide in the Breeze presentation and is included in the list of presentation outline slide titles. A presentation summary page contains the following information: · · · · Presentation title Presentation summary Presentation duration (number of slides and total presentation length) Speaker's name, title, and company To add a presentation summary page: · On the Select Features page, select the Outline and Include Summary Page. Speaker photo You can add a small photo of the speaker. This photo appears with the speaker information in the presentation outline. To add a speaker photo: 1. Select the Outline and Include speaker photo options when selecting presentation features. 2. Click next and enter the complete file path and name of the photo file (see "Step 5: Selecting a speaker photo (optional)" on page 15). 14 Chapter 1: Publishing a New Breeze Presentation Settings for slide timings The Select Features page includes three settings for slide timings: Pause after each slide If this option is selected, presentation playback is not continuous. Every new slide starts in a paused mode, and the viewer must click the Play button in the presentation control bar to play it. If this option is not selected, each slide begins playback at the moment it is displayed. Pause after each animation If this option is selected, presentation playback pauses after each PowerPoint animation in a slide is played. The viewer must click the Play button to play each successive animation in the presentation. If this option is not selected, slide playback moves continuously from one animation to another without the user having to click the Play button in between. Time to wait for slides with no audio Slides that have no audio still need a playback length so that they can be displayed for a certain period of time during continuous presentation playback. The default time for displaying a slide with no audio is 5 seconds before moving on to the next slide. A user can pause a slide at any time during playback for longer viewing. To set slide timings, select the appropriate timing checkboxes and set the desired playback time for slides with no audio in "Step 4: Selecting presentation features" on page 13. Audio Quality The Audio Quality setting controls the quality of audio playback in the converted presentation. By default, the Breeze Publish Wizard converts audio using the mediumquality setting of 24 kilobits per second, which is sufficient for users who access the presentation through a modem. If the Audio Quality drop-down list is enabled, you can select the following options in addition to 24 kilobits per second: · 16 kilobits per second, which is an ideal setting for large presentations, for users in rural locations with lower-quality modem connections, or for customers who want to save on bandwidth costs in exchange for lower quality. · 64 kilobits per second, which is an ideal setting for users on a local area network (LAN) who want professional-quality audio. At this bit rate, the final audio quality depends on the quality of the audio equipment. Modem users will not experience the higher audio quality. If the Audio Quality drop-down list is not enabled, you can contact Macromedia Breeze Technical Support for information about enabling this feature: www.macromedia.com/go/ breeze_contact_support. Step 5: Selecting a speaker photo (optional) In step 4, if you chose to have a presentation outline and include a speaker photo, the next step in the publishing process is to select a speaker photo. Step 5: Selecting a speaker photo (optional) 15 If you did not choose to have a presentation outline and you have manage permissions for the folder you are publishing to, the next step in the publishing process is "Step 6: Setting presentation permissions" on page 17. Follow these guidelines when including a photo: Photo formats Photo size Use one of the following supported formats: JPG, GIF, BMP, or PNG. Use a photo less than 100 pixels high and 150 pixels wide. If either of your photo dimensions is larger, Breeze resizes the image to fit those dimensions. The speaker photo is placed with the speaker information in the presentation outline above the listing of slide titles. To add a speaker photo: 1. On the Upload Photo page, click the Browse button. Note: The Upload Photo page appears after "Step 4: Selecting presentation features" on page 13. On the Select Features page, you must choose to include a presentation outline and a speaker photo. 2. In the dialog box, browse to the photo file, and then click the Open button. 3. Click the Next button. If you have manage permissions for the folder to which you are publishing, the Set Permissions page appears (see "Step 6: Setting presentation permissions" on page 17). If you do not have manage permissions for the folder to which you are publishing, the presentation begins uploading to the Breeze server (see "Step 7: Uploading a presentation" on page 23). For more information on user permissions, see "About permissions" on page 20. 16 Chapter 1: Publishing a New Breeze Presentation Step 6: Setting presentation permissions The sixth step in the publishing process is to set presentation permissions. This step applies only to users who have manage permissions for the folder to which they are publishing. If you do not have manage permissions, go to "Step 7: Uploading a presentation" on page 23. You can create two types of presentations: Public Anyone can view a public presentation. Private Only selected Breeze users can view private presentations. They must log in with a Breeze user name and password. For more information on private and public presentations, see "Customizing the permission setting" on page 18. When you are publishing a presentation, you can choose from two options on the Set Permissions page: Use the default Same as Parent Folder setting The default is Same as Parent Folder. The presentation automatically inherits the permission profile of the parent folder in which it is published (see "Using the default permission setting" on page 18). Customize the permissions setting Click the Customize button and create a unique permission profile for this presentation. User and group permissions that you set for the presentation take precedence over those that you set for the parent folder (see "Customizing the permission setting" on page 18). Step 6: Setting presentation permissions 17 Using the default permission setting The default permission setting is Same as Parent Folder. The presentation automatically inherits the same permission profile as the parent folder in which it is published. If the parent folder has permission for public viewing, the presentation also has permission for public viewing. If the parent folder has private settings, the presentation also has private settings. For more information on user and folder permissions, see "About permissions" on page 20. Here is an example of using the Same as Parent permission setting: · · · · Presentation A is located in folder A. Folder A's permission profile gives all users view permissions. Presentation A's permission setting is set to Same as Parent. All users have view permissions to presentation A. To set presentation permissions to use the same setting as the parent folder: · On the Set Permissions page, click the Finish button. The presentation begins uploading to the Breeze server. For more information, see "Step 7: Uploading a presentation" on page 23. Note: The Set Permissions page appears after "Step 4: Selecting presentation features" on page 13, or after "Step 5: Selecting a speaker photo (optional)" on page 15 if you included a speaker photo. Customizing the permission setting You can create a unique permission profile for the presentation that differs from its parent folder's permission profile. Click the Customize button and then assign groups and/or individuals a permission type (no access, view, publish, or manage) for the presentation. For more information on permission types, see "Permission types" on page 21. The permission profile for the presentation takes precedence over the permission profile assigned to the parent folder. You have two options when customizing permissions for a presentation: Public presentation Anyone can view a public presentation. After you finish publishing a presentation, you receive an e-mail notification containing the URL for the website where you can view the Breeze presentation. Anyone to whom you give this URL can view the presentation without logging in with a Breeze user name and password. Private presentation Only Breeze users with a valid Breeze user account and the appropriate permission can view private presentations. After you finish publishing a presentation, you receive an e-mail notification containing the URL for the website where you can view the Breeze presentation. Anyone who uses the URL to view the presentation is prompted to log in with a Breeze user name and password. 18 Chapter 1: Publishing a New Breeze Presentation Creating a public presentation To create a public presentation, select the Allow Public Viewing option on the Set Presentation Permissions page. To create a presentation available for public viewing: 1. On the Set Permissions page, click the Customize button. Note: The Set Presentation Permissions page appears after "Step 4: Selecting presentation features" on page 13, or after "Step 5: Selecting a speaker photo (optional)" on page 15 if you included a speaker photo. 2. Select Yes next to the Allow Public Viewing option. 3. Click the Finish button. The presentation begins uploading to the Breeze server. For more information, see "Step 7: Uploading a presentation" on page 23. Creating a private presentation with custom permissions To create a private presentation with a custom permission profile that is different from that of its parent folder, make sure the Allow Public Viewing option is not selected, and create a list of users and groups with specific permission types. To create a private presentation with custom permissions: 1. On the Set Permissions page, click the Customize button. Note: The Set Permissions page appears after "Step 4: Selecting presentation features" on page 13, or after "Step 5: Selecting a speaker photo (optional)" on page 15 if you included a speaker photo. 2. Set access permissions for users and groups. For detailed steps, see "Modifying the permission access list" on page 19. Note: Account administrators are not included in the user list, because they have access to all functions. 3. Click the Finish button. The presentation begins uploading to the Breeze server. For more information, see "Step 7: Uploading a presentation" on page 23. Modifying the permission access list You can change the permission access list for a private presentation by adding or removing users and groups from the list. Doing this lets you control exactly who has what type of access to your presentation. Note: Users belonging to the Account Administrators group can always view all presentations. By default, users belonging to the Account Authors groups can view all presentations, but you can set custom permissions to override this. To add a user or group to the access list of a private presentation: 1. On the Set Permissions page, click the Customize button. Step 6: Setting presentation permissions 19 2. Make sure that you select No for the Allow Public Viewing option. 3. Click the Add button. A list of users and groups appears. 4. Select the type of permission you want to assign to specific groups or users from the select box at the top of the window. For more information, see "Permission types" on page 21. 5. Select the groups or users that you want to add to the permission profile for the permission type selected in step 4. 6. If you want to add more users or groups with a different permission type, do the following: Click Apply. Repeat steps 4 and 5 with another permission type. 7. Click OK. The Set Permissions page appears. This page lists all the users and groups and their corresponding permissions. 8. If you want to update the permission type assigned to any user or group, do the following: Select a new permission type from the pop-up menu next to the user's or group's name. Click the Apply button at the top of the page. To remove a user or group from the access list of a private presentation: 1. On the Set Permissions page, select the names of groups or users that you want to remove from the permission profile. 2. Click the Remove button. 3. On the Remove confirmation page, click the Remove button. About permissions You control what features a Breeze user can access for a particular file or folder by assigning permissions for that file or folder. You can assign permissions for a folder or file to a group or to an individual. If a member of a group with a certain permission type is also assigned an individual permission type, the permission type assigned to the individual user takes precedence over that of the group. To simplify account management, it is best to assign permissions only at the group level, not at the individual level, whenever possible. Note: However, you cannot assign a permission type of lesser capabilities to a user who is a member of the Account Administrators group. The permission type of the Account Administrators group cannot be overridden. Permissions are used as follows: Permission types Permission types are assigned to a user or a group for a particular file or folder. Possible values are manage, publish, view, and no access. For more information, see "Permission types" on page 21. 20 Chapter 1: Publishing a New Breeze Presentation